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ORGANIZATION OF AMERICAN STATES

PROPOSEDPROGRAM-BUDGET

2005

SUBMITTED BY

THE SECRETARY GENERAL

GENERAL SECRETARIAT

http://www.oas.org/budget/

2005

G E N E R A L A S S E M B L Y PREPARATORY COMMITTEE OEA/Ser.P AG/CP/doc.664/04 3 March 2004 Original: English

PROPOSED PROGRAM-BUDGET OF THE ORGANIZATION FOR 2005

INDEX

MESSAGE OF THE SECRETARY GENERAL SUMMARY TABLES CHAPTER 1 – GENERAL ASSEMBLY AND OTHER ORGANS CHAPTER 2 – SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES CHAPTER 3 – EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT CHAPTER 4 – UNITS AND SPECIALIZED OFFICES CHAPTER 5 – EXECUTIVE SECRETARIAT FOR THE INTERAMERICAN AGENCY FOR

COOPERATION AND DEVELOPMENT CHAPTER 6 – OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES CHAPTER 7 – SECRETARIAT FOR LEGAL AFFAIRS CHAPTER 8 – SECRETARIAT FOR MANAGEMENT CHAPTER 9 – COMMON SERVICES

Message from the Secretary General In keeping with Article 112.c of the Charter of the Organization, I am pleased to present to the Preparatory Committee of the General Assembly the proposed program-budget for fiscal year 2005. At this time last year, the Organization was, in terms of liquidity, in an all time favorable position, with a fully funded Reserve Subfund, and several long-term financial investments and capital improvements in place. We are grateful to the commitment of Member States to repay accumulated arrears and to pay quotas on time and in full, allowing us to reach this position.

Nonetheless, the imbalance between approved budgetary levels and the cost of corresponding tasks expected to be accomplished with those appropriations has been growing and worsening during each of the previous eight years. As I have continuously warned in the past, both in previous budget messages, as well as in meetings before the political bodies, no matter how healthy our liquidity appears, the Organization will not be able to sustain effective and efficient operations without an increase in income. Despite these pleas, the Member States again approved a budget for 2004 that did not provide for the required increases. The result is that the Organization is left without resources to fulfill the full spectrum of mandates handed down by the Heads of State, and without flexibility to react to unforeseen expenses. An example of this came in late December 2003, when the United Nations announced increases in the post adjustment for all Washington, DC professional staff members effective January 1, 2004, and an increase in salary to General Services staff. We were faced with a shortfall of over $1 million above and beyond what had been anticipated in the budget for 2004. Because of the decision to retain a flat budget, without any adjustments for cost of living increases, the Organization was forced to make up this shortfall by utilizing resources generated by the difference between budgeted costs and actual costs of those Regular Fund posts which were filled at a lower level than the anticipated budgeted level. We thus informed all areas that any increases in personnel costs resulting from promotions, reclassifications, special dut y allowances, and other similar statutory increases, would have to be funded from their non-personnel appropriations, appropriations whose resources would have otherwise gone to support mandate implementation. In 2005, this situation will continue, and in fact worsen, with an anticipated shortfall of $2,334,700 resulting from statutory increases. For this reason, it is imperative that Member States approve an increase in quota contributions.

2

Without this increase, the fate of the Organization is clearly defined: either programs will suffer significantly, or the Organization will have to reduce its staff, or both. These are steps we simply cannot afford to take.

As an example let us consider the budget requirements presented by a few of the priority areas of the Organization: ? Human Rights activities are requesting $8,211,300 while the Organization can only provide $4,872,400. For the

past years, both the Court and Commission have requested significant budget requests but only a fraction of such increases has been granted, while their workload has increased. As an example, the Chairman of the Court contends that both the number of cases as well as the number of days the Court will remain in session will increase in 2005. If the increases proposed are not granted , the number of pending cases will continue to grow unabated.

? The Special Summit of the Americas identified Education as a key component of social development in the fight

against poverty and the OAS has been instructed to take the lead on these issues. To finance the activities in connection with these mandates, the operating budget of the Unit for Social Development, Education and Culture –excluding office space expenses- will be a meager $101,900.

? The Secretariat for Conferences and Meetings, which supports the Permanent Council and Subsidiary Bodies , has

experienced on a yearly basis an increase in the number of meetings and conferences. The annual average expenses, excluding office space, for 2002 and 2003 is about $1, 196,519, while the Organization can provide in 2005 only $841,100.

? The Offices of the General Secretariat in the Members States are considered the face of the Organization

throughout the Hemisphere. Some Member states have expressed on numerous occasions the importance of having a physical presence of the Organization in their home countries. And yet these offices are only granted an average operational budget of $33,000 a year.

Clearly, the demand for services required from the General Secretariat will exceed the resources that are available.

3

Increase in Quota Contributions As mentioned in last year’s budget message, and in view of the fact that some Member States have expressed a willingness to consider an increase in quota contributions, I am proposing that Member States approve a methodology that raises total quota contributions for future budgets. This would permit the Secretariat to plan its resources in a more cohesive fashion and with a degree of certainty, avoiding the necessity of arbitrary budget reductions. The Proposed Program –Budget Object 1 – Personnel expenses The amount proposed to cover Object 1 personnel expenses in the Regular Fund for 2005 is US$50,474,3 00. This figure represents the amount approved for 2004 of US$49,139,900 plus statutory increases of $2,334,700 , in compliance with the General Assembly in AG/RES.1974 (XXXIII-O/03). The statutory increases include cost-of-living and basic salary adjustments and health insurance premiums, but refrains from providing for staff reclassifications that could run as high as $1,000,000. This is in keeping with the decision adopted by the General Secretariat in 2004 and discussed above, that areas will have to finance from their operating budgets any personnel increase caused by staff changes of classification. I would like to reiterate that the number of staff has declined over the past nine years, and the overall budget has not increased beyond the statutory increases for cost of living, basic salaries, health insurance, and other mandatory adjustments. These types of non-discretionary increases are likely to continue. To deal with that eventuality, Member States will need to increase quotas, recognizing that this is a service organization and that as such personnel expenses are the largest item in the budget. To continue with the policy of reduction of personnel by attrition may become an expensive course of action since it would take a relatively long period of time to achieve additional significant savings in the budget of the Organization. The General Secretariat awaits with anticipation the guidelines from the Member States with regards to the recommendations that may be adopt ed by the new administration as a result of the study prepared by the firm Deloitte & Touche, LLP.

4

Objects 2 to 9 – Non-personnel expenses The budget requirements for 2005 are based on the 2004 approved budget of $27,460,100 and adjusted upwards by statutory expenses such as the increase in costs related to coverage of the health insurance premium for both current staff and those who retired after many years of service in this Organization. Health insurance premiums have already increased, having a budget impact of about $800,000 for the retirees. Mindful of the financial constrains to accommodate this statutory increase we have included in Chapter 9, to cover the cost of health premiums and mandated benefits of retired staff members, $453,000. Another increase, included in Chapter 6 Offices of the General Secretariat in the Member States, is to absorb an estimate of $100,000 to meet rental of office space and utilities. Without it, the Offices will not be able to operate in 2005 with the existing budget authority.

In summary, the total proposed 2005 budget for non-personnel objects is US$28,013,100, after the addition of

$553,000 indicated previously. This is a 2.0 percent increase over the budget for 2004.

Financing

The Organization has identified resources to cover $76,275,500 of the proposed Regular Fund budget for 2005 of $78,487,300. The difference of $2,211,800 is being proposed as 3% increase in quota contributions by the Member States. Thus, the total proposed Regular Fund budget for 2005 amounts to US$78,478,300, to be financed as follows:

Quotas: 73,727,100 Quota assessment increase of 3% 2,211,800 Contributions for technical supervision and administrative support: 1,223,400 Rental income from the GSB building 500,000 Revenue from leasing the Hall of the Americas 50,000 Interest income 650,000 Other income 125,000 Total 78,487,300

5

As was presented before the Heads of State at the Special Summit of the Americas in Monterrey, Mexico in January of this year, “…in order to meet the expectations of countries for sustained support from hemispheric and multilateral mechanisms and institutions— such as the OAS and other specialized agencies — it is necessary that any demands be accompanied by renewed confidence on the part of these countries in their own regional institutions, along with an increase in their budget allocations. Only then can such institutions truly become a relevant part of this process. It is not possible to expect these institutions to take on an ever-increasing number of mandates without allocating the necessary resources to carry them out.”i [emphasis added] Presentation and Format Before you is the proposed program budget for 2005, in a similar format as in previous years with one significant change. Acting on the request of some delegations, and on behalf of the program areas of the Organization, we have included an addendum that outlines the amounts required by each area of the Organization to fully comply with the mandates for the upcoming fiscal period. These amounts were reached through consultation with area directors, and should serve to provide the Member States with a general idea of the disconnect between approved budget levels and work-product expectations of member governments. Clearly, the Organization will be unable to fully comply with all the demands raised without a substantial reinforcement of its human and financial resources.

Cesar Gaviria Secretary General Organization of American States

March 3, 2004

i Extracted from the Executive Summary, Advancing in the Americas: Progress and Challenges, Summit Report 2001-2003, p.8.

Trade Unit

Unit for thePromotion of Democracy

Secretariat to CITEL

Secretariat to CICAD

Inter-Sectoral Unitfor Tourism

Unit for Social Developmentand Education

Unit for Sustainable Developmentand Environment

Office ofProtocol

Department ofLegal Services

Secretariat to IACHR

Columbus MemorialLibrary

Secretariat to the GeneralAssembly, the Meeting of

Consultation, and thePermanent Council

Office of theInter-American

Children’s Institute

Art Museum of theAmericas

Offices of theGeneral Secretariat

in the member states

Office of the Assistant Secretary General

Department ofPublic Information

Office of theInspector General

Permanent Secretariatto the CIM

Office of Science and Technology

Office of the Secretary General

Executive Offices Executive Offices

Secretariat forConferencesand Meetings

Secretariat forthe Summit Process

Office ofExternal Relations

GENERAL SECRETARIAT

Department ofCooperation

Policy

Department ofScholarshipsand Trainning

Department ofDevelopment

Programs

Department ofInformation

Technology forHuman

Development

Department ofProcurementManagement

Services

Departmentof Technology

and FacilityServices

Departmentof Management

Analysis, Planning,and Support

Services

Departmentof

FinancialServices

Departmentof HumanResourceServices

Secretariatto the

AdministrativeTribunal

TechnicalSecretariat for

Legal CooperationMechanisms

EXECUTIVE SECRETARIAT FOR

INTEGRAL DEVELOPMENT OF THE INTER-AMERICAN

AGENCY FOR COOPERATION AND DEVELOPMENT

SECRETARIAT FOR

LEGAL AFFAIRS

SECRETARIAT

FOR MANAGEMENT

Departmentof

InternationalLaw

Executive OfficeExecutive OfficeExecutive Office

SUMMARY TABLES

GENERAL SUMMARY - REGULAR, VOLUNTARY AND AMERICAS MAGAZINE FUNDS

Operating Budget $ % # $ % # $ % $ %

Personnel

Approved Posts 50,474.2 64.3 - - 50,474.2 58.0

Subtotal: 50,474.2 64.3 0.0 0.0 0.0 0.0 50,474.2 58.0

Personnel Non Recurrent

Personnel Non recurrent Expenses 358.1 0.5 - - 358.1 0.4

Subtotal: 358.1 0.5 0.0 0.0 0.0 0.0 358.1 0.4

Non Personnel

Fellowships 7,156.0 9.1 - 0 - 7,156.0 8.2

Travel 1,858.7 2.4 - 16 1.6 0.5 1,860.3 2.1

Documents 688.5 0.9 - 16 14.9 4.5 703.4 0.8

Equipment and Supplies 1,360.4 1.7 - 16 7.1 2.1 1,367.5 1.6

Buildings and Maintenance 5,151.4 6.6 - 16 - - 5,151.4 5.9

Performance Contracts 6,256.5 8.0 - 16 272.5 81.8 6,529.0 7.5

Others 5,183.5 6.6 70 8,156.00 100.0 16 36.9 11.1 13,376.4 15.4

Subtotal: 27,655.0 35.2 8,156.00 100.0 0 333.0 100.0 36,144.0 41.6

Total 78,487.3 8,156.00 333.0 86,976.3

PROPOSED BUDGET 2005

(US$1,000)

Regular Voluntary Americas Magazine Total

FUNDS

% % % % 2002 2003 2004 2005 2003/02 2004/03 2005/04OBJECT OF EXPENDITUREEXECUTION APPROVED PROPOSED PERCENT CHANGES

Operating budget

GENERAL SUMMARY - REGULAR FUND

Personnel 45,037.9 59.32 49,139.9 50,474.2 2.71 64.15 64.30 4.00 46,840.5 61.6601. Approved Posts 4.90

45,037.9 59.32 49,139.9 50,474.2 2.71Subtotal 64.15 64.30 46,840.5 61.66 -1.86 4.43

Personnel Non Recurrent 3,257.3 4.29 357.6 358.1 0.13 0.46 0.45 -83.01 553.3 0.7202. Non-recurrent personnel costs -35.38

3,257.3 4.29 357.6 358.1 0.13Subtotal 0.46 0.45 553.3 0.72 -1.86 4.43

Non personnel 5,924.4 7.80 7,156.0 7,156.0 0.00 9.34 9.11 20.21 7,122.0 9.3703. Fellowships 0.47

1,824.1 2.40 1,640.1 1,858.7 13.32 2.14 2.36 -6.54 1,704.7 2.2404. Travel -3.79

697.3 0.91 729.1 688.5 -5.56 0.95 0.87 -20.61 553.5 0.7205. Documents 31.70

1,579.0 2.07 1,455.0 1,360.4 -6.50 1.89 1.73 -29.12 1,119.0 1.4706. Equipment and Supplies 30.01

5,541.6 7.29 5,134.0 5,151.4 0.33 6.70 6.56 -0.27 5,526.1 7.2707.Buildings and Maintenance -7.09

10,758.3 14.17 6,146.8 6,256.5 1.78 8.02 7.97 -32.23 7,290.1 9.5908. Performance Contracts -15.68

1,298.4 1.71 4,841.5 5,183.5 7.06 6.32 6.60 304.28 5,249.2 6.9109. Others -7.76

27,623.1 36.38 27,102.5 27,655.0 2.03Subtotal 35.38 35.23 28,564.9 37.60 3.40 -5.11

$ %

75,918.3 100.00 76,600.0 78,487.3 2.46Total

11,459.7 14.60

23,681.3 30.17

43,346.3 55.22

100.00 100.00 75,958.9 100.00 0.84 0.05

$ %

78,487.3 56.58

86,976.3 100.00

333.0 0.24

Participation in the 2005 total budget relative to:

DIRECT SERVICESSUPPORT TO ORGANS

GENERAL SUPPORT

Classification by Category of Activity

REGULAR FUND

ALL THE FUNDS

SPECIFIC FUNDS

Regular VoluntaryFund % Fund % Total %

Quotas 73,727.1 93.9% - 73,727.1 86.3%

Quota Assessment Increase 2,211.8 2.8% 2,211.8 2.6%

Administrative and Technical Support 1,223.4 1.6% (1,223.4) -17.6% - 0.0%

Other Income 1,325.0 1.7% - 1,325.0 1.6%

Voluntary Fund estimated pledges - 8,156.0 117.6% 8,156.0 9.5%

78,487.3 100.0% 6,932.6 100.0% 85,419.9 100.0%

PROPOSED FINANCING FOR 2005

(Thousands of US$)

Summary by Object of Expenditure by Chapter 2005 REGULAR FUND

Code TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9) %

1 GENERAL ASSEMBLY AND OTHER ORGANSCHAPTER

8158.2 3.0 0.0 396.0 297.8 216.7 527.2 1458.6 2074.7 13132.24974.0 16.73

2 SPECIALIZED ORGANIZATIONS AND OTHER ENTITIESCHAPTER

1991.0 0.0 0.0 137.4 60.8 76.7 140.6 262.0 1771.5 4440.02449.0 5.65

3 EXECUTIVE OFFICES OF THE GENERAL SECRETARIATCHAPTER

9081.7 3.6 0.0 250.7 181.3 143.2 633.7 586.9 127.8 11008.91927.2 14.02

4 UNITS AND SPECIALIZED OFFICESCHAPTER

9776.5 1.1 0.0 438.9 82.0 130.0 676.7 934.0 231.9 12271.12494.6 15.63

5 INTERAMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT (IACD)CHAPTER

3603.9 0.0 7156.0 0.0 1.8 0.0 183.1 0.0 546.3 11491.17887.2 14.64

6 OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATESCHAPTER

4955.3 0.0 0.0 0.3 11.9 189.7 597.1 18.3 108.1 5880.7925.4 7.49

7 SECRETARIAT FOR LEGAL AFFAIRSCHAPTER

2102.3 1.6 0.0 16.4 17.5 35.6 62.2 18.9 15.0 2269.5167.2 2.89

8 SECRETARIAT FOR MANAGEMENTCHAPTER

10805.3 7.0 0.0 1.7 35.4 82.2 428.0 32.6 71.6 11463.8658.5 14.60

9 COMMON SERVICESCHAPTER

0.0 341.8 0.0 617.3 0.0 486.3 1902.8 2945.2 236.6 6530.06530.0 8.31

50474.2 358.1 7156.0 1858.7 688.5 1360.4 5151.4 6256.5 5183.5 28013.1TOTAL 78487.3 100.00

Summary by Object of Expenditure by Chapter AMERICAS MAGAZINE - FUND 16

Code TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9) %


0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.9 333.0333.00 100.00

0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.9 333.00TOTAL 333.0 100.00

Summary by Object of Expenditure by Chapter FEMCIDI 2005

Code TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9) %


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.0 8156.08156.00 100.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.0 8156.00TOTAL 8156.0 100.00

CHAPTER/GRADE SG AG ES D2 D1 P5 P4 P3 P2 P1 G7 G6 G5 G4 G3 G2 G1 TOTAL %

1. General Assembly and Other Organs 1 1 8 16 10 3 6 10 15 2 72 16.4

2 Specialized Organs and Entities 1 2 1 1 2 4 2 13 3.0

3. Executive Offices of the General Secretariat 1 1 2 7 10 6 16 5 3 2 8 9 3 1 74 16.8

4. Units and Specialized Offices 5 3 19 5 6 4 1 11 3 1 58 13.2

5. I-A Agency Coop.& Development 1 5 5 6 5 2 1 1 1 27 6.1

6. Offices of the General Secretariat in Member States 23 28 24 75 17.0

7. Secretariat for Legal Afffairs 1 1 2 2 2 1 2 3 1 15 3.4

8. Secretariat for Management 1 4 6 17 10 14 3 5 23 11 5 7 106 24.1

9. Common Services

TOTAL 1 1 3 10 22 74 53 46 36 8 9 79 39 24 35 440 100.0

CHAPTER/GRADE SG AG ES D2 D1 P5 P4 P3 P2 P1 G7 G6 G5 G4 G3 G2 G1 TOTAL %

1. General Assembly and Other Organs 3 4 2 3 4 16 18.2

2 Specialized Organs and Entities 2 1 1 1 1 2 1 9 10.2

3. Executive Offices of the General Secretariat 3 2 1 3 1 3 13 14.8

4. Units and Specialized Offices 3 11 7 3 1 1 1 27 30.7

5. I-A Agency Coop.& Development 3 1 4 4.5

6. Offices of the General Secretariat in Member States

7. Secretariat for Legal Afffairs 2 1 2 1 1 7 8.0

8. Secretariat for Management 1 3 2 1 1 1 1 2 12 13.6

9. Common Services

TOTAL 1 6 23 19 12 1 5 8 9 1 3 88 100.0

SUMMARY OF PROPOSED POSTS BY CHAPTER FOR 2005

OBJECT 1A

OBJECT 1B

Proposed 2005

Political and Juridical Fora

13.3%

Democracy11.5%

Economic Integration,

Prosperity and Development

30.7%

Hemispheric Security

4.7%

Basic Infrastructure

39.9%

MEMBER STATES PRIORITIES Execution 2003 % Approved 2004 % Proposed 2005 % 2005/2003 2005/2004

Political and Juridical Fora 9,973.6 10,048.6 10,407.1

Democracy 8,647.1 8,985.0 9,063.9

Economic Integration, Prosperity and Development 23,719.4 23,497.9 24,061.9

Hemispheric Security 3,941.6 3,733.9 3,654.1

TOTAL MEMBER STATES PRIORITIES 46,281.7 60.9% 46,265.4 60.4% 47,187.0 60.1% 1.96% 1.99%

BASIC INFRASTRUCTURE 29,677.2 39.1% 30,334.6 39.6% 31,300.3 39.9% 5.47% 3.18%

Grand Total 75,958.9 100% 76,600.0 100% 78,487.3 100% 3.33% 2.46%

BUDGET PROPOSAL FOR 2005Summary

Percent Changes

Political and Juridical Fora. Consists of all meetings for the General Assembly, the Permanent Council, CIDI, Inter-American Committees Political Bodies and the corresponding logistical support, Office of the Summit Follow-up and the Secretariat for Legal Affairs.

Democracy. Includes the I-A Commission and Court on Human Rights, Inter-American Juridical Committee, Inter-American Commission of Women and the Unit for the Promotion of Democracy.

Economic Integration Prosperity and Development. This grouping consists of the Inter-American Children’s Institute, CITEL, PADF, Trade and SICE, Tourism, Sustainable Development, Chapter 5-The Inter-Amercan Agency for Cooperation and Development and Chapter 6-Office of the General Secretariat in the Member States.

Hemispheric Security. Groups the Executive Office of CICAD, its Commission and the Inter-American Defense Board.

Basic Infrastructure. It consists of the Executive Offices of the General Secretariat, the Office of the Inspector General, the Columbus Memorial Library, the Department of Legal Services, the Museum, the Office of Protocol, the Office of External Relations, the Unit of Social Development, Education and Culture Unit, the Office of Science and Technology, the Secretariat of the Administrative Tribunal, the Secretariat for Management and Chapter 9-Common Costs

Summary and Charts of the Budgetary Evolution

Funds administrated by the General Secretariat during 2003

Income Collection 2000-2003 and Projection 2004-05

Approved Budgets 1995-04 – Proposal for 2005

Quota Assessments Approved, Budget 1995-2004 and Proposal for 2005

Quota Assessment 1995-2005 and Quota Collections 1995-2005

Quota Collections, Regular Fund 1995-2003 and Projection 2004-05

Total Personnel Posts Budgeted 1995-2005

Total Personnel count 1995-2005 – Regular Fund

Addendum - Regular Fund, Unfunded and Estimated Specific Funds

Organization of American StatesFunds administrated by the General Secretariat during 2003

(U$ 1000)

Regular Fund 75,958.9

56%

Voluntary Fund 7,220.0

5%

Specific Funds 54,264.3

39%

Regular Fund Specific Funds Voluntary Fund

Organization of American StatesFunds administrated by the General Secretariat during 2003 by chapters

15,840

5,372

16,428

54,982

12,888

5,8482,232

12,647 11,206

-

10,000

20,000

30,000

40,000

50,000

60,000

1 2 3 4 5 6 7 8 9Chapters

U$

(100

0)

Regular, Specific and Voluntary Fund

Organization of American StatesFunds administrated by the General Secretariat during 2003 by Chapters

- -

12,655

4,709

10,62611,330

5,623

1,946

11,034

5,94712,088

3,185

5,259

37,218

1,613662

5,80214

225 286-

5,675

- -- -

1,545

-

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

1 2 3 4 5 6 7 8 9Chapters

U$

(100

0)

Regular Specific Voluntary

Organization of American StatesFunds Administrated by the General Secretariat during 2003

(In Thousands)

Chapter Summary Regular Fund Specific Funds Voluntary Fund Total

Chapter 1 - GENERAL ASSEMBLY & OTHER ORGANS 12,654.9 3,184.9 - 15,839.9

Chapter 2 - OTHER SPECIALIZED ORGANIZATIONS AND ENTITIES 4,709.4 662.2 - 5,371.7

Chapter 3 - EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 10,625.8 5,802.2 - 16,428.0

Chapter 4 - SPECIALIZED UNITS AND OFFICES 12,088.2 37,218.2 5,675.3 54,981.7

Chapter 5 - INTER-AMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT 11,329.6 13.9 1,544.6 12,888.1

Chapter 6 - OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES 5,623.0 225.2 - 5,848.2

Chapter 7 - SECRETARIAT FOR LEGAL AFFAIRS 1,946.4 285.6 - 2,232.0

Chapter 8 - SECRETARIAT FOR MANAGEMENT 11,034.4 1,613.0 - 12,647.4

Chapter 9 - COMMON SERVICES 5,947.2 5,259.0 - 11,206.2

Total Fund 75,958.9 54,264.3 7,220.0 137,443.1

Amount % Amount % Amount % Amount % Amount % Amount %

Regular Fund

Quotas 83,402$ 61.3% 85,625$ 59.3% 94,648$ 59.2% 69,729$ 50.8% 73,727$ 87.0% 73,727$ 85.1%

Quotas Assessment Increase - 0.0% - 0.0% - 0.0% - 0.0% - 0.0% 2,212 2.6%

Administrative & Technical Support 1,247 0.9% 1,210 0.8% 1,000 0.6% 1,100 0.8% 1,222 1.4% 1,223 1.4%

Treasury Fund Income 476 0.4% 1,218 0.8% 601 0.4% 601 0.4% 1,025 1.2% 650 0.8%

Rental income - 0.0% - 0.0% - 0.0% - 0.0% 500 0.6% 550 0.6%

Other Income 812 0.6% (2) 0.0% 672 0.4% 692 0.5% 126 0.2% 125 0.1%

Reserve Subfund - 0.0% - 0.0% - 0.0% 2,380 1.7% - 0.0% - 0.0%

Total Regular Fund 85,937 63.2% 88,051 61.0% 96,921 60.6% 74,502 54.3% 76,600 90.4% 78,487 90.6%

Voluntary Funds 8,063 5.9% 8,437 5.8% 8,437 5.3% 8,437 6.2% 8,144 9.6% 8,156 9.4%

Specific Funds 42,091 30.9% 47,933 33.2% 54,520 34.1% 54,264 39.6% N/A N/A

136,091$ 100.0% 144,421$ 100.0% 159,878$ 100.0% 137,204$ 100.0% 84,744$ 100.0% 86,643$ 100.0%

Does not reflect specific funds for 2004 and 2005 as these years have not yet been executed.

2004 2005

INCOME COLLECTION 2000-2003 AND PROJECTION 2004-05ORGANIZATION OF AMERICAN STATES

2000

(In Thousands)

2002 20032001

ORGANIZATION OF AMERICAN STATESREGULAR FUND

APPROVED BUDGETS 1995-2004 PROPOSAL FOR 2005(in millions)

$76.0 $76.6

$78.5

$86.5

$88.5$89.8

$91.8

$94.9

$97.6$99.1

$101.4

$76.0

$84.0

$78.0

$84.3 $84.3

$80.0

$78.0

$76.0

$103.2*

$105.9*

$75

$80

$85

$90

$95

$100

$105

$110

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Nominal Target to preserve parity with 1995 levels* Projected


QUOTA ASSESSMENTS APPROVED, BUDGET 1995-2004 AND PROPOSAL FOR 2005

(in millions)

$73.7 $73.7 $73.7

$75.9

$77.6

$78.8

$80.6

$83.3

$85.6

$87.0

$88.9

$73.7$73.7$73.7 $73.7$73.7 $73.7 $73.7 $73.7

$92.9*

$90.6*

$70

$75

$80

$85

$90

$95

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Nominal Target to preserve parity with 1995 levels* Projected


QUOTA ASSESSMENT 1995-2005 AND QUOTA COLLECTIONS 1995-2003(in millions)

$73.7 $73.7 $73.7 $73.7

69.7

$73.7$73.7$73.7$73.7$73.7 $73.7 $73.7

94.6

$58.0

$82.7

$75.2

$67.4 $67.3

83.485.6

$50

$55

$60

$65

$70

$75

$80

$85

$90

$95

$100

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Quotas Assessed Quotas Collected

28.2

44.435.0

29.4 31.6

49.940.6

25.1

0.6 0.7 0.7

45.169.5

69.1 69.2 69.2

51.5

42.2

40.746.9

53.0

43.331.5 10.6

18.4 22.2

38.633.5

35.938.130.0

40.3

14.6

88.3 92

.1

126.7

120.5

114.4

12

5.2

109.7

116.0

105.2

84.3

117.2

$-

$25

$50

$75

$100

$125

$150

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

ARREARS PAYMENTS CURRENT PAYMENTS BALANCE DUE ON DEC. 31

ORGANIZATION OF AMERICAN STATESQUOTA COLLECTIONS, REGULAR FUND 1995-2003

AND PROJECTION 2004-05(in millions)

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

$47.4 $48.1

$42.7

$42.4

$44.7

$44.9

$44.5

$47.1

$48.9$49.2

$50.5

$40.0

$42.0

$44.0

$46.0

$48.0

$50.0

$52.0

ORGANIZATION OF AMERICAN STATESTOTAL PERSONNEL POSTS BUDGETED 1995-2005

REGULAR FUND(in millions)

ORGANIZATION OF AMERICAN STATESTOTAL PERSONNEL COUNT 1995-2005

REGULAR FUND

582 582 582

552

528

674 676

569

586 587 587

520

540

560

580

600

620

640

660

680

700

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

POSITIONS

Organization of American StatesProposed Program Budget 2005

(In Thosands)

Chapters Proposal Regular Fund Unfunded Estimated

Specific Funds

Chapter 1 - General Assembly and Other Organs Total 13,132.2 4,913.4 2,679.0

Chapter 2 - Other Specialized Organizations and Entities Total 4,440.0 808.7 801.8

Chapter 3 - Executive Offices of the General Secretariat Total 11,008.9 1,663.0 733.0

Chapter 4 - Specialized Units and Offices Total 12,271.1 3,529.0 26,938.9

Chapter 5 - Inter-American Agency for Cooperation and Development Total 11,491.1 465.0 12,000.0

Chapter 6 - Offices of the General Secretariat in the Member States Total 5,880.7 1,076.5 225.2

Chapter 7 - Secretariat for Legal Affairs Total 2,269.5 1,052.4 -

Chapter 8 - Secretariat for Management Total 11,463.8 648.7 1,100.0

Chapter 9 - Common Services Total 6,530.0 1,576.9 -

Total Regular Fund 78,487.3 15,733.6 44,477.9

CHAPTER 1

CHAPTER 1: GENERAL ASSEMBLY AND OTHER ORGANS

13,132.2 100.00

%$

$ %

78,487.3 16.73

(US $1,000)

Participation of this chapter in the 2005 total budget relative to:

COMPARATIVE SUMMARY OF APPROPRIATIONS (REGULAR FUND)

Percentual changes over previous budget

Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services

Recurring personnel expenses

Non-recurring personnel expenses

Object

1

$$$12,272.4 12,850.5

2005 2003 %

1 %

2004

2.1913,132.2 4.71

1

72 6,785.9

39 4,752.2

33 2,033.7

16 1,372.3

51.67

36.18

15.48

10.44

0.02

4,971.0 37.85

9 953.5

7 418.8

7.26

3.18

3.0

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime

PROPOSED PROGRAM BUDGET 2005REGULAR FUND (US$ 1,000)

Approved Proposed

Proposed Budget

Total proposed Budget


List of subprograms that make up this chapter 2005

10A 157.9(24041) GENERAL ASSEMBLY

10B 50.7(46010) ADMINISTRATIVE TRIBUNAL SESSIONS

10D 154.5(54021) BOARD OF EXTERNAL AUDITORS

10E 1,359.7(22010) SECRETARIAT OF THE GENERAL ASSEMBLY, THE MEETING OF CONSULTATION ANDTHE PERMANENT COUNCIL

10G 5,442.0(24000) SECRETARIAT OF CONFERENCES AND MEETINGS

10H 396.2(15511) INTER-AMERICAN DRUG ABUSE CONTROL COMMISSION (CICAD)

10K 151.7(24042) MEETINGS OF THE INTER-AMERICAN COUNCIL FOR INTEGRAL DEVELOPMENT,MINISTERIAL MEETINGS AND INTER-AMERICAN COMMITTEES

10O 3,481.1(16010) INTER-AMERICAN COMMISION ON HUMAN RIGHTS

10P 269.6(44040) INTER-AMERICAN JURIDICAL COMMITTEE - CJI

10Q 1,391.3(60150) INTER-AMERICAN COURT OF HUMAN RIGHTS

10W 277.5(24043) OAS CONFERENCES

13,132.2Total

1

% % % % 2002 2003 2004 2005

1CHAPTER GENERAL ASSEMBLY AND OTHER ORGANS

GENERAL SUMMARY AT CHAPTER LEVEL

OBJECT OF EXPENDITURE

EXECUTION APPROVED PROPOSED PERCENT CHANGES

Operating budget

2003/02 2004/03 2005/04

Personnel 7,561.4 100.00 6,967.8 100.00 7,908.5 8,158.201. Approved Posts 61.54 100.00 3.15 4.59 8.51

7,561.4 59.75 6,967.8 56.85 7,908.5 8,158.2Subtotal 61.54 62.12 3.15 4.59 8.51

Personnel Non Recurrent 0.2 100.00 3.8 100.00 3.0 3.002. Non-recurrent personnel costs 0.02 100.00 1328.57 -94.55

0.2 0.00 3.8 0.03 3.0 3.0Subtotal 0.02 0.02 1328.57 -94.55

Non personnel 0.3 0.00 6.0 0.11 0.0 0.003. Fellowships 0.00 0.00 -100.00 -94.54

389.9 7.65 354.1 6.70 260.4 396.004. Travel 2.02 7.96 52.07 -33.21 10.10

244.8 4.80 268.1 5.07 295.1 297.805. Documents 2.29 5.99 0.91 20.54 -8.71

152.5 2.99 241.2 4.56 264.4 216.706. Equipment and Supplies 2.05 4.35 -18.04 73.29 -36.75

553.8 10.87 568.5 10.76 564.5 527.207.Buildings and Maintenance 4.39 10.60 -6.60 1.93 -2.60

2,058.4 40.41 3,605.5 68.25 1,590.7 1,458.608. Performance Contracts 12.37 29.34 -8.30 -22.72 -42.90

1,693.4 33.24 239.0 4.52 1,963.9 2,074.709. Others 15.28 41.73 5.64 15.97 608.49

5,093.2 40.24 5,282.7 43.10 4,939.0 4,971.0Subtotal 38.43 37.85 0.64 -3.02 -3.58

12,654.9 100.00

$ % $ %

12,254.4 100.00 12,850.5 13,132.2Total

2,445.6 18.62

10,249.3 78.04

8,029.7 61.14

100.00 100.00 2.19 1.54 3.26

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)

ALL THE FUNDS (ORG.)


78,487.3 16.73

86,976.3 15.10

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 1. ASAMBLEA GENERAL Y OTROS ÓRGANOS / CHAPTER 1. GENERAL ASSEMBLY AND OTHER ORGANS

Sub- Sub-Subprograma/Subprogram NC D2 D1 P5 P4 P3 P2 P1 Total G7 G6 G5 G4 G3 G2 G1 Total TOTAL %

10E Sec.A.G.Consejo Permanente / Permanent Council G.A. 1 3 1 5 1 1 3 5 10 13.9 10G Conferencias y Reuniones / Conferences & Mtgs. 1 2 14 4 2 23 3 8 9 2 22 45 62.5 10O Com.I.A.Derechos Humanos / I-A Comm.Human Rights 1 6 1 3 11 2 1 3 6 17 23.6

TOTAL CAPÍTULO 1 / CHAPTER 1 2005 0 1 1 8 16 10 3 0 39 0 6 10 15 2 0 0 33 72 100.0


10E Sec.A.G.Consejo Permanente / Permanent Council G.A. 2 1 3 1 1 4 25.0 10G Conferencias y Reuniones / Conferences & Mtgs. 1 1 2 2 4 5 31.3 10O Com.I.A.Derechos Humanos / I-A Comm.Human Rights 2 2 1 5 1 1 2 7 43.8


RESUMEN DE PUESTOS PROPUESTOS POR CAPÍTULO 2005 / SUMMARY PROPOSED POSTS BY CHAPTER

RUBRO 1.A - PUESTOS APROBADOS/OBJECT 1.A - APPROVED POSTS

RUBRO 1.B - PUESTOS TEMPORALES/OBJECT 1.B - TEMPORARY POSTS


(In Thousands)

Chapter 1 - GENERAL ASSEMBLY & OTHER ORGANS Regular Fund Specific Funds Voluntary Fund Total

10A - General Assembly 136.8 251.5 - 388.3

10B - Administrative Tribunal Sessions 56.7 - - 56.7

10D - Board of External Auditors 144.1 - - 144.1 10E - Secretariat of the Gen. Assembly, Mtg. of Consultation and the Permanet Council 1,255.6 - - 1,255.6

10G - Secretariat of Conferences and Meetings 5,561.9 236.3 - 5,798.2

10H - Inter-American Drug Abuse Control Commission (CICAD) 459.2 774.8 - 1,234.0

10K - IACD Meetings and IA Committees 151.4 138.0 - 289.4

10O - Inter-American Commission on Human Rights 2,953.3 1,485.6 - 4,438.9

10P - Inter-American Juridical Committee 298.0 19.8 - 317.8

10Q - Inter-American Court of Human Rights 1,395.0 - - 1,395.0

10W - OAS Conferences 242.8 278.9 - 521.7

Chapter 1 - GENERAL ASSEMBLY & OTHER ORGANS Total 12,654.9 3,184.9 - 15,839.9

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code

Summary of Objects of Expenditure, by Chapter and Subprograms 2005 REGULAR FUND

1 GENERAL ASSEMBLY AND OTHER ORGANSCHAPTER

GENERAL ASSEMBLY10A

10A-101-WS1

0.0 0.0 0.0 16.3 29.1 7.5 5.8 99.2 0.0 157.9 157.9

XXXV REGULAR SESSION

(24041)

0.0 0.0 0.0 16.3 29.1 7.5 5.8 99.2 0.0Total 10A 157.9 157.9

ADMINISTRATIVE TRIBUNAL SESSIONS10B

10B-102-WS1

0.0 0.0 0.0 13.4 3.1 0.0 0.0 30.8 3.4 50.7 50.7

MEETINGS OF ADMINISTRATIVE TRIBUNAL

(46010)

0.0 0.0 0.0 13.4 3.1 0.0 0.0 30.8 3.4Total 10B 50.7 50.7

BOARD OF EXTERNAL AUDITORS10D

10D-104-WS1

0.0 0.0 0.0 15.0 21.0 0.2 0.0 118.2 0.1 154.5 154.5

BOARD OF EXTERNAL AUDITORS

(54021)

0.0 0.0 0.0 15.0 21.0 0.2 0.0 118.2 0.1Total 10D 154.5 154.5

SECRETARIAT OF THE GENERAL ASSEMBLY, THE MEETING OF CONSULTATION AND THE PERMANENT COUNCIL10E

10E-109-WS1

1175.1 0.0 0.0 5.4 8.9 9.7 144.9 8.1 7.6 1359.7 184.6

SECRETARIAT OF THE PERMANENT COUNCIL

(22010)

1175.1 0.0 0.0 5.4 8.9 9.7 144.9 8.1 7.6Total 10E 1359.7 184.6

SECRETARIAT OF CONFERENCES AND MEETINGS10G

10G-111-WS1

487.5 3.0 0.0 0.0 6.7 30.9 175.1 0.0 38.3 741.5 254.0

SECRETARIAT FOR CONFERENCES & MEETINGS, OFC. OF DIRECTOR:

(24020)

10G-112-WS1

1096.4 0.0 0.0 0.0 0.0 27.0 0.0 5.0 0.0 1128.4 32.0

DIV. OF CONFERENCE SERVICES

(24040)

10G-113-WS1

2195.0 0.0 0.0 0.0 0.0 1.6 0.0 421.8 0.0 2618.4 423.4

DIV. OF LANGUAGE SERVICES:

(24060)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


10G-114-WS1

629.9 0.0 0.0 0.0 88.6 30.0 0.0 0.0 45.0 793.5 163.6

DIV. OF DOCUMENT & INFORMATION SERVICES

(24070)

10G-115-WS1

0.0 0.0 0.0 0.0 21.6 1.2 0.0 72.4 1.0 96.2 96.2

MEETINGS OF WORKING GROUPS & SUBCOMMITTEES OF CEPCIDI

(24045)

10G-116-WS1

56.7 0.0 0.0 4.6 0.7 2.0 0.0 0.0 0.0 64.0 7.3

NATIONAL & INTERNATIONAL MODEL ASSEMBLIES

(24095)

4465.5 3.0 0.0 4.6 117.6 92.7 175.1 499.2 84.3Total 10G 5442.0 976.5

INTER-AMERICAN DRUG ABUSE CONTROL COMMISSION (CICAD)10H

10H-115-WS1

0.0 0.0 0.0 18.4 0.0 2.8 0.0 10.5 0.0 31.7 31.7

CICAD, REGULAR SESSIONS

(15511)

10H-116-WS2

0.0 0.0 0.0 20.0 49.5 46.3 30.0 145.9 72.8 364.5 364.5

MEM-MULTILATERAL EVALUATION MECHANISM

(15511)

0.0 0.0 0.0 38.4 49.5 49.1 30.0 156.4 72.8Total 10H 396.2 396.2

MEETINGS OF THE INTER-AMERICAN COUNCIL FOR INTEGRAL DEVELOPMENT, MINISTERIAL MEETINGS AND10K

10K-130-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 151.7 151.7 151.7

MEETINGS OF THE INTER-AMERICAN COUNCIL FOR INTEGRAL DEVELOPMENT MINISTERIALS AND THE INTERAMERICAN COMMITTEES

(24042)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 151.7Total 10K 151.7 151.7

INTER-AMERICAN COMMISION ON HUMAN RIGHTS10O

10O-141-WS1

2517.6 0.0 0.0 204.7 56.6 50.9 155.9 413.4 82.0 3481.1 963.5

SECRETARIAT, INTER-AMERICAN COMMISSION ON HUMAN RIGHTS

(16010)

2517.6 0.0 0.0 204.7 56.6 50.9 155.9 413.4 82.0Total 10O 3481.1 963.5

INTER-AMERICAN JURIDICAL COMMITTEE - CJI10P

10P-143-500

0.0 0.0 0.0 98.2 7.8 1.0 2.5 76.4 2.8 188.7 188.7

INTER-AMERICAN JURIDICAL COMMITTEE, MEETINGS

(44040)

10P-144-WS1

0.0 0.0 0.0 0.0 4.2 5.6 13.0 56.9 1.2 80.9 80.9

COURSE ON INTERNATIONAL LAW (CJI)

(44042)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


0.0 0.0 0.0 98.2 12.0 6.6 15.5 133.3 4.0Total 10P 269.6 269.6

INTER-AMERICAN COURT OF HUMAN RIGHTS10Q

10Q-148-500

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1391.3 1391.3 1,391.3

SECRETARIAT, INTER-AMERICAN COURT OF HUMAN RIGHTS

(60150)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1391.3Total 10Q 1391.3 1,391.3

OAS CONFERENCES10W

10W-150-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 277.5 277.5 277.5

UNPROGRAMMED RESOURCES TO FUND OAS CONFERENCES

(24043)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 277.5Total 10W 277.5 277.5

8158.2 3.0 0.0 396.0 297.8 216.7 527.2 1458.6 2074.71 13132.2 4,974.0CHAPTER


(In Thosands)

Chapter 1 - General Assembly and Other Organs Proposal Regular Fund Unfunded Estimated

Specific Funds

10A - General Assembly 157.9 - -

10B - Administrative Tribunal Sessions 50.7 - -

10D - Board of External Auditors 154.5 35.3 -

10E - Secretariat of the Gen. Assembly, Mtg. of Consultation and Perm. Council 1,359.7 279.9 -

10G - Secretariat of Conferences and Meetings 5,442.0 826.0 200.0

10H - Inter-American Drug Abuse Control Commission 396.2 339.3 1,500.0

10K - IACD Meetings and IA Committees 151.7 - -

10O - Inter-American Commission on Human Rights 3,481.1 2,452.0 959.0

10P - Inter-American Juridical Committee 269.6 94.0 20.0

10Q - Inter-American Court of Human Rights 1,391.3 886.9 -

10W - OAS Conferences 277.5 - -

Chapter 1 - General assembly and Other Organs Total 13,132.2 4,913.4 2,679.0

General AssemblyProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10A (24041)

PROPOSED PROGRAM BUDGET FOR THE YEAR 2005

Responsible: Director, Secretariat of Conferences and Meetings

The General Assembly meets once a year at a time established by its Rules of Procedure and at a placeselected according to the principle of rotation. At each regular session, it decides, in accordance with itsRules of Procedure, on the date and place of the next regular session. In 2005, the General Assembly willhold its thirty-fifth regular session and any special sessions that may be requested and agreed upon. In keeping with the indicative figures, an amount of $157,900 is allocated for the session of the GeneralAssembly, which will be responsible for the activities indicated in this program.It should be noted that the allocated amount is the estimated cost of holding the session at headquarters.When the General Assembly meets in another OAS member state, the difference between the total costand the amount allocated will be absorbed by the host country.

157.9

* See Detailed Information in Annex (Intranet)

Mission Statement:The main functions of the General Assembly, the supreme organ of the OAS, include to:- Decide the general action and policy of the Organization, determine the structure andfunctions of its organs, and consider any matter relating to friendly relations among theAmerican States; - Establish measures for coordinating the activities of the organs, agencies, and entities ofthe Organization among themselves, and such activities with those of the other institutions ofthe inter-American system;- Strengthen and coordinate cooperation with the United Nations and its specializedagencies;- Promote collaboration with other international organizations whose purposes are similar tothose of the Organization of American States;- Approve the program-budget of the Organization and determine the quotas of the MemberStates;- Consider the reports of the Meeting of Consultation of Ministers of Foreign Affairs and theobservations and recommendations presented by the Permanent Council with regard to thereports that should be presented by the other organs and entities, in accordance with theprovisions of Article 91.f, as well as the reports of any organ which may be required by theGeneral Assembly itself; and- Adopt general standards to govern the operations of the General Secretariat.

*

Justification 2005:

TOTAL PROPOSED $

10A (24041)Organizational Code

Subprogram: General Assembly


157.9

%$

$ %

13,132.2

78,487.3

1.20

0.20

(US $1,000)COMPARATIVE SUMMARY OF APPROPRIATIONS (REGULAR FUND)

Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER

Participation of this subprogram in the 2005 total budget relative to:

Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND

Percentual changes over previous budget*

0.00

$$$ 157.9 157.9

2005 2004 2003 % %

157.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

157.9 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: General Assembly10A


(24041)

List of Projects that make up this subprogram

101-WS1 157.9(24041 ) XXXV REGULAR SESSION

157.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %

During 2003, this subprogram used other sources of financing, which are summarized in the following table:

Total funds applied in 2003

251.4

388.2

136.864.77

35.23

100.00

Administrative Tribunal SessionsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10B (46010)


Responsible: Secretary of Administrative Tribunal

As can be seen from the breakdown of expenditure, the budget of the Administrative Tribunal is earmarkedfor activities connected with the holding of two sessions, the submission of the annual report to the GeneralAssembly and the preparation, editing and publication of its decisions.

50.7


Mission Statement:1. To hear and decide upon any cases that may arise concerning administrative decisionsaffecting General Secretariat staff.

2. To ensure observance of the General Standards to Govern the Operations of the GeneralSecretariat and other provisions on staff rights and obligations.

*

Justification 2005:

TOTAL PROPOSED $

10B (46010)Organizational Code

Subprogram: Administrative Tribunal Sessions


50.7

%$

$ %

13,132.2

78,487.3

0.38

0.06


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-32.03

$$$ 74.6 50.7

2005 2004 2003 % %

50.7

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

50.7 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Administrative Tribunal Sessions10B


(46010)


102-WS1 50.7(46010 ) MEETINGS OF ADMINISTRATIVE TRIBUNAL

50.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

56.6

56.60.00

100.00

100.00

Board of External AuditorsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10D (54021)


Responsible: Director, Financial Services

The Board of External Auditors consists of three members and is responsible for the independent auditing ofall OAS funds administered by the General Secretariat.This includes the contracting of an auditing firm to prepare a report on the financial statements of the fundsadministered by the General Secretariat and to make recommendations to the Board aimed at improvingadministrative auditing and accounting procedures. It also includes the review of work done and of thereport prepared by the contracted firm, consideration of the results, and preparation of the report of theBoard to the Permanent Council and of the report to the General Assembly.The external auditing firm Ernst & Young continued to provide auditing services under the terms ofreference agreed upon with the Arthur Andersen company, which was contracted by the General Secretariatafter a bidding process that included seven accounting firms. In the year 2000 the approved Regular Fund budget for the BOA was $164,000, in the year 2001, $156,400and thereafter reduced to $154,500 in the years 2002, 2003, and 2004. The contract signed with theExternal Auditing Firm after an outside bidding process called for an increase of 8% per year in fees.

An additional budget requirement for $35.0 is shown in the Annex to the proposed budget for 2005.

154.5


Mission Statement:The Board of External Auditors will examine the accounts of the General Secretariat, inaccordance with resolutions AG/RES. 123 (III-O/73), adopted by the General Assembly on April14, 1973, and CP/RES. 124 (164/75), approved by the Permanent Council on June 30, 1975,and with the Rules of Procedure of the Board, approved on June 30, 1976.

*

Justification 2005:

TOTAL PROPOSED $

10D (54021)Organizational Code

Subprogram: Board of External Auditors


154.5

%$

$ %

13,132.2

78,487.3

1.17

0.19


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 154.5 154.5

2005 2004 2003 % %

154.5

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

154.5 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Board of External Auditors10D


(54021)


104-WS1 154.5(54021 ) BOARD OF EXTERNAL AUDITORS

154.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

144.1

144.10.00

100.00

100.00

Secretariat of the General Assembly, the Meeting of Consultation and the Permanent CouncilProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10E (22010)


Responsible: Office of Assistant Secretary General

Proposed funds cover 14 posts -eight at the professional level and six at the general services level.Additionally, other items (US $184,600 ) have been earmarked to cover all operating expenses associatedwith the planning, management and coordination of all technical and logistic advisory services provided tothe Meeting of Consultation, the General Assembly, the Permanent Council and other deliberative bodies,such as conferences or seminars convened on specific topics on the hemispheric agenda. Clearly, programmed costs are insufficient to cover operating costs for services that must be provided to thegrowing number of meetings and conferences that are held in furtherance of the mandates of the politicalbodies.The budgetary requirements for the area amounts to $1,639.6, which includes an additional request of$279.9 as shown in the annex of the proposed budget.

1,359.7


Mission Statement:The General goals of the Secretariat of the General Assembly, the Meeting of Consultation andthe Permanent Council are to support the member States of the Organization in the pursuit oftheir objectives as outlined in the Charter, and to fulfill the specific responsibilities entrusted tothe Secretariat by the Executive Orders in force.

*

Justification 2005:

TOTAL PROPOSED $

10E (22010)Organizational Code

Subprogram: Secretariat of the General Assembly, the Meeting of Consultation and thePermanent Council


1,359.7

%$

$ %

13,132.2

78,487.3

10.35

1.73


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


7.69

$$$ 1,233.4 1,328.3

2005 2004 2003 % %

1,359.7

** 2.36

10 824.8

5 519.3

5 305.5

4 350.3

0.0Overtime

60.66

38.19

22.46

25.76

0.00

184.6 13.57

3 293.6

1 56.7

21.59

4.17

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Secretariat of the General Assembly, the Meeting of Consultation and thePermanent Council

10E


(22010)


109-WS1 1,359.7(22010 ) SECRETARIAT OF THE PERMANENT COUNCIL

1,359.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,255.6

1,255.60.00

100.00

100.00

Secretariat of Conferences and MeetingsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10G (24000)


Responsible: Director

Based in 2003 experience the area estimates that for 2004 and 2005 the range of this contributions will bearound $200.0.

In keeping with the indicative figures for the new budgetary levels and based on the same authorizationlevel, the Secretariat for Conferences and Meetings will be responsible for carrying out the following tasks in2005:

Planning, organizing, directing, and coordinating such meetings and conferences as the General Secretariatand its areas have planned to hold, at and away from OAS headquarters.Maintaining the conference, technological, document and information, and language services essential toholding the Organization's meetings to which the Secretariat for Conferences and Meetings providesservices and to the development and attainment of their objectives.Improving ways to process documents by implementing information management systems appropriate tothe Organization's needs and requirements.Renovating current meeting room facilities to tailor them to the new needs and challenges to be confrontedby the Organization in a climate of renewed vitality in inter-American relations.Carry out and expand training of Secretariat staff members by seeking to expand and update theirknow-how and skills in keeping with new information technologies that allow for the implementation ofinnovative computer programs and the development of multimedia presentations for meetings andconferences.


5,442.0


External Financing:

Mission Statement:To provide high-quality conference and meeting services, which are competitive with similarservices. These include logistic, technological, language, and document and informationservices, pursuant to the Organization's mandates and objectives.

*

Justification 2005:

TOTAL PROPOSED $

10G (24000)Organizational Code

Subprogram: Secretariat of Conferences and Meetings


5,442.0

%$

$ %

13,132.2

78,487.3

41.44

6.93


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


11.56

$$$ 4,727.9 5,274.9

2005 2004 2003 % %

5,442.0

** 3.16

45 4,102.0

23 2,750.7

22 1,351.3

5 363.5

0.0Overtime

75.37

50.54

24.83

6.67

0.05

973.5 17.88

1 122.1

4 241.4

2.24

4.43

3.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Secretariat of Conferences and Meetings10G


(24000)


111-WS1 741.5(24020 ) SECRETARIAT FOR CONFERENCES & MEETINGS, OFC. OF DIRECTOR:

112-WS1 1,128.4(24040 ) DIV. OF CONFERENCE SERVICES

113-WS1 2,618.4(24060 ) DIV. OF LANGUAGE SERVICES:

114-WS1 793.5(24070 ) DIV. OF DOCUMENT & INFORMATION SERVICES

115-WS1 96.2(24045 ) MEETINGS OF WORKING GROUPS & SUBCOMMITTEES OF CEPCIDI

116-WS1 64.0(24095 ) NATIONAL & INTERNATIONAL MODEL ASSEMBLIES

5,442.0Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



236.3

5,798.2

5,561.94.08

95.92

100.00

Inter-American Drug Abuse Control Commission (CICAD)Project:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10H (15511)


Responsible: Executive Secretary, CICAD

The Commission is guided by the principles and objectives of the Inter-American Program of Action of Riode Janeiro. The main objectives of the Program are to:(1) Expand and strengthen the capacity of member states to reduce drug demand and prevent drug abuse;(2) Combat effectively the production of and illicit traffic in narcotic drugs and psychotropic substances; and(3) Promote regional initiatives and activities in the fields of research, information sharing, specializedtraining, and technical assistance. The Commission is also guided by the Anti-Drug Strategy in the Hemisphere, which was adopted by CICADin October 1996 and endorsed by the General Assembly in resolution AG/RES. 1458 (XXII-O/97), as well asby the Plan of Action adopted at the Second Summit of the Americas, held in Santiago in 1998, and themandates of the Third Summit of the Americas, held in Quebec City in 2001.Subprogram 10H comprises: (1) the two regular sessions of the Inter-American Drug Abuse ControlCommission (CICAD) and (2) the Multilateral Evaluation Mechanism (MEM). At the regular sessions ofCICAD, the representatives of the OAS member countries consider, evaluate, and define policies,strategies, and actions to combat drug abuse in the Hemisphere. They also establish priorities and coursesof action for carrying out the different mandates entrusted to CICAD and for implementing the Anti-DrugStrategy in the Hemisphere and the MEM.The MEM was established in compliance with the mandate entrusted to CICAD by the Second Summit ofthe Americas (Santiago, Chile) for the development of a hemispheric evaluation mechanism. Compliancewith that mandate resulted in the establishment of (1) an Intergovernmental Working Group (IWG) 1998/99to design the Multilateral Evaluation Mechanism; (2) a Governmental Experts Group (GEG) 2000, toprepare the national and hemispheric evaluations; and (3) a MEM Unit in the Executive Secretariat ofCICAD to assist both the IWG and the GEG work.At the Third Summit of the Americas in Quebec City, Canada, the Heads of State and Governmentreiterated their commitment to make the MEM a central pillar of assistance toward effective hemisphericcooperation in the struggle against the global drug problem. The Summit said that CICAD should (a) obtainfinancial resources for alternative development programs; (b) establish units with financial intelligencefunctions; and (c) establish a basic and homogeneous mechanism to estimate the social, human, andeconomic costs of the drug problem. It also expressed its desire to continue strengthening and reviewingthe MEM to monitor national and hemispheric efforts against drugs, and recommended actions toencourage inter-American cooperation and national strategies to combat this scourge.Actions taken pursuant to these mandates:

a. Approval by CICAD of a set of 86 indicators (some improved, some broadened, some new) for the ThirdEvaluation Round, 2003-2004; strengthening the MEM's operating procedures and measures to be taken inthe event of repeated recommendations to the states. Everything was approved in May 2003.b. Data analysis, drafting, and publication of the 34 national progress reports on the recommendations tothe member states and a hemispheric report from the Second Evaluation Round, 2001-2002. These reports

Mission Statement:CICAD and its Executive Secretariat are working to serve the member states and their people.Through its political and mutual cooperation forums utilizing the horizontal transfer oftechnology, CICAD seeks to enhance multilateral and national programs intended to eliminatedrug abuse in the Hemisphere.

Justification 2005:

Inter-American Drug Abuse Control Commission (CICAD)Project:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10H (15511)


In 2003, the MEM received external contributions in the amount of US$552,417 for its operation andUS$1,000,000 for the implementation of the recommendations for those countries that have requestedassistance.

For the year 2005, approximately US 1.5 million dollars is required from external funds in order to providefinancial and technical support to the countries for the implementation of the recommendations found in the2nd Evaluation Round.

were approved and then published by CICAD in May 2004.c. Conduct of a training course for the representatives of 34 national coordinating entities of the MEM onthe 86 indicators of the questionnaire for the Third Evaluation Round and on use of the MEM's Internetdatabase. This course was held in October 2003.

In 2005, in Washington, D. C., the GEG meeting on implementation of the recommendations made to thecountries in the Third Evaluation Round. The GEG, in two drafting sessions, will analyze and evaluate theinformation provided by the countries on this topic and will write the 34 national reports and onehemispheric report. These will be approved and published by CICAD in April 2006. The IntergovernmentalWorking Group (IWG) will be convened during the first half of the year to improve and to bring and keep upto date both the 86 present indicators and the entire MEM process. A training course for the nationalcoordinating entities of the MEM will be offered in the second half of the year. MEM promotion activitiesare scheduled to continue throughout this year.

The cost of the meeting on implementation of the recommendations of the Third Evaluation Round of theMEM (January-December 2005) is estimated at US$415,900, broken down as follows:

i. Two GEG drafting sessions - 34 national reports and one hemispheric report - US$240,300ii. Intergovernmental Working Group (IWG) - US$34,100iii. Training of national coordinating entities - US$40,000iv. Publication expenses -- US$40,000v. Operating expenses -- US$111,700vi. Promotion of MEM activities -- US$20,000


396.2


External Financing:

*

TOTAL PROPOSED $

10H (15511)Organizational Code

Subprogram: Inter-American Drug Abuse Control Commission (CICAD)


396.2

%$

$ %

13,132.2

78,487.3

3.01

0.50


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-25.37

$$$ 530.9 396.2

2005 2004 2003 % %

396.2

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

396.2 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Drug Abuse Control Commission (CICAD)10H


(15511)


115-WS1 31.7(15511 ) CICAD, REGULAR SESSIONS

116-WS2 364.5(15511 ) MEM-MULTILATERAL EVALUATION MECHANISM

396.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



774.7

1,234.0

459.262.79

37.21

100.00

Meetings of the Inter-American Council for Integral Development, Ministerial Meetings andInter-American Committees

Project:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10K (24042)



According to the CIDI Statutes, adopted by General Assembly resolution AG/RES. 1443 (XXVI-O/96) inJune 1996 in Panama, the representatives at the ministerial or equivalent level are to hold regular andspecial meetings, as well as specialized and sectoral meetings.

151.7


Mission Statement:CIDI is a ministerial-level forum for inter-American dialogue; it is strategic in nature and hasdecision-making power in matters of partnership for development. It consists of arepresentative at the ministerial or equivalent level for each member state.In accordance with the OAS Charter, its purpose is to promote cooperation among its memberstates for the purpose of achieving integral development and, in particular, helping to eliminatepoverty.It achieves its objectives through its subsidiary bodies and agencies and through the GeneralAssembly by means of partnership-for-development programs, projects, and activities.CIDI holds at least one regular meeting a year, at the ministerial level or its equivalent.It is made up of the following bodies:- The Permanent Executive Committee of the Inter-American Council for Integral Development(CEPCIDI) and the working groups established by CEPCIDI.- Nonpermanent specialized committees.- Specialized committees.- Other subsidiary bodies and agencies created by CIDI.

*

Justification 2005:

TOTAL PROPOSED $

10K (24042)Organizational Code

Subprogram: Meetings of the Inter-American Council for Integral Development, MinisterialMeetings and Inter-American Committees


151.7

%$

$ %

13,132.2

78,487.3

1.15

0.19


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 151.7 151.7

2005 2004 2003 % %

151.7

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

151.7 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Meetings of the Inter-American Council for Integral Development, MinisterialMeetings and Inter-American Committees

10K


(24042)


130-WS1 151.7(24042 ) MEETINGS OF THE INTER-AMERICAN COUNCIL FOR INTEGRALDEVELOPMENT MINISTERIALS AND THE INTERAMERICAN COMMITTEES

151.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



137.9

289.3

151.347.68

52.32

100.00

Inter-American Commision on Human RightsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10O (16010)


Responsible: Executive Secretary, CIDH

On January 15, 2004 the Government of Mexico deposited a check for U.S.$ 50,000 destined to generalactivities, adding to a previous deposit for the same amount made on December 1st, 2003. Also, during thefirst weeks of this year that Government deposited a contribution of U.S.$25,000 for the Human RightsDefenders Unit of the IACHR.The European Commission approved during 2003 a project entitled "Strengthening the Access to Justice inthe Americas". The project will allow financing of activities pertaining to litigation of cases before the

The Inter-American Commission on Human Rights, under mandates established in the Charter of theOrganization and the American Convention on Human Rights, has the legal obligation and the moralresponsibility to safeguard human rights in all OAS member states.Among activities to be carried out by the Secretariat in 2005 are the following: (1) regular periods ofsessions (two periods, each lasting three weeks) and special sessions (two sessions, each lasting oneweek). These sessions include examination of petitions on individual cases, study of special reports, andexamination of the different reports that will make up the annual report. Also held during the regularsessions are hearings in which members of the Commission, Executive Secretariat staff, witnesses, andspecial representatives participate; (2) on-site visits, with the consent of member states (approximately twovisits per year). These include observation in the country's interior, prison visits, interviewing of witnesses,etc.; (3) the annual report (three volumes, approximately 2,000 pages) and special reports (at least tworeports per year). These reports must be translated into English and then sent for printing and subsequentpublication; (4) activities necessary for the work of the special rapporteurs, such as those on freedom ofexpression, migrant workers and their families, the rights of indigenous peoples, the rights of women,prisons, and children's rights, and the unit on human rights defenders; (5) the Rómulo Gallegos Fellowshipprogram (six fellowships per year) and the joint fellowships program with the University of Notre Dame (twofellowships per year); (6) maintenance of the document center and the specialized library; (7) all tasksassigned to it in the area of human rights.The amount of the program budget proposed by the General Secretariat for 2005 actually does not coverthe main activities of the Inter-American Commission on Human Rights mentioned above, that is, holdingtwo regular sessions and at least one extraordinary session with the adequate support in terms of humanand material resources. The IACHR has consistently stressed in recent years the importance of havingappropriate financial resources in the regular budget, in order to eliminate the dependence on externalfinancing for matters included in its mandate as a principal organ of the OAS for human rights. In thisregard, the approval of the project "Funds necessary for strengthening the activities of the IACHR" wouldplace the total of the budget for this organ at U.S.$ 5,933.1, allowing for progress toward the goal ofdedicating external funds exclusively to specific projects.

An additional budget requirement for $2,452.0 is shown in the Annex to the proposed budget for 2005.

3,481.1

External Financing:

Mission Statement:PROMOTE THE OBSERVANCE AND DEFENSE OF HUMAN RIGHTS AND SERVE AS ANORGAN OF CONSULTATION OF THE ORGANIZATION OF AMERICAN STATES IN THATAREA.

*

Justification 2005:

TOTAL PROPOSED $

Inter-American Commision on Human RightsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10O (16010)


Inter-American Court of Human Rights, as well as on-site visits to OAS Member States. The total amount ofthe project is approximately U.S.$ 1,281,221. The Inter-American Commission shall fund approximately20% of that amount. The execution began on January 2004 with an initial deposit of U.S. $ 433,346.21 andit shall continue into early 2006. The Government of Finland has pledged 320,000 Euros over two years destined to the Rapporteurship onthe Rights of Women, for the execution of a project entitled "Protecting the right of women to a life free fromviolence through access to justice". The execution began with a deposit of U.S.$ 202,304 to be appliedduring 2004.On January 12, 2004 financial assistance consisting of U.S.$ 150,024 was received from the Government ofFrance, which shall be applied to support the activities of the IACHR pertaining to the protection andpromotion of human Rights in Haiti.The Government of Denmark pledged U.S.$ 88.166 for the conclusion of the project named "Strengtheningthe capacity of the inter-American system for the defense of the human rights of communities, ethnicalminorities and other vulnerable groups affected by conflicts in Central America", to be carried out for ninemonths until September 30, 2004. The first deposit of U.S.$ 41,0 was received in 2004.As to the projection for the rest of 2004 and 2005, it is likely that the Government of the United States ofAmerica will continue with its voluntary contribution for the activities of the IACHR, which during 2003consisted in U.S.$ 800,0 during 2003. Also, in recent years the Commission has received importantcontributions from the Government of Mexico for financing the IACHR'S activities, and it is expected that thisGovernment shall continue to do so during 2005.For its part, Spain has been supplying financial support to the IACHR for several years, especially theactivities of the Library and publications. During the second half of 2003, that Government deposited U.S.$227,1 as a contribution to support Commission activities regarding the access to justice, in particular litigationbefore the Inter-American Court. It is feasible that in 2005 Spain will continue to support the IACHR onsimilar terms.In 2005, the European Commission is expected to make the second payment of its contribution for theProject entitled "Strengthening the Access to Justice in the Americas" for approximately US$ 537.2. Also,the Government of Finland will make its second annual payment for the above mentioned women's rightsproject for approximately U.S. $202,3 an estimated total of $959.0.


10O (16010)Organizational Code

Subprogram: Inter-American Commision on Human Rights


3,481.1

%$

$ %

13,132.2

78,487.3

26.50

4.43


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


7.16

$$$ 3,200.5 3,429.9

2005 2004 2003 % %

3,481.1

** 1.49

17 1,859.1

11 1,482.2

6 376.9

7 658.5

0.0Overtime

53.40

42.57

10.82

18.91

0.00

963.5 27.67

5 537.8

2 120.7

15.44

3.46

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Commision on Human Rights10O


(16010)


141-WS1 3,481.1(16010 ) SECRETARIAT, INTER-AMERICAN COMMISSION ON HUMAN RIGHTS

3,481.1Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



1,485.6

4,438.9

2,953.333.47

66.53

100.00

Inter-American Juridical Committee - CJIProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10P (44040)


Responsible: Director, International Law


Resolutions from the 2003 regular session of the General Assembly regarding the Inter-American JuridicalCommittee (CJI).The Inter-American Juridical Committee provides legal advisory services to the Organization on thedevelopment and codification of international law. Together with the Secretariat for Legal Affairs, itorganizes the 30-day Course on International Law in Rio de Janeiro, Brazil. For the course, there is at leastone fellowship recipient from each member state. Participants take part in a series of classes androundtables with professors of public and private international law.The Inter-American Juridical Committee meets twice a year, in accordance with its Statutes. One of themeetings lasts two weeks and is held in Brazil or in any other member country at the decision of theCommittee. The second meeting is held in August at the same time as the Course on International Law. It isa four-week meeting and is therefore held in Rio de Janeiro, Brazil.The budget of the Inter-American Juridical Committee is divided into two subprograms and provides abreakdown of each activity, including the holding of the two regular meetings and the Course onInternational Law.


269.6


External Financing:

Mission Statement:To provide legal advisory services to the Organization; promote the progressive developmentand codification of international law; and study the legal issues involved in the integration of thedeveloping countries of the Hemisphere and the possibility of standardizing their laws wheneveradvisable.To undertake the studies and preparatory work assigned to it by the General Assembly, theMeeting of Consultation of Ministers of Foreign Affairs, and the Council of the Organization. Itmay also undertake, on its own initiative, work it deems advisable and suggest the holding ofspecialized legal conferences

*

Justification 2005:

TOTAL PROPOSED $

10P (44040)Organizational Code

Subprogram: Inter-American Juridical Committee - CJI


269.6

%$

$ %

13,132.2

78,487.3

2.05

0.34


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-30.74

$$$ 343.1 237.6

2005 2004 2003 % %

269.6

** 13.46

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

269.6 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Juridical Committee - CJI10P


(44040)


143-500 188.7(44040 ) INTER-AMERICAN JURIDICAL COMMITTEE, MEETINGS

144-WS1 80.9(44042 ) COURSE ON INTERNATIONAL LAW (CJI)

269.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



19.8

317.8

297.96.24

93.76

100.00

Inter-American Court of Human RightsProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10Q (60150)


Responsible: Executive Secretary, CIDH

The Inter-American Court of Human Rights requested a budget from the Organization of American States(OAS) for US$ 2,278,218.30 for the year 2005 that modestly accounts for the pressing needs for the Court'soperation during the year in question. Nevertheless the OAS has had to cut US$ 886,918.30 even thoughthese funds are absolutely necessary for the Court to function properly. The increase in operational costs,which include human and material resources, is born out of the procedural reforms solicited by the GeneralAssembly in various resolutions that were adhered to in the year 2000 by the Inter-American Court ofHuman Rights as well as by the Inter-American Commission on Human Rights.The procedural reforms previously mentioned have caused an increase in the number of cases submittedfor the Court's consideration, resulting in a 400% increase in relation to the year 2001. In this regard theCourt has done everything possible to comply with its obligations by using the human and materialresources currently available, nevertheless this effort is not sufficient to adequately manage the increasingwork load.The aforementioned procedural changes were undertaken with the common understanding that they wouldbe accompanied by a substantial increase in the Court's budget. In this regard the General Assembly,pursuant to its resolutions 1827, 1828, 1850, 1890, 1918, and 1925 ordered a substantial increase in theCourt's budget in order to strengthen its work but this action has not been yet taken.


1,391.3


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $

10Q (60150)Organizational Code

Subprogram: Inter-American Court of Human Rights


1,391.3

%$

$ %

13,132.2

78,487.3

10.59

1.77


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-2.04

$$$ 1,420.4 1,391.3

2005 2004 2003 % %

1,391.3

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

1,391.3 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Court of Human Rights10Q


(60150)


148-500 1,391.3(60150 ) SECRETARIAT, INTER-AMERICAN COURT OF HUMAN RIGHTS

1,391.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,395.0

1,395.00.00

100.00

100.00

OAS ConferencesProject:

Code:Chapter: GENERAL ASSEMBLY AND OTHER ORGANS 10W (24043)



The funds will be allocated to providing the services required at meetings and conferences that result frommandates issued by the General Assembly or that the Permanent Council deems should be held in 2005, inaccordance with criteria approved by the Permanent Council on the recommendation of the Committee onAdministrative and Budgetary Affairs.

277.5


Mission Statement:To implement the mandates approved by the General Assembly in relation to the holding ofOAS meetings and conferences

*

Justification 2005:

TOTAL PROPOSED $

10W (24043)Organizational Code

Subprogram: OAS Conferences


277.5

%$

$ %

13,132.2

78,487.3

2.11

0.35


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 277.5 277.5

2005 2004 2003 % %

277.5

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

277.5 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: OAS Conferences10W


(24043)


150-WS1 277.5(24043 ) UNPROGRAMMED RESOURCES TO FUND OAS CONFERENCES

277.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



278.9

521.7

242.753.46

46.54

100.00

CHAPTER 2

CHAPTER 2: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES

4,440.0 100.00

%$

$ %

78,487.3 5.65

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$ 5,114.5 4,380.3

2005 2003 %

1 %

2004

1.36 4,440.0 -14.35

1

13 1,405.3

11 1,315.1

2 90.2

9 585.7

31.65

29.61

2.03

13.19

0.00

2,449.0 55.15

4 434.2

5 151.5

9.77

3.41

0.0

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




20A 1,486.9(60250) INTER-AMERICAN DEFENSE BOARD

20B 1,316.7(25000) INTER-AMERICAN CHILDREN'S INSTITUTE

20C 900.7(23010) INTER-AMERICAN COMMISSION OF WOMEN ( CIM)

20D 140.0(60200) PAN AMERICAN DEVELOPMENT FOUNDATION

20J 595.7(16510) INTER-AMERICAN TELECOMMUNICATION COMMISSION

4,440.0Total

2

% % % % 2002 2003 2004 2005

2CHAPTER SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES




Operating budget

2003/02 2004/03 2005/04

Personnel 1,876.6 100.00 1,944.8 100.00 1,931.3 1,991.001. Approved Posts 44.09 100.00 3.09 2.91 -3.50

1,876.6 39.84 1,944.8 39.56 1,931.3 1,991.0Subtotal 44.09 44.84 3.09 2.91 -3.50

Personnel Non Recurrent 0.0 0.00 0.0 0.00 0.0 0.002. Non-recurrent personnel costs 0.00 0.00

0.0 0.00 0.0 0.00 0.0 0.0Subtotal 0.00 0.00

Non personnel 0.0 0.00 0.0 0.00 0.0 0.003. Fellowships 0.00

214.6 7.57 231.2 7.78 130.3 137.404. Travel 2.97 5.61 5.44 -39.30 -7.17

19.0 0.67 49.0 1.65 76.8 60.805. Documents 1.75 2.48 -20.83 303.57 -61.18

116.0 4.09 148.0 4.98 69.0 76.706. Equipment and Supplies 1.57 3.13 11.15 -40.55 -21.59

151.1 5.33 150.5 5.06 168.6 140.607.Buildings and Maintenance 3.84 5.74 -16.60 11.55 0.40

377.9 13.34 2,353.7 79.22 307.1 262.008. Performance Contracts 7.01 10.69 -14.68 -18.74 -83.94

1,953.9 68.97 38.4 1.29 1,697.2 1,771.509. Others 38.74 72.33 4.37 -13.13 4979.12

2,832.7 60.15 2,971.0 60.43 2,449.0 2,449.0Subtotal 55.90 55.15 -13.54 -4.65

4,709.4 100.00

$ % $ %

4,915.9 100.00 4,380.3 4,440.0Total

1,163.4 26.20

2,648.7 59.65

2,238.4 50.41

100.00 100.00 1.36 -6.98 -4.20

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 5.65

146,854.8 3.02

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 2. ORGANISMOS ESPECIALIZADOS Y OTRAS ENTIDADES / CHAPTER 2. SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES


20B Inst.I.A. del Nino / I-A-Children's Institute 1 1 1 1 2 6 1 1 7 53.8 20C Com.I.A. de Mujeres / I-A Comm. of Women 1 1 2 4 1 1 5 38.5 20J Comision I-A de Telecomunicaciones / CITEL 1 1 0 1 7.7



20B Inst.I.A. del Nino / I-A-Children's Institute 1 1 1 2 1 4 5 55.6 20C Com.I.A. de Mujeres / I-A Comm. of Women 1 1 0 1 11.1 20J Comision I-A de Telecomunicaciones / CITEL 1 1 2 1 1 3 33.3





(In Thousands)

Chapter 2 - OTHER SPECIALIZED ORGANIZATIONS AND ENTITIES Regular Fund Specific Funds Voluntary Fund Total

20A - Inter-American Defense Board 1,741.1 - - 1,741.1

20B - Inter-American Children's Institute 1,314.4 122.4 - 1,436.8

20C - Inter-American Commission of Women 847.9 192.9 - 1,040.8

20D - Pan American Development Foundation 163.9 - - 163.9

20J - Inter-American Telecommunication Commission 642.1 346.9 - 989.0

Chapter 2 - OTHER SPECIALIZED ORGANIZATIONS AND ENTITIES Total 4,709.4 662.2 - 5,371.7

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


2 SPECIALIZED ORGANIZATIONS AND OTHER ENTITIESCHAPTER

INTER-AMERICAN DEFENSE BOARD20A

20A-151-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 282.6 282.6 282.6

INTER-AMERICAN DEFENSE BOARD

(60250)

20A-151-WS2

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1204.3 1204.3 1,204.3

INTER-AMERICAN DEFENSE COLLEGE

(60250)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1486.9Total 20A 1486.9 1,486.9

INTER-AMERICAN CHILDREN'S INSTITUTE20B

20B-162-500

375.6 0.0 0.0 15.9 10.8 46.2 54.8 69.7 24.6 597.6 222.0

INTER-AMERICAN CHILDREN'S INSTITUTE

(25010)

20B-162-501

294.6 0.0 0.0 25.0 1.5 0.0 0.0 0.0 35.0 356.1 61.5

INTER-AMERICAN INFORMATION PROGRAM ON CHILDREN & FAMILY

(25011)

20B-162-502

113.2 0.0 0.0 26.5 8.0 0.0 0.0 28.0 0.0 175.7 62.5

PROGRAMME FOR THE INTEGRAL PROMOTION OF CHILDREN'S RIGHT

(25012)

20B-162-503

129.8 0.0 0.0 30.0 7.5 0.0 0.0 20.0 0.0 187.3 57.5

LEGAL PROGRAMME

(25013)

913.2 0.0 0.0 97.4 27.8 46.2 54.8 117.7 59.6Total 20B 1316.7 403.5

INTER-AMERICAN COMMISSION OF WOMEN ( CIM)20C

20C-171-WS1

624.6 0.0 0.0 13.6 20.0 16.0 46.2 24.1 38.6 783.1 158.5

PERMANENT SECRETARIAT OF THE INTER-AMERICAN COMMISSION OF WOMEN

(23010)

20C-172-WS2

0.0 0.0 0.0 13.5 5.8 0.0 0.0 6.4 18.2 43.9 43.9

CIM, PRESIDENT & EXEC. COMMITTEE

(23011)

20C-174-800

0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.4 0.0 21.4 21.4

PROGRAMMATIC GUIDELINES - CIM

(23013)

20C-174-801

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 19.3 19.3 19.3

- SEED FUND

(23010)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


20C-174-802

0.0 0.0 0.0 0.0 0.0 0.0 0.0 33.0 0.0 33.0 33.0

HORIZONTAL COOPERATION -CIM

(23014)

624.6 0.0 0.0 27.1 25.8 16.0 46.2 84.9 76.1Total 20C 900.7 276.1

PAN AMERICAN DEVELOPMENT FOUNDATION20D

20D-181-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 140.0 140.0 140.0

PAN AMERICAN DEVELOPMENT FOUNDATION

(60200)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 140.0Total 20D 140.0 140.0

INTER-AMERICAN TELECOMMUNICATION COMMISSION20J

20J-195-WS1

453.2 0.0 0.0 12.9 7.2 14.5 39.6 59.4 8.9 595.7 142.5

INTER-AMERICAN TELECOMMUNICATION COMMISSION (CITEL)

(16510)

453.2 0.0 0.0 12.9 7.2 14.5 39.6 59.4 8.9Total 20J 595.7 142.5

1991.0 0.0 0.0 137.4 60.8 76.7 140.6 262.0 1771.52 4440.0 2,449.0CHAPTER


(In Thosands)

Chapter 2 - Other Specialzed Organizations and Entities Proposal Regular Fund Unfunded Estimated

Specific Funds

20A - Inter-American Defense Board 1,486.9 240.1 -

20B - Inter-American Children's Institute 1,316.7 200.0 100.0

20C - Inter-American Commission of Women 900.7 178.6 200.0

20D - Pan American Development Foundation 140.0 - -

20J - Inter-American Telecommunication Commission 595.7 190.0 501.8

Chapter 2 - Other Specialzed Organizations and Entities Total 4,440.0 808.7 801.8

Inter-American Defense BoardProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20A (60250)


Responsible: Major General Carl H. Freenan, Chairman

The Inter-American Defense Board (IADB) and Inter-American Defense College aggregate Calendar Year(CY) 2005 Budget requirement is $1,727,000. This amount represents a 32% decrease when compared toour CY2004 budget request ($2,548,009). We have divided this requirement between support for the IADB($345,450 or 20%) and support for the Inter-American Defense College (IADC: $1,381,550 or 80%).As such, a large portion of the increase is based on ongoing requirements that are funded externally inCY04 (details below). Since those line items may be at risk if not funded in this budget, I have listed each in priority order bycategory below.

Baseline Operating Budget - $1,727,000: This amount represents the CY2005 total funding requirement forthe IADB and IADC and funds both our Civilian Personnel Account and Operating Accounts. Theorganization requires this funding level to account for increases in the cost of living, maintain our currentoperations and fund curriculum enhancements for the IADC. Our CY2005 requested amount provides thefunding required to support the OAS mandates assigned to the IADB (e.g., Demining Operations, Educationfor Peace, Natural Disaster Relief, and Confidence and Security Building Measures).

Program Distribution:Personnel - $587,800: This funding level provides for a 3% increase in our civilian personnel costs(insurance, health and retirement benefits) for our 6 full time civilian personnel. The organization continuesto tailor its civilian manpower structure to most efficiently and effectively support both the Board andCollege. The Board requirement of $23,250 covers part (33%) of the pay and benefits of 1 employee whilethe College requirement of $564,550 covers the remaining personnel costs. Documents - $93,000: This program funds the reproduction, printing, reprographics and photographyrequirements of the organization. By restructuring our printer lease contract and relying more on paperlessprocesses, we were able to decrease this requirement by almost 8% when compared to our CY2004request. The Board requirement is $23,500 and the College requirement is $69,500.Equipment and Supplies - $233,000: The majority of this funding (60%) supports the systematic life-cyclereplacement of ADP equipment and the maintenance of our inter- and intranet capabilities. The balancecovers leased vehicle costs, updating and maintenance of library materials, and general office andcomputer supplies. The Board requirement is $43,000 and the College requirement is $190,000. Building - $193,700: This funding level allows the organization to conduct regular maintenance andday-to-day utility operations. The increase in this requirement is primarily based on the loss of income($40K) we were receiving from our cost share relationship with the PADF. Excluding major repairs and themuch-needed renovation of the Casa del Soldado, the Board requirement is $129,700. The Collegerequirement of $64,000 covers telecommunications charges and custodial supplies and equipment.Contractual Services - $596,500: Contract expenses include payments for guest speakers (instructors) atthe IADC, translation and interpretation support, custodial services, and three contracted workers(Webmaster, Secretary, and Protocol positions). Other contract services expenses are geared towardcurriculum enhancements at the IADC (Masters Program, Peace Keeping Operations seminar, and

Mission Statement:The IADB advises the General Assembly, the Meeting of Consultation Ministers of ForeignAffairs, and the Permanent Council of the OAS by means of its proposals and works in mattersof a military nature: acts as an organ of planning and preparation for the defense of theAmerican Continent; and performs advisory functions within its competence with a viewtowards contributing to the maintenance of peace and security of the Continent

Justification 2005:

Inter-American Defense BoardProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20A (60250)


contracts in support of Academic Visits). The Board requirement is $117,000 while the College requirementis $479,500. Other - $23,000: Our request for funding for miscellaneous expenses has been adjusted for inflation (3%).The Board requirement is $9,000 and the College requirement is $14,000.


1,486.9


*TOTAL PROPOSED $


Subprogram: Inter-American Defense Board


1,486.9

%$

$ %

4,440.0

78,487.3

33.48

1.89


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-16.12

$$$ 1,772.8 1,486.9

2005 2004 2003 % %

1,486.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

1,486.9 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Defense Board20A


(60250)


151-WS1 282.6(60250 ) INTER-AMERICAN DEFENSE BOARD

151-WS2 1,204.3(60250 ) INTER-AMERICAN DEFENSE COLLEGE

1,486.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,741.1

1,741.10.00

100.00

100.00

Inter-American Children's InstituteProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20B (25000)


Mandate JustificationEndingStartingAG/RES. 1667(XXIX-O/99)

01/01/2000 12/31/2005 Including Children's Issues on the Hemispheric Agenda

FUTURE 01/01/2001 12/31/2005 Other

b. From the Directing Council of the IIN (See complete texts at http://www.iin.oea.org/)

CD/RES. 07 (76-R/01) - Dissemination and Monitoring of RightsCD/RES. 08 (76-R/01) - Implementation of the Prototype of Public Policies for Children andAdolescents in Circumstances of Vulnerability and Social RiskCD/RES. 14 (76-R/01) - Model Legislation on Children's Rights CD/RES. 16 (76-R/01) - Indicators for Monitoring and Evaluating the Situation of Children andAdolescentsCD/RES. 14 (77-R/02) - Promotional Videos on the Rights of the ChildCD/RES. 15 (77-R/02) - Report on the Situation of Children in the AmericasCD/RES. 17 (77-R/02) - Coordination of Reports on Children's IssuesCD/RES. 18 (77-R/02) - Integral Protection of the Rights of Youth OffendersCD/RES. 06 (78-R/03) - Support to the Mass Promotion of the Rights of Children andAdolescentsCD/RES. 08 (78-R/03) - Inter-American Program on the Promotion of Women's Human Rightsand Gender Equity and EqualityCD/RES. 11 (78-R/03) - Promotion of the Prototype of Public Policies for Children andAdolescents under Conditions of Vulnerability and Social Risk, as a Form of Intervention for theRecovery of Their Violated RightsCD/RES. 12 (78-R/03) - The IIN in the English-Speaking CaribbeanCD/RES. 13 (78-R/03) - Site for Action Coordination in favor of Children and Adolescents

AG/RES. 1787(XXXI-O/01)

01/01/2002 12/31/2005 Observations and Recommendations on the Annual Reports of the Organs, Agencies, andEntities of the Organization

". . . implementing mandates from the Summit of the Americas and expand its programs andactivities in the English-speaking Caribbean member states."


06/30/2001 12/31/2005 Support for and Follow-up to the Summits of the Americas Process

AG/RES. 1953(XXXIII-O/03)

01/01/2003 12/31/2005 PROMOTION OF CORPORATE SOCIAL RESPONSIBILITY IN THE HEMISPHERE





The Inter-American Children's Institute (IIN) will launch its Strategic Plan 2005-2008 in 2005 to respond tothe demands of member states. Its activities are spelled out in the section on the IIN technical areas.a. Child and Family Inter-American Information Program (PIINFA-25011)Updating of the IIN Web site, expansion of the Site for Action Coordination, organization of the XVIIRegional Workshop of RIIN, establishment of centers in the English-speaking Caribbean, installation of theRights Monitoring System in three countries of the Americas, production of two promotional videos ondeveloping the educational kit on children's rights, development of a strategy for the selective disseminationof information for RIIN user organizations.b. Program for the Integral Promotion of Children's Rights (PRODER-25012)Development and Follow-up of Prototypes of Targeted Public Policies for the Eradication of Child Labor,Sexual Exploitation and Street Children, Disabilities, and Drug Abuse Prevention (English-SpeakingCaribbean) Meeting of Experts on Public Policies for the Protection and Promotion of Children's Rights froma Gender Perspective. Advanced Studies Project.c. Legal Program (PROJUR-25013)Development of the legal prototype for the right of children and adolescent to family, the rights ofadolescents to participation and citizenship, and the right of children to education, health, and food security.

Activities in 2005:a. Meeting of Experts on Public Policies for the Protection and Promotion of Children's Rights from aGender Perspectiveb. Face-to-Face and Distance Training Seminar on "Gender, Childhood, and Citizenship," targeted atmanagers and operators of programs for children and adolescents in the OAS member statesc. Follow-up of implementation of the Prototype of Targeted Public Policies for the Eradication of ChildLabor, Sexual Exploitation and Street Children d. Face-to-Face and Distance Seminar on "Comprehensive Care for Child and Adolescent Victims ofSexual Exploitation," targeted at managers and operators of programs for children and adolescents in theOAS member states.e. Follow-up to the Project on Trafficking in Children, Child Pornography on the Internet, and Legislation -MERCOSUR, Bolivia, and Chile (PRODER/IIN - U.S. Embassy in Uruguay)f. Follow-up of implementation of the Prototype of Targeted Public Policies for Children with Disabilities g. Face-to-Face and Distance Seminar on "Comprehensive Care of Children with Disabilities," targeted at

Mission Statement:The Inter-American Children's Institute (IACI) is a specialized organization of the Organizationof American States (OAS). Its purpose is to promote study of child- and family-related issuesin the countries of the inter-American system and to prepare specific proposals to resolve themthrough activities involving governments of the member states, civil society, and diverseinternational organizations.Its work is governed by the decisions of its Directing Council, comprising representatives of themember states which, for the most part, are senior officials of national child welfareorganizations, and by the decisions taken by the member states at sessions of the OASGeneral Assembly and meetings of the Permanent Council.In the framework of the guidelines and policies governing the activities of the Organization ofAmerican States, at the 75th Meeting of the Directing Council, the IACI adopted, throughresolution CD/RES. 01 (75-R/00), the IACI Strategic Plan 2000-2004. (See complete text of thePlan at http://www.iin.oea.org/.)

Justification 2005:





managers and operators of programs for children and adolescents in the OAS member statesh. Follow-up of the Project on Child-Related Policies for Drug Abuse Prevention in the English-speakingCaribbean and Haitii. Continuation of the Distance-Training Component (Certificate: Drug Prevention Educator - DPE)j. Advanced Studies Project - Drug Dependency Area. Specialized Diploma and Master's Degree inChild- and Adolescent-Related Public Policies for the Prevention of Drug Dependency (four countries)Fifty-credit academic program (half classroom and half distance teaching)

The IIN has reduced its non-staff budget to the lowest possible minimum. Its operating expenditures werereduced as a result of general adjustments while, at the same time, its mandates increased, and it providedmore services and successfully obtained funds outside the regular budget. The Office of the IIN DirectorGeneral understands that, in 2005, it will only be able to comply - at least partially - with its mandates if ithas an approved budget of USD 1,517,000. This means increasing the budget by USD 200,000, exclusivelyfor operating expenses. This increase represents less than 0.3% of the OAS's budget for 2004, and it wouldmean not only that current IIN mandates could be funded, but also, added to the successive corrections thatthe IIN has been making, it would mean a new configuration of the IIN's overall budget, with 60% for staffcosts and 40% for operating costs.

An additional budget requirement for $200.0 is shown in the Annex to the proposed budget for 2005

1,316.7


External Financing:*

TOTAL PROPOSED $


Subprogram: Inter-American Children's Institute


1,316.7

%$

$ %

4,440.0

78,487.3

29.65

1.67


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-19.20

$$$ 1,567.7 1,266.6

2005 2004 2003 % %

1,316.7

** 3.95

7 729.5

6 703.3

1 26.2

5 183.7

0.0Overtime

55.40

53.41

1.98

13.95

0.00

403.5 30.64

1 103.6

4 80.1

7.86

6.08

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Children's Institute20B


(25000)


162-500 597.6(25010 ) INTER-AMERICAN CHILDREN'S INSTITUTE

162-501 356.1(25011 ) INTER-AMERICAN INFORMATION PROGRAM ON CHILDREN & FAMILY

162-502 175.7(25012 ) PROGRAMME FOR THE INTEGRAL PROMOTION OF CHILDREN'S RIGHT

162-503 187.3(25013 ) LEGAL PROGRAMME

1,316.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



122.4

1,436.8

1,314.48.52

91.48

100.00

Inter-American Commission of Women ( CIM)Project:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20C (23010)


Mandate JustificationEndingStartingAG/RES. 1948(XXXIII-O/03)

06/30/2003 12/31/2005 FIGHTING THE CRIME OF TRAFFICKING IN PERSONS, ESPECIALLY WOMEN,ADOLESCENTS, AND CHILDREN

Responsible: Executive Secretary, CIM

In 2005, the Inter-American Commission of Women will continue to comply with the resolutions adopted bythe OAS Assembly in 2003. With regard to AG/RES 1948 (XXXIII-O/03), on combating trafficking in persons, especially women,adolescents, and children, funds are being requested to hold a follow-up meeting on the project ontrafficking in persons currently being implemented by the CIM. To follow up on AG/RES 1942 (XXXIII -O/03), Promotion of the Inter-American Convention to Prevent,Punish, and Eradicate Violence against Women, "Convention of Belém do Pará," a meeting is planned tocelebrate the tenth anniversary of the entry into force of the Convention of Belém do Pará, and funds arerequested to finance this meeting.In compliance with AG/RES 1941 ( XXXIII-O/03) on promotion of the rights of women and gender equity, ameeting has been scheduled as a follow-up on meetings to implement the Inter-American Program on thePromotion of Women's Human Rights and Gender Equity and Equality, SEPIA I- GENDER AND LABOR,SEPIA II-GENDER AND JUSTICE, SEPIA III-GENDER AND EDUCATION, and SEPIA

Mission Statement:The purpose of the Inter-American Commission of Women is to promote and protect the rightsof women and support the member states in their efforts to ensure full exercise of civil, political,economic, social, and cultural rights, enabling women and men to participate on an equalfooting in all aspects of public life, fully and equally enjoy the benefits of development, andshare responsibility for the future.The CIM takes appropriate measures to identify areas where additional efforts are needed toensure the full participation of women in the economic, political, social, and culturedevelopment of our peoples.It proposes solutions and calls upon governments to adopt appropriate measures to removeobstacles to the full and equal participation of women in civil, economic, social, cultural, andpolitical life.It promotes the mobilization, training, and organization of women to ensure their equalparticipation in leadership positions in civil, political, economic, social, and cultural areas, and itproposes that, in the planning, organization, and implementation of development programs, thenecessary means be provided on an ongoing basis to ensure such participation andrepresentation.It calls upon governments to comply with the provisions on gender equity arising frominter-American or international specialized conferences, OAS General Assembly sessions, andmeetings of the CIM Assembly of Delegates.It serves as an advisory body of the OAS and its organs in all matters pertaining to women inthe Hemisphere.It reports regularly to the OAS General Assembly on its principal activities related to all aspectsof the status of women in the Americas and the progress made through the different eventsheld.Work is proceeding on implementation of the Inter-American Program on the Promotion ofWomen's Human Rights and Gender Equity and Equality AG/RES.1732 (XXX-O/00).

Justification 2005:




IV-GENDER-SCIENCE AND TECHNOLOGY. Additional funds are requested for this meeting.To follow up on Resolution AG/RES 1732 (XXX-O/00) to promote women, free trade, economicempowerment, gender mainstreaming, and participation of women in the free trade processes, a meetingwill be held in 2005 provided that the funds requested are approved. That meeting will follow up on therecommendations emanating from the second ministerial, REMIM II, which will be held in Washington, DCApril 21-23, 2004.The CIM is working with the World Council of Women Leaders, and the Secretary General of that institutionattended the Second Regular Session of the CIM Executive Committee, which took place July 17 and 18,2003. At that time she proposed, in order to promote gender mainstreaming (document No.CIM/CD/doc.24/03 corr.1), that after the second ministerial meeting (REMIM II), to be held in Washington,DC April 21-23, 2004, CIM and the Council organize a worldwide meeting of women ministers of trade andeconomic development. She said that she had spoken with the British Trade Minister, who was interested inco-sponsoring an event of that sort. Funds are therefore requested for the partial financing of that meeting.To carry out the Inter-American Program on the Promotion of Women's Human Rights and Gender Equityand Equality (PIA), a meeting on women, peace, and security is planned, and funds are requested tofinance it.The 2004-2006 CIM Executive Committee will hold three regular meetings in the course of 2005.It will present to the CIM the Seed Fund projects for 2005, which are based on the CIM programmingguidelines and the Inter-American Program on the Promotion of Women's Human Rights and Gender Equityand Equality.

Due to CIM's reduced and limited proposed 2005 budget, we are requesting additional funding in theamount of $178.6 in order to fulfill the mandates received from the OAS General Assembly, the CIMAssembly of Delegates and the Summits of the Americas. Without this funding, we will be unable to meetthe goals that have been established for the upcoming year. 1) To comply with AG/RES 1948 (XXXIII-O/03), CIM is requesting $40.0 to carry out training and capacitybuilding for government officials and NGO representatives at national and local level in two countries (Peruand Ecuador) on the issue of "Trafficking in persons: especially Women, Adolescents and Children".2) CIM is requesting $23.1 to finance a Meeting of Experts on Trafficking to be held in Washington, DC, inaccordance with AG/RES 1948 (XXXIII-O/03), "Sharing Best Practices on Fighting Trafficking in Persons,especially Women, Adolescents and Children".3) In compliance with resolution AG/RES 1942 (XXXIII-O/03), resolutive paragraph 4, the SecretaryGeneral must convene, in coordination with CIM, a Conference of State Parties to the Convention of Belémdo Pará to decide on the most appropriate way to follow up on said Convention. CIM is requesting $23.1 tofinance this activity.4) Following up on the Meeting of State Parties of the Convention of Belém do Pará, CIM hasprogrammed the "Meeting of Experts on the Implementation of the Mechanism for the follow up of theInter-American Convention on the Prevention, Punishment, and Eradication of Violence against Women -Convention of Belém do Pará". This is also in compliance with the OAS General Assembly MandateAG/RES 1942 (XXXIII-O/03). CIM is requesting $23.1 to finance this activity.5) To celebrate the tenth anniversary of the entry into force of the Inter-American Convention on thePrevention, Punishment, and Eradication of Violence Against Women - Convention of Belém do Pará", astudy will be undertaken on the successes and best practices achieved in the past ten years, and thechallenges remaining, in the implementation of the Convention . An event will be programmed to presentthe results of the study to the 2005 General Assembly of the OAS, and to propose strategies to achieve theobjectives of the Convention. This request is in compliance with AG/RES 1942 (XXXIII-O/03). To financethis activity, CIM is requesting $23.1. 6) In compliance with the mandate contained in AG/RES 1941 (XXXIII-O/03), the CIM is requesting $23.1




The CIM Permanent Secretariat will take steps to identify external funding sources to enable it to obtainadditional funds to help finance projects, programs and activities of the CIM.In 2003, the OAS signed an agreement with USAID for the continued implementation of the project ontrafficking in persons, especially women, adolescents, and children, in the Americas.The CIM received from USAID a contribution of $367,150.00 to finance the above-mentioned project, whichCIM will continue to implement with these funds. For the same project on trafficking in persons, especially women, adolescents, and children, in the Americas,a contribution of $40,000.00 offered by the CIM Delegate of Mexico, is pending. Receipt of this contributionis expected in the fourth month of 2004.In addition, a contribution of $24,000.00 from the International Organization for Migration (IOM), earmarkedfor the project on trafficking in persons, especially women, adolescents, and children, in the Americas, isbeing processed.In 2003, a contribution of $10,343.63 was received from CIDA/CANADA for implementation of the project ontrafficking in persons, especially women, adolescents, and children, in the Americas. In 2002/2003, CIDA /Canadá contributed $328,000.00 to funding the project on gender mainstreaming:Training Program on Gender Mainstreaming, under an agreement signed between the OAS andCIDA/CANADA. The Inter-American Commission of Women will be implementing this project until 2005.In 2002, an agreement between the Organization of American States and the Dominican Republic wassigned, to hold the Thirty-First Assembly of Delegates of the Inter-American Commission of Women in PuntaCana, Dominican Republic, from October 29 to 31, 2002.The government of the Dominican Republic partially financed the CIM Assembly, by contributingUS$52,643.52 towards it. The CIM will continue seeking outside funding for its activities as it has done for the past four years, withexcellent results. To date, CIM has received $316.2 from CIDA/Canada to develop the capacity of OAS staff, includingrepresentatives of the national offices, on the integration of a gender perspective in all programs and policiesof the OAS [AG/RES 1941 (XXXIII-O/03)]. Approximately 200 OAS officials been trained, sixteen of them astrainers, to ensure the continuity of this initiative. CIDA/Canada has expressed interest in providing funds forfollow-up. Additional information on this project is available at the CIM Secretariat. The CIM has received a grant from USAID in the amount of $367.2 for the continuation of the project"Trafficking in Persons, Especially Women, Adolescents and Children" in fulfillment of AG/RES 1948(XXXIII-O/03), adopted by the XXXIII General Assembly. These funds will be used to implement this project

to carry out a series of meetings with civil society and governments experts to develop specificrecommendations to more fully integrate gender into the Declaration and Plan of Action of the 2005 Summitof the Americas, within the context of the Inter-American Program on the Promotion of Human Rights andGender Equity and Equality.7) The CIM is requesting $23.1 to coordinate the activities of an inter-institutional forum on genderequality, whose purpose will be to develop an inter-institutional plan of action on gender equality. This effortwill avoid duplication of efforts and promote inter-institutional cooperation on the integration of a genderperspective in hemispheric-wide policies, as mandated by resolution AG/RES 1941 (XXXIII-O/03), resolutiveparagraph 2a.


900.7

External Financing:

*

TOTAL PROPOSED $




in Mexico, Belize and Bolivia. The Mexican government is contributing $40.0 for this project and theInternational Organization for Migration, CIM's partner in this effort is contributing an additional $24.0. Toaugment this fund, CIDA/Canada has provided $10.3 for trafficking-related travel for the specialist in chargeof this project.Based in 2003 experience the area estimates that for 2004 and 2005 the range of this contributions will bearound $200.0.


20C (23010)Organizational Code

Subprogram: Inter-American Commission of Women ( CIM)


900.7

%$

$ %

4,440.0

78,487.3

20.28

1.14


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-2.13

$$$ 912.5 893.0

2005 2004 2003 % %

900.7

** 0.86

5 502.5

4 438.5

1 64.0

1 122.1

0.0Overtime

55.78

48.68

7.10

13.55

0.00

276.1 30.65

1 122.1

0 0.0

13.55

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Commission of Women ( CIM)20C


(23010)


171-WS1 783.1(23010 ) PERMANENT SECRETARIAT OF THE INTER-AMERICAN COMMISSION OFWOMEN

172-WS2 43.9(23011 ) CIM, PRESIDENT & EXEC. COMMITTEE

174-800 21.4(23013 ) PROGRAMMATIC GUIDELINES - CIM

174-801 19.3(23010 ) - SEED FUND

174-802 33.0(23014 ) HORIZONTAL COOPERATION -CIM

900.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



192.8

1,040.7

847.818.53

81.47

100.00

Pan American Development FoundationProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20D (60200)


Responsible: Executive Committee of the Foundation.

The Pan American Development Foundation (PADF) is a private, nongovernmental, nonprofit organizationestablished in 1962 at the initiative of the Organization of American States (OAS) and the private sector. Itsprincipal objective is to enhance the capacity of low-income groups in Latin America and the Caribbean toimprove their standard of living by participating in the economic and social development of their respectivecountries.The Foundation fulfills its mandate through four program areas:· Natural Disaster Assistance, Rehabilitation, and Reconstruction· Sustainable Development and Raising Family Incomes for the Least Fortunate· Rapid Employment Generation in Coca Growing Areas of Colombia (Alternative Development) · Strengthening Civil Society and Democracy· Remittances and Development (Building Capacity of Immigrants to Serve as Development Actors in Latin America and the Caribbean)· Technical Training and Health Services (donations in-kind)The agreement between the OAS and the PADF establishes that the Secretary General of the OAS shallserve as Chair of the Board of the Foundation and the Assistant Secretary General as Vice-Chair.The general budget of the PADF includes under revenues a contribution by the OAS, which is used by theFoundation to cover logistical administrative expenditures associated with natural disasters, which areclosely coordinated with the Inter-American Committee for Natural Disaster Reduction (IACNDR) and therepresentatives of the General Secretariat in each country, as well as to cover part of its operating costs andthose related to hospital equipment and medicines used in local health programs.

140.0


Mission Statement:To enhance the capacity of the peoples of Latin America and the Caribbean to improve theirwell-being by building productive partnerships between the least advantaged people of theregion and those with resources, knowledge, or experience to offer.PADF empowers people to help themselves by providing disaster assistance, preparednessand mitigation, raising family incomes, strengthening democracy and civil society, andimproving technical training and health services. The Foundation channels resources primarilythough local non-governmental organizations (NGOs) and municipalities to enhance theircapacity to better serve the least fortunate families. It provides a vehicle through which theprivate sector and other donors can make cash and in-kind contributions that address the mostcritical needs of the Americas.The Pan-American Development Foundation serves as an important mechanism for theOrganization of American States, helping it achieve its hemispheric objectives, particularly forthe least fortunate in the region. Since its founding in 1962, as a unique cooperative agreementbetween the OAS and private enterprise, PADF has been a leader in mobilizing public andprivate resources for this purpose.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Pan American Development Foundation


140.0

%$

$ %

4,440.0

78,487.3

3.15

0.17


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-16.11

$$$ 166.9 140.0

2005 2004 2003 % %

140.0

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

140.0 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Pan American Development Foundation20D


(60200)


181-WS1 140.0(60200 ) PAN AMERICAN DEVELOPMENT FOUNDATION

140.0Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

163.9

163.90.00

100.00

100.00

Inter-American Telecommunication CommissionProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20J (16510)


Responsible: Executive Secretary, CITEL

The proposed budget of CITEL with Regular Fund resources for 2005 covers personnel costs for five out ofseven staff members of the Secretariat in addition to secretariat expenses. Two full-time posts, costingapproximately US$150,000, will be financed using Specific Funds from the Associate Members of CITEL.According to the resolution of the III Assembly of CITEL, which revised the structure of the Commission, thelatter has three permanent committees: the Permanent Executive Committee (COM/CITEL), PermanentConsultative Committee I (PCC.I) - Telecommunication Standardization, and Permanent ConsultativeCommittee II (PCC.II) - Radio communication including Broadcasting, as well as a Coordination Committeeto review operational planning. The above Committees are to meet at least once a year, in accordance withtheir respective mandates.At least eight meetings do indeed have to be scheduled for 2005 (one meeting of COM/CITEL, one meetingof the Coordination Committee, three meetings of PCC.I and three meetings of PCC.II), because the paceof development of telecommunications demands that CITEL act appropriately on behalf of the region,satisfying the demands of its members (both governments and the private sector).CITEL is requesting under 20J-000-000, the amount of US$190,000 not identified in the 20J budget, to helpcover expenses (travel, publications, and contracts of supporting personnel) needed to properly comply withgiven Mandates.CITEL enthusiastically promotes gender equity and equality in its activities. The majority of CITELSecretariat staff are women. In CITEL's permanent committees, female delegates, not only from the OASmember states but also from CITEL's associate members, are playing an increasingly active role.


Mission Statement:By evaluating the regulatory, technical, and legal mechanisms for promoting liberalization,common standards, network interoperability, and compatible use of the radio spectrum, CITELseeks to help member states satisfy their enormous needs in the process of developingmodern information infrastructure, in accordance with applicable domestic legislation. The members of CITEL, in association with the private sector, strive to ensure that all citizensin our societies enjoy the fruits of the information economy, by promoting private sectorinvestment; fostering competition; issuing flexible regulatory frameworks; encouraging diversityof contents, including cultural and linguistic diversity; providing access to information networksfor services and information providers; and by ensuring universal service.Specific objectives for the near future include supporting the idea of encouraging memberstates to declare the Internet a priority activity in order to provide all peoples of the Americaswith an equal opportunity to access information and knowledge; implementing the MutualRecognition Agreement for Conformity Assessment (MRA); applying the networkinterconnection guidelines; and fostering widespread use of e-commerce in member countries.Greater emphasis will be placed on developing universal service/access for the benefit of allthe peoples of the Americas. CITEL will also continue to work on coordinating standards formember countries.

Justification 2005:

Inter-American Telecommunication CommissionProject:

Code:Chapter: SPECIALIZED ORGANIZATIONS AND OTHER ENTITIES 20J (16510)


The Specific Funds of Associate Members of Permanent Consultative Committees I and II will be tapped in2005 for approximately US$350,000 to finance CITEL's operating expenses, including the salaries of twostaff members in the CITEL Secretariat.


595.7


External Financing:

*

TOTAL PROPOSED $

20J (16510)Organizational Code

Subprogram: Inter-American Telecommunication Commission


595.7

%$

$ %

4,440.0

78,487.3

13.41

0.75


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-14.51

$$$ 694.6 593.8

2005 2004 2003 % %

595.7

** 0.32

1 173.3

1 173.3

0 0.0

3 279.9

0.0Overtime

29.09

29.09

0.00

46.98

0.00

142.5 23.92

2 208.5

1 71.4

35.00

11.98

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Inter-American Telecommunication Commission20J


(16510)


195-WS1 595.7(16510 ) INTER-AMERICAN TELECOMMUNICATION COMMISSION (CITEL)

595.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



346.9

989.0

642.035.08

64.92

100.00

CHAPTER 3

CHAPTER 3: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT

11,008.9 100.00

%$

$ %

78,487.3 14.02

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$11,032.3 10,948.6

2005 2003 %

1 %

2004

0.5511,008.9 -0.75

1

71 7,516.0

49 6,052.1

22 1,463.9

16 1,565.7

68.27

54.97

13.29

14.22

0.03

1,923.6 17.47

11 1,313.1

5 252.6

11.92

2.29

3.6

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




30A 2,421.9(10510) OFFICE OF THE SECRETARY GENERAL

30B 1,322.5(21010) OFFICE OF THE ASSISTANT SECRETARY GENERAL

30C 2,050.4(11000) PUBLIC INFORMATION

30D 970.2(11510) DEPARTMENT OF LEGAL SERVICES

30E 811.2(12010) OFFICE OF THE INSPECTOR GENERAL

30F 699.1(26010) MUSEUM OF ART OF THE AMERICAS

30G 946.8(27000) COLUMBUS MEMORIAL LIBRARY

30H 492.6(12510) PROTOCOL OFFICE

30I 40.7(10511) OFFICIAL FUNCTIONS (SG/SGA/PC)

30J 475.3(13010) OFFICE OF EXTERNAL RELATIONS

30K 778.2(13510) SECRETARIAT FOR THE SUMMIT PROCESS

11,008.9Total

3

% % % % 2002 2003 2004 2005

3CHAPTER EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT




Operating budget

2003/02 2004/03 2005/04


8,448.8 79.51 8,440.2 78.59 9,021.4 9,081.7Subtotal 82.39 82.49 0.66 6.77 0.10

Personnel Non Recurrent 0.1 100.00 0.0 0.00 3.6 3.602. Non-recurrent personnel costs 0.03 100.00 1794.73

0.1 0.00 0.0 0.00 3.6 3.6Subtotal 0.03 0.03 1794.73

Non personnel 4.1 0.18 0.2 0.01 0.0 0.003. Fellowships 0.00 0.00 -100.00 1686.95

213.6 9.81 282.1 12.27 260.9 250.704. Travel 2.38 13.03 -3.90 22.12 -24.27

186.2 8.55 248.0 10.79 193.7 181.305. Documents 1.76 9.42 -6.40 4.02 -24.93


675.2 31.02 680.0 29.58 633.7 633.707.Buildings and Maintenance 5.78 32.94 -6.15 -0.70

781.4 35.89 702.5 30.56 567.2 586.908. Performance Contracts 5.18 30.51 3.47 -27.41 11.23

208.8 9.59 228.9 9.95 109.1 127.809. Others 0.99 6.64 17.14 -47.76 -8.74

2,176.7 20.48 2,298.5 21.40 1,923.6 1,923.6Subtotal 17.56 17.47 -11.63 -5.29

10,625.8 100.00

$ % $ %

10,738.8 100.00 10,948.6 11,008.9Total

347.6 3.15

9,744.3 88.51

3,313.0 30.09

100.00 100.00 0.55 3.03 -1.05

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 14.02

146,854.8 7.49

8,156.0 0.00

333.0 100.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 3. OFICINAS EJECUTIVAS DE LA SECRETARÍA GENERAL / CHAPTER 3. EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT


30A Oficina del Secretario General / Office of the Secretary General 1 1 1 4 1 1 9 1 1 2 1 5 14 18.9

30B Oficina del Secretario General Adjunto / Office of the Asst.Secretary General

1 1 3 1 1 1 8 1 1 2 10 13.5

30C Informac.Pública-Americas / Public Information-Americas 1 3 4 3 1 12 2 2 14 18.9

30D Servicios Legales / Legal Services 1 1 1 3 1 1 2 5 6.8 30E Of.Inspector General / General Inspector Office 1 3 4 1 1 5 6.8 30F Museo de Arte L.A. / Museum of Modern Art of L.A. 1 1 1 3 2 1 3 6 8.1 30G Biblioteca Colón / Columbus Library 4 4 5 5 9 12.2 30H Protocolo / Protocol 1 2 3 1 1 2 5 6.8 30J Relaciones Externas / External Relations 1 1 1 1 2 2.7 30K Seguimiento de Cumbres / Summit Follow-Up 1 1 2 4 0 4 5.4



30A Oficina del Secretario General / Office of the Secretary General 2 2 1 3 4 6 46.2 30B Oficina del Secretario General Adjunto / Office of the

Asst.Secretary General0 0 0 -

30C Informac.Pública-Americas / Public Information-Americas 1 1 0 1 7.7 30D Servicios Legales / Legal Services 1 1 1 3 0 3 23.1 30F Museo de Arte L.A. / Museum of Modern Art of L.A. 0 0 0 - 30J Relaciones Externas / External Relations 1 1 2 0 2 15.4 30K Seguimiento de Cumbres / Summit Follow-Up 1 1 0 1 7.7





(In Thousands)

Chapter 3 - EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT Regular Fund Specific Funds Voluntary Fund Total

30A - Office of the Secretary General 2,342.5 1,042.4 - 3,384.9

30B - Office of the Assistant Secretary General 1,253.4 4,012.3 - 5,265.6

30C - Department of Public Information 2,224.7 384.0 - 2,608.7

30D - Department of Legal Services 888.4 2.6 - 890.9

30E - Office of the Inspector General 633.9 7.3 - 641.2

30F - Museum of Art of the Americas 667.4 34.0 - 701.5

30G - Columbus Memorial Library 1,005.8 44.3 - 1,050.1

30H - Protocol Office 458.3 2.5 - 460.8

30I - Official Functions [SG/SGA/PC] 39.7 - - 39.7

30J - Office of External Relations 432.5 0.5 - 433.0

30K - Office of Summit Follow-Up 679.2 272.3 - 951.5

Chapter 3 - EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT Total 10,625.8 5,802.2 - 16,428.0

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code



OFFICE OF THE SECRETARY GENERAL30A

30A-201-WS1

1352.7 0.0 0.0 135.3 23.8 27.7 99.4 23.9 9.8 1672.6 319.9

OFC. OF SECRETARY GENERAL

(10510)

30A-201-WS2

683.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 683.5 0.0

EXECUTIVE AND SUPPORT OFFICE TO THE SECRETARY GENERAL

(10520)

30A-201-WS3

56.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 9.1 65.8 9.1

CICTE

(10530)

2092.9 0.0 0.0 135.3 23.8 27.7 99.4 23.9 18.9Total 30A 2421.9 329.0

OFFICE OF THE ASSISTANT SECRETARY GENERAL30B

30B-206-WS1

1168.2 0.0 0.0 73.1 4.5 12.2 33.6 22.4 8.5 1322.5 154.3

OFFICE OF THE ASSISTANT SECRETARY GENERAL

(21010)

1168.2 0.0 0.0 73.1 4.5 12.2 33.6 22.4 8.5Total 30B 1322.5 154.3

PUBLIC INFORMATION30C

30C-236-WS1

0.0 0.0 0.0 0.0 0.0 26.5 160.7 0.0 29.0 216.2 216.2

DEPARTMENT OF PUBLIC INFORMATION - DIRECTOR'S OFFICE

(11020)

30C-246-WS1

365.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 365.0 0.0

PRESS INFORMATION

(11060)

30C-247-WS1

122.1 0.0 0.0 0.0 0.0 0.0 0.0 31.2 0.0 153.3 31.2

STRATEGIC COMMUNICATIONS

(11061)

30C-248-WS1

312.1 0.0 0.0 0.0 0.0 0.0 0.0 67.2 0.0 379.3 67.2

MULTIMEDIA

(11062)

30C-251-WS1

379.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 379.3 0.0

RADIO

(11080)

30C-254-WS1

321.0 0.0 0.0 0.0 122.8 5.2 0.0 103.6 4.7 557.3 236.3

AMERICAS MAGAZINE

(11090)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


1499.5 0.0 0.0 0.0 122.8 31.7 160.7 202.0 33.7Total 30C 2050.4 550.9

DEPARTMENT OF LEGAL SERVICES30D

30D-255-WS1

928.9 0.7 0.0 2.8 1.8 8.1 21.6 1.7 4.6 970.2 41.3

DEPARTMENT OF LEGAL SERVICES

(11510)

928.9 0.7 0.0 2.8 1.8 8.1 21.6 1.7 4.6Total 30D 970.2 41.3

OFFICE OF THE INSPECTOR GENERAL30E

30E-260-WS1

544.3 2.9 0.0 14.5 2.0 4.2 25.3 217.0 1.0 811.2 266.9

OFC. OF INSPECTOR GENERAL

(12010)

544.3 2.9 0.0 14.5 2.0 4.2 25.3 217.0 1.0Total 30E 811.2 266.9

MUSEUM OF ART OF THE AMERICAS30F

30F-270-WS1

558.9 0.0 0.0 0.0 3.5 5.3 121.7 0.0 9.7 699.1 140.2

ART MUSEUM OF AMERICAS

(26010)

558.9 0.0 0.0 0.0 3.5 5.3 121.7 0.0 9.7Total 30F 699.1 140.2

COLUMBUS MEMORIAL LIBRARY30G

30G-280-WS1

103.6 0.0 0.0 0.0 5.0 3.2 111.9 47.9 1.4 273.0 169.4

COLUMBUS MEMORIAL LIBRARY (CML), OFC. OF DIRECTOR

(27020)

30G-282-WS1

167.6 0.0 0.0 0.0 2.7 23.7 0.0 0.0 0.0 194.0 26.4

TECHNICAL SERVICES

(27040)

30G-284-WS1

399.2 0.0 0.0 0.0 0.0 5.7 0.0 0.0 0.9 405.8 6.6

REFERENCE SERVICES

(27060)

30G-286-WS1

64.0 0.0 0.0 0.0 0.0 10.0 0.0 0.0 0.0 74.0 10.0

RECORDS MANAGEMENT SERVICES

(27080)

734.4 0.0 0.0 0.0 7.7 42.6 111.9 47.9 2.3Total 30G 946.8 212.4

PROTOCOL OFFICE30H

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


30H-290-WS1

473.9 0.0 0.0 0.0 1.7 0.5 15.1 0.0 1.4 492.6 18.7

PROTOCOL

(12510)

473.9 0.0 0.0 0.0 1.7 0.5 15.1 0.0 1.4Total 30H 492.6 18.7

OFFICIAL FUNCTIONS (SG/SGA/PC)30I

30I-295-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 18.1 18.1 18.1

OFFICIAL FUNCTIONS, SECRETARY GENERAL

(10511)

30I-295-WS2

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.5 4.5 4.5

OFFICIAL FUNCTIONS, ASSISTANT SECRETARY GENERAL

(21012)

30I-295-WS3

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 18.1 18.1 18.1

OFFICIAL FUNCTIONS, PERMANENT COUNCIL

(22011)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 40.7Total 30I 40.7 40.7

OFFICE OF EXTERNAL RELATIONS30J

30J-298-WS1

442.0 0.0 0.0 0.0 0.5 1.9 15.8 12.0 3.1 475.3 33.3

OFFICE OF EXTERNAL RELATIONS

(13010)

442.0 0.0 0.0 0.0 0.5 1.9 15.8 12.0 3.1Total 30J 475.3 33.3

SECRETARIAT FOR THE SUMMIT PROCESS30K

30K-299-WS1

638.7 0.0 0.0 25.0 13.0 9.0 28.6 60.0 3.9 778.2 139.5

SECRETARIAT FOR THE SUMMIT PROCESS

(13510)

638.7 0.0 0.0 25.0 13.0 9.0 28.6 60.0 3.9Total 30K 778.2 139.5

9081.7 3.6 0.0 250.7 181.3 143.2 633.7 586.9 127.83 11008.9 1,927.2CHAPTER

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code

Summary of Objects of Expenditure, by Chapter and Subprograms AMERICAS MAGAZINE - FUND 16


PUBLIC INFORMATION30C

30C-254-WS2

0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.9 333.0 333.0

Américas Magazine - Fund 16

(11090)

0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.9Total 30C 333.0 333.0

0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.93 333.0 333.0CHAPTER

0.00 0.00 0.00 1.6 14.9 7.1 0.00 272.5 36.9 333.00TOTAL 333.0


(In Thosands)

Chapter 3 - Executive Offices of the General Secretariat Proposal Regular Fund Unfunded Estimated

Specific Funds

30A - Office of the Secretary General 2,421.9 - -

30B - Office of the Assistant Secretary General 1,322.5 232.4 -

30C - Department of Public Information 2,050.4 353.4 333.0

30D - Department of Legal Services 970.2 - -

30E - Office of the Inspector General 811.2 - -

30F - Museum of Art of the Americas 699.1 - -

30G - Columbus Memorial Library 946.8 417.7 -

30H - Protocol Office 492.6 55.9 -

30I - Official Functions [SG/SGA/PC] 40.7 - -

30J - Office of External Relations 475.3 64.0 -

30K - Office of Summit Follow-Up 778.2 539.6 400.0

Chapter 3 - Executive Offices of the General Secretariat Total 11,008.9 1,663.0 733.0

Office of the Secretary GeneralProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30A (10510)


Responsible: Secretary General

Pursuant to the mandates and policies adopted by the General Assembly and contained in resolutions of theCouncils, the Office of the Secretary General exercises high level management functions related to thepromotion of political, economic, social, juridical, educational, scientific, and cultural relations among allmember states. This Office ensures that the General Secretariat of the OAS is an institution with a clearidea of the priorities on the agenda for the Hemisphere; it cooperates with the Permanent Council instudying and eventually adopting policies; it supports the Committee on Hemispheric Security of thePermanent Council; it maintains cooperative ties with the Specialized Organizations and other national andinternational organizations; and it provides support services for the settlement of international conflicts,CICTE, and other matters pertaining to hemispheric security.

2,421.9


Mission Statement:The Office of the Secretary General ensures that the principles of the OAS Charter areobserved and attends to the mandates and obligations assigned to the General Secretariat bytreaties, inter-American agreements, the General Assembly, and the other policy-makingbodies of the Organization.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Office of the Secretary General


2,421.9

%$

$ %

11,008.9

78,487.3

21.99

3.08


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-1.44

$$$ 2,427.4 2,392.4

2005 2004 2003 % %

2,421.9

** 1.23

14 1,619.7

9 1,297.2

5 322.5

6 473.2

0.0Overtime

66.87

53.56

13.31

19.53

0.00

329.0 13.58

2 292.0

4 181.2

12.05

7.48

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of the Secretary General30A


(10510)


201-WS1 1,672.6(10510 ) OFC. OF SECRETARY GENERAL

201-WS2 683.5(10520 ) EXECUTIVE AND SUPPORT OFFICE TO THE SECRETARY GENERAL

201-WS3 65.8(10530 ) CICTE

2,421.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



1,042.3

3,384.9

2,342.530.80

69.20

100.00

Office of the Assistant Secretary GeneralProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30B (21010)


Responsible: Assistant Secretary General

The amount budgeted for this account is intended to cover the costs associated with discharging thefunctions and responsibilities conferred upon the Assistant Secretary General by the OAS Charter and otherregulatory provisions governing the operations of the OAS and its principal policy-making bodies.These functions and responsibilities involve, among other things, the Assistant Secretary General's servicesto the Secretary General as his advisor and representative in all matters that the latter entrusts to him.This includes activities concerning the political crisis in Haiti, where the Office of the Assistant SecretaryGeneral is deeply engaged in efforts to find a peaceful solution to the crisis and to strengthen democracy inthat country through the OAS Special Mission in Haiti. The Office of the Assistant Secretary General alsoadministers the Fund for Peace: Peaceful Resolution of Territorial Disputes, as well as the activities carriedout by the Secretariat under the Fund, such as the efforts to find a peaceful resolution of the territorialdispute between Belize and Guatemala, and the demarcation of the border between El Salvador andHonduras.The Office of the Assistant Secretary General also advises the Secretary General, and has administrativeoversight, on matters relating to inter-American specialized organizations, Offices of the General Secretariatin the member states, the Columbus Memorial Library, the Art Museum of the Americas, the Inter-AmericanCommission of Women, the Inter-American Children's Institute, and the chairmanships of the Committee onSelection and Promotion and the Ethics Committee.


1,322.5


Mission Statement:The General goals of the Office of the Assistant Secretary General are to support the memberStates of the Organization in the pursuit of their objectives as outlined in the Charter of theOrganization, and to fulfill the specific responsibilities entrusted to the Assistant SecretaryGeneral under the Charter, the General Standards and the Executive Orders in force.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Office of the Assistant Secretary General


1,322.5

%$

$ %

11,008.9

78,487.3

12.01

1.68


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-14.80

$$$ 1,537.7 1,310.0

2005 2004 2003 % %

1,322.5

** 0.95

9 1,046.1

7 901.8

2 144.3

1 122.1

0.0Overtime

79.10

68.18

10.91

9.23

0.00

154.3 11.66

1 122.1

0 0.0

9.23

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of the Assistant Secretary General30B


(21010)


206-WS1 1,322.5(21010 ) OFFICE OF THE ASSISTANT SECRETARY GENERAL

1,322.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



4,012.2

5,265.6

1,253.376.20

23.80

100.00

Public InformationProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30C (11000)



For the purposes of continuing with the plan to update the Organization's image both in the Hemisphere andin other regions, to comply with the General Assembly mandate to broadly disseminate OAS actions,objectives and projects, it is essential to:

Public information: Complete the technical renovation plan already under way for the Department; continueto develop tools for communications in the print, radio, television, and Internet press; strengthen theproducts in circulation and maximize the area's performance in its own commitments and as a source ofadvising to other areas of the General Secretariat, the Permanent Missions, and observer countries.

Américas Magazine:

Mission Statement:We take the OAS to the world.

Public Information is committed to communicate strategically the OAS' values and activities toaudiences everywhere, using state of the art technology and techniques to increase theorganization's reach and enhance public understanding and awareness of the OAS' programsand activities, valuing above all our service to clients everywhere.

AMÉRICAS MAGAZINEIn the first "Annual Report of the Secretary General," approved by the Council of the OAS onDecember 1, 1948 (Doc. C-sa-8), Dr. Alberto Lleras Camargo announced the creation ofAméricas Magazine "in order to stimulate unofficial relations among the peoples of America, tomake known the more interesting aspects of their development and progress, to give greaterpublicity to various phases of their culture, and above all to present these ideas in a formacceptable to popular taste… Its aim will be to accomplish this purpose… with a more intensiveuse of all sources of information available, and with a more attractive literary and graphicpresentation." The first issue of the magazine was published in March 1949 in three officiallanguages of the OAS (English, Spanish and Portuguese). In the following "Annual Report ofthe Secretary General," approved by the Council of the OAS on December 7, 1949 (Doc.C-sa-42), Dr. Lleras Camargo further justified "the work of disseminating general informationconcerning the states of our hemisphere that Américas is carrying on in accordance with thebasic purpose of bringing such knowledge to a public relatively uninformed and not composedof specialists, precisely in the hope of arousing the interest of that public not only in theOrganization itself but also in the nations that make it up."

Américas Magazine has faithfully fulfilled this original mandate for the past 54 years. The basicobjective of Américas Magazine is to offer, in as interesting and attractive manner as possible,information about the societies, cultures and traditional values of the American peoples and atthe same time spread knowledge about the purpose and achievement of the OAS, promotingthe ideals of inter-American cooperation. The underlining purpose of this effort is to build thetrust and understanding and help create an atmosphere in which cooperation between thegovernments of member states is supported and in which the prestige and policies of theOrganization are respected.

Justification 2005:




Public Information: Fund 12 - Promotion, Sales of Videocassettes: Sales of programs from the series"América Viva" to universities, think tanks, other institutions, NGOs, and individuals. These tapes are sent tostate and private TV channels free of charge. The funds raised are used for the purchase of tapes andtape-reproduction equipment. Américas Magazine: In 2003, total sales of the magazine--through subscription, newsstand sales, electronicmedia, etc.--generated $333,000 in income. That income (Fund 113) was used in its entirety to pay for abouthalf of the costs of the publication, circulation and distribution of the magazine. This was a marginaldecrease of sales from 2002, principally because of a decrease in the amount budgeted in the Regular Fundin 2001 for sales promotion. This decrease and the cause and effect responsible was predicted and mentionwas made in the 2002 program budget. In 2003, the annual promotion, financed through desperatemeasures, was also decreased. Additionally, the reduction in the Regular Fund allocation for the magazinein the 2004 Program Budget, will further decrease the overall income of the magazine in 2005.

Through the efforts of the Office of External Relations, Américas Magazine received a donation of $3,200

Américas Magazine is arguably the most attractive and important publication of the OAS. It offers to itsreaders a reflection of their common and disparate past and a thoughtful consideration of the events andoccurrences that bind them together as peoples of the Americas; it promotes the reciprocal understandingwhich is necessary to build stable economic, political and social structures supporting inter-Americansolidarity. Over the past 50 years, it has projected a true and positive image of the nations of the Americasto each other. Its principal mission is to continue to do so.It is now published bimonthly (6 issues per year) in identical English- and Spanish-language editions. ThePortuguese-language edition was suspended in 1981. Currently, 55,000 copies of each issue are publishedand are sold through subscription and on newsstands (or distributed through controlled circulation) in all themember states. The General Assembly adopted resolution AG/RES. 1839 (XXXI-O/01), which instructed "the GeneralSecretariat to provide the Committee on Administrative and Budgetary Affairs (CAAP), through thePermanent Council, by October 31, 2001, a three-year plan of action toward strengthening [Américas]Magazine's financial outlook, proposing concrete ways in which non-Regular Fund resources can beobtained."

The amount which appears in the budget for 2005 for the Department of Public Information/AméricasMagazine as financing from the Regular Fund ($2,050.4) is insufficient to accomplish the assigned tasks. Inorder to finance products and equipment needs of DPI/Américas an additional amount of $353.4 has beenrequested, which appears in the annex to this budget. For DPI, the additional monies would allow thereplacement of equipment without which it would be unlikely that the department could perform itsmandated assignments. In addition, it would assure the regular publication in English and Spanish of theOAS newsletter, the essential means of communication with the political world. For Américas Magazine, theadditional financing would complete the cost of printing, replace critical desk top publishing equipment andpromote the increase of sales and of the subscriber base of the magazine which will result— in the followingyears— in increased income and less reliance for funding from the Regular Fund.

Additional budget requirements for $353.4 as shown in the Annex to the proposed budget for 2005.

2,050.4

External Financing:

*

TOTAL PROPOSED $




from the Government of Turkey in exchange for 200 subscriptions to Américas, which were sent toindividuals and institutions determined by the Government of Turkey. It is not known if this initiative willcontinue in 2004. This amount is included in the $333,000 mentioned above.



Subprogram: Public Information


2,050.4

%$

$ %

11,008.9

78,487.3

18.62

2.61


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.69

$$$ 2,098.9 2,113.5

2005 2004 2003 % %

2,050.4

** -2.98

14 1,395.9

12 1,253.1

2 142.8

1 103.6

0.0Overtime

68.07

61.11

6.96

5.05

0.00

550.9 26.86

1 103.6

0 0.0

5.05

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Public Information30C


(11000)


236-WS1 216.2(11020 ) DEPARTMENT OF PUBLIC INFORMATION - DIRECTOR'S OFFICE

246-WS1 365.0(11060 ) PRESS INFORMATION

247-WS1 153.3(11061 ) STRATEGIC COMMUNICATIONS

248-WS1 379.3(11062 ) MULTIMEDIA

251-WS1 379.3(11080 ) RADIO

254-WS1 557.3(11090 ) AMERICAS MAGAZINE

2,050.4Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



383.9

2,608.7

2,224.714.72

85.28

100.00

Department of Legal ServicesProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30D (11510)



In recent years, the dynamics of structural change within the Organization, new mandates, chronic financialshortfalls, and the increasing complexity of new legislation, jurisprudence, and policy affecting publicinternational organizations have fueled an unrelenting demand for legal services of every kind from everyadministrative area of the General Secretariat, the political organs, and other bodies of the Organization. Inresponse to that demand, the Department of Legal Services has provided a steady stream of services andwork product, including, for example: the preparation and negotiation of documents to refinance debt;litigation in reduction in force cases and other personnel-related action; litigation of challenges to theOrganization's privileges and immunities; drafting of statutes, executive orders, general standards, new staffrules, rules of procedures and other normative instruments for management and the political organs; thepreparation and negotiation of sales agreements and leases for real estate and capital assets; thepreparation and negotiation of contracts for technical assistance; interagency funding of projects andprocurement; on-site supervision of litigation and handling of other legal matters in connection with theclosing of offices of the General Secretariat in the member states; the preparation and negotiation ofinteragency agreements for special missions, such as mine-clearing; and the preparation and presentationof advisory opinions on a wide range of legal questions.There is every reason to believe that the Organization's demand for legal services will not abate in 2005. Infact, judging from past experience, it should continue to increase, particularly in light of pending structuralchanges and likely reductions in the General Secretariat work force. The Department's purpose, under Executive Order 96-4, is to respond to such demand. To do so in 2005,the Department will need a budget of not less than US$1,012,900. Most of that amount, US$928,900, willfund the remuneration of the Department's eight staff members - six attorney positions and twosecretary/paralegal. US$21,600 (more than 50% of the Department's Object 2-9 budget of US$41,300) isallocated to rent; and US$2,800 is for travel, mainly to handle cases pending in Brazil and elsewhere. Thebalance will go to general overhead expenses, including information exchange with legal departments ofother international organizations, telecommunications, Internet access, modest on-line legal researchsubscriptions, maintenance of legal databases and codes; and equipment replacement and repair. This isthe minimum amount required to maintain the current level of service and protect the Organization'sforeseeable legal interests.

970.2


Mission Statement:By Executive Order 96-4, the purpose of the Department of Legal Services is to deal with legalmatters that arise with regard to the Organization's activities, the application of its internal rulesand regulations, and the Department’s relations with other entities. The Departmentaccomplishes its objectives by providing advisory legal services and representation in litigationand negotiations. It also helps draft legal documents for the General Secretariat, the politicalbodies and other organs within the Organization. Given its nature, the work is extensive, variedand intensive.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Department of Legal Services


970.2

%$

$ %

11,008.9

78,487.3

8.81

1.23


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


11.73

$$$ 862.2 963.4

2005 2004 2003 % %

970.2

** 0.70

5 574.4

3 439.0

2 135.4

3 354.5

0.0Overtime

59.20

45.24

13.95

36.53

0.07

40.6 4.18

3 354.5

0 0.0

36.53

0.00

0.7

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Legal Services30D


(11510)


255-WS1 970.2(11510 ) DEPARTMENT OF LEGAL SERVICES

970.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



2.5

890.9

888.30.29

99.71

100.00

Office of the Inspector GeneralProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30E (12010)


Responsible: Inspector General

To conduct internal audits of management and accounting controls of all offices, departments, programs,divisions, units, activities and projects both at General Secretariat headquarters and in all Member States orother locations. Also, I am requesting that at least one additional post of P3 auditor be included in the2005 budget proposal.

In prior years the Board of External Auditors has expressed concern about the level of staffing in the OIGand has indicated that the OAS should ensure that the OIG has sufficient permanent staff resources as wellas sufficient outsourcing and training resources to fulfill its role as advisor to the Secretary General and as adeterrent to waste, fraud and abuse within OAS. Our review of operational processes has indicated thatthese have significantly been changed as a result of the implementation of the OASES Enterprise Systemand the establishment of the Inter-American Agency for Cooperation and Development.

811.2


Mission Statement:The Office of the Inspector General carries out systematic reviews of internal management andaccounting controls, official transactions and operational procedures both at GeneralSecretariat headquarters and in all Member States, to determine whether the functions ofplanning, organization, management, documentation, accounting, custody and control ofresources are carried out efficiently, effectively and economically in accordance withinstructions, policies, standards, regulations, manuals, procedures, and other administrativeprovisions and the Organization's overall aims and the highest standards of administrativepractice.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Office of the Inspector General


811.2

%$

$ %

11,008.9

78,487.3

7.36

1.03


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


10.17

$$$ 730.0 804.3

2005 2004 2003 % %

811.2

** 0.85

5 544.3

4 472.9

1 71.4

0 0.0

0.0Overtime

67.09

58.29

8.80

0.00

0.35

264.0 32.54

0 0.0

0 0.0

0.00

0.00

2.9

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of the Inspector General30E


(12010)


260-WS1 811.2(12010 ) OFC. OF INSPECTOR GENERAL

811.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



7.3

641.2

633.91.15

98.85

100.00

Museum of Art of the AmericasProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30F (26010)



The funding allocated provides only the minimum resources necessary for the functioning and operation ofthe Museum office.Expenses covered by funds: Transportation of works, including packing cases, domestic transportation,customs, and air transportation; insurance for temporary exhibitions; stationery, telephone, Internet, LAN,office supplies, postage; production of catalogues, including design and printing; conservation andrestoration materials; conservation materials for the permanent collection files; video tapes; framingmaterials; photographic material, film, development, and scanning; printing and distribution of invitations;packing materials; exhibition setup materials; guards; translations; use of microphones at show openings.Purpose of expenditure: the Museum's aim is to hold four exhibitions at the Museum and ten in the galleryeach year; preserve the permanent collection; continue to set up files; continue the video programs;continue educational programs; and continue the Virtual Museum.To carry out all these activities, the Museum has been obliged to obtain external funding as the amountallocated barely covers the cost of exhibitions at the Museum.

699.1


Mission Statement:Promote the study and appreciation of the arts and cultural traditions of the OAS membercountries as a contribution to stimulating artistic production in the Hemisphere and furtheringInter-American cultural exchange and cooperation. Over the next years the Museum willorganize exhibitions that, in a stimulating and instructive way, reflect artistic investigation andinnovation in the countries of the Americas; collect and preserve the work of outstanding artiststo provide a permanent record of their contributions to world art; enhance the educationalcontext of collections and exhibitions through lectures, publications, guided tours, children'sworkshops, audio-visual materials, and archives; provide reference services to researchers andthe general public; and increase accessibility to museum resources through traveling andvirtual exhibitions.

*

Justification 2005:

TOTAL PROPOSED $

Organizational Code

Subprogram: Protocol Office30H


(12510)


290-WS1 492.6(12510 ) PROTOCOL

492.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



2.4

460.7

458.20.54

99.46

100.00

30F (26010)Organizational Code

Subprogram: Museum of Art of the Americas


699.1

%$

$ %

11,008.9

78,487.3

6.35

0.89


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


5.48

$$$ 654.4 690.3

2005 2004 2003 % %

699.1

** 1.27

5 487.5

3 352.1

2 135.4

1 71.4

0.0Overtime

69.73

50.36

19.36

10.21

0.00

140.2 20.05

0 0.0

1 71.4

0.00

10.21

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Museum of Art of the Americas30F


(26010)


270-WS1 699.1(26010 ) ART MUSEUM OF AMERICAS

699.1Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



34.0

701.4

667.44.85

95.15

100.00

Columbus Memorial LibraryProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30G (27000)



AG/RES.1839 (XXXI-0/01) mandated "a three year plan of action for strengthening the Columbus MemorialLibrary proposing concrete ways in which non-Regular Fund resources can be obtained". In 2003, the Librarycomplied with the mandate and deposited $41,995.15 to its Hipolito Unanue Fund from its sales ofpublications and historical photographs and charges for photocopy and inter-library loan services.

The staff of the Columbus Memorial Library provides in depth, personalized research services that areessential for the OAS to carry out the mandates for the year 2005. The demands for reference servicescontinue to increase exponentially as the Library provides access to resources that support the vision of theOrganization. The Library is supporting the current research needs of the Permanent Missions, the OASSecretariat, the diplomatic community and external users. The Archives is documenting and providingaccess to historical actions already taken. Subscription to a few electronic databases has increased the Reference service capabilities to providecurrent online information, however there is a need to increase the resources available for databasesubscriptions and acquisitions of books, periodicals and materials in other formats to enhance the currentcollection and to provide as efficient a service as possible. In addition the Library is faced with the increase in cost for all of its basic services including the publicationof the Annual List and Index to all of the OAS documents; the cost of offsite storage of the Secretariatrecords and the destruction of obsolete records; as well as the Common Costs assigned by the GeneralSecretariat for Internet and LAN Services, Postage, Photocopying and Telephone expenses. There hasbeen no increase in the indicative figures for Non Personnel expenses to supplement the changes.


946.8


External Financing:

Mission Statement:To offer the best possible reference services, ensuring total patron satisfaction. To efficientlypreserve and make accessible the unique OAS records and documents that are essential forthe Organization to conduct its business.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Columbus Memorial Library


946.8

%$

$ %

11,008.9

78,487.3

8.60

1.20


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-9.15

$$$ 1,016.0 923.0

2005 2004 2003 % %

946.8

** 2.57

9 734.4

4 414.4

5 320.0

0 0.0

0.0Overtime

77.56

43.76

33.79

0.00

0.00

212.4 22.43

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Columbus Memorial Library30G


(27000)


280-WS1 273.0(27020 ) COLUMBUS MEMORIAL LIBRARY (CML), OFC. OF DIRECTOR

282-WS1 194.0(27040 ) TECHNICAL SERVICES

284-WS1 405.8(27060 ) REFERENCE SERVICES

286-WS1 74.0(27080 ) RECORDS MANAGEMENT SERVICES

946.8Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



44.3

1,050.1

1,005.84.22

95.78

100.00

Protocol OfficeProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30H (12510)


Responsible: Chief of Protocol

The Office of Protocol historically has provided the Office of the Secretary General, Assistant SecretaryGeneral and the Office of the Chairman of the Permanent Council as well as the General Secretariat andthe Permanent Missions with protocolary advice and with the support services which are customarilyrequired during ceremonial events and formal official and social functions. In addition, this Office serves asa liaison between the Permanent Missions to the OAS and the Department of State and other federal andstate agencies. In order to continue to offer these services, the Office of Protocol must have trainedprofessional staff and trained secretarial and support personnel as well as sufficient funding to allow theoffice to operate.


492.6


Mission Statement:To provide the offices of the General Secretariat with appropriate advice and technical supportin all matters related to protocol and to provide the Permanent Missions with support in thisarea as well as to serve as a link between the Permanent Missions and the Department ofState.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Protocol Office


492.6

%$

$ %

11,008.9

78,487.3

4.47

0.62


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-2.95

$$$ 497.1 482.4

2005 2004 2003 % %

492.6

** 2.11

5 473.9

3 353.2

2 120.7

0 0.0

0.0Overtime

96.20

71.70

24.50

0.00

0.00

18.7 3.79

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Official Functions (SG/SGA/PC)Project:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30I (10511)


Responsible: Chief of Protocol

This allocation is being requested to meet expenses related to the official functions hosted by the Chair ofthe Permanent Council, the Secretary General, and the Assistant Secretary General.

40.7


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $

30I (10511)Organizational Code

Subprogram: Official Functions (SG/SGA/PC)


40.7

%$

$ %

11,008.9

78,487.3

0.36

0.05


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-16.08

$$$ 48.5 40.7

2005 2004 2003 % %

40.7

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

40.7 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Official Functions (SG/SGA/PC)30I


(10511)


295-WS1 18.1(10511 ) OFFICIAL FUNCTIONS, SECRETARY GENERAL

295-WS2 4.5(21012 ) OFFICIAL FUNCTIONS, ASSISTANT SECRETARY GENERAL

295-WS3 18.1(22011 ) OFFICIAL FUNCTIONS, PERMANENT COUNCIL

40.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

39.7

39.70.00

100.00

100.00

Office of External RelationsProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30J (13010)


Responsible: Office of External Relations

Activities to be carried out by the Office of External Relations in 2005 will include: (1) negotiatingcontributions in cash and kind from permanent observers to the OAS for the Organization's projects andactivities, focusing on raising funds from new permanent observers and for new OAS programs, as well asthe traditional ones, thereby diversifying contributions; (2) organizing special events and conferences onpriority topics on the inter-American agenda, when asked to do so by member states and the SecretaryGeneral; (3) conducting briefings, seminars, and tours for the general public interested in the hemisphericagenda; (4) increasing the number of lectures and talks given by senior OAS officials at the meetings,seminars, and conferences of other institutions, for instance by expanding the "Series of Lectures" for localuniversities; (5) inviting experts in various disciplines to participate in the Office of External Relations'informal lunches program; (6) expanding the database of the Association of Hemispheric Studies; (7)bolstering the participation of experts on hemispheric affairs in the inter-American electronic magazine"Americas Forum"; (8) coordinating and executing the "Americas 2005" project with Rice University; and (9)expanding the OAS Children's Corner interactive programs.Currently, the Office of External Relations is not operating at its maximum capacity in view of the fact thatthe budget allocated to the Office is not sufficient to carry out the various activities needed to fully complywith its mandate because approximately 70% of the budget is used to pay the consultant who is in charge oforganizing, implementing and following up on conferences, seminars, round tables and special events;maintaining the databases of contacts related to these activities; as well as updating and expanding theOAS Children's Page on the Internet.Therefore, in order for the OER to be able to operate effectively and comply with its mandate of enhancingthe image of the Organization and informing the public about the programs it advances, it is indispensableto liberate those funds and count on a post at the P-1 level, with a gross salary of approximatelyUS$67,200.If this is not possible, we could accept as a temporary solution an increase in the operational budget of theOffice that would give us a total operational budget of US$60,000 (this does not include the cost of theOffice space). For this purpose, we are enclosing an additional budget which reflects the real needs of theORE.

Mission Statement:The Office of External Relations plays an important role in establishing a presence, buildingawareness of, and encouraging concrete support for the activities of the OAS as the premierregional organization on the global scene today. It is a positive response to the growingnumber of thoughtful mandates issued by the political bodies of the Organization to increaseexchanges of information and experience with other institutions. To this end, we strive toincrease our visibility and to strengthen relations with public, non- governmental, and privateinstitutions interested in the inter-American agenda. Furthermore, the existence of the Office ofExternal Relations sends an unequivocal message to the public that the OAS values relationswith other institutions and non-member states.

Through its diverse activities and by implementing communications strategies, the Office ofExternal Relations hopes to continue striving to enhance the image of the Organization, fostercooperative relations and promote events and activities with NGOs, think tanks,intergovernmental organizations, permanent observer states, academic centers, universities,the host country, the business community, and other interested audiences.

Justification 2005:

Office of External RelationsProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30J (13010)


In 2003, the Office of External Relations received a contribution of US$20,000 from the Government ofGreece to carry out a series of conferences on the main issues of the Special Summit of Heads of State andGovernment in Monterrey, Mexico. However, nothing indicates that the OER will receive voluntarycontributions in the future from the Member States, Permanent Observers, other countries or other donorentities.


475.3


External Financing:

*

TOTAL PROPOSED $


Subprogram: Office of External Relations


475.3

%$

$ %

11,008.9

78,487.3

4.31

0.60


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


9.82

$$$ 412.1 452.6

2005 2004 2003 % %

475.3

** 5.01

2 233.5

1 162.1

1 71.4

2 208.5

0.0Overtime

49.12

34.10

15.02

43.86

0.00

33.3 7.00

2 208.5

0 0.0

43.86

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of External Relations30J


(13010)


298-WS1 475.3(13010 ) OFFICE OF EXTERNAL RELATIONS

475.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.5

433.0

432.40.12

99.88

100.00

Secretariat for the Summit ProcessProject:

Code:Chapter: EXECUTIVE OFFICES OF THE GENERAL SECRETARIAT 30K (13510)



Requests for support from the 34 countries of the Hemisphere posed to the OAS for Summit preparationand follow up, including the holding of the Summit event itself, have increased dramatically since theQuebec Summit. The OAS now backstops all Summit related activities and the Secretariat for the SummitProcess is the entity assigned the responsibility to coordinate OAS Summit support. It also acts as thetechnical secretariat for the Summit implementation Review Group, SIRG.The limited resources available under the Regular Fund will be distributed as described below in order tocover the broad range of increasing responsibilities included in the mission statement above. In addition, anexplanation of the need for additional resources is given in each case, justifying the request for additionalfunding under Project 000.

CPR$60,000 has been programmed to cover the short term contract for specialized expertise in the areas of webdesign and management, and the short term contract for professional support to help the Secretariat inpreparation for the Fourth Summit of the Americas in Argentina and carry out its outreach activities. In fact, the Summit Secretariat requires additional human resources to fulfill its mandates and respond tothe regular Summit follow up work and the extra demands that will be generated by the preparatory processfor the Fourth Summit of the Americas in Argentina in 2005. For this reason, under Project 000, theSecretariat added the request for two G06 positions for an administrative official and an administrativeassistant. This Secretariat does not have as of today any administrative support, making it very difficult to

Mission Statement:The Secretariat for the Summit Process, under the auspices of the OAS, acts as theinstitutional memory and technical and administrative secretariat to the Summit process,supports the countries in summit follow up and preparation for future Summits, coordinates thesupport of the OAS organs and organisms and the dependencies of the General Secretariat inthe implementation of Summit mandates, and chairs the Joint Summit Working Group whichbrings together international and Inter -American agencies. It also provides support to Summitrelated ministerial and sectoral meetings. The Summit Secretariat coordinates the activitiesinvolving civil society participation in the OAS and in the Summit process, and ensuresimplementation of the Guidelines for the Participation of Civil Society Organizations in OASActivities established by CP/res. 759. The Summit Secretariat acts as the technical secretariat of the Committee on Inter AmericanSummits Management and Civil Society Participation in OAS Activities, CISC. In fulfilling thisfunction, it informs the OAS political bodies of progress in Summit implementation, presentsstudies and formulates recommendations on Summit related matters as requested by theCommittee, the Permanent Council, or General Assembly, and analyzes and submitsregistration requests from civil society organizations for consideration by the CISC. In addition, it performs the functions of technical secretariat of the Working Group to Preparethe Draft American Declaration on the Rights of Indigenous Peoples. This involves the supportto the Working Group Chair and the organization of consultations between governments andrepresentatives of indigenous peoples, as well as the production of related reports anddocuments. The Summit Secretariat disseminates information on the Summit process to a broad range ofstakeholders, including governments, the private sector, non-governmental organizations, themedia, the academic community, and society at large

Justification 2005:




handle correspondence, manage the agenda, placing phone calls, filing, institutional memory, editingdocuments, processing financial obligations, and managing budgetary issues. The Summit Information Network, which includes secure access to restricted documents and publicinformation, is recognized as a fundamental instrument for Member States in Summit work. For thisreason, this Secretariat is requesting a P02 specialist in web management and information technologies.This will allow for maintaining this critical instrument up to date, for real time communications and use of theweb as a virtual mechanism for Summit follow up and preparation. This Network is also critical in therelations with civil society organizations, that demand a more transparent and current information system. The increased demands on the Secretariat in follow up to Summit mandates and preparation of reports anddocuments for submittal to SIRG meetings and Summits require more that the currently available cadre ofhuman resources to do research, process data, and liaise with other units in the OAS and sister institutions,as well as other outside stakeholders. For this reason, it is proposed to have a Summit Specialist at the P02level to perform these functions.

Travel$25,000 have been programmed to allow for the participation of Secretariat staff in Summit related events,including SIRG meetings, selective Ministerial meetings, preparatory activities for the Fourth Summit inArgentina, and briefings to subregional groups. Office staff will be assigned to provide briefings on Summitrelated activities at various fora in the Hemisphere in order to promote the implementation of Summitmandates and to engage civil society in the process. Recent experience at the Special Summit in Monterrey has shown that our technical support in preparationand celebration of Summit events requires the presence of a variety of personnel at different times,amounting to at least double the quantity budgeted above. For this reason, the Secretariat is requesting inProject 000 an additional $25,000.

PublicationsThe proposed $13,000 will be used to produce reports on the Summit process and for presentation to theCISC, SIRG and the public.This amount does not allow the Secretariat to produce, print and disseminate adequate documents andmaterial in support of the work of Member States. Based on costs in the past, a minimum of an additional$50,000 is requested under Project 000.

Equipment and suppliesThese are expected to total $9,000 to cover computer related expenses, including software and hardwareupgrades. An additional $6,000 have been requested under Project 000 to allow for the upkeep of office equipment(computers, printers, fax machine) and the purchase of office supplies. Experience has shown that there isa need for permanent replenishment of office supplies for preparation and holding of meetings of SIRG andconsultations with indigenous representatives, as well as with civil society groups.

CommunicationsA total of $3,900 has been programmed to cover internet and network access, faxes, telephone. The costof network and internet access, and e mail accounts is proving to be very high for the limited Secretariatbudget of $3,900 (just one network connection costs $360). It is also urgent to purchase additionaltelephone devices and lines for all staff working in the Secretariat. Some now lack direct access to thisbasic communication tool. An additional amount of $3,000 has been requested under Project 000 to ensureregular contact with national Summit Coordinators in Member States, as well as civil societyrepresentatives, and to purchase a couple of devices and lines.




In addition to support from the Regular Fund for the core work of the Secretariat, there are three SpecificFunds managed by the office which have partially covered direct costs related to specific meetings, asfollows:

1) Summit Implementation Review Group Specific Fund, created after the Third Summit of the Americas inQuebec, SG-SUM- 003This fund complements regular resources to support the preparation of future summits and follow up ofmandates, as well as some outreach activities.

2) Specific Fund to Support the Elaboration of the American Declaration on the Rights of IndigenousPeoples, SG-SUM-004This fund supports the organization and participation of representatives of indigenous peoples in thenegotiation process of the American Declaration.

3) Specific Fund for Civil Society Participation, SG-SUM-005This fund whose creation is under consideration by the CISC and PC would provide additional support for theparticipation of civil society representatives in OAS and Summit related meetings.Based on past experience, and continued resource mobilization efforts, a total of approximately $400,000should come from voluntary contributions from Member and Observer States, if they maintain currentsupport. This support has been fundamental in meeting the basic financial needs of the Secretariat and in noway replaces the need for core funding for the Secretariat.

Other requestsAn additional request has been made for $140,000 to support the preparatory process for the FourthSummit of the Americas (3x SIRG meetings including translation and printing of documents, interpretation,room rentals, equipment, etc.), and to provide technical support to the Summit in Argentina ($50,000).


778.2


External Financing:

*

TOTAL PROPOSED $


Subprogram: Secretariat for the Summit Process


778.2

%$

$ %

11,008.9

78,487.3

7.06

0.99


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


3.74

$$$ 748.0 776.0

2005 2004 2003 % %

778.2

** 0.28

3 406.3

3 406.3

0 0.0

2 232.4

0.0Overtime

52.21

52.21

0.00

29.86

0.00

139.5 17.92

2 232.4

0 0.0

29.86

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Secretariat for the Summit Process30K


(13510)


299-WS1 778.2(13510 ) SECRETARIAT FOR THE SUMMIT PROCESS

778.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



272.2

951.5

679.228.62

71.38

100.00

CHAPTER 4

CHAPTER 4: UNITS AND SPECIALIZED OFFICES

12,271.1 100.00

%$

$ %

78,487.3 15.63

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$12,294.6 12,064.1

2005 2003 %

1 %

2004

1.7112,271.1 -1.87

1

58 6,818.9

42 5,704.5

16 1,114.4

27 2,957.6

55.56

46.48

9.08

24.10

0.00

2,493.5 20.32

24 2,765.5

3 192.1

22.53

1.56

1.1

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




40A 1,859.2(17020) TRADE UNIT

40B 430.7(17040) FOREIGN TRADE INFORMATION SYSTEM (SICE)

41C 3,021.2(19000) UNIT FOR THE PROMOTION OF DEMOCRACY

42D 647.2(18510) THE INTER-SECTORAL UNIT FOR TOURISM

43A 1,771.0(15510) EXECUTIVE OFFICE OF CICAD

44E 1,700.6(18010) UNIT FOR SUSTAINABLE DEVELOPMENT AND ENVIRONMENT

46F 1,545.5(17510) SOCIAL DEVELOPMENT, EDUCATION AND CULTURE UNIT

48H 1,295.7(15010) OFFICE OF SCIENCE AND TECHNOLOGY

12,271.1Total

4

% % % % 2002 2003 2004 2005

4CHAPTER UNITS AND SPECIALIZED OFFICES




Operating budget

2003/02 2004/03 2005/04


8,883.8 73.49 8,771.3 71.77 9,569.5 9,776.5Subtotal 79.32 79.67 2.16 7.71 1.28

Personnel Non Recurrent 0.0 0.00 3.4 100.00 1.1 1.102. Non-recurrent personnel costs 0.00 100.00 -100.00

0.0 0.00 3.4 0.02 1.1 1.1Subtotal 0.00 0.00 -100.00

Non personnel 2.4 0.07 0.8 0.02 0.0 0.003. Fellowships 0.00 -100.00 201.21

563.1 17.57 637.9 18.51 352.8 438.904. Travel 2.92 17.60 24.40 -37.35 -11.72

43.0 1.34 81.4 2.36 99.4 82.005. Documents 0.82 3.28 -17.50 131.05 -47.16


632.1 19.72 618.3 17.94 677.0 676.707.Buildings and Maintenance 5.61 27.13 -0.04 7.10 2.23

1,639.7 51.17 1,683.7 48.85 1,059.3 934.008. Performance Contracts 8.78 37.45 -11.82 -35.39 -2.60

184.5 5.75 265.6 7.70 138.3 231.909. Others 1.14 9.30 67.67 -25.05 -30.54

3,204.3 26.50 3,446.4 28.20 2,493.5 2,493.5Subtotal 20.66 20.32 -22.18 -7.02

12,088.2 100.00

$ % $ %

12,221.2 100.00 12,064.1 12,271.1Total

13,595.7 110.79

20,754.4 169.13

8,388.9 68.36

100.00 100.00 1.71 -0.19 -1.08

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 15.63

146,854.8 8.35

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 4. UNIDADES Y OFICINAS ESPECIALIZADAS / CHAPTER 4. UNITS AND SPECIALIZED OFFICES


40A Unidad de Comercio / Trade Unit 1 1 2 1 1 2 4 6.9 41C Promoción p.la Democracia / Promotion of Democracy 1 2 1 2 2 8 1 1 9 15.5 42D Turismo / Tourism 1 1 2 1 1 2 4 6.9

43A Com.I.A.Narcotráfico / I-A Comm.on Narcot.Drugs 1 3 2 1 7 2 2 4 11 19.0 44E Desarrollo Sustentable y Medio Ambiente / Sustainable Dev.

Environment1 6 1 1 9 2 2 11 19.0

46F Desarrollo Social, Educación y Cultura / Social Dev. Education & Culture

1 3 2 1 7 2 2 9 15.5

48H Ciencia y Tecnología / Science and Technology 1 5 1 7 2 1 3 10 17.2



40A Unidad de Comercio / Trade Unit 1 3 2 6 1 1 7 25.9 40B SICE 1 2 3 0 3 11.1

41C Promoción p.la Democracia / Promotion of Democracy 1 5 1 7 1 1 2 9 33.3 42D Turismo / Tourism 1 1 0 1 3.7

43A Com.I.A.Narcotráfico / I-A Comm.on Narcot.Drugs 3 1 4 0 4 14.8 44E Desarrollo Sustentable y Medio Ambiente / Sustainable Dev.

Environment1 1 0 1 3.7

46F Desarrollo Social, Educación y Cultura / Social Dev. Education & Culture

1 1 2 0 2 7.4





(In Thousands)

Chapter 4 - SPECIALIZED UNITS AND OFFICES Regular Fund Specific Funds Voluntary Fund Total

40A - Trade Unit 1,872.9 421.8 478.5 2,773.2

40B - Foreign Trade Information Service [SICE] 432.0 172.2 - 604.2

41C - Unit for the Promotion of Democracy 3,152.9 19,456.6 489.3 23,098.8

42D - Intersectoral Tourism Unit 724.1 1,083.8 401.0 2,208.9

43A - Executive Office of CICAD 1,741.2 6,244.6 - 7,985.8

44E - Unit for Sustainable Development and Enviroment 1,617.4 9,223.4 360.6 11,201.5

46F - Unit for Social Development, Education and Culture Unit 1,474.3 336.4 2,438.8 4,249.6

48H - Office of Science and Technology 1,073.4 279.3 1,507.0 2,859.8

Chapter 4 - SPECIALIZED UNITS AND OFFICES Total 12,088.2 37,218.2 5,675.3 54,981.7

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


4 UNITS AND SPECIALIZED OFFICESCHAPTER

TRADE UNIT40A

40A-400-WS1

1278.0 0.0 0.0 0.0 2.0 18.5 101.4 28.8 19.9 1448.6 170.6

TRADE UNIT

(17020)

40A-400-WS2

0.0 0.0 0.0 176.4 0.0 0.0 0.0 229.2 5.0 410.6 410.6

FREE TRADE AREA OF THE AMERICAS

(17022)

1278.0 0.0 0.0 176.4 2.0 18.5 101.4 258.0 24.9Total 40A 1859.2 581.2

FOREIGN TRADE INFORMATION SYSTEM (SICE)40B

40B-410-WS1

294.9 0.7 0.0 7.5 2.3 18.9 21.5 74.4 10.5 430.7 135.8

FOREIGN TRADE INFORMATION SYSTEM (SICE)

(17040)

294.9 0.7 0.0 7.5 2.3 18.9 21.5 74.4 10.5Total 40B 430.7 135.8

UNIT FOR THE PROMOTION OF DEMOCRACY41C

41C-420-WS1

451.9 0.4 0.0 12.0 3.5 5.6 174.6 68.2 58.9 775.1 323.2

OFFICE OF THE EXECUTIVE COORDINATOR

(19010)

41C-421-WS1

698.4 0.0 0.0 63.6 19.7 26.9 0.0 136.4 7.8 952.8 254.4

STRAGIC PROGRAMS FOR THE DEMOCRATIC STRENGTHENING

(19020)

41C-422-WS1

225.7 0.0 0.0 34.7 8.5 0.0 0.0 125.2 1.2 395.3 169.6

ELECTION-RELATED TECHNICAL ASSISTANCE

(19030)

41C-423-WS1

643.6 0.0 0.0 0.0 6.0 2.0 0.6 75.0 1.2 728.4 84.8

INFORMATION & DIALOGUE

(19040)

41C-426-WS1

0.0 0.0 0.0 36.0 4.0 0.0 0.0 44.0 0.8 84.8 84.8

Inter-American Forum on Political Parties

(19080)

41C-427-WS1

0.0 0.0 0.0 17.8 10.0 0.5 1.0 30.0 25.5 84.8 84.8

Special Program for the Promotion of Dialogue and Conflict Resolution

(19070)

2019.6 0.4 0.0 164.1 51.7 35.0 176.2 478.8 95.4Total 41C 3021.2 1,001.6

THE INTER-SECTORAL UNIT FOR TOURISM42D

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


42D-430-WS1

523.2 0.0 0.0 14.7 1.8 3.5 25.9 20.5 6.8 596.4 73.2

INTER-SECTORAL UNIT FOR TOURISM

(18510)

42D-431-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 50.8 50.8 50.8

CARIBBEAN TOURISM ORGANIZATION

(18511)

523.2 0.0 0.0 14.7 1.8 3.5 25.9 20.5 57.6Total 42D 647.2 124.0

EXECUTIVE OFFICE OF CICAD43A

43A-435-WS1

1572.9 0.0 0.0 24.2 1.6 26.4 112.5 26.7 6.7 1771.0 198.1

EXECUTIVE OFFICE OF CICAD

(15510)

1572.9 0.0 0.0 24.2 1.6 26.4 112.5 26.7 6.7Total 43A 1771.0 198.1

UNIT FOR SUSTAINABLE DEVELOPMENT AND ENVIRONMENT44E

44E-440-WS1

1539.9 0.0 0.0 17.0 4.6 4.8 109.8 20.0 4.5 1700.6 160.7

UNIT FOR SUSTAINABLE DEVELOPMENT & ENVIRONMENT

(18010)

1539.9 0.0 0.0 17.0 4.6 4.8 109.8 20.0 4.5Total 44E 1700.6 160.7

SOCIAL DEVELOPMENT, EDUCATION AND CULTURE UNIT46F

46F-450-WS1

1352.8 0.0 0.0 16.0 17.6 7.7 90.8 28.3 32.3 1545.5 192.7

UNIT FOR SOCIAL DEVELOPMENT AND EDUCATION

(17510)

1352.8 0.0 0.0 16.0 17.6 7.7 90.8 28.3 32.3Total 46F 1545.5 192.7

OFFICE OF SCIENCE AND TECHNOLOGY48H

48H-470-WS1

1195.2 0.0 0.0 19.0 0.4 15.2 38.6 27.3 0.0 1295.7 100.5

OFFICE OF SCIENCE AND TECHNOLOGY

(15010)

1195.2 0.0 0.0 19.0 0.4 15.2 38.6 27.3 0.0Total 48H 1295.7 100.5

9776.5 1.1 0.0 438.9 82.0 130.0 676.7 934.0 231.94 12271.1 2,494.6CHAPTER


(In Thosands)

Chapter 4 - Specialized Units and Offices Proposal Regular Fund Unfunded Estimated

Specific Funds

40A - Trade Unit 1,859.2 - 1,750.0

40B - Foreign Trade Information Service [SICE] 430.7 146.0 510.0

41C - Unit for the Promotion of Democracy 3,021.2 - 12,000.0

42D - Intersectoral Tourism Unit and Caribbean Tourism Organization 647.2 158.5 680.0

43A - Executive Office of CICAD 1,771.0 2,034.0 3,500.0

44E - Unit for Sustainable Development and Environment 1,700.6 37.5 7,438.9

46F - Unit for Social Development, Education and Culture 1,545.5 1,135.3 560.0

48H - Office of Science and Technology 1,295.7 17.7 500.0

Chapter 4 - Specialized Units and Offices Total 12,271.1 3,529.0 26,938.9

Trade UnitProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 40A (17020)



At the Second Summit of the Americas, held in Santiago, Chile, in April 1998, the heads of state andgovernment instructed the ministers responsible for trade to begin negotiations to establish a Free TradeArea of the Americas (FTAA) by 2005, in keeping with the San José Ministerial Declaration of March 1998.The ministers, in that declaration, requested that the Tripartite Committee, comprising the Inter-AmericanDevelopment Bank (IDB), Organization of American States (OAS), and the UN Economic Commission ForLatin America and the Caribbean (ECLAC), continue to support the establishment of the FTAA in this newphase of negotiations and provide technical assistance on FTAA issues to member countries, particularlysmaller economies, at their request. They also recommended that their governments instruct theirrepresentatives in the institutions of the Tripartite Committee, in particular, the IDB, to allocate appropriateexisting resources within those institutions to support the Administrative Secretariat.In the Declaration issued at the Seventh Meeting of Ministers of Trade of the Hemisphere of the FTAA, heldin Miami in November 2003, the ministers reiterated their request for the Tripartite Committee to support thetrade negotiations process to establish the FTAA, and indicated that:35. Once again, we express our appreciation for the support provided by the Tripartite Committee (theInter-American Development Bank (IDB), the Organization of American States (OAS), and the UnitedNations Economic Commission for Latin America and the Caribbean (ECLAC) to the FTAA negotiations andtheir technical, analytical, and financial contribution to the hemispheric integration process. We also thankthe IDB, ECLAC, and the OAS for the support provided to the Hemispheric Cooperation Program, and tothe issue meetings of civil society, and for redesigning and maintaining the official FTAA website. Weencourage the Tripartite Committee to continue to support the negotiations and the HCP, and reiterate theneed for their continued collaboration during this final stage of the negotiations.

The Trade Unit was established on April 3, 1995, under the Office of the Secretary General of the OAS, tocomply effectively with the trade-related mandates of the member states, including those of the Summit ofthe Americas, to establish the Free Trade Area of the Americas (FTAA). The Unit has the followingfunctions: to provide technical support to the Special Committee on Trade (SCT) and its Advisory Group; tostudy different aspects of trade relations in the Hemisphere, ensure effective coordination with regional andsubregional integration organizations, and strengthen trade information systems.

At its thirty-third regular session, held in June 2003, the General Assembly of the OAS adopted resolution

Mission Statement:VISION STATEMENT " We strongly believe in the Summit of the Americas vision that strengthening democracy,economic integration, investment and free trade are key factors for raising the standards ofliving of the people of the Americas. Our main goal is to help countries create the Free TradeArea of the Americas. We shall work with the highest levels of quality and excellence andconcentrate our technical assistance efforts in the smaller economies of the hemisphere. Wewill promote increased transparency by improving the flow of high quality information abouttrade and integration and we will also inform civil society about the benefits of free trade andthe Summit of the Americas vision.

MISSION STATEMENT" Support the countries of the Americas in their efforts to promote trade and integration as acontribution to building prosperity in the hemisphere"

Justification 2005:

Trade UnitProject:



The Trade Unit is pursuing external funding options from several governmental agencies to carry outactivities in response to the Trade Capacity Building Strategies submitted by countries under the FTAAHemispheric Cooperation Program. These activities are expected to be implemented in two years and itcontains four parts organized as follows: Part I: Caribbean and OECSPart II: Dominican Republic, Panama and Central AmericaPart III: Andean CommunityPart IV: Mercosur.

For part I on the Caribbean, the proposal is organized around 8 specific project profiles, which weredeveloped and identified as priorities during two strategic planning meetings with the OECS and Caribbeantrade authorities. For parts II, III, and IV, a common approach was adopted based on six modes of delivery:Trade Capacity Building Modules; Cycle of Workshops, Conferences and Trade Policy Dialogues; HorizontalCooperation; Civil Society Awareness and Education; Competitiveness and Small and Medium Enterprises;and Electronic Information Systems on E-Government Procurement.¨

Based in 2003 experience the area estimates that for 2004 and 2005 the range of this contributions will bearound $1.7 millions.

AG/RES. 1973 (XXXIII-O/03), Trade and Integration in the Americas," which reaffirms the commitment of the Organization of American States to support the process of freetrade and economic integration in the Hemisphere, and [reiterates] the importance of the contribution of theGeneral Secretariat and, in particular, the Trade Unit to this process."

1,859.2


External Financing:

*

TOTAL PROPOSED $


Subprogram: Trade Unit


1,859.2

%$

$ %

12,271.1

78,487.3

15.15

2.36


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-6.86

$$$ 1,975.6 1,840.0

2005 2004 2003 % %

1,859.2

** 1.04

4 487.1

2 335.4

2 151.7

7 790.9

0.0Overtime

26.19

18.04

8.15

42.53

0.00

581.2 31.26

6 719.5

1 71.4

38.69

3.84

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Trade Unit40A


(17020)


400-WS1 1,448.6(17020 ) TRADE UNIT

400-WS2 410.6(17022 ) FREE TRADE AREA OF THE AMERICAS

1,859.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



421.8

2,294.6

1,872.818.38

81.62

100.00

Foreign Trade Information System (SICE)Project:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 40B (17040)


Responsible: Senior Specialist

In 2005, the Foreign Trade Information System (SICE) will continue to play an important role in compilingand disseminating trade-related information and trade data that is relevant to government officials,entrepreneurs, researchers, and other civil society members in countries participating in the Free TradeArea of the Americas (FTAA) process. SICE Website: SICE will continue to update and expand the content of the SICE Website. The SICEWebsite is updated weekly, with updates including new texts and annexes of trade and investmentagreements; announcements of new trade policy developments, including about bilateral and plurilateraltrade agreements and new FTAA documents. SICE also regularly updates the thematic sections in order tomaintain their utility to FTAA negotiators and to private sector and civil society users following the progressin trade arrangements in the Americas. SICE will undertake a revamping of its organization, as the amountof content has outgrown the current structure: SICE has more than doubled in size from 400MB in 2001 toa current size of over 800 MB; its usage has also grown - from 2003 on, over 5,000 people a day havebeen accessing the SICE Website. Another major goal for the following year is to expand its coverage in thefour official OAS languages. SICE has, throughout the preparatory and negotiating phase of the FTAA process, played a significant rolein the Tripartite Committee's provision of technical and analytical support to the FTAA process bymaintaining the secure document distribution facility for FTAA negotiators and by maintaining the officialFTAA Website. Secure Document Distribution Facility for FTAA Negotiators: Since 1999, SICE has maintained the securedocument distribution facility for FTAA Negotiators, a site that has grown to over 24,000 documents,receiving over 8,000 new documents per year for the past two years. SICE will thus continue to update thesite regularly as new documents are received, in order to comply with the mandate of posting newdocuments within four (4) hours of receipt. Currently, responsibility for maintaining the site is shared bythree (3) staffers, none of whom works exclusively on the site. Maintaining SICE's performance level andcontinuing to comply with the ministerial mandate to publish new documents within four hours of receipt, willrequire that additional staff be devoted to this activity. Specific activities for keeping and maintaining thesecured document distribution site for 2005 would depend on decisions and actions that are to be taken bythe Trade Minister in the context of the FTAA negotiating process.Official FTAA Website: Since 1997, SICE has maintained the Official Website of the FTAA process

Mission Statement:VISION STATEMENT -" We strongly believe in the Summit of the Americas vision that strengthening democracy,economic integration, investment and free trade are key factors for raising the standards ofliving of the people of the Americas. Our main goal is to help countries create the Free TradeArea of the Americas. We shall work with the highest levels of quality and excellence andconcentrate our technical assistance efforts in the smaller economies of the hemisphere. Wewill promote increased transparency by improving the flow of high quality information abouttrade and integration and we will also inform civil society about the benefits of free trade andthe Summit of the Americas vision.

MISSION STATEMENT-" Support the countries of the Americas in their efforts to promote trade and integration as acontribution to building prosperity in the hemisphere"

Justification 2005:




SICE will be approaching potential donors with the following funding proposal, which aims at ensuring thatSICE Websites and services provided to the FTAA process can continue to be kept and improved to serveas a trade-related information dissemination tool for citizens of the Americas.

BackgroundSICE, the OAS's Foreign Trade Information System Website, centralizes public trade-related documentsfrom a variety of sources and enables trade negotiators, entrepreneurs, researchers, and others from civilsociety easy access to the texts, annexes, and related documents of trade and investment agreementssigned by FTAA countries as well as other information related to trade in the Americas. SICE maintains up todate information on trade policy developments relevant to the Americas, and aims to help users cut the costof keeping up to date on trade events in the Americas by:" Maintaining an inventory of official documents (full texts of trade agreements, bilateral investmenttreaties). " Maintaining sections containing information on FTAA negotiating areas, such as investment, services,competition policy, dispute settlement, etc. " Organizing and displaying the information in a format that helps the user understand the nature and

(www.ftaa-alca.org) and (www.zlea.org). Since 2002, this has been done under the guidance of the TradeNegotiations Committee (TNC) and the FTAA Committee of Government Representatives on theParticipation of Civil Society (SOC). SICE has updated the FTAA website on a regular basis, posting FTAAdocuments within four hours of receipt, managing the look and feel and the organization of the Website,with the aim of making the website as attractive and user-friendly as possible and maintaining the structureof the site in the four official FTAA languages. Other Websites: In addition to the SICE and the FTAA websites, SICE assists in the maintenance ofseveral other websites. SICE staff serves as content managers and Webmasters for the website of theOAS-WTO-Georgetown training course for government officials (http://tradecourse.sice.oas.org); aswebmasters for the Netamericas website (www.Netamericas.net) and as technical support for the Trade Unitwebsite. The SICE Website was established in 1995, with the text of the main agreements signed at that time online.Since then, the Website has more than doubled in size, and the Website’s usage has grown significantly: in1999 SICE received 8 visits a day; currently over 5,000 visitors use SICE each day, a total of over 2.5million users a year -- the majority of them from the Americas. As SICE has grown, so has the demand forSICE services: since 1997, the SICE has received new mandates, including the maintenance of the officialFTAA Website (www.ftaa-alca.org), the maintenance of the secure documents distribution facility for FTAAnegotiators, and the maintenance of several other trade-related Websites (for example:http://tradecourse.sice.oas.org and www.netamericas.net). Contrary to this workload increase, SICE hasseen its annual budget significantly reduced over the past several years compromising SICE’s ability tomaintain these activities. The additional funding will enable SICE to maintain its operational capacity to carry out its multiple tasksand responsibilities assigned by Member States and by the FTAA process. It will ensure continuing capacityof converting large documents into HTML format in order to make them available to users in a wide varietyof Internet environments and organizing the information in a usable manner"


430.7

External Financing:

*

TOTAL PROPOSED $




relevance of trade-related documents. " Ensuring that SICE content is accessible in a wide variety of Internet environments by using hyper-textmarkup language (HTML) as widely as possible and avoiding use of "heavy" programs; limiting the use ofgraphics that make downloading the page take more time; placing key documents within one click from thefirst page of the Website. " Maintaining the information, in as many official OAS languages (English, French, Portuguese andSpanish) as possible. The SICE Website was established in 1995, with the text of the main agreements signed at that time online.Since then, the Website has more than doubled in size, and the Website's usage has grown significantly: in1999 SICE received 8 visits a day; currently over 5,000 visitors use SICE each day, a total of over 2.5 millionusers a year -- the majority of them from the Americas. As SICE has grown, so has the demand for SICEservices: since 1997, the SICE has received new mandates, including the maintenance of the official FTAAWebsite (www.ftaa-alca.org), the maintenance of the secure documents distribution facility for FTAAnegotiators, and the maintenance of several other trade-related Websites (for example:http://tradecourse.sice.oas.org and www.netamericas.net). Contrary to this increase in workload, SICE hasseen its annual budget significantly reduced over the past several years, compromising SICE's ability tomaintain these activities.SICE can serve as a tool to help trade policy officials in the Americas to save time otherwise spent searchingfor trade-related documents and to better communicate the benefits of open trade and investment policies totheir private sector and civil society groups. SICE can also serve as a valuable research tool forentrepreneurs, researchers and other civil society groups interested in trade in the Americas. Without additional funding, SICE will not be able to maintain its database of current trade documents, will notbe able to offering the full range of language options, and will become a much less useful tool.

Objectives of the Projecto To ensure that the SICE Website can continue to be maintained and serve as a trade-related informationdissemination tool for citizens of the Americas. o To improve the utility of the SICE Website by adding sections on additional negotiating areas andimproving the user-friendliness of the trade policy developments section. o Maintaining SICE's Website as an up to date trade-related information dissemination tool for citizens ofthe Americas. o Improvement of the thematic sections and current trade policy updates sections of the SICE Website.o Improvement of ease of use of SICE Website for users in the four official languages and in a widevariety of Internet environments.

Proposed Budgeto Staff member (G-6) in charge of converting large documents into HTML format in order to make themavailable to users in a wide variety of Internet environments and organizing the information in a usablemanner. ( 1 technician for two years @ US$ 75,000year: $US150,000)o Staff member (P-1) in charge of the maintenance of the secure document dissemination facility for FTAAnegotiators. ( 1 specialist for two years @ US$ 75,000/year: $US150,000)o Funding for the updating of SICE thematic sections, such as, for example, those on antidumping; disputesettlement; electronic commerce; investment; services; and technical barriers to trade. ( 1 consultant: $US40,000) o Funding for improvement of the trade policy developments page so that information may be organized ina manner that is easier to utilize; ( 1 consultant: $US 40,000)o Funding for the enhancement of the multilingual character of the SICE Website, including making key




documents ; ( 1 consultant: $US 40,000)o Funding for the development of a searchable mechanism for viewing trade agreement sections bytheme. (2 consultants: $US 80,000)o Funding for a survey of users of the SICE Website (US$10,000). Total proposed budget 2005: US$ 510,000



Subprogram: Foreign Trade Information System (SICE)


430.7

%$

$ %

12,271.1

78,487.3

3.50

0.54


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-4.53

$$$ 447.2 426.9

2005 2004 2003 % %

430.7

** 0.89

0 0.0

0 0.0

0 0.0

3 294.9

0.0Overtime

0.00

0.00

0.00

68.46

0.16

135.1 31.36

3 294.9

0 0.0

68.46

0.00

0.7

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Foreign Trade Information System (SICE)40B


(17040)


410-WS1 430.7(17040 ) FOREIGN TRADE INFORMATION SYSTEM (SICE)

430.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



172.2

604.2

432.028.50

71.50

100.00

Unit for the Promotion of DemocracyProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 41C (19000)


Responsible: Executive Coordinator

In determining its agenda and carrying out its work, the Unit is guided by mandates in three fundamentalthematic areas: first, the mandates and resolutions of the General Assembly and Permanent Council of theOrganization, which set out the OAS guidelines; secondly, those emanating from the Summit of theAmericas, which establish the hemispheric priorities; and finally, the Inter-American Democratic Charter,which contains details of the type of democratic state sought within the Hemisphere and mechanisms for itsdefense and promotion. Based on these mandates, the UPD implements programs and activities thataddress needs expressed in specific requests made by the countries and needs arising from the internaldynamics of the Organization.

Since the Unit for the Promotion of Democracy (UPD) was created in 1990, its activities have beengoverned by the following principal mandates: AG/RES. 1063 (XX-O/90) "Unit for the Promotion ofDemocracy"; CP/RES. 572 (882/91), "Program of Support for the Promotion of Democracy"; ExecutiveOrders 90-3, Rev.1 (Oct. 15, 1990) and 95-6 (July 25, 1995). In accordance with these basic documents,the main functions of the Unit are:* To support the political bodies of the Organization in their deliberations on the strengthening andpreservation of democracy;* To provide assistance to member states in strengthening their democratic institutions and processes;* To provide support to member states for the generation, dissemination, and exchange of information ondemocratic political systems and values.* To provide technical and substantive support for dialogue and the exchange of experiences at thehighest level, between institutions and experts in the hemisphere in areas related to the promotion ofdemocracy;* To contribute to the transparency of electoral processes in the hemisphere through electoral observationmissions;* To support national reconciliation and peace-building processes.

In 2003, the Organization sought to further define its approach to the complex challenges currently facingthe region's democracies, by beginning to address the issue of how to strengthen democratic governance incountries of the region. This has led to new mandates for the UPD in support of the deliberations of thepolitical bodies on democratic governance, as expressed in AG/RES. 1960 (XXXIII-O/03) "Program forDemocratic Governance in the Americas", which is intended to lead to the preparation of a "Program forDemocratic Governance in the Americas", with the assistance of the Unit. This important mandate ondemocratic governance was further strengthened and refined during the Special Summit of the Americas inMonterrey, Mexico, in January 2004, as it represented one of the three central themes of the discussion ofthe heads of state and government. In 2003, the Unit received additional mandates, such as AG/DEC. 31(XXXIII-O/03), "Declaration of Santiago on Democracy and Public Trust: A New Commitment to GoodGovernance for the Americas"; AG/RES. 1934 (XXXIII-O/03), "Support for the Program of Integral Actionagainst Antipersonnel Mines in Central America"; AG/RES. 1935 (XXXIII-O/03), "Support for Action Against

Mission Statement:To serve as a key reference point for the democracy themes of the inter-American agenda andto provide support for the efforts of member states to defend, consolidate, and strengthendemocracy in the framework of the principles contained in the OAS Charter, the mandates ofthe General Assembly, the Permanent Council and the Summits of the Americas, and theInter-American Democratic Charter.

Justification 2005:

Unit for the Promotion of DemocracyProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 41C (19000)


In 2005, external funds will continue to constitute the main source of resources to fund UPD programsundertaken in fulfillment of the mandates emanating from the Summits and the General Assembly and forcooperation with member states. The UPD expects to obtain approximately US$12 million from externalsources for various special programs, primarily the Program of Action against Antipersonnel Land Mines, theSpecial Program of Support for Guatemala, the Special Program of Support for Nicaragua, theInter-American Forum on Political Parties, the Special Program for the Promotion of Dialogue and ConflictResolution, and electoral observation missions, among others. These funds represent contributions frommember states, permanent observers, other countries, and private and international institutions.

Mines in Ecuador and Peru"; AG/RES. 1936 (XXXIII-O/03), "The Americas as anAntipersonnel-Land-Mine-Free Zone"; and AG/RES. 1957 (XXXIII-O/03), "Promotion and Strengthening ofDemocracy: Follow-Up to the Inter-American Democratic Charter." In 2005, UPD activities will be carried out in the broader context of the Organization as a high-level politicalforum in the Hemisphere, an instrument of partnership, and an agent for generating and exchangingknowledge, information, and experiences, and determining best practices in democratic development. TheUPD will focus on strengthening its capacity to support the Organization's political organs and the SecretaryGeneral in responding to these important mandates, as well as continuing to support member states in theirefforts to consolidate democracy. The Unit will strengthen its analytical capacity on issues related to thistopic in the Hemisphere by expanding its role in the analysis, discussion, and study of the topics included inits functions and mandates. It will also work to strengthen the democratic institutions and democraticpractices of governments and civil society, as well as promoting respect for individual rights andparticipation by the most vulnerable groups. These tasks in general represent a continuation andconsolidation of the tasks and mandates detailed in the 2004 Work Plan, in keeping with the pertinentGeneral Assembly resolutions and mandates of the Summits of the Americas.

During 2005, work will focus on the following programs:1. Democratic governance 2. Program for the dissemination and promotion of the Inter-American Democratic Charter 3. Program of support for the strengthening of legislative institutions4. Program of Support for Decentralization Processes5. Program to Promote Democratic Leadership and Citizenship6. Program of Support for Electoral Institutions7. Program of Support for the Management of Civil Registers 8. Exchange and development of knowledge on electoral and civil registration matters9. Information Program10. Democratic Forum/Network of Academic Institutions and Centers for Research on Democracy11. Program of Comprehensive Action against Antipersonnel Mines12. Inter-American Forum on Political Parties (FIAPP)13. Special Program to Promote Dialogue and Conflict Resolution14. Electoral Observation Missions15. Special National Programs

3,021.2


External Financing:

*

TOTAL PROPOSED $


Subprogram: Unit for the Promotion of Democracy


3,021.2

%$

$ %

12,271.1

78,487.3

24.62

3.84


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-8.00

$$$ 3,262.3 3,001.2

2005 2004 2003 % %

3,021.2

** 0.66

9 1,038.8

8 967.4

1 71.4

9 980.8

0.0Overtime

34.38

32.02

2.36

32.46

0.01

1,001.2 33.13

7 860.1

2 120.7

28.46

3.99

0.4

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Unit for the Promotion of Democracy41C


(19000)


420-WS1 775.1(19010 ) OFFICE OF THE EXECUTIVE COORDINATOR

421-WS1 952.8(19020 ) STRAGIC PROGRAMS FOR THE DEMOCRATIC STRENGTHENING

422-WS1 395.3(19030 ) ELECTION-RELATED TECHNICAL ASSISTANCE

423-WS1 728.4(19040 ) INFORMATION & DIALOGUE

426-WS1 84.8(19080 ) INTER-AMERICAN FORUM ON POLITICAL PARTIES

427-WS1 84.8(19070 ) SPECIAL PROGRAM FOR THE PROMOTION OF DIALOGUE AND CONFLICTRESOLUTION

3,021.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



19,456.5

22,609.4

3,152.886.06

13.94

100.00

The Inter-Sectoral Unit for TourismProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 42D (18510)



The following are the main mandates of the Inter-Sectoral Unit for Tourism:

" To provide technical and administrative support in the area of sustainable and integral tourismdevelopment to the agencies and organs of the OAS, " To provide technical advice and technical support to other sectors of the General Secretariat, " To facilitate the exchange of information related to sustainable and integral tourism development, in theregion by providing access to data bases and utilizing modern electronic methods to support traditionalinformation systems, conduct research and analysis of trends and forward- looking issues in the tourismsector." To facilitate more rapid adaptation of national policies and creative responses to the rapidly changingtourism industry; " To collaborate and cooperate with other public organizations, sub-regional, regional and internationaltourism organizations and non-governmental organizations" To serve as the Permanent Secretariat for the Inter-American Travel Congress and its organ, thePermanent Executive Committee.

To Tourism Unit is also responsible for the following:

" Supporting Member States in their efforts to develop the tourism sector as an integral part of theirdevelopment policies;" Increasing the focus on product development, especially the development of products for nichemarkets;" Developing and adopting products standards in keeping with the international tourism market;" Promoting the sustainable development of tourism, fostering public awareness on the importance of thelinkage between tourism and the environment; " Adopting and using information and communication technology as a management and marketing tool;" Supporting education, at all levels, as well as the development and training of human resources in thetourism industry;" Supporting the dialogue between the public and private sector aimed at strengthening the sustainabledevelopment of the tourism industry;" Promoting confidence-building measures through improved security at tourism establishments, airports,seaports and borders;" Assisting in the design and the implementation of targeted marketing and promotional strategies inorder to develop and expand the tourism industry.


Mission Statement:To support member states of the Organization in their efforts to achieve development goals inthe area of sustainable tourism through the provision of advice and technical cooperation aimedat supporting institutional development, strengthening market research and promotion,assisting in the design and adoption of policies, industry best practices, relevant technologiesand measures to promote public/private sector cooperation, gender equity, poverty reductionand community development.

Justification 2005:

The Inter-Sectoral Unit for TourismProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 42D (18510)


During 2003, the Unit was able to capture external resources that allowed expenditures of $1.8 million intechnical cooperation activities. Also for 2004 and 2005, the Unit will seek additional funds to strengthen theimpact of Sustainable Tourism Development Projects in the Hemisphere.


647.2


External Financing:

*

TOTAL PROPOSED $


Subprogram: The Inter-Sectoral Unit for Tourism


647.2

%$

$ %

12,271.1

78,487.3

5.27

0.82


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-13.78

$$$ 743.8 641.3

2005 2004 2003 % %

647.2

** 0.92

4 419.6

2 284.2

2 135.4

1 103.6

0.0Overtime

64.83

43.91

20.92

16.00

0.00

124.0 19.15

1 103.6

0 0.0

16.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: The Inter-Sectoral Unit for Tourism42D


(18510)


430-WS1 596.4(18510 ) INTER-SECTORAL UNIT FOR TOURISM

431-WS1 50.8(18511 ) CARIBBEAN TOURISM ORGANIZATION

647.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



1,083.8

1,807.9

724.059.95

40.05

100.00

Executive Office of CICADProject:



Responsible: Executive Secretary, CICAD

MANDATES: AG/RES. 1778 (XXXI-O/01)The need to fulfill the mandates of the General Assembly and the Summits of the Americas and toimplement the Plan of Action for execution of the Anti-Drug Strategy in the Hemisphere justifies thestructure and operations of the Executive Secretariat of CICAD. In 2005, the Executive Secretariat willcontinue shouldering the responsibilities stemming from the implementation of the Multilateral EvaluationMechanism (MEM), which emerged from the Second Summit of the Americas and was approved by theGeneral Assembly in 2000, and the mandates arising from the Third Summit of the Americas, held inQuebec City in 2001. CICAD priorities for 2005 will be:

MEMSystematic organization of assistance to member states and cooperation on drug issues, on the basis of theresults of the MEM. Note: In 2003, this amounted to over US$1,000,000 in external funds (from the UnitedStates and Canada). Preparation, production, and publication of the report on implementation of the recommendations of theThird Evaluation Round of the MEM (2003-2004). This report will be published in April 2004.

DEMAND REDUCTION: Schools of education: Joint efforts with teacher training schools and schools of education in 18 countries ofLatin America, the national drug commissions, and the ministries of education to strengthen those schools,incorporating into their curricula drug demand reduction subjects related to health promotion and preventingdrug use and abuse.On-Line Research Specialization: Program to work jointly with the School of Nursing of Ribeirão Preto ofthe University of São Paulo, Brazil, and the Distance Education University (UNED) of Spain to create aregional on-line research specialization program for health professionals who will study drug issues in LatinAmerica.Prevention for school-age children and adolescents: Develop a school-based prevention strategy togetherwith the national drug commissions and the ministries of education, to incorporate drug prevention content,activities, and proposals geared toward children and adolescents in public and private school programs.International On-Line Master's Program: Provide scholarships for the on-line master's course on addictionsgiven by a group of seven Latin American and Spanish universities with support from the Government ofSpain, UNED (Spain), and CICAD.Schools of Public Health: Train a group of public health professionals possessing scientific and technicalskills in the fields of drugs and international health to work on drug demand reduction.Schools of Nursing: Train a group of nursing professionals possessing scientific and technical skills to workin the area of drug demand reduction on health promotion activities and drug use and abuse prevention inLatin America.Alternative Sentencing in Belize and the Caribbean: Pursuit of efforts to develop alternative incarcerationsystems in connection with drug dependency treatment services.

Mission Statement:CICAD and its Executive Secretariat are working to serve the member states and their people.Through its political and mutual cooperation forums utilizing the horizontal transfer oftechnology, CICAD seeks to enhance multilateral and national programs intended to eliminatedrug abuse in the Hemisphere.

Justification 2005:




Sharing hemispheric knowledge: Publication and distribution of informational materials on prevention topicsto the national drug commissions to increase public awareness.Gangs and violence: Support to the national drug commissions in implementing a project to fight gangs(maras) and drug-related violence in Honduras and El Salvador.Minimum Standards and National Treatment System: Implementation, particularly in the Caribbean region,of standards of care in drug abuse treatment, and of guidelines for doctors and counselors caring fordrug-dependent patients.Treatment Programs in Prisons: With MEM/CICAD support to prisons, implementation of a treatment andrehabilitation program for drug-addicted inmates at penitentiaries for both men and women. Support toPeru, Guatemala, and Saint Vincent.

SUPPLIES REDUCTION:Focus particular attention on emerging trends in the diversion and abuse of pharmaceutical products andillicit synthetic drugs, through the development of a hemispheric plan of action, a guide for industry, areference manual for health professionals, and an outline of the primary elements of a control system forpharmaceutical products.Strengthen the capacity of member states to control the chemical substances used to produce illicit drugsby working with relevant national authorities on strengthening weak legal or regulatory frameworks for thecontrol of such substances, which will lead to better coordination, effective sanctions, and an improvedcapacity to evaluate the effectiveness of existing control measures.Enhance the capacity of member states in areas of maritime control, port security, and maritimecooperation through: (a) adoption of national and subregional maritime strategies to halt the movement ofdrugs; (b) establishment and implementation of comprehensive port security plans and establishment ofassociated policies and procedures in each country; (c) establishment of national (interagency) counter-drugport security training programs, involving private port users; and (d) establishment of government-privatesector partnerships in maritime and port counternarcotics efforts.

LEGAL DEVELOPMENT:Continuation of the small arms and light weapons management system (SALSA). Operation of real-timecontrols to monitor commercial shipments and to regulate firearms brokers and their profits in the memberstates, in accordance with the recommendations of the Group of Experts on Firearms.Update and implementation of amendments to the Model Regulations for the Control of the InternationalMovement of Firearms, Their Parts and Components, and Ammunition, as regards commercialintermediaries.Conduct of the course on research techniques for trainers: legal trade and illicit trafficking in firearms, theirparts and components, and ammunition.

ALTERNATIVE DEVELOPMENTImplementation of the Sustainable Tropical Crops Program for the Andean Region (Bolivia, Colombia,Ecuador, and Peru). This regional initiative aims at creating market links between the private sector withthe governments, the growers' organizations, environmental organizations, and the scientific community, inorder to increase the production, proceeds, and marketing of tropical crops as coffee, cacao, andmacadamia nuts, among others, through the provision of technical assistance, technology transfer, andimprovement of production systems for small growers. This private-sector initiative will guarantee theproducts' sale and will contribute to the creation of market policies and guidelines to improve the productionand trade of these products.Follow-up and implementation of the recommendations originating with the evaluation of the alternativedevelopment policies which CICAD will carry out during 2004, as requested at the thirty-second regular




session of CICAD. CICAD has the option of withdrawing from certain projects, transferring them to otherinstitutions, or carrying out joint projects with those other institutions. It will also take the lead inrestructuring the concept of alternative development as a strategy for fighting drug trafficking. Seekeconomic support for this effort and endeavor to make it successful in bringing economic development tothose connected with the illicit economy.Follow up on and finalize the scientific study on the airborne spraying program in Colombia, on the basicimpacts of spraying with glyphosate on humans, fauna, flora, and the environment. In addition, a scientificstudy on the effects of illicit plantings will be attempted, since their impact on human health and theenvironment is unknown. The idea is that the study would be announced officially by the Government andpublished in scientific reviews.

INSTITUTIONAL DEVELOPMENTDecentralize the execution of national drug demand reduction strategies, shifting them towards municipalgovernments and civil society. This is done in Central American and Andean countries. Implementfundraising and follow-up systems and means of evaluating the execution of projects and the budgets ofthe national strategies on drugs. CICAD develops follow-up and evaluation mechanisms that allow themember states to monitor results, institutional activities, and appropriate budgetary execution in relation totheir national strategies.Develop national antidrug systems and promote the application of operational mechanisms through theorganization of coordination boards, according to the strategic areas proposed in each national plan.Through this cooperation, CICAD intends to improve interagency coordination systems and thus facilitatecombined and integrated action under the national strategies.

INTER-AMERICAN OBSERVATORY ON DRUGS (OID):Statistics:Through joint efforts between CICAD and the drug commission of each country, conduct surveys ofstudents, households, and patients in drug abuse treatment centers, using the Inter-American Drug UseData System (SIDUC) method prepared by the Inter-American Observatory on Drugs (OID) and approvedby the member states. The resulting data will support drug abuse prevention policies and programs, theMEM evaluation process, and enhancement of the CICAD Annual Statistical Summary on Drugs.In addition to supporting the countries in publishing the results of each survey, the OID will perform andrelease comparative studies of the results of the surveys conducted via the SIDUC method. Update the CICDAT system's drug supply statistics software to facilitate the gathering, consolidation, andanalysis of data by police forces and national drug commissions. Also add money-laundering data to thesystem and bolster CICAD's Annual Statistical Summary on Drugs with this information.

ResearchPresent to the Summit of the Americas in 2005 the final results and the evaluation of the pilot studiesconducted in four countries on the economic, social, and human costs of drugs, as well as the manualcontaining the definitive methodology.Develop a strategy for continued support and promotion of research on these costs throughout theHemisphere.

National observatories Develop a standardized practical method for establishing national observatories in the Americas.Develop and strengthen national observatories and their government agencies in five Caribbean memberstates, through training, equipment, and institutional-building, so as to help them gather, analyze, anddisseminate research, statistics, and other information related to drugs.




During 2003, CICAD spent more than US$6.5 million dollars from external funds for various projects in theHemisphere. The estimated need of external funds for the continuation and development of projects for 2005is approximately US7.3 million dollars, but the global situation and the reduction of expected contributionsfrom donors will significantly affect the acquirement of resources for 2005. The best estimate of expectedfunds is solely US$3.5 million dollars.

Due to the estimated expected budget, we will need a capital seed of $US 2 million dollars in order to acquirenew sources of finance and increase the contributions from the existing donors.

Continue to develop the OID's hemispheric drug information network through the broad dissemination-onthe OID web page-and application of standardized methods, research, and information technologies,allowing member states to contribute, receive, and exchange useful drug information at the national andhemispheric levels. Apply, in at least one site of the immigration department of Belize, and that the Dominican Republic, theresults of the research on five advanced information technologies originating from the Transnational DigitalGovernment Project.

ANTI-MONEY LAUNDERING MATTERS:Final phase of execution of technical cooperation between the Inter-American Development Bank (IDB) andthe OAS for the "Establishment and Strengthening of Financial Intelligence Units for South America," in thefollowing countries: Argentina, Bolivia, Brazil, Chile, Ecuador, Paraguay, Peru, Uruguay, and Venezuela.Culmination of the project to strengthen the financial intelligence units of law enforcement agencies in LatinAmerica. This program is jointly funded by the OAS, CICTE, and the Government of France and supportedby the Canadian Royal Mounted Police. Its beneficiary countries are Argentina, Bolivia, Brazil, Chile,Paraguay, Peru, Bolivia, and Uruguay. Launch this same project for Central America, including Mexico andthe Dominican Republic.Culmination of the technical assistance program at the financial intelligence unit of Paraguay, focusedmainly on training and organization of staff, and on the provision of computer equipment for gathering andanalyzing financial intelligence.Launch of a technical assistance program to strengthening the administration of justice and the financialintelligence units in Central America and the Spanish-speaking countries of the Caribbean.Launch of regulatory and operational implementation of mechanisms for the control of transnationalorganized crime in the Hemisphere.


1,771.0


External Financing:

*

TOTAL PROPOSED $


Subprogram: Executive Office of CICAD


1,771.0

%$

$ %

12,271.1

78,487.3

14.43

2.25


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


1.38

$$$ 1,825.5 1,850.8

2005 2004 2003 % %

1,771.0

** -4.31

11 1,175.7

7 904.9

4 270.8

4 397.2

0.0Overtime

66.38

51.09

15.29

22.42

0.00

198.1 11.18

4 397.2

0 0.0

22.42

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Executive Office of CICAD43A


(15510)


435-WS1 1,771.0(15510 ) EXECUTIVE OFFICE OF CICAD

1,771.0Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



6,244.5

7,985.7

1,741.278.20

21.80

100.00

Unit for Sustainable Development and EnvironmentProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 44E (18010)



The General Assembly and the Inter-American Committee for Sustainable Development (CIDS-III) haveissued mandates directed to the Unit for Sustainable Development and Environment (USDE). Furthermore,the Heads of State and Government issued several mandates directed to the OAS in the Plan of Action forthe Sustainable Development of the Americas, adopted in Bolivia in 1996. The Plans of Action of Chile andQuebec City Summits have reiterated the role of the OAS in the follow-up to the Bolivia Summit. The USDEis the entity in the General Secretariat primarily responsible in the area of sustainable development andenvironment, and as such, has a principal role in the execution of those mandates.The activities of the USDE respond to actions called for in the Inter-American Program for SustainableDevelopment, which is an integral part of the Strategic Plan for Partnership 2002-2005 and which will guidethe work of the OAS in carrying out the mandates of the Summits of the Americas. This work alsocontributes to the execution of Agenda 21 "Millennium Development Challenge", and other agreementsemanating from United Nations Conference on Environment and Development (Rio de Janeiro, 1992) andthe Global Conference on the Sustainable Development of Small Island Developing States, held within theframework of the United Nations (Barbados, 1994). USDE will respond to actions and initiatives thatmember states may adopt in the area of sustainable development, as a follow-up to agreements adopted inthe "Declaration of Nuevo León", at the Special Summit of the Americas, held in Monterrey, Mexico, inJanuary 2004. Resolution AG/RES. 1440 (XXVI-0/96) "Sustainable Development" established the Inter-AmericanCommittee for Sustainable Development (CIDS) and the principal directives that guide the actions of theGeneral Secretariat in the area of Sustainable Development.USDE is committed to continue providing support to member states in critical areas of people-centeredsustainable development and the environment, and contribute to the promotion of economic and socialprosperity. To this end, it will continue to assist countries in the design, development, and execution ofpolicies, projects, and programs, in particular to meet the challenges that member states address in areasof integrated water resources management, biodiversity conservation, adaptation to climate change,renewable energy, management of natural hazards risk, property registration, health and environment, andpublic participation in decision-making.

To perform its duties, the USDE should:- Support CIDI, CEPCIDI and its subsidiary bodies in carrying out programs, projects, and activities forcompliance of mandates emanated from the CIDS-III meeting.- Support General Assembly, Permanent Council and subsidiary bodies in carrying out mandates onenvironmental issues related to governance, human rights, hemispheric security, gender, climate change,natural disaster reduction, and the fight against poverty. In particular, in compliance with resolutionAG/RES. 1853, promote the integration of a gender perspective into the activities, policies, programs,projects, and agendas, in the area of Sustainable Development and Environment.- Support the various organs of the OAS and take appropriate action for coordination and follow-up of theinitiatives assigned under the Plan of Action of Santa Cruz, by cooperating in the organization and conduct

Mission Statement:To serve the interests of the member states by improving the integrated management ofnatural resources as a fundamental component of sustainable social and economicdevelopment processes. This mission is defined by the technical and political mandatesemanating from the Summit process and by the political bodies of the Organization.

Justification 2005:

Unit for Sustainable Development and EnvironmentProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 44E (18010)


Regular Fund resources have facilitated the USDE to obtain external funds to support country-driven prioritytechnical assistance activities and to increase the effectiveness of the Secretariat's partnership fordevelopment activities. Current Secretariat Cooperation Agreements with international organizations andlending agencies have committed the Unit to provide management services and administrative support forthe efficient and timely execution of external funds raised for the development of multinational projects.These Agreements have also enhanced the Unit´s ability to leverage additional funding for project executionwith other sectors of civil society, such as non-governmental organizations, academic institutions, and UnitedNations partners. At present, the Unit has commitments to support executing a multi-year portfolio of projectswith a value of approximately US$62 million. Continued support from the Regular Fund is essential tomaintain the Unit's ability to attract and execute external funding, and comply with the new reality of directcounterpart support from the General Secretariat as part of the overall project budget.With regard to specific funds, the Unit executed in the year 2003 a total amount of US$9,183,841.69. It isestimated that in the year 2004, the Unit will execute an amount approximately 10% lower than in 2003. Thisis largely due to the reduction in Regular Fund contributions to the Unit, since the Unit uses the Regular Fundas counterpart funding to leverage external funding. Likewise, the Unit projects that for the year 2005, 10%lower to the amount of 2004 will be executed or $7,438.900.

of inter-American fora, specialized meetings, and ministerial meetings. - Chair and support as Technical Secretariat of the Inter-Agency Task Force on Bolivia Summit Follow-up inits duties of coordination, follow-up and support activities of the initiatives of the Plan of Action of SantaCruz.- Pursuant to the mandates set out in the Bolivia Plan of Action (Chapter III), cooperate in (a)implementation of the inter-American strategy to promote public participation in decision-making related tosustainable development; (b) in identifying mechanisms to strengthen public and private financing forsustainable development; and (c) assist in the establishment of a hemispheric network of officials andexperts in environmental law.

The 2005 Regular Fund budget for the Unit for Sustainable Development and Environment shows a total ofUS$1,700.600, from objects 1 to 9. Nevertheless, the Unit has been working in some activities andprojects, in compliance with the mandates of the member states that elevate the budgetary capacity to alevel of US$1,738.100. The previous figure shows an additional total of US$37,500, which would require tobe financed to carry on the activities that appear in the attachment.

1,700.6


External Financing:

*

TOTAL PROPOSED $


Subprogram: Unit for Sustainable Development and Environment


1,700.6

%$

$ %

12,271.1

78,487.3

13.85

2.16


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-0.04

$$$ 1,667.6 1,666.9

2005 2004 2003 % %

1,700.6

** 2.02

11 1,417.8

9 1,275.0

2 142.8

1 122.1

0.0Overtime

83.37

74.97

8.39

7.17

0.00

160.7 9.44

1 122.1

0 0.0

7.17

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Unit for Sustainable Development and Environment44E


(18010)


440-WS1 1,700.6(18010 ) UNIT FOR SUSTAINABLE DEVELOPMENT & ENVIRONMENT

1,700.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



9,223.4

10,840.8

1,617.485.08

14.92

100.00

Social Development, Education and Culture UnitProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 46F (17510)



Facing an increasingly dire situation of growing poverty and social exclusion in the Hemisphere and a realneed to address issues that stem from increasing integration and free trade agreements, the governmentsof the Americas are forced to respond with better and more comprehensive social policies - especially in theUnit's areas of action - education, labour, culture and social development. These key areas have beenwidely discussed within the Summit of the Americas process and have gained prominence at the SpecialSummit of the Americas, which focused on issues such as economic growth with equity, poverty reduction,and social development. In addition, the Inter-American meetings of Ministers of Education, Labour,Culture and Social Development have reiterated the need for action on these topics and have called on theOAS for technical support through the Unit.In order to address the Summit's challenges and the mandates at the Ministerial level the Unit pursues thefollowing activities in its four areas of action: (1) the Unit acts a technical secretariat to the fourInter-American Conferences of Ministers and their Inter-American Committees, which implies organizingand coordinating their meetings, ensuring a process of consensus building on their declarations and actionplans, and providing permanent channels of communication between Member States and the OAS; (2) theUnit prepares studies and technical papers to support various technical fora; (3) the Unit implements acomprehensive horizontal cooperation strategy among countries through workshops, development ofdiagnostics and identification and systematization of consolidated programs; (4) the Unit works with civilsociety to ensure its participation in the Ministerial processes; (5) the Unit fosters inter-agency collaborationto support advancement of Inter-American commitments; and (6) the Unit provides the Permanent Council,CEPCIDI, CIDI and the Office of the Secretary General with political and technical advice in its four areas ofcompetence.However, numerous constraints limit the Unit's ability to continue to meet its commitments and face thecoming integration policy and programming challenges in labour, education, culture and socialdevelopment. The Unit's budget remains relatively unchanged since 2001 but the number of mandates andresponsibilities for the Unit has grown dramatically. After salaries and office space are accounted for theUnit has no more that $25,000 for each area to implement activities called for at the Ministerial level. For2004-2005, the activity budgets in the four areas represent millions of dollars in commitments that the Unitis woefully unprepared to support with even limited co-financing. Moreover, the Unit has lost four key seniorstaff with long-term experience in the topic areas and in the Hemisphere; instead it has come to rely on theperformance and commitment of short-term contractors. These limitations represent serious complications for long-term management of the topic areas, affectingplanning and program implementation, thus forcing the Unit to pursue reactionary and single use strategiesto meet the demands of the Summit and Ministerial meetings. As a result, the OAS and Unit are confrontedwith the imminent loss of place within the topic areas leaving the OAS ill prepared to fulfill the demands ofthe Member States in overcoming their most pressing social and economic problems.To this end, the Unit calculated that a minimum of $125,000 in additional funding for each of the four topic

Mission Statement:The Unit for Social Development and Education has four broad areas of activity: education,employment, social policy, and culture. In each of these four program areas, it performs threemain functions: (i) supporting the respective political forums; (ii) promoting horizontalcooperation in formulating and implementing sectoral policies; and (iii) interagency coordinationat the inter-American level. Its priority activities are to support the four ministerial fora oneducation, labor, social policies, and culture in their efforts to fulfill the mandates of theSummits of the Americas and the decisions of the OAS General Assembly.

Justification 2005:

Social Development, Education and Culture UnitProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 46F (17510)


The Unit has strengthened its partnerships with other international agencies, governmental authorities andthe academic sector in order to develop joint initiatives, gain financial resources and share expertise andhuman resources. These partnerships are based on the principle of co-financing and have allowed us topartially sustain our efforts in the four areas. The Unit has benefited from an agreement with World Links /World Bank, in which the OAS receives funding for the development of a knowledge sharing and advisorynetwork in support of horizontal cooperation activities, however, this level of funding is not expected to besustained through 2005. It has also signed an agreement with the David Rockefeller Center for LatinAmerican Studies at Harvard University to hire graduate students during the summer to help the Unit todevelop diagnostics, prepare technical documents and support the Ministers of Education, Labor, Culture andSocial Development to make informed decisions. In addition, the Unit has received financial support fromthe U.S. Department of Labor, the Department of Canadian Heritage and the Ministry of Education ofMexico, among other authorities, to carry out specifically mandated activities. In sum, the Unit has beenable to raise more than $300,000 in external financing, which represents more the three times the amount offunding the Unit receives from the OAS for activities in the four areas of Education, Labour, Culture andSocial Development.Without increased internal funding from the OAS we risk defaulting on our commitments to our partners thathave been made through hard fought efforts to leverage limits funds to support the Summit and Ministerialmandates.

In 2003, the Unit spent the amount of $336,400 from external funds. For 2004, we expect to spend anamount of roughly $450,000. For 2005, we estimate our needs for resources will be $560,000.

areas would be necessary to ensure commitments are met in 2005.


1,545.5


External Financing:

*

TOTAL PROPOSED $


Subprogram: Social Development, Education and Culture Unit


1,545.5

%$

$ %

12,271.1

78,487.3

12.59

1.96


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


3.27

$$$ 1,488.5 1,537.2

2005 2004 2003 % %

1,545.5

** 0.53

9 1,084.7

7 941.9

2 142.8

2 268.1

0.0Overtime

70.18

60.94

9.23

17.34

0.00

192.7 12.46

2 268.1

0 0.0

17.34

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Social Development, Education and Culture Unit46F


(17510)


450-WS1 1,545.5(17510 ) UNIT FOR SOCIAL DEVELOPMENT AND EDUCATION

1,545.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



336.4

1,810.7

1,474.218.58

81.42

100.00

Office of Science and TechnologyProject:

Code:Chapter: UNITS AND SPECIALIZED OFFICES 48H (15010)


Mandate JustificationEndingStartingAG/RES. 1576(XXVIII-O/98)

06/04/1998 12/31/2005 Creation of the Inter-American Science and Technology Committee

Resolution in which the Inter-American Committee on Science and Technology Committee(COMCYT) was established. In it, COMCYT was approved as a subsidiary body of theInter-American Council for Integral Development (CIDI), with the nature, purpose, structure,and functions defined by CIDI in resolution CIDI/RES. 41 (III -O/98).

AG/RES. 1680(XXIX-O/99)

06/07/1999 12/31/2005 Inter-American Program of Science and Technology

Paragraph 1 urges the adoption of the Inter-American Science and Technology Program(PRICYT), approved by the Inter-American Council for Integral Development (CIDI) as anintegral part of the Strategic Plan for Partnership for Development. In addition, it isrecommended that CIDI promote implementation of the PRICYT program, with the assistanceof the Inter-American Committee on Science and Technology, and in coordination with the CIDIExecutive Secretariat and the Office of Science and Technology (paragraph 2)

OTHER (/99) 06/07/1999 12/31/2005 Other mandates

CIDI/COMCYT/RES. 7 (II-O/99). Coordination of the Action Areas of the Inter-AmericanProgram on Science and Technology. In section 3, the Office of Science and Technology of theOAS General Secretariat is requested to provide the necessary support for the formulation ofany project proposals generated on the basis of this resolution.


CIDI/COMCYT/RES.9 (II-O/99), First Meeting of Ministers and High Authorities on Scienceand Technology within the Framework of CIDI. It is recommended to CIDI that it convene the First Hemispheric Meeting of MinistersResponsible for Science and Technology within the Framework of CIDI. This ministerial meeting is scheduled to take place in November 2004 in Lima, Peru. Follow-upactivities will be pursued to ensure that the hemispheric priorities in science and technology arepresented, through the appropriate channels, at the Summit of the Americas in 2005.


CIDI/RES. 58 (IV-O/99). In Section 2 of the Inter-American Science and Technology Program(PRYCYT), CEPCIDI and the Inter-American Committee on Science and Technology(COMCYT) are instructed to promote implementation of the Inter-American Science andTechnology Program, with support from the Executive Secretariat for Integral Development andin coordination with the Office of Science and Technology.


01/01/2002 12/31/2005 Strategic Plan for Partnership for Development 2002-2005

This resolution authorizes the Inter-American Council for Integral Development (CIDI) toapprove the 2002-2005 Strategic Plan for Partnership for Development, and to implement it asof January 1, 2002. CIDI's Strategic Plan includes scientific development and the exchangeand transfer of technology among its priority areas.


06/05/2001 12/31/2005 First Meeting of Ministers and High Authorities on Science and Technology within theFramework of CIDI

It is recommended that member states, with the support of the Office of Science andTechnology and in coordination with the Inter-American Agency for Cooperation and Development, promote the preparation of multilateral projects linked to theSummits Process mandates in the science and technology section (paragraph 6). It is further




recommended that the General Secretariat, through the Office of Science and Technology, andin coordination with the Executive Secretariat for Integral Development (SEDI), providetechnical and logistic support for preparatory and follow-up meetings, in accordance with themandates of the Second and Third Summits of the Americas, contained in the section onscience and technology (paragraph 3).The First Hemispheric Meeting of Ministers and High Authorities on Science and Technologywithin the framework of CIDI was initially scheduled to take place in Panama, from January 17to 19, 2002, pursuant to AG/RES. 1807 in 2001. However, that meeting was postponed afterthe Panamian institution that was sponsoring the event (SENACYT) officially communicatedthat it lacked the funds required for the meeting. It will be held in November 2004 in Lima,Peru, and it will entail the need for both a preparatory process and a follow-up processsubsequent to the meeting.

AG/RES. 1855(XXXII-O/02)

04/06/2002 12/31/2005 Adoption Of The Strategic Plan For Partnership For Development 2002-2005

The section of the CIDI Strategic Plan on Scientific Development and the Exchange andTransfer of Technology emphasizes the effort required to make headway in consolidating ascientific culture in the region, supporting the development of high-level human capital,developing a regional program of science and technology indicators, and promoting a publicunderstanding of science and technology, some of the factors which are critical to thedevelopment of the region.


Economic and social development and integration in the Western Hemisphere are facing major challenges,in the form of the globalization process, the advent of the Free Trade Area of the Americas (FTAA), theneed for small and medium-sized enterprises (SMEs) to deal with this challenge, and the existingtechnology gap, in addition to the digital divide. To this is added the alarming increase in poverty, theworsening of environmental pollution and climate change, the population increase and consequent shortageof food and drinking water in some regions, the various forms of corruption, the consolidation of the newlyemerging democracies, and values related to human rights, and the respect for and guarantee of thoserights. The OAS Office of Science and Technology [OST] has a decisive role to play in connection with each ofthese topics on the hemispheric agenda. It is through science and technology, and their application, that thestandard of living of the people has improved, by reducing infant mortality, developing new vaccinations,increasing agricultural production, creating pest-resistant species of plants, eliminating industrial effluents,monitoring the climate, expanding sources of work, processing and disseminating information in a timely,adequate, and reliable way and ensuring easy access to it, drafting and establishing measurementstandards and rules to facilitate trade and enhance the protection of consumers and the environment.The main mandates and recommendations of the Office are based on the Summits Process and themeetings of ministers and the high authorities on science and technology, and especially the mandates

Mission Statement:The mission of the OAS Office of Science and Technology involves the development, support,and encouragement of activities contributing to the advancement of science and technology inmember states, with a view to promoting their integral economic, social, cultural, scientific, andtechnological development.

In this sense, the OST can be regarded as a facilitating mechanism for devising and developingactivities that will enable it to perform the tasks involved in the recommendations and mandatesrelated to its mission.

Justification 2005:




ratified by the OAS General Assembly, and more specifically by the Inter-American Committee on Scienceand Technology (COMCYT). These mandates in turn reflect the guidelines of the Inter-American Programon Science and Technology (PRICYT), which is an integral part of the 2002-2005 CIDI Strategic Plan forPartnership for Development. The Second Summit of the Americas specifically proposed implementation of the Plan of Action adopted inCartagena by the ministers and high authorities on science and technology. The Third Summit referred tospecific topics of the Office of Science and Technology, while the OAS General Assembly has recognizedthe important role the OST plays in fulfilling these mandates.These recommendations and mandates refer to the use of science, technology, and innovation in socialdevelopment, strengthening the commercial sector, and protecting the environment, through the use ofcleaner, less polluting technologies. These mandates are based on development of infrastructure incommunications, information technologies, connectivity, and metrology in support of free trade, research,and promotion of science and technology policies.The Office of Science and Technology has planned its activities for 2005 on the basis of theseconsiderations.In the area of policy and strategy formulation, the OST has made an effort to identify and meet the needsof the region and bring the priorities in science and technology to the negotiating table of the Buenos AiresSummit. As part of this effort, it has been working to develop four workshops in specific areas defined aspriorities by the COMCYT, under its Project for Hemispheric Cooperation and Development of Scientific andTechnological Policy. These areas are as follows: science, technology, and innovation to increase thecompetitiveness of the productive sector; scientific and technological development in the Americas;popularization of science; and, science and technology for social development. The policy proposals andrecommendations arising from these workshops will be discussed by COMCYT, and subsequentlyconsidered by the next Hemispheric Meeting of Ministers and High Authorities on Science and Technology,within the framework of CIDI, scheduled to be held in November 2004. In this way, the proposals of theministerial meetings can be submitted to the next Summit of Presidents, and in turn serve as a newframework for activities in the area of science and technology in 2005.Moreover, in accordance with its mandates, the OST will be working in the areas of technological services,biotechnology and food technology, information and connectivity technologies, science and technologyindicators, gender in science and technology, clean technologies and renewable energy, and digitalgovernment. In all of these areas, there are specific mandates from the Summits Process, and the Officehas been working in these areas for several years.In technological services (metrology, standards, accreditation, and quality), the activities of the OST will bedirected to contributing to development of the technical infrastructure which is required in theHemisphereand which serves as the backbone of the integration process, a process essentially oriented tothe economy and trade with the advent of the Free Trade Area of the Americas (FTAA). Among otherthings, it will support the development and strengthening of national metrology institutes in the region. Thiseffort directly supports the sector of small and medium-sized businesses (SME), thereby helping to improvetheir competitiveness and creating as a result more job opportunities and helping to eradicate poverty, byensuring greater participation by countries in the FTAA process.In biotechnology and food technology, efforts will be made to contribute to implementation of theBio-Security Protocol which various countries have been working on, and to support member states indesigning and formulating biotechnology indicators. In addition, activities for consolidating anddisseminating the Multinational System for Specialized Information on Biotechnology and Food Technology(SIMBIOSIS) will be strengthened, and this will facilitate the discussion of specific topics, virtual workshopsand seminars, and the exchange of experiences and information on subjects related to biotechnology.In the area of information and connectivity technologies, in response to the mandate from the QuebecSummit related to "… encouraging the development of science and technology for regional connectivity,




through information and communication technologies essential for forming information societies," thedevelopment and adoption of more advanced levels of connectivity will be fostered, which in turn will openup new possibilities for cooperation in advanced technological and scientific applications. The OST willcontinue to offer the region a platform for dialogue in these areas, and will take steps to identifyopportunities in science and technology, in cooperation with other national and regional organizations. Efforts will be pursued to consolidate Multinational Thematic Networks, including the Ibero-AmericanNetwork of Scientific and Technological Indicators (RICYT), SIMBIOSIS, the Inter-American MetrologySystem (SIM), the Regional System of Scientific and Technological Information (INFOCYT), theInter-American Biodiversity Network (RIB), the Latin American Chemical Network (RELAQ), theInter-American Accreditation Cooperation (IAAC), and the Hemispheric Inter-University Network onScientific and Technological Information (RedHUCyT). At the same time, the mirror pages of thesespecialized networks in the region will be maintained, as will those of various projects of the Office, on its"Science" server.In further response to the mandates on connectivity, work will proceed in the area of digital government, anarea that was incorporated into the OST program of activities in 2003, with a view to supporting efforts bymember states to computerize their public services and operations, and to exchange information, in supportof their bilateral and multilateral relations. Efforts to implement and expand the Transnational DigitalGovernment Project will be pursued. With financing from the National Science Foundation of the UnitedStates, the governments of Belize and the Dominican Republic, and various universities and researchers inthe United States, it has been doing research on application of five leading technologies to the governmentborder control process. The electronic model resulting from the Project will be made available to allcountries for their use in control of national borders and for adaptation to other areas and governmentprocesses that could be computerized. To facilitate implementation of the model developed in theparticipating countries, and extend it to other countries, additional funds are required.Turning to science and technology indicators, in compliance with the Quebec mandate related to promoting"… with the support of existing cooperation mechanisms, the development of the regional program ofscience and technology indicators," a mandate ratified by the General Assembly and included in the2002-2005 Strategic Plan for the Partnership for Development, the Office will continue to support thedevelopment and consolidation of the RICYT network. The efforts of the Office in the area of gender and science and technology, a thematic area adopted by theOST as a priority in its 2003 Work Plan and initiated with the financial support of the InternationalDevelopment Research Centre (IDRC) of Canada, have been coordinated with the Inter-AmericanCommission of Women (CIM) and the United Nations Commission of Science and Technology forDevelopment (UNCSTD). Current activities in this area are geared to generating policy proposals andrecommendations on gender in science and technology for the Hemisphere, that can later be submitted,through the appropriate mechanism, to the next Hemispheric Meeting of Ministers and High Authorities onScience and Technology within the framework of CIDI. To carry out its activities in the area of clean technologies and renewable energy, and to maintain andupdate its Internet website, which includes a series of publications, forums, and mirror pages of networksspecializing in information from some member states, with a view to helping to popularize science andtechnology, the OST will need $1,313.4 but the Regular Fund given the existing constrains can only absorb$1,295.7 and the difference of $17.7 of additional resources for the period in question is listed in the annexof the budget proposal.





The level of external financing to which this office can have access will depend to a great extent on theamount of OAS counterpart funds than can be offered at the time of negotiations with potential donors. Pastexperience has shown that in these circumstances, the Office of Science and Technology has been able toobtain considerable resources with relative success. In 2003 this Office used $279.3 from various donors.Our expectations for 2004 and 2005, based on our prior experience and the undergoing negotiations withdonors are $500,000 for each year.

1,295.7


External Financing:

*

TOTAL PROPOSED $


Subprogram: Office of Science and Technology


1,295.7

%$

$ %

12,271.1

78,487.3

10.55

1.65


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


24.39

$$$ 884.1 1,099.8

2005 2004 2003 % %

1,295.7

** 17.81

10 1,195.2

7 995.7

3 199.5

0 0.0

0.0Overtime

92.24

76.84

15.39

0.00

0.00

100.5 7.75

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of Science and Technology48H


(15010)


470-WS1 1,295.7(15010 ) OFFICE OF SCIENCE AND TECHNOLOGY

1,295.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



279.3

1,352.7

1,073.420.65

79.35

100.00

CHAPTER 5

CHAPTER 5: INTERAMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT (IACD)

11,491.1 100.00

%$

$ %

78,487.3 14.64

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$11,195.7 11,423.2

2005 2003 %

1 %

2004

0.5911,491.1 2.03

1

27 3,229.1

24 3,013.4

3 215.7

4 374.8

28.10

26.22

1.87

3.26

0.00

7,887.2 68.63

3 310.8

1 64.0

2.70

0.55

0.0

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




50A 1,777.4(37010) OFFICE OF THE EXECUTIVE SECRETARY/GENERAL DIRECTOR

50B 498.1(37015) DEPARTAMENT OF COOPERATION POLICY

51A 759.5(37020) DEPARTMENT OF PROGRAMS FOR DEVELOPMENT

52A 8,018.3(37030) DEPARTMENT OF SCHOLARSHIPS AND TRAINING

52B 437.8(37070) DEPARTMENT OF INFORMATION TECHNOLOGY FOR HUMAN DEVELOPMENT

11,491.1Total

5

% % % % 2002 2003 2004 2005

5CHAPTER INTERAMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT (IACD)




Operating budget

2003/02 2004/03 2005/04


3,362.5 29.67 3,236.1 29.05 3,536.0 3,603.9Subtotal 30.95 31.36 1.92 5.15 3.90


0.0 0.00 0.0 0.00 0.0 0.0Subtotal 0.00 0.00

Non personnel 7,081.6 88.88 5,888.6 74.53 7,156.0 7,156.003. Fellowships 62.64 90.72 1.04 20.25

0.5 0.00 0.3 0.00 0.0 0.004. Travel 0.00 0.00 -100.00 73.33

2.2 0.02 0.0 0.00 1.8 1.805. Documents 0.01 0.02 -18.18

3.3 0.04 5.2 0.06 0.0 0.006. Equipment and Supplies 0.00 0.00 -100.00 -37.02

208.0 2.61 177.1 2.24 183.1 183.107.Buildings and Maintenance 1.60 2.32 -11.97 17.44

0.9 0.01 1,828.9 23.14 0.0 0.008. Performance Contracts 0.00 0.00 -100.00 -99.94

670.4 8.41 0.5 0.00 546.3 546.309. Others 4.78 6.92 -18.51*****.**

7,967.0 70.32 7,900.8 70.94 7,887.2 7,887.2Subtotal 69.04 68.63 -1.00 0.83

11,329.5 100.00

$ % $ %

11,136.9 100.00 11,423.2 11,491.1Total

16,875.4 146.85

12,783.4 111.24

2,453.3 21.34

100.00 100.00 0.59 0.82 1.72

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 14.64

146,854.8 7.82

8,156.0 100.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 5. AGENCIA INTERAMERICANA PARA LA COOPERACIÓN Y EL DESARROLLO (AICD /CHAPTER 5. INTERAMERICAN AGENCY FOR DEVELOPMENT AND COOPERATION (IADC)


50A Secretario Ejecutivo/Oficina Director General - Executive Secretary/Director's General Office

1 1 2 1 1 1 7 1 1 8 29.6

50B Departamento de Politicas de Cooperación / Department of Cooperation Policy

1 1 1 3 0 3 11.1

51A Departamento para el desarrollo de Programas / Department of Program Development

1 1 2 4 0 4 14.8

52A Departamento de Becas y Entrenamiento/Department of Scholarships and Training

1 1 2 2 6 1 1 2 8 29.6

52B Departamento de Tecnologia de la informacion para del Desarrollo Humano/Department of Information Technology for Human Develompment

1 1 1 1 4 0 4 14.8



50A Secretario Ejecutivo/Oficina Director General - Executive Secretary/Director's General Office 0 1 1 1 25.0 50B Departamento de Politicas de Cooperación / Department of Cooperation Policy 1 1 0 1 25.0 51A Departamento para el desarrollo de Programas / Department of Program Development 2 2 0 2 50.0





(In Thousands)

Chapter 5 - INTER-AMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT Regular Fund Specific Funds Voluntary Fund Total

50A - IACD-Office of the Executive Secretary/Director 1,728.4 - 1,544.6 3,273.0

50B - IACD- Department of Cooperation Policy 449.6 - - 449.6

51A - Department for Program Development 798.4 - - 798.4

52A - IACD-Department of Scholarships and Trainin 8,199.2 13.9 - 8,213.1

52B - IACD-Department of Info Tech for Human Deve 153.9 - - 153.9

Chapter 5 - INTER-AMERICAN AGENCY FOR COOPERATION AND DEVELOPMENT Tota 11,329.6 13.9 1,544.6 12,888.1

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code



OFFICE OF THE EXECUTIVE SECRETARY/GENERAL DIRECTOR50A

50A-500-WS1

902.0 0.0 0.0 0.0 0.0 0.0 183.1 0.0 521.1 1606.2 704.2

OFFICE OF THE EXECUTIVE SECRETARY/GENERAL DIRECTOR

(37010)

50A-500-WS2

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 17.5 17.5 17.5

SUPPORT TO THE DIRECTIVE BOARD OF AICD

(24044)

50A-500-WS4

146.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.7 153.7 7.7

OFFICE OF THE INTER-AMERICAN COMISSION OF PORTS

(37060)

1048.0 0.0 0.0 0.0 0.0 0.0 183.1 0.0 546.3Total 50A 1777.4 729.4

DEPARTAMENT OF COOPERATION POLICY50B

50B-500-WS1

498.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 498.1 0.0

DEPARTMENT OF POLICY COOPERATION

(37015)

498.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Total 50B 498.1 0.0

DEPARTMENT OF PROGRAMS FOR DEVELOPMENT51A

51A-500-WS1

759.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 759.5 0.0

DEPARTMENT FOR PROGRAMS DEVELOPMENT

(37020.)

759.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Total 51A 759.5 0.0

DEPARTMENT OF SCHOLARSHIPS AND TRAINING52A

52A-500-W10

0.0 0.0 0.0 0.0 1.8 0.0 0.0 0.0 0.0 1.8 1.8

LEO S. ROWE PAN AMERICAN FUND

(37030)

52A-500-WS1

860.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 860.5 0.0

DEPARTMENT OF SCHOLARSHIPS AND TRAINING

(37030)

52A-500-WS2

0.0 0.0 625.4 0.0 0.0 0.0 0.0 0.0 0.0 625.4 625.4

SPECAF- FELLOWSHIPS AND TRAINING - CARIBBEAN

(37030)

52A-500-WS3

0.0 0.0 5603.0 0.0 0.0 0.0 0.0 0.0 0.0 5603.0 5,603.0

GRADUATE STUDIES FELLOWSHIPS (PRA )

(37030)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


52A-500-WS4

0.0 0.0 433.2 0.0 0.0 0.0 0.0 0.0 0.0 433.2 433.2

CHBA FELLOWSIPS (HORIZONTAL COOPERATION)

(37030)

52A-500-WS5

0.0 0.0 294.6 0.0 0.0 0.0 0.0 0.0 0.0 294.6 294.6

FELLOWSHIPS PEC

(37030)

52A-500-WS6

0.0 0.0 51.2 0.0 0.0 0.0 0.0 0.0 0.0 51.2 51.2

ROMULO GALLEGOS FELLOWSHIPS

(37030)

52A-500-WS7

0.0 0.0 46.7 0.0 0.0 0.0 0.0 0.0 0.0 46.7 46.7

TELECOMMUNICATIONS (CITEL) FELLOWSHIPS

(37030)

52A-500-WS8

0.0 0.0 48.5 0.0 0.0 0.0 0.0 0.0 0.0 48.5 48.5

CIESPAL FELLOWSHIPS

(37030)

52A-500-WS9

0.0 0.0 53.4 0.0 0.0 0.0 0.0 0.0 0.0 53.4 53.4

COURSE ON INTERNATIONAL LAW - RIO DE JANEIRO

(37030)

860.5 0.0 7156.0 0.0 1.8 0.0 0.0 0.0 0.0Total 52A 8018.3 7,157.8

DEPARTMENT OF INFORMATION TECHNOLOGY FOR HUMAN DEVELOPMENT52B

52B-600-WS1

437.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 437.8 0.0

DEPARTMENT OF INFORMATION TECHNOLOGY FOR HUMAN DEVELOPMENT

(37070)

437.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Total 52B 437.8 0.0

3603.9 0.0 7156.0 0.0 1.8 0.0 183.1 0.0 546.35 11491.1 7,887.2CHAPTER

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code

Summary of Objects of Expenditure, by Chapter and Subprograms FEMCIDI 2005


FEMCIDI59X

59X-500-WS1

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.0 8156.0 8,156.0

FEMCIDI

(32011)

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.0Total 59X 8156.0 8,156.0

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.05 8156.0 8,156.0CHAPTER

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8156.0 8156.00TOTAL 8156.0


(In Thosands)

Chapter 5 - Inter-American Agency for Cooperation and Development Proposal Regular Fund Unfunded Estimated

Specific Funds

50A - IACD-Office of the Executive Secretary/Director General 1,777.4 - 12,000.0

50B - IACD- Department of Cooperation Policy 498.1 - -

51A - Department for Program Development 759.5 225.9 -

52A - Department of Information Technology and Human Development 8,018.3 239.1 -

52B - IACD-Department of Info Tech for Human Development 437.8 - -

Chapter 5 - Inter-American Agency for Cooperation and Development Total 11,491.1 465.0 12,000.0

Office of the Executive Secretary/General DirectorProject:

Code:Chapter: INTERAMERICAN AGENCY FOR COOPERATION ANDDEVELOPMENT (IACD)

50A (37010)



External funding sources have included specific funds entrusted to the Agency by member states, permanentobservers and others for project development, project execution, project management and fundsadministration. Some of these funds, designated as overhead contributions, provide for augmenting theIACD's/SEDI's operating budget and to contract additional personnel on a short to medium term basis toadvance IACD's mission and initiatives.Total funds administered by IACD/SEDI in 2004 - voluntary funds (FEMCIDI) and specific funds - areanticipated to reach more than $20 million by year end. If the additional funds requested for personnel areapproved, it is possible that in 2005 the total could equal or exceed the anticipated 2004 number.

Article 98 of the OAS Charter, Article 19 of the CIDI statutes and Articles 10, 11, and 13 of the IACDstatutes.The funding allocated partially covers the Executive Secretariat's functions, as laid out in the OAS Charter,the CIDI Statutes, and the IACD statutes, to conduct the technical, operating, and administrative activitiesassigned to it by the Management Board and the Secretary General in the framework of the CIDI strategicplan, policy guidelines and the directives of the IACD Management Board, using OAS rules and regulationsas well as supplementary procedures as developed internally and approved by the Management Board. Personnel assigned to the Executive Secretary's office include posts to cover the accounting, administrativeand purchasing activities of the Inter American Agency for Cooperation and Development, previouslyassigned to the Operations and Finance Department of the Agency. It is important to note that the Agencyhandles approximately $30 million per year in funds and that the administrative and accounting functionsare critical. The administrative unit also is charged with liaison with the Department of Financial Services,the Department of Management Analysis and Planning, and with the Agency's external auditors. The funding includes personnel assigned to the Inter-American Ports Commission as well as personnelassigned to the Trust for the Americas.

1,777.4


External Financing:

Mission Statement:The mission of the Office of the Executive Secretary of CIDI/Director General of the IACD is tosupport member states in their development through the delivery of technical cooperation. Themission is fulfilled through the direction, supervision, administration and management of theactivities of the Executive Secretariat of CIDI and of the Inter-American Agency for Cooperationand Development. The Executive Secretariat provides technical and policy support to the CIDIand its subsidiary political bodies, the CEPCIDI and the Management Board of the IACD. AsDirector General of IACD, the mission of this office is to promote, coordinate, manage andfacilitate the execution of programs, projects and activities that deliver technical cooperation tomember states, and to mobilize resources for that purpose.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Office of the Executive Secretary/General Director


1,777.4

%$

$ %

11,491.1

78,487.3

15.46

2.26


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-6.82

$$$ 1,595.0 1,486.2

2005 2004 2003 % %

1,777.4

** 19.59

8 984.0

7 903.7

1 80.3

1 64.0

0.0Overtime

55.36

50.84

4.51

3.60

0.00

729.4 41.03

0 0.0

1 64.0

0.00

3.60

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of the Executive Secretary/General Director50A


(37010)


500-WS1 1,606.2(37010 ) OFFICE OF THE EXECUTIVE SECRETARY/GENERAL DIRECTOR

500-WS2 17.5(24044 ) SUPPORT TO THE DIRECTIVE BOARD OF AICD

500-WS4 153.7(37060 ) OFFICE OF THE INTER-AMERICAN COMISSION OF PORTS

1,777.4Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,728.3

1,728.30.00

100.00

100.00

Departament of Cooperation PolicyProject:


50B (37015)



The total budgeted amount covers the minimum number of posts needed to carry out the Department'smission and functions.The Department consists of a director and two divisions: the technical secretariat and the division of policydevelopment and communication.

498.1


Mission Statement:The mission of the Department of Cooperation Policy is to provide member states withnecessary support in the area of development cooperation by performing the followingfunctions:

" Coordinating implementation of both substantive and logistical activities pertaining to theExecutive Secretariat for Integral Development of the Inter-American Agency for Cooperationand Development (IACD). " Responding to and following up on the mandates of the relevant political organs andfacilitating their decision-making process, in particular the Inter-American Council for IntegralDevelopment (CIDI), the Permanent Executive Committee of CIDI (CEPCIDI) and itssubcommittees and working groups, the Management Board of the IACD, and ministerial andsectoral meetings. In that capacity, it provides them with technical and substantive support,including advisory services and preparation of documents and draft resolutions to beconsidered at their meetings.

It also coordinates the preparation, holding, and follow-up of ministerial and sectoral meetingsand meetings of the inter-American committees in the framework of CIDI and provides supportto the Executive Secretary in his relations with units and offices of the General Secretariat. Inaddition to the documents mentioned above, the Department is responsible for coordinating thepreparation of SEDI and IACD reports to the political organs, thus fulfilling its mission ofproviding information to the member states on development cooperation activities.

Likewise, it supports the Executive Secretary and the Director General of the Agency in theirrelations with the permanent missions to the Organization.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Departament of Cooperation Policy


498.1

%$

$ %

11,491.1

78,487.3

4.33

0.63


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


15.27

$$$ 303.2 349.5

2005 2004 2003 % %

498.1

** 42.51

3 394.5

3 394.5

0 0.0

1 103.6

0.0Overtime

79.20

79.20

0.00

20.79

0.00

0.0 0.00

1 103.6

0 0.0

20.79

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Departament of Cooperation Policy50B


(37015)


500-WS1 498.1(37015 ) DEPARTMENT OF POLICY COOPERATION

498.1Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

449.5

449.50.00

100.00

100.00

Department of Programs for DevelopmentProject:


51A (37020)



The funds allocated finance the work of the department in developing and implementing initiatives andstrategies designed to mobilize human, technical and financial resources for cooperation for developmentactivities to support OAS member states in their efforts for development, in the areas of the CIDI strategicplan, and in modernizing government operations and services through ICT and management provenpractices. Particular emphasis is placed on improving projects and on mobilizing additional public andprivate sector resources. Special attention is paid to fostering relations in which joint and complementaryactions can be taken, especially with cooperation agencies in member states, with international financialinstitutions and with other international organizations and permanent observer states engaged in technicalcooperation activities and their financing. The Department also engages actively in fund raising, in developing innovative programs aimed at

Mission Statement:The Mission of the Department of Programs for Development is to assist the member states inthe obtaining and delivery of cooperation for development resources. The Departmentpromotes, coordinates, manages and facilitates the planning and execution of technicalcooperation activities through the development and promotion of close program dialogue andcooperative relations on behalf of IACD with all national, regional and multilateral organizationsworking to finance and deliver technical cooperation programs in the hemisphere.

To this end, the Department will carry out the following activities, among others:

1. Develop and negotiate agreements involving the mobilization of human, technical andfinancial resources with public and private development cooperation agencies of the memberstates, permanent observer states, regional and multilateral cooperation organizations,international financial institutions and other entities;2. Plan, program and implement various technical cooperation project services, includingprogramming and planning missions, especially those which promote horizontal cooperationand the application of best practices as major components of member states developmentstrategies;3. Undertake initiatives to mobilize the resources of the private sector and civil societyorganizations for the benefit of the countries of the hemisphere;4. Oversee the programming and execution of the resources of the Special Multilateral Fund ofCIDI (FEMCIDI), including identification of project profiles, advice to member states onpreparation of final proposals, preparation of the programming recommendation for review ofthe CENPE Committees and IACD Board approval, and oversight of the monitoring andexecution of approved projects;5. Identify and promote the exchange of relevant experiences derived from the Agency'sprograms among OAS Member States and with other development and cooperation entities;6. Formulate and propose to the Director General policies, programs and procedures that arerelevant to the Department's mandates; 7. Cooperate in the provision of technical secretariat services to committees and other politicalbodies related to its area of responsibility.

Justification 2005:

Department of Programs for DevelopmentProject:


51A (37020)


transferring good practices in e-government, municipal development, occupational health and safety,corporate social responsibility, connectivity and learning, and in developing private-public sectorpartnerships that help to fund the Department's mission. If the additional posts ($225.9) requested in thebudget are not approved, these activities will not be undertaken, as there will be only sufficient people in thedepartment to administer the FEMCIDI-related programs, and nothing else.


759.5


*TOTAL PROPOSED $


Subprogram: Department of Programs for Development


759.5

%$

$ %

11,491.1

78,487.3

6.60

0.96


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-2.08

$$$ 622.6 609.6

2005 2004 2003 % %

759.5

** 24.58

4 552.3

4 552.3

0 0.0

2 207.2

0.0Overtime

72.71

72.71

0.00

27.28

0.00

0.0 0.00

2 207.2

0 0.0

27.28

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Programs for Development51A


(37020)


500-WS1 759.5(37020. ) DEPARTMENT FOR PROGRAMS DEVELOPMENT

759.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

798.4

798.40.00

100.00

100.00

Department of Scholarships and TrainingProject:


52A (37030)



The OAS, through the Department of Scholarships and Training of the Inter-American Agency forCooperation and Development (IACD), administers one of the region's largest multinational scholarshipprogram for undergraduate studies, graduate studies and research, and specialized, professionaldevelopment training at educational institutions and training centers in OAS Member and Observer States.Currently the OAS provides an estimated 1,500 on-site and on-line scholarships per year to eligible personsin Member states of the Organization.The annual funding allocated covers direct scholarship costs for new awards and for the extension ofscholarships awarded in the previous year. This includes cost of travel, for tuition and mandatory fees, aliving allowance and health insurance and an allowance for books and materials. The funding also covers

Mission Statement:The mission of the Department of Scholarships and Training is to promote and to supportcapacity development in the region by maximizing the effectiveness of the OAS Program ofScholarships and Training and ensuring the full attainment of its purpose. The objective of theprogram is to assist Member States in pursuit of integral development goals through humanresource development in priority areas established by the Summits of the Americas, theStrategic Plan for Partnership for Development of the Inter-American Council for IntegralDevelopment (CIDI) and the General Assembly of the Organization. To this end, theDepartment is committed to the expansion of the Program of Scholarships and Training and toincreasing the efficiency of its administration and to enhancing its effectiveness to:" instituting new mechanisms that foster greater responsiveness to national developmentpriorities;" maximizing the number of scholarships awarded with resources available through theimplementation of innovative, mechanisms for improving the cost-effectiveness of the program;" identifying and implementing strategies for increasing access to higher education,professional development and technical training, and" to adopting practices and procedures for the strategic management of program resources.

In this connection, the Department conducts the following activities, among others:1. Promote capacity development through a program of scholarships for undergraduatestudies, graduate studies and research, technical studies, professional development trainingand other academic exchanges.2. Utilize new technologies for increasing access to education and training opportunities,including distance education.3. Plan and implement new mechanisms for expanding the number of scholarships andtraining awards, including establishment of inter-agency cooperation programs and educationalloan agreements, expansion of the consortium of universities, increased use of the OAS-placedscholarship modality, and introduction of the Corporate Scholarship Program.4. Mobilize external resources to support and expand existing programs and to introduce newprograms of scholarships.5. Provide technical assistance to other units of the OAS and programs related to its sphereof competence.6. Provide administrative oversight to the Leo Rowe Fund Technical Secretariat.7. Provide technical secretariat service to the Capital Fund Committee and to othercommittees, boards and working groups related to its sphere of competence.

Justification 2005:

Department of Scholarships and TrainingProject:


52A (37030)


to cost for the administration of the program--a program which has increased annually because of newmodalities for scholarships, inter-agency agreements and mechanism implemented by the Department foroptimizing cost-effectiveness of the program. These include the introduction of scholarships for on-linestudies, a joint program for scholarships in the field of ecology with the Fulbright Program, alliances withover 40 universities in 11 OAS Member states and Permanent Observer States, and co-financingagreements with Educational Credit Institutions of the Americas have achieved substantial reduction inper-scholarship cost to the OAS--thereby resulting in increased education and professional developmentopportunities. To this same end, efforts are also underway to establish partnerships with nationalscholarship programs in Member states, to increase awards from development agencies of PermanentObserver Countries, to mobilize grant funding and to establish partnerships with corporations in Memberstates. One of the most effective mechanism introduced is the agency-placed modality of scholarshipapplication and award in which student selected for scholarships are placed at universities or educationalinstitutions determined by the OAS, taking into consideration the preferred countries and the intended fieldsand levels of study, stated by the candidates in their applications. In this modality, the OAS is able to oftennegotiate significant reductions in fees for the students--thereby reducing per capita cost of scholarships.As a result of these efforts, it is anticipated that the number of scholarships for graduate studies awarded in2005 will be almost twice the number traditionally awarded prior to the implementation of strategies toexpand the program. The phenomenal increase in the number of awards and in the cost-effectiveness ofthe program is not without cost, however. The greatest impact is on staff and on operating expenses. Forthis reason, the Department reasonably requests either an increase in staff ($239.1) for 2005 of twopositions at the GS-level or an increase in operating funds to continue the work of administering anexpanded program.The Department seeks to distribute scholarships to the benefit of all member states in the broadest andmost equitable way. To this end, the Department follows established practices and gives due considerationto factors affecting equitable distribution of scholarships among member States and effectiveness of theOAS Program of Scholarships and Training, including due consideration to AG/RES. 1853 (XXXII-O/02), onthe promotion of women's rights and gender equity.


8,018.3


*TOTAL PROPOSED $


Subprogram: Department of Scholarships and Training


8,018.3

%$

$ %

11,491.1

78,487.3

69.77

10.21


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


1.79

$$$ 8,194.0 8,341.1

2005 2004 2003 % %

8,018.3

** -3.87

8 860.5

6 725.1

2 135.4

0 0.0

0.0Overtime

10.73

9.04

1.68

0.00

0.00

7,157.8 89.26

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Scholarships and Training52A


(37030)


500-W10 1.8(37030 ) LEO S. ROWE PAN AMERICAN FUND

500-WS1 860.5(37030 ) DEPARTMENT OF SCHOLARSHIPS AND TRAINING

500-WS2 625.4(37030 ) SPECAF- FELLOWSHIPS AND TRAINING - CARIBBEAN

500-WS3 5,603.0(37030 ) GRADUATE STUDIES FELLOWSHIPS (PRA )

500-WS4 433.2(37030 ) CHBA FELLOWSIPS (HORIZONTAL COOPERATION)

500-WS5 294.6(37030 ) FELLOWSHIPS PEC

500-WS6 51.2(37030 ) ROMULO GALLEGOS FELLOWSHIPS

500-WS7 46.7(37030 ) TELECOMMUNICATIONS (CITEL) FELLOWSHIPS

500-WS8 48.5(37030 ) CIESPAL FELLOWSHIPS

500-WS9 53.4(37030 ) COURSE ON INTERNATIONAL LAW - RIO DE JANEIRO

8,018.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



13.8

8,213.1

8,199.20.17

99.83

100.00

Department of Information Technology for Human DevelopmentProject:


52B (37070)



The funds earmarked cover personnel expenses for implementing IACD initiatives that involve the use ofnew information technologies, particularly those that promote the development of human potential and buildcapacity. They include the design, development and maintenance of all components of the EducationalPortal of the Americas, the Agency´s website, the restricted sites and the Agency´s intranet

437.8


Mission Statement:To manage, develop, and evaluate state-of-the-art information technology andtelecommunications in order to strengthen, broaden, consolidate, and diversify access tohuman resource training opportunities, in their various manifestations and at different levels, soas to expand awareness of the opportunities for training, distance-education programs, andother similar activities that are available in member states and in permanent observer states.To that end, it plans and promotes new forms of online programs and other multimediachannels for providing training, education, refresher training, and retraining of humanresources. It maintains and updates the technology of the Educational Portal of the Americas,which also serves as the technological foundation, inter alia, for the IACD Web site.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Department of Information Technology for Human Development


437.8

%$

$ %

11,491.1

78,487.3

3.80

0.55


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


$$$ 0.0 0.0

2005 2004 2003 % %

437.8

**

4 437.8

4 437.8

0 0.0

0 0.0

0.0Overtime

100.00

100.00

0.00

0.00

0.00

0.0 0.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Information Technology for Human Development52B


(37070)


600-WS1 437.8(37070 ) DEPARTMENT OF INFORMATION TECHNOLOGY FOR HUMANDEVELOPMENT

437.8Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

153.9

153.90.00

100.00

100.00

CHAPTER 6

CHAPTER 6: OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES

5,880.7 100.00

%$

$ %

78,487.3 7.49

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$ 5,370.4 5,499.2

2005 2003 %

1 %

2004

6.93 5,880.7 2.39

1

75 4,955.3

23 3,530.5

52 1,424.8

0 0.0

84.26

60.03

24.22

0.00

0.00

925.4 15.73

0 0.0

0 0.0

0.00

0.00

0.0

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




60G 5,880.7(28000) OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES

5,880.7Total

6

% % % % 2002 2003 2004 2005

6CHAPTER OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES




Operating budget

2003/02 2004/03 2005/04

Personnel 4,677.9 100.00 4,436.0 100.00 4,673.8 4,955.301. Approved Posts 84.99 100.00 6.02 -0.08 5.45

4,677.9 83.19 4,436.0 82.99 4,673.8 4,955.3Subtotal 84.99 84.26 6.02 -0.08 5.45


0.0 0.00 0.0 0.00 0.0 0.0Subtotal 0.00 0.00

Non personnel 0.0 0.00 0.0 0.00 0.0 0.003. Fellowships 0.00

17.5 1.85 8.1 0.89 0.3 0.304. Travel 0.03 -98.29 115.60

7.1 0.76 7.7 0.85 11.9 11.905. Documents 0.21 1.28 65.50 -7.34

251.1 26.56 236.2 25.98 190.2 189.706. Equipment and Supplies 3.45 20.49 -0.26 -24.25 6.28

551.9 58.39 607.2 66.78 514.1 597.107.Buildings and Maintenance 9.34 64.52 16.14 -6.85 -9.10

79.2 8.38 17.9 1.96 18.3 18.308. Performance Contracts 0.33 1.97 -76.91 342.84

38.0 4.02 31.9 3.50 90.6 108.109. Others 1.64 11.68 19.31 138.04 19.27

945.0 16.80 909.1 17.00 825.4 925.4Subtotal 15.00 15.73 12.11 -12.66 3.94

5,622.9 100.00

$ % $ %

5,345.1 100.00 5,499.2 5,880.7Total

767.5 13.05

2,670.7 45.41

3,744.2 63.66

100.00 100.00 6.93 -2.20 5.19

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 7.49

146,854.8 4.00

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 6. OFICINAS DE LA SECRETARÍA GENERAL EN LOS ESTADOS MIEMBROS /CHAPTER 6. OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES


60G Ofic.Ncnal-Antigua & Barbuda 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Barbados 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Bahamas 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Belize 1 1 1 1 2 2.7

60G Ofic.Ncnal-Bolivia 0 1 1 2 2 2.7

60G Ofic.Ncnal-Costa Rica 0 1 1 2 2 2.7

60G Ofic.Ncnal-Dominica 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Ecuador 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-El Salvador 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Grenada 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Guatemala 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Guyana 1 1 1 1 2 2.7

60G Ofic.Ncnal-Haiti 0 1 1 1 1.3

60G Ofic.Ncnal-Honduras 0 1 1 2 2 2.7

60G Ofic.Ncnal-Jamaica 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-St.Kitts & Neves 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Mexico 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Nicaragua 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Peru 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Panama 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Paraguay 0 1 1 1 1.3

60G Ofic.Ncnal-Rep.Dominicana 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Santa Lucia 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Suriname 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-San Vincent 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Trinidad & Tobago 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Uruguay 1 1 1 1 2 3 4.0

60G Ofic.Ncnal-Venezuela 1 1 1 1 2 3 4.0

TOTAL CAPÍTULO 6 / CHAPTER 6 2005 R.1 0 0 0 23 0 0 0 0 23 0 28 0 0 24 0 0 52 75 100.0



(In Thousands)

Chapter 6 - OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES Regular Fund Specific Funds Voluntary Fund Total

60G - Offices of the General Secretariat in the Member States 5,623.0 225.2 - 5,848.2

Chapter 6 - OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES Total 5,623.0 225.2 - 5,848.2

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


6 OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATESCHAPTER

OFFICES OF THE GENERAL SECRETARIAT IN THE MEMBER STATES60G

60G-792-AB1

207.1 0.0 0.0 0.0 0.0 9.9 39.5 0.0 5.3 261.8 54.7

OFC. IN ANTIGUA & BARBUDA

(28001)

60G-792-BA1

207.1 0.0 0.0 0.0 0.2 6.9 39.7 0.0 4.6 258.5 51.4

OFC. IN BARBADOS

(28004)

60G-792-BO1

53.6 0.0 0.0 0.0 0.8 9.5 34.5 0.0 4.7 103.1 49.5

OFC. IN BOLIVIA

(28006)

60G-792-BS1

207.1 0.0 0.0 0.0 1.2 8.6 5.8 0.0 5.3 228.0 20.9

OFC. IN BAHAMAS

(28003)

60G-792-BZ1

188.1 0.0 0.0 0.0 0.0 10.3 2.6 0.0 4.3 205.3 17.2

OFC. IN BELIZE

(28005)

60G-792-CR1

53.6 0.0 0.0 0.0 0.0 8.0 4.3 0.0 2.7 68.6 15.0

OFC. IN COSTA RICA

(28011)

60G-792-DO1

207.1 0.0 0.0 0.0 0.0 6.6 17.9 0.0 3.5 235.1 28.0

OFC. IN DOMINICA

(28013)

60G-792-EC1

207.1 0.0 0.0 0.2 0.0 9.7 16.5 0.0 6.5 240.0 32.9

OFC. IN ECUADOR

(28015)

60G-792-ES1

207.1 0.0 0.0 0.0 1.3 5.4 14.2 0.0 3.4 231.4 24.3

OFC. IN EL SALVADOR

(28016)

60G-792-GR1

207.1 0.0 0.0 0.0 2.4 4.2 27.6 0.0 2.9 244.2 37.1

OFC. IN GRENADA

(28017)

60G-792-GU1

207.1 0.0 0.0 0.0 0.0 2.6 37.4 0.0 1.1 248.2 41.1

OFC. IN GUATEMALA

(28018)

60G-792-GY1

188.1 0.0 0.0 0.0 1.8 6.2 11.8 0.0 2.7 210.6 22.5

OFC. IN GUYANA

(28019)

60G-792-HA1

34.6 0.0 0.0 0.0 0.8 9.8 17.8 5.2 3.0 71.2 36.6

OFC. IN HAITI

(28020)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


60G-792-HO1

53.6 0.0 0.0 0.0 0.3 4.5 41.4 0.0 2.9 102.7 49.1

OFC. IN HONDURAS

(28021)

60G-792-JA1

207.1 0.0 0.0 0.0 0.5 14.1 16.9 0.0 3.3 241.9 34.8

OFC. IN JAMAICA

(28022)

60G-792-KN1

207.1 0.0 0.0 0.1 0.0 4.2 5.1 0.0 4.2 220.7 13.6

OFC. IN SAINT KITTS & NEVIS

(28028)

60G-792-ME1

207.1 0.0 0.0 0.0 0.0 7.2 24.4 0.0 5.1 243.8 36.7

OFC. IN MEXICO

(28023)

60G-792-NI1

207.1 0.0 0.0 0.0 0.3 3.0 44.2 0.0 2.5 257.1 50.0

OFC. IN NICARAGUA

(28024)

60G-792-PE1

207.1 0.0 0.0 0.0 0.6 9.2 29.2 0.0 6.3 252.4 45.3

OFC. IN PERU

(28027)

60G-792-PN1

207.1 0.0 0.0 0.0 0.0 6.6 8.7 0.0 3.0 225.4 18.3

OFC. IN PANAMA

(28025)

60G-792-PY1

34.6 0.0 0.0 0.0 0.0 7.6 36.7 0.0 3.1 82.0 47.4

OFC. IN PARAGUAY

(28026)

60G-792-RD1

207.1 0.0 0.0 0.0 0.0 5.5 9.3 0.0 2.7 224.6 17.5

OFC. IN DOMINICAN REPUBLIC

(28014)

60G-792-SL1

207.1 0.0 0.0 0.0 0.0 6.8 5.2 0.0 3.6 222.7 15.6

OFC. IN SAINT LUCIA

(28029)

60G-792-SU1

207.1 0.0 0.0 0.0 0.7 3.9 5.9 0.0 2.3 219.9 12.8

OFC. IN SURINAME

(28031)

60G-792-SV1

207.1 0.0 0.0 0.0 0.0 3.2 26.2 0.0 3.6 240.1 33.0

OFC. IN SAINT VINCENT & GRENADINES

(28030)

60G-792-TT1

207.1 0.0 0.0 0.0 1.0 5.2 5.7 0.0 3.9 222.9 15.8

OFC. IN TRINIDAD & TOBAGO

(28032)

60G-792-UR1

207.1 0.0 0.0 0.0 0.0 4.3 23.8 0.0 3.9 239.1 32.0

OFC. IN URUGUAY

(28034)

60G-792-VE1

207.1 0.0 0.0 0.0 0.0 6.7 44.8 0.0 2.2 260.8 53.7

OFC. IN VENEZUELA

(28035)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


60G-792-W80

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5.5 5.5 5.5

BANKING COMMISSIONS

(28037)

60G-792-WS2

0.0 0.0 0.0 0.0 0.0 0.0 0.0 13.1 0.0 13.1 13.1

REPLACEMENT PERSONNEL/LEAVE/MATERNITY

(28036)

4955.3 0.0 0.0 0.3 11.9 189.7 597.1 18.3 108.1Total 60G 5880.7 925.4

4955.3 0.0 0.0 0.3 11.9 189.7 597.1 18.3 108.16 5880.7 925.4CHAPTER


(In Thosands)

Chapter 6 - Offices of the General Secretariat in the Member States Proposal Regular Fund Unfunded Estimated

Specific Funds

60G - Offices of the General Secretariat in the Member States 5,880.7 1,076.5 225.2

Chapter 6 - Offices of the General Secretariat in the Member States Total 5,880.7 1,076.5 225.2

Offices of the General Secretariat in the Member StatesProject:

Code:Chapter: OFFICES OF THE GENERAL SECRETARIAT IN THEMEMBER STATES

60G (28000)


Responsible: Office of the Assistant Secretary General

Some member states have been providing specific funding to support the Offices. In 2003 the Offices spent$225.2 and a similar financial support may be expected for 2004 and 2005.

The resources requested are to cover the basic infrastructure needed for the offices to function. Pursuant toresolution AG/RES. 1697 (XXIX-O/99), some governments began to assume the cost of rent and securityfor the OAS offices in their countries. The operating budget of $925,400 for 28 offices represents an average of $33,000 per year to scarcelymaintain the office's door open. In the mean time there are other needs such as the modernization ofcomputers and the replacement of vehicles for which it is impossible to allocate funds given the existingconstrains. With the purpose of establishing a budget expression of such needs a budget requirements havebeen included in the Annex of this proposal in the amount of $281,000 for the modernized personnelcomputers and transportation equipment.


5,880.7


External Financing:

Mission Statement:The Offices of the General Secretariat of the OAS in the Member States (OGSMS) exist toprovide support and complementary services to all areas of the General Secretariat that areinvolved in cooperation activities, and to the different government agencies and institutions inMember States. In particular, the OGSMS will facilitate, in total, the implementation of alltechnical cooperation projects that are being executed by the GS/OAS in Member States. TheOffices will provide these services efficiently and effectively and will keep the areas of theGS/OAS informed, promptly, of developments in Member States which could effect the efficientimplementation of the areas' activities in the respective Member States.The OGSMS, in the discharge of their functions, would serve as the institutional presence ofthe OAS ensuring the timely dissemination of information about the Organization's activities,not only in that particular Member State, but in the Hemisphere as a whole.Finally, OAS offices, where necessary, would support the facilitation efforts of the SecretaryGeneral and the Assistant Secretary General.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Offices of the General Secretariat in the Member States


5,880.7

%$

$ %

5,880.7

78,487.3

100.00

7.49


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


2.39

$$$ 5,370.4 5,499.2

2005 2004 2003 % %

5,880.7

** 6.93

75 4,955.3

23 3,530.5

52 1,424.8

0 0.0

0.0Overtime

84.26

60.03

24.22

0.00

0.00

925.4 15.73

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Offices of the General Secretariat in the Member States60G


(28000)


792-AB1 261.8(28001 ) OFC. IN ANTIGUA & BARBUDA

792-BA1 258.5(28004 ) OFC. IN BARBADOS

792-BO1 103.1(28006 ) OFC. IN BOLIVIA

792-BS1 228.0(28003 ) OFC. IN BAHAMAS

792-BZ1 205.3(28005 ) OFC. IN BELIZE

792-CR1 68.6(28011 ) OFC. IN COSTA RICA

792-DO1 235.1(28013 ) OFC. IN DOMINICA

792-EC1 240.0(28015 ) OFC. IN ECUADOR

792-ES1 231.4(28016 ) OFC. IN EL SALVADOR

792-GR1 244.2(28017 ) OFC. IN GRENADA

792-GU1 248.2(28018 ) OFC. IN GUATEMALA

792-GY1 210.6(28019 ) OFC. IN GUYANA

792-HA1 71.2(28020 ) OFC. IN HAITI

792-HO1 102.7(28021 ) OFC. IN HONDURAS

792-JA1 241.9(28022 ) OFC. IN JAMAICA

792-KN1 220.7(28028 ) OFC. IN SAINT KITTS & NEVIS

792-ME1 243.8(28023 ) OFC. IN MEXICO

792-NI1 257.1(28024 ) OFC. IN NICARAGUA

792-PE1 252.4(28027 ) OFC. IN PERU

792-PN1 225.4(28025 ) OFC. IN PANAMA

792-PY1 82.0(28026 ) OFC. IN PARAGUAY

792-RD1 224.6(28014 ) OFC. IN DOMINICAN REPUBLIC

792-SL1 222.7(28029 ) OFC. IN SAINT LUCIA

792-SU1 219.9(28031 ) OFC. IN SURINAME

792-SV1 240.1(28030 ) OFC. IN SAINT VINCENT & GRENADINES

792-TT1 222.9(28032 ) OFC. IN TRINIDAD & TOBAGO

792-UR1 239.1(28034 ) OFC. IN URUGUAY

792-VE1 260.8(28035 ) OFC. IN VENEZUELA

792-W80 5.5(28037 ) BANKING COMMISSIONS

792-WS2 13.1(28036 ) REPLACEMENT PERSONNEL/LEAVE/MATERNITY

Organizational Code

Subprogram: Offices of the General Secretariat in the Member States60G


(28000)

5,880.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



225.2

5,848.2

5,622.93.85

96.15

100.00

CHAPTER 7

CHAPTER 7: SECRETARIAT FOR LEGAL AFFAIRS

2,269.5 100.00

%$

$ %

78,487.3 2.89

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$ 2,134.3 2,132.3

2005 2003 %

1 %

2004

6.43 2,269.5 -0.09

1

15 1,446.3

9 1,168.1

6 278.2

7 656.0

63.72

51.46

12.25

28.90

0.07

165.6 7.29

5 520.6

2 135.4

22.93

5.96

1.6

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




70A 594.3(42010) OFFICE OF THE ASSISTANT SECRETARY FOR LEGAL AFFAIRS

70B 903.6(44000) DEPARTMENT OF INTERNATIONAL LAW

70G 234.6(46011) SECRETARIAT OF THE ADMINISTRATIVE TRIBUNAL

70H 537.0(48010) TECHNICAL SECRETARIAT, MECHANISMS OF JURIDICAL COOPERATION

2,269.5Total

7

% % % % 2002 2003 2004 2005

7CHAPTER SECRETARIAT FOR LEGAL AFFAIRS




Operating budget

2003/02 2004/03 2005/04


1,710.3 87.87 1,707.0 87.61 1,933.1 2,102.3Subtotal 90.65 92.63 8.75 13.02 0.19


0.3 0.01 0.3 0.01 1.6 1.6Subtotal 0.07 0.07 433.33 -14.28

Non personnel 0.8 0.33 2.5 1.03 0.0 0.003. Fellowships 0.00 0.00 -100.00 -68.00

40.2 17.08 28.8 11.98 16.4 16.404. Travel 0.76 9.90 -59.27 39.48

1.4 0.62 9.5 3.95 17.5 17.505. Documents 0.82 10.56 1082.43 -84.47



26.6 11.29 19.4 8.05 52.6 18.908. Performance Contracts 2.46 11.41 -64.06 97.52 37.19

26.6 11.30 24.4 10.14 11.3 15.009. Others 0.52 9.05 32.74 -57.58 9.04

235.7 12.11 240.8 12.36 197.6 165.6Subtotal 9.26 7.29 -16.19 -16.16 -2.13

1,946.3 100.00

$ % $ %

1,948.2 100.00 2,132.3 2,269.5Total

272.9 12.02

1,911.8 84.23

1,137.2 50.10

100.00 100.00 6.43 9.55 -0.09

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 2.89

146,854.8 1.54

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 7. SUBSECRETARÍA DE ASUNTOS JURÍDICOS / CHAPTER 7. SECRETARIAT FOR LEGAL AFFAIRS


70A Subsecret.Asun.Jurid. / Assist. Sec. Legal Affairs 1 1 2 1 1 3 20.0 70B Dept.Derecho Internacional / Internat.Law 1 1 2 4 2 1 3 7 46.7 70G Tribunal Administrativo / Administrative Tribunal 1 1 1 1 2 13.3 70H Dept.Cooper.y Dif.Jurídica / Coop.&Legal Dissemination 1 1 2 1 1 3 20.0



70A Subsecret.Asun.Jurid. / Assist. Sec. Legal Affairs 1 1 2 0 2 28.6 70B Dept.Derecho Internacional / Internat.Law 1 1 1 1 2 3 42.9 70H Dept.Cooper.y Dif.Jurídica / Coop.&Legal Dissemination 2 2 0 2 28.6





(In Thousands)

Chapter 7 - SECRETARIAT FOR LEGAL AFFAIRS Regular Fund Specific Funds Voluntary Fund Total

70A - Office of the Assistant Secretary for Legal 434.9 4.7 - 439.6

70B - Department of International Law 833.9 - - 833.9

70G - Secretariat of the Administrative Tribunal 201.3 - - 201.3

70H - Department of Cooperation and Legal Dissemi 476.3 280.9 - 757.2

Chapter 7 - SECRETARIAT FOR LEGAL AFFAIRS Total 1,946.4 285.6 - 2,232.0

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


7 SECRETARIAT FOR LEGAL AFFAIRSCHAPTER

OFFICE OF THE ASSISTANT SECRETARY FOR LEGAL AFFAIRS70A

70A-800-WS1

557.4 0.4 0.0 7.5 6.0 5.9 11.0 3.3 2.8 594.3 36.9

OFC. OF ASSISTANT SECRETARY FOR LEGAL AFFAIRS

(42010)

557.4 0.4 0.0 7.5 6.0 5.9 11.0 3.3 2.8Total 70A 594.3 36.9

DEPARTMENT OF INTERNATIONAL LAW70B

70B-810-WS1

638.0 0.7 0.0 7.8 1.3 8.1 21.2 7.4 2.6 687.1 49.1

DEPT. OF INTERNATIONAL LAW

(44020)

70B-811-BR1

184.6 0.0 0.0 0.0 0.0 15.2 4.6 8.2 3.9 216.5 31.9

DEPT. OF INTERNATIONAL LAW, HQ, RIO DE JANEIRO, BRAZIL

(44041)

822.6 0.7 0.0 7.8 1.3 23.3 25.8 15.6 6.5Total 70B 903.6 81.0

SECRETARIAT OF THE ADMINISTRATIVE TRIBUNAL70G

70G-818-WS1

217.4 0.5 0.0 0.0 2.1 3.4 10.6 0.0 0.6 234.6 17.2

SECRETARIAT OF ADMINISTRATIVE TRIBUNAL

(46011)

217.4 0.5 0.0 0.0 2.1 3.4 10.6 0.0 0.6Total 70G 234.6 17.2

TECHNICAL SECRETARIAT, MECHANISMS OF JURIDICAL COOPERATION70H

70H-819-WS1

504.9 0.0 0.0 1.1 8.1 3.0 14.8 0.0 5.1 537.0 32.1

TECHNICAL SECRETARIAT, MECHANISMS OF JURIDICAL COOPERATION

(48010)

504.9 0.0 0.0 1.1 8.1 3.0 14.8 0.0 5.1Total 70H 537.0 32.1

2102.3 1.6 0.0 16.4 17.5 35.6 62.2 18.9 15.07 2269.5 167.2CHAPTER


(In Thosands)

Chapter 7 - Secretariat for Legal Affairs Proposal Regular Fund Unfunded Estimated

Specific Funds

70A - Office of the Assistant Secretary for Legal Affairs 594.3 188.7 -

70B - Department of International Law 903.6 69.2 -

70G - Secretariat of the Administrative Tribunal 234.6 64.0 -

70H - Department of Cooperation and Legal Dissemination 537.0 730.5 -

Chapter 7 - Secretariat for Legal Affairs Total 2,269.5 1,052.4 -

Office of the Assistant Secretary for Legal AffairsProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70A (42010)


Responsible: Assistant Secretary for Legal Affairs

Resolutions of the thirty-third regular session of the General Assembly (2003).A larger appropriation than that for 2004 has been prepared, bearing in mind the higher operating costs andthe decline in budget funds available for expenditure items 2 through 9. The purpose of the Office of the Assistant Secretary for Legal Affairs is to fulfill the obligations emanatingfrom the political mandates assigned to the Assistant Secretary and to cover the ensuing administrativeexpenses. The line items for contracts, overtime, documents, photocopies, and translations relate directly to theAssistant Secretary's obligations and responsibilities in providing legal advice and services to the GeneralAssembly, the Meeting of Consultation of Ministers of Foreign Affairs, the Councils, and other OAS organs,agencies, and entities, and in advising the Secretary General and the Assistant Secretary General onmatters within its sphere of competence. These obligations and responsibilities are reflected in legalopinions and studies, advisory services, and tasks related to the administration, planning, coordination, andmanagement of the departments and the secretariats of the Administrative Tribunal and the Inter-AmericanJuridical Committee, which are the direct responsibility of the Office of the Assistant Secretary.

Mission Statement:The mission of the Office of the Assistant Secretary for Legal Affairs is to:

Further the development and codification of international law in all areas of the inter-Americansystem through recommendations, studies, and legal activities;Plan, direct, and coordinate the activities of the Secretariat, establish policies, procedures, andstandards to enable it to function properly; carry out the administrative and budgetary activitiesrequired for the Secretariat to operate; follow up on issues that require the Secretariat for LegalAffairs' involvement; and promote legal studies and research;Ensure that, within its sphere of competence, legal advisory services and legal services areprovided to the General Assembly, the Meeting of Consultation of Ministers of Foreign Affairs,the Councils, and other organs, agencies, and entities of the Organization;Advise the Secretary General and Assistant Secretary General on matters within its sphere ofcompetence;Direct and coordinate legal and judicial cooperation with the member states, internationalorganizations, and other government agencies and nongovernmental organizations;Promote, disseminate, and report on the activities of the Organization in relation to thedevelopment of international law in the inter-American sphere. To that end, prepare pressreleases, declarations, and other support materials, in coordination with the Department ofPublic Information;Establish and coordinate policies on publications of the Secretariat for Legal Affairs, oninformation concerning treaties, and on the Organization's obligations as depository ofinter-American treaties and agreements;Direct and coordinate the activities of the Technical Secretariat for Legal CooperationMechanisms;Direct and coordinate the activities of the Secretariat for Legal Affairs in relation to theInter-American Juridical Committee;Provide administrative support and supervision to the Secretariat's departments and theSecretariat of the Administrative Tribunal;Coordinate relations of the Secretariat with other General Secretariat areas;Other tasks as assigned by the Secretary General.

Justification 2005:

Office of the Assistant Secretary for Legal AffairsProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70A (42010)


The line item for the Assistant Secretary's travel allows him to fulfill his advisory obligations and participatein legal and specialized meetings, meetings to develop and maintain cooperative relations, and workingmeetings on legal matters.Finally, operating expenses of the Office of the Assistant Secretary include: Internet, LAN, postage,telephone, fax, office supplies, and equipment maintenance. These are calculated based on the number ofstaff and usage.The Secretariat for Legal Affairs has requested additional funds for the year 2005 in order to comply withthe mandates assigned to the different areas of the Secretariat. The operational costs reduction that thisarea has been experiencing year by year in its budget has been making it difficult to carry out the requiredmandates.Among the mandates of the Legal Secretariat are obtaining external funds to finance the priority items onthe OAS agenda such as the programs of modernization and reform of justice systems, and theimplementation of legal aspects of the Declaration on Hemispheric Security in the Americas (Mexico City2003).Regarding the obtaining of external funds, the Secretariat for Legal Affairs only receives contributions of thiskind for activities related with the fight against corruption.


594.3


*TOTAL PROPOSED $


Subprogram: Office of the Assistant Secretary for Legal Affairs


594.3

%$

$ %

2,269.5

78,487.3

26.18

0.75


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


6.79

$$$ 429.6 458.8

2005 2004 2003 % %

594.3

** 29.53

3 331.7

2 260.3

1 71.4

2 225.7

0.0Overtime

55.81

43.79

12.01

37.97

0.06

36.5 6.14

2 225.7

0 0.0

37.97

0.00

0.4

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Office of the Assistant Secretary for Legal Affairs70A


(42010)


800-WS1 594.3(42010 ) OFC. OF ASSISTANT SECRETARY FOR LEGAL AFFAIRS

594.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



4.6

439.5

434.91.06

98.94

100.00

Department of International LawProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70B (44000)


Responsible: Director, International Law

Resolutions of the thirty-third regular session of the General Assembly (2003).A larger budget than that of 2004 has been requested, in view of higher operating costs and the loweramounts assigned to objects 2 through 9. The budget of the Department of International Law is intended for the fulfillment of obligations stemmingfrom political mandates and to cover the Department's administrative expenses.The Department of International Law, in addition to its tasks of providing legal advisory services,performing studies, serving as depository of inter-American multilateral treaties and bilateral agreements,and providing advisory services to inter-American specialized conferences in the fields of public and privateinternational law, also serves as technical and administrative secretariat to the Inter-American JuridicalCommittee. To fulfill this mandate, it has assigned part of its staff to Rio de Janeiro, Brazil. These staffmembers, working at the headquarters of the Inter-American Juridical Committee in Rio de Janeiro,coordinate activities related to holding Juridical Committee sessions and to conducting the Course onInternational Law. This involves a higher expenditure in administrative and human resources--hence the

Mission Statement:The mission of the Department of International Law is to:

· Provide legal advisory services and legal services, within its sphere of competence, to theGeneral Assembly, the Meeting of Consultation of Ministers of Foreign Affairs, the Councils,and other organs, agencies, and entities of the Organization in the field of public and privateinternational law and on statutory and regulatory issues governing the operation of thoseorgans. Prepare such studies, reports, and other documents as requested by those organs;· Serve as secretariat of the Inter-American Juridical Committee and, to that end, preparestudies and documents for implementation of its work program and provide it with thenecessary administrative support;· Provide advisory services to the inter-American specialized conferences established toaddress technical legal issues in the area of public and private international law;· Prepare or coordinate studies and research on topics of special interest in the developmentand codification of public and private international law;· Support, through studies and documents, activities intended to standardize and harmonizelegislation of member states of the Organization in the area of public and private law, includingthe legal aspects of regional economic integration;· Strengthen, within its sphere of competence, relations and exchange of information withsecretariats of international organizations specialized in the legal area or that carry out activitiesin this area, and with other institutions of interest to the Organization;· Serve as depository for multilateral inter-American treaties, a function entrusted to theGeneral Secretariat by the Charter of the Organization;· Serve as depository for bilateral agreements concluded by the OAS organs with states ofthe Americas, other inter-American organizations, or national entities in member states orpermanent observer states. Serve as depository for agreements concluded between memberstates for which the General Secretariat has been designated depository;· Maintain and disseminate an electronic database on inter-American treaties;· Provide legal program content for projects and activities in priority areas and assist them informulating draft conventions and model laws, as requested;· Within its sphere of competence, maintain, through internships, a legal training program forattorneys from member states.

Justification 2005:

Department of International LawProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70B (44000)


highest budget within the Secretariat for Legal Affairs.The Department of International Law, therefore, has assigned a portion of its budget to contracts, overtime,documents, photocopies, and translations, so as to meet all the obligations mentioned above.In addition, travel by staff of this Department covered under items herein is in fulfillment of mandatedadvisory services, attendance at specialized meetings, and coordination tasks. This includes the staff'sparticipation in two sessions of the Inter-American Juridical Committee, the Course on International Law,and all meetings arising from political mandates of the General Assembly. Lastly, the operating costs of the Department of International Law involve the following expenses: Internet,LAN, mail, telephone, fax, office supplies, equipment maintenance, etc. These costs are calculatedaccording to the number of persons working in the Department and to actual usage. The Department keepsapproximately four interns, throughout the year, who are entrusted with legal research support functions


903.6


*TOTAL PROPOSED $


Subprogram: Department of International Law


903.6

%$

$ %

2,269.5

78,487.3

39.81

1.15


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-11.75

$$$ 1,043.8 921.1

2005 2004 2003 % %

903.6

** -1.89

7 565.1

4 493.7

3 71.4

3 257.5

0.0Overtime

62.53

54.63

7.90

28.49

0.07

80.3 8.88

1 122.1

2 135.4

13.51

14.98

0.7

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of International Law70B


(44000)


810-WS1 687.1(44020 ) DEPT. OF INTERNATIONAL LAW

811-BR1 216.5(44041 ) DEPT. OF INTERNATIONAL LAW, HQ, RIO DE JANEIRO, BRAZIL

903.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

833.8

833.80.00

100.00

100.00

Secretariat of the Administrative TribunalProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70G (46011)


Responsible: Secretary of theTribunal

The budget of the Secretariat of the Administrative Tribunal is aimed at enabling the Secretariat to fulfill itsduties in support of the Administrative Tribunal. They include taking the procedural steps to process appealsfiled before the Tribunal; organizing and maintaining the respective files during the appeal procedure;notifying the parties and organizing Tribunal meetings; providing technical advice to the President and othermembers of the Tribunal; preparing the Tribunal's Draft Annual Report to the General Assembly and othertechnical studies requested by the Tribunal; maintaining an updated electronic database of thejurisprudence of the Tribunal; and publishing its decisions and judgments and maintaining an updated indexon the jurisprudence of the Tribunal.The entire budget of the Secretariat of the Administrative Tribunal is geared towards covering theadministrative expenses that enable it to carry out the aforementioned tasks.In order to give an efficient administrative and technical support to the Honorable Administrative Tribunal asto this own Office of the secretary, is required urgently of the incorporation of a position of level G-5 in theProgram-Budget for the year 2005, understanding that it would be needed 64.0 additional dollars to the234.6 dollars projected for that year. The incorporation of that position and of the corresponding funds thatthey can finance it and its eventual approval by the pertinent political organs is really necessary if wantsitself to continue lending acceptable services to Administrative Tribunal in comparable form with othertribunals that have its headquarters in Washington D.C.


234.6


Mission Statement:The Secretariat of the Administrative Tribunal

It provides permanent secretariat services to the Administrative Tribunal of the Organizationand carries out the procedures and proceedings involved in complaints filed with the Tribunal.It organizes and maintains the case files during while the complaints are being processed,notifies the parties and organizes the Tribunal's meetings.It provides technical advisory services to the Chair and other members of the Tribunal.It prepares the draft Annual Report of the Administrative Tribunal to the General Assembly andother technical studies that the Tribunal requests.It maintains a database of the Tribunal's jurisprudence and publishes its judgments andresolutions; it also keeps an up-to-date record of the Tribunal's jurisprudence.It performs, to the extent that the performance of its routine functions allows, special tasks of ajuridical nature that do not conflict with the responsibilities of the General Secretariat.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Secretariat of the Administrative Tribunal


234.6

%$

$ %

2,269.5

78,487.3

10.33

0.29


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


7.30

$$$ 208.0 223.2

2005 2004 2003 % %

234.6

** 5.10

2 217.4

1 146.0

1 71.4

0 0.0

0.0Overtime

92.66

62.23

30.43

0.00

0.21

16.7 7.11

0 0.0

0 0.0

0.00

0.00

0.5

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Secretariat of the Administrative Tribunal70G


(46011)


818-WS1 234.6(46011 ) SECRETARIAT OF ADMINISTRATIVE TRIBUNAL

234.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

201.3

201.30.00

100.00

100.00

Technical Secretariat, Mechanisms of Juridical CooperationProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70H (48010)



The advisory and technical secretariat services traditionally provided by this Secretariat have increasedsubstantially, along with the mandates in new areas. That was the main reason why the General Secretariatfelt forced to restructure this area and have this Secretariat focus on tasks to do with consultancy andtechnical secretariat services for the various mechanisms designed to strengthen legal cooperation. Thosemechanisms include: the Meetings of Ministers of Justice or of Ministers, or Attorneys General of theAmericas and the groups of government experts to follow up on their conclusions and implementation oftheir recommendations; the Mechanism for Follow-up on the Implementation of the Inter-AmericanConvention against Corruption, and its Group of Experts; the Consultative Committee of the Inter-AmericanConvention against the Illicit Manufacturing of and Trafficking in Firearms, Ammunition, Explosives, andOther Related Materials; and promotion of the ratification, legislative enactment, and application of legaland judicial cooperation treaties, as well as the advisory and technical secretariat services for anygovernment conferences or special meetings that may be organized on the subject of internationalhumanitarian law.The mandates assigned to this Secretariat have more than kept abreast with its implementation of theactivities entrusted to it. For instance, running the Mechanism for Follow-up on the Implementation of theInter-American Convention against Corruption, especially the secretarial support needed to preparepreliminary reports analyzing each country's laws pursuant to that Convention, and the logistics entailed inorganizing that Committee's meetings, involve drafting an increased number of documents, which take upmost of the time of the professional staff in this Secretariat. Then there are other mandates, such as thosearising out of the Meetings of Ministers of Justice, or of Ministers, or Attorneys General of the Americas,especially the technical cooperation activities needed to follow-up on and fulfill mandates, in areas such asjudicial cooperation and cybercrime.The number of areas that this Secretariat will focus on will increase in 2005. For that reason, an effort hasbeen made in the budget to estimate the cost of the minimum activities needed to pursue, in an efficientand timely fashion, the goals set for this Secretariat by the Summits of the Americas, the GeneralAssembly, and the other political organs of the organization in areas to do with legal and judicial cooperationmechanisms.The budget drawn up has been kept equal to that of previous years. In US$ thousands, US$505corresponds to 5 positions (1 secretary and 4 attorneys); US$14.8 to office space; and the remainingUS$17.3 to the Secretariat's minimum operating expenses (stationery, office supplies, special dispatches,communications, etc.).

Mission Statement:The mission of this Secretariat is to provide advisory and technical secretariat services to thedifferent mechanisms recently created by the Heads of State and Government of the Americasand the OAS General Assembly to strengthen legal cooperation. Among such mechanisms arethe Meetings of Ministers of Justice or of Ministers or Attorneys General of the Americas andthe groups of governmental experts to implement their conclusions and recommendations; theFollow-up Mechanism for Implementation of the Inter-American Convention against Corruption;the Consultative Committee of the Inter-American Convention against the Illicit Manufacturingof and Trafficking in Firearms, Ammunition, Explosives, and Other Related Materials (CIFTA);and such government conferences or special meetings as may be organized in the area ofinternational humanitarian law. It also provides advisory and technical secretariat services, inthe specific legal cooperation areas for which it has responsibility, to the organs, agencies, andentities of the OAS and its committees and working groups.

Justification 2005:

Technical Secretariat, Mechanisms of Juridical CooperationProject:

Code:Chapter: SECRETARIAT FOR LEGAL AFFAIRS 70H (48010)


Activities connected with the Mechanism for Follow-up on Implementation of the Inter-American Conventionagainst Corruption, especially the meetings of the Committee of Experts of the Mechanism, are fundedexternally.


537.0


External Financing: *

TOTAL PROPOSED $


Subprogram: Technical Secretariat, Mechanisms of Juridical Cooperation


537.0

%$

$ %

2,269.5

78,487.3

23.66

0.68


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


16.84

$$$ 452.9 529.2

2005 2004 2003 % %

537.0

** 1.47

3 332.1

2 268.1

1 64.0

2 172.8

0.0Overtime

61.84

49.92

11.91

32.17

0.00

32.1 5.97

2 172.8

0 0.0

32.17

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Technical Secretariat, Mechanisms of Juridical Cooperation70H


(48010)


819-WS1 537.0(48010 ) TECHNICAL SECRETARIAT, MECHANISMS OF JURIDICAL COOPERATION

537.0Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



280.9

757.2

476.237.10

62.90

100.00

CHAPTER 8

CHAPTER 8: SECRETARIAT FOR MANAGEMENT

11,463.8 100.00

%$

$ %

78,487.3 14.60

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$10,772.9 11,224.8

2005 2003 %

1 %

2004

2.1211,463.8 4.19

1

105 9,532.1

54 6,099.1

51 3,433.0

13 1,273.2

83.14

53.20

29.94

11.10

0.06

651.5 5.68

7 782.0

5 329.1

6.82

2.87

7.0

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




80M 477.7(52010) EXECUTIVE OFFICE OF THE ASSISTANT SECRETARY FOR MANAGEMENT

80N 2,412.3(54000) DEPARTMENT OF FINANCIAL SERVICES

80P 2,261.8(55000) DEPARTMENT OF MANAGEMENT ANALYSIS, PLANNING AND SUPPORT SERVICES

80Q 3,251.6(57000) DEPARTMENT OF TECHNOLOGY AND FACILITY SERVICES

80R 1,808.0(58000) DEPARTMENT OF HUMAN RESOURCES SERVICES

80T 1,252.4(56000) DEPARTMENT OF PROCUREMENT MANAGEMENT SERVICES

11,463.8Total

8

% % % % 2002 2003 2004 2005

8CHAPTER SECRETARIAT FOR MANAGEMENT




Operating budget

2003/02 2004/03 2005/04


10,215.4 92.57 9,532.1 91.16 10,566.3 10,805.3Subtotal 94.13 94.25 2.26 3.43 7.16


0.0 0.00 1.3 0.01 6.5 7.0Subtotal 0.05 0.06 7.69 -100.00


3.3 0.41 37.8 4.10 1.7 1.704. Travel 0.01 0.26 -49.70 -91.07

29.7 3.63 31.8 3.44 32.9 35.405. Documents 0.29 5.43 7.59 10.66 -6.50

97.1 11.86 70.9 7.68 81.8 82.206. Equipment and Supplies 0.72 12.61 0.48 -15.80 36.96


147.4 18.00 219.4 23.78 59.4 32.608. Performance Contracts 0.52 5.00 -45.11 -59.71 -32.81

56.7 6.92 65.6 7.11 48.2 71.609. Others 0.42 10.99 48.54 -15.00 -13.60

818.9 7.42 922.7 8.82 652.0 651.5Subtotal 5.80 5.68 -0.07 -20.38 -11.24

11,034.4 100.00

$ % $ %

10,456.2 100.00 11,224.8 11,463.8Total

0.5 0.00

0.0 0.00

13,212.0 115.24

100.00 100.00 2.12 1.72 5.52

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 14.60

146,854.8 7.80

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS

CAPÍTULO 8. SUBSECRETARÍA DE ADMINISTRACIÓN / CHAPTER 8. SECRETARIAT FOR MANAGEMENT


80M Subsecretario Administracion / Sec.for Management 1 1 2 1 1 2 4 3.8 80N Servicios Financieros / Financial Services 1 2 5 3 1 12 7 3 10 22 21.0 80P Análisis Adm.,Planif.y Serv. Apoyo / Mgt.Analysis,Planning.&

Support Serv.1 1 2 4 5 1 14 2 3 2 7 21 20.0

80Q Serv.Tecnología e Inst. / Tech. & Facility Services 1 1 3 2 3 1 11 2 3 3 4 7 19 30 28.6 80R Recursos Humanos / Human Resources 1 1 5 2 1 10 4 3 1 8 18 17.1 80T Serv.Administ.de Adquisiciones / Procurement Mgt .Serv. 1 2 3 6 1 7 10 9.5



80N Servicios Financieros / Financial Services 1 1 0 1 7.7 80P Análisis Adm.,Planif.y Serv. Apoyo / Mgt.Analysis,Planning.&

Support Serv.1 1 0 1 7.7

80Q Serv.Tecnología e Inst. / Tech. & Facility Services 3 1 4 1 2 3 7 53.8 80T Serv.Administ.de Adquisiciones / Procurement Mgt .Serv. 1 1 2 1 1 2 4 30.8





(In Thousands)

Chapter 8 - SECRETARIAT FOR MANAGEMENT Regular Fund Specific Funds Voluntary Fund Total

80M - Executive Office of the Assistant Secretary 480.5 - - 480.5

80N - Department of Financial Services 2,025.4 1,125.8 - 3,151.3

80P - Department of Management, Analysis, Plannin 2,303.7 88.2 - 2,391.9

80Q - Department of Technology and Facility Servi 3,256.0 390.9 - 3,646.9

80R - Department of Human Resource Services 1,691.1 - - 1,691.1

80T - Office of Procurement Management Services 1,277.6 8.0 - 1,285.7

Chapter 8 - SECRETARIAT FOR MANAGEMENT Total 11,034.4 1,613.0 - 12,647.4

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


8 SECRETARIAT FOR MANAGEMENTCHAPTER

EXECUTIVE OFFICE OF THE ASSISTANT SECRETARY FOR MANAGEMENT80M

80M-820-WS1

447.7 0.0 0.0 1.3 2.4 2.8 18.0 3.0 2.5 477.7 30.0

SECRETARIAT FOR MANAGEMENT

(52010)

447.7 0.0 0.0 1.3 2.4 2.8 18.0 3.0 2.5Total 80M 477.7 30.0

DEPARTMENT OF FINANCIAL SERVICES80N

80N-830-WS1

297.5 0.5 0.0 0.4 17.1 21.9 97.9 12.1 22.4 469.8 172.3

OFFICE OF THE DIRECTOR

(54020)

80N-831-WS1

1362.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1362.3 0.0

FINANCIAL OPERATIONS

(54051)

80N-836-WS1

580.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 580.2 0.0

REPORTS AND FINANCIAL POLICY

(54070)

2240.0 0.5 0.0 0.4 17.1 21.9 97.9 12.1 22.4Total 80N 2412.3 172.3

DEPARTMENT OF MANAGEMENT ANALYSIS, PLANNING AND SUPPORT SERVICES80P

80P-840-WS1

233.5 2.0 0.0 0.0 9.2 10.3 80.8 14.9 16.9 367.6 134.1


(55030)

80P-842-WS1

519.9 0.0 0.0 0.0 0.0 4.8 0.0 0.0 0.0 524.7 4.8

BUDGETARY ANALYSIS, FORMULATION AND PROJECTIONS

(55040)

80P-843-WS1

465.3 0.0 0.0 0.0 0.0 2.3 0.0 0.0 0.0 467.6 2.3

MANAGEMENT ANALYSIS, TRAINING AND USER SUPPORT TEAM

(55060)

80P-844-WS1

894.5 2.4 0.0 0.0 0.0 0.0 0.0 0.0 5.0 901.9 7.4

OASES TECHNICAL SUPPORT

(55050)

2113.2 4.4 0.0 0.0 9.2 17.4 80.8 14.9 21.9Total 80P 2261.8 148.6

DEPARTMENT OF TECHNOLOGY AND FACILITY SERVICES80Q

80Q-850-WS1

372.4 0.0 0.0 0.0 2.7 5.5 141.8 0.0 7.6 530.0 157.6


(57010)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


80Q-850-WS3

120.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 120.7 0.0

OFFICE PLANNING, ADM. DESIGN

(57036)

80Q-850-WS4

406.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 406.7 0.0

BUILDING MAINTENANCE AND SPECIAL EVENTS

(57037)

80Q-850-WS5

57.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 57.4 0.0

BUILDING MAINTENANCE

(57038)

80Q-851-WS1

146.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 146.0 0.0

INFORMATION TECHNOLOGY SERVICES

(57051)

80Q-851-WS2

865.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 865.8 0.0

APPLICATION OF INFORMATION TECHNOLOGY

(57052)

80Q-852-WS1

242.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 242.8 0.0

GENERAL SERVICES

(57021)

80Q-852-WS3

86.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 86.4 0.0

SECURITY

(57025)

80Q-852-WS4

545.4 0.0 0.0 0.0 0.0 26.5 0.0 0.0 0.5 572.4 27.0

MESSENGER AND MAIL SERVICES

(57023)

80Q-852-WS5

223.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 223.4 0.0

TELECOMMUNICATIONS

(57024)

3067.0 0.0 0.0 0.0 2.7 32.0 141.8 0.0 8.1Total 80Q 3251.6 184.6

DEPARTMENT OF HUMAN RESOURCES SERVICES80R

80R-860-WS1

233.5 0.0 0.0 0.0 2.2 5.4 50.4 0.0 13.3 304.8 71.3


(58020)

80R-862-WS1

711.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 711.7 0.0

EMPLOYEES AND CLASSIFICATION

(58040)

80R-864-WS1

787.2 0.0 0.0 0.0 0.2 0.0 0.0 2.5 1.6 791.5 4.3

COMPENSATION & BENEFITS

(58060)

1732.4 0.0 0.0 0.0 2.4 5.4 50.4 2.5 14.9Total 80R 1808.0 75.6

DEPARTMENT OF PROCUREMENT MANAGEMENT SERVICES80T

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


80T-880-WS1

162.1 2.1 0.0 0.0 1.6 2.7 39.1 0.1 1.8

209.5 47.4

DEPARTMENT OF PROCUREMENT MANAGEMENT SERVICES

PURCHASING(56010)

80T-880-WS2

660.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 660.8 0.0

PURCHASING

(56020)

80T-880-WS3

157.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 157.8 0.0

CONTRACTS AND SPECIAL PURCHASES

(56030)

80T-880-WS4

224.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 224.3 0.0

FIXED ASSETS MANAGEMENT

(56040)

1205.0 2.1 0.0 0.0 1.6 2.7 39.1 0.1 1.8Total 80T 1252.4 47.4

10805.3 7.0 0.0 1.7 35.4 82.2 428.0 32.6 71.68 11463.8 658.5CHAPTER


(In Thosands)

Chapter 8 - Secretariat for Management Proposal Regular Fund Unfunded Estimated

Specific Funds

80M - Executive Office of the Assistant Secretary for Management 477.7 7.6 -

80N - Department of Financial Services 2,412.3 250.0 1,100.0

80P - Department of Management, Analysis, Planning and Support Services 2,261.8 58.3 -

80Q - Department of Technology and Facility Services 3,251.6 15.1 -

80R - Department of Human Resource Services 1,808.0 202.4 -

80T - Office of Procurement Management Services 1,252.4 115.3 -

Chapter 8 - Secretariat for Management Total 11,463.8 648.7 1,100.0

Executive Office of the Assistant Secretary for ManagementProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80M (52010)


Responsible: Assistant Secretary for Management

In 2005 the Executive Office of the Assistant Secretary for Management will be required to continueproviding leadership, direction and oversight to the activities of the Secretariat for Management as well asfor the overall administrative and budgetary functions, processes and mechanisms of the GeneralSecretariat to include financial, budgetary, human resources, logistics and informatics functions of theGeneral Secretariat as well as to other activities of the OAS, when requested.


477.7


Mission Statement:In accordance with established principles, to provide leadership and guidance on managerialsupport activities, which include financial management, facility management and development,procurement and contracting of goods, staff management, data processing, and planning anddevelopment of services. To act responsibly in maintaining a balance between the competing demands of areas requiringservices, staff members, suppliers, and the member states of the Organization of AmericanStates.

*

Justification 2005:

TOTAL PROPOSED $

80M (52010)Organizational Code

Subprogram: Executive Office of the Assistant Secretary for Management


477.7

%$

$ %

11,463.8

78,487.3

4.16

0.60


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


5.09

$$$ 441.6 464.1

2005 2004 2003 % %

477.7

** 2.93

4 447.7

2 296.0

2 151.7

0 0.0

0.0Overtime

93.71

61.96

31.75

0.00

0.00

30.0 6.28

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Executive Office of the Assistant Secretary for Management80M


(52010)


820-WS1 477.7(52010 ) SECRETARIAT FOR MANAGEMENT

477.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

480.5

480.50.00

100.00

100.00

Department of Financial ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80N (54000)



The Office of the Director, through the Director:

1. Serves as the Treasurer of the General Secretariat and manages, coordinates, and is responsible for theproductivity and performance of DFS's Divisions and staff; 2. Establishes an administrative structure for each of the Department's Divisions that allows for the effectivemanagement of the Department's financial resources, is consistent with the Program-Budget and rules ofthe General Secretariat. Provides for quality service to the Department's clients, guarantees accountability,promotes the professional development of the Department's staff, and safeguards the internal controlenvironment; 3. Advises the Secretary General, the Assistant Secretary General, Assistant and Executive Secretaries, theChiefs of Staff, and other senior officials of the General Secretariat on all matters related to the effectivemanagement of the General Secretariat's resources and those resources entrusted to it; 4. Represents the General Secretariat in interagency external meetings dealing with financial andaccounting matters; 5. Coordinates and evaluates financial statements and reports for the Secretary General and other OASofficials, the General Assembly, subordinate organs, donors, and other interested parties, with particularattention to commenting upon the financial position of the Organization; 6. Coordinates the preparation of the Annual Report of the Board of External Auditors for presentation to thePermanent Council; 7. Maintains financial controls regarding use and access to financial information; and 8. Serves as Treasurer of the Leo S. Rowe Pan American Fund, Secretary Treasurer of the Leo S. RoweMemorial Fund, Technical Secretary of the Board of External Auditors, and as Treasurer of other entitiesand trust as assigned.

The Division of Financial Operations:

1. Performs all treasury and financial accounting functions of the General Secretariat, except thosespecifically delegated or directed by the General Standards or resolutions of the corresponding politicalorgans of the Organization; 2. Establishes and maintains accounts of the General Secretariat and records the financial transactions ofthe Organization in accordance with the Budgetary and Financial Rules of the Organization and the GeneralStandards; 3. Plans, administers, and validates financial data in financial and subsidiary systems, and ensures theintegrity and accuracy of the financial information residing in financial applications; 4. Manages all the General Secretariat's banking relationships and the collection of quota and othercontributions payable to the General Secretariat; and is responsible for investments, letters of credit, andother monetary assets entrusted to the General Secretariat, provided, however, and to the extent that, thesefunctions are not assigned to another dependency of the General Secretariat by way of Executive Order; 5. Issues, reviews, and records payments made by the General Secretariat; authorizes the disbursement of

Mission Statement:In accordance with established principles, to provide leadership and guidance on managerialsupport activities. To act responsibly in maintaining a balance between the competingdemands of areas requiring services, staff members, member states of the Organization ofAmerican States.

Justification 2005:

Department of Financial ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80N (54000)


During the past five years contributions to specific funds have increased 360% from $11 million to $60million.As a result of this increase in specific fund contributions, and associated administrative demands, addedresources are required by the Department of Financial Services in order to satisfy donor's requirements. Theresources requested below are over and above those financed by specific funds through contributions fortechnical and administrative support.

The estimate for the year 2005 is $1,100,000.

salaries, related benefits, and all other financial obligations within its purview and incurred at Headquarters;

6. Administers attendance and leave recording and reporting; and 7. Supervises the administration of the income-tax reimbursement program in accordance with thecorresponding agreements with the Member States.

Division of Financial Reporting and Policy:

1. Serves as the Department's liaison with donors, missions, internal and external entities, directors,technical areas, and OAS committees with respect to the General Secretariat's financial policies andprocedures, recording of transactions, set-up of project account structure, and authorization fordisbursements and reports for those funds for which it is responsible; 2. Provides orientation to delegations on the organizational/administrative/budgetary and financial structureof the Organization, the General Secretariat, and related agencies of the Inter-American System; 3. Prepares, reviews, and certifies monthly, quarterly, semi-annual and annual financial statements andreports, including the Annual Report, and ensures compliance with the General Secretariat's policies andprocedures with respect to financial transactions; 4. Prepares all official financial reports of the General Secretariat, including internal reports formanagement and formal statements for external reporting purposes, in accordance with applicablestandards and norms, provided, however, and to the extent, that these functions are not assigned to anotherdependency of the General Secretariat by way of an Executive Order; 5. Develops financial policy and internal control mechanisms; 6. Reviews financially oriented terms of donor agreements for compliance with OAS regulations; 7. Reviews and recommends revisions to authoritative financial manuals of the General Secretariat; 8. Plans, directs, and administers technical assistance missions to review the administrative functions of theinter-American specialized agencies; and 9. Recommends accounting principles, standards, and financial management procedures, and developsfinancial policies that conform to the General Standards and statutes of the Councils, and ensures that theyare in accordance with applicable accounting principles.


2,412.3


External Financing:

*

TOTAL PROPOSED $

80N (54000)Organizational Code

Subprogram: Department of Financial Services


2,412.3

%$

$ %

11,463.8

78,487.3

21.04

3.07


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


8.16

$$$ 2,165.6 2,342.4

2005 2004 2003 % %

2,412.3

** 2.98

22 2,153.6

12 1,461.8

10 691.8

1 86.4

0.0Overtime

89.27

60.59

28.67

3.58

0.02

171.8 7.12

1 86.4

0 0.0

3.58

0.00

0.5

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Financial Services80N


(54000)


830-WS1 469.8(54020 ) OFFICE OF THE DIRECTOR

831-WS1 1,362.3(54051 ) FINANCIAL OPERATIONS

836-WS1 580.2(54070 ) REPORTS AND FINANCIAL POLICY

2,412.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



1,125.8

3,151.2

2,025.435.73

64.27

100.00

Department of Management Analysis, Planning and Support ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80P (55000)



The requested budgetary allocation is to cover fixed personnel costs associated with 22 posts. Of theseposts, 15 are in the professional grades, and seven in the general services grades. Eighty percent male andtwenty percent females represent the personnel distribution by gender at the professional level. Personnelfunding ccounts for 93.4% ($2,113,200) of this allocation, while the remaining US $148,600 covers costs notassociated with staffing, of which 54.4% ($80,800) covers office space used by the Department, and theremaining $67,800 accounts for costs associated with Internet connection, the administrative network,communication services, production of the budget, both proposed and approved, procurement of materials,and maintenance of office equipment.The DMAPSS has reorganized its personnel structure with the objective of attaining greater efficiency in theuse of its human resources and to focus on building core capabilities. To this end, the DMAPSSreprogrammed two G7 positions into one G6 and one G5 by redefining their functions in ways that havebetter congruency with the functional needs of the department. Another P3 post that became vacant wasfilled with an individual uniquely qualified with the level of expertise needed to perform critical functionsrelated to application development. Additionally, a P5 post was transferred to another unit within Chapter 4of the Secretariat to help it sustain the level of service required to respond to mandates from the memberstates in one of the designated priority areas.Despite the realignment, the department continues to struggle in its efforts to provide optimal support for theSecretariat's enterprise management information system. The current level of appropriations scarcelycovers the cost of providing a bare minimum of essential services and maintain operability and functionality.Additional funding is needed to defray the cost of consulting services, training of staff, and additionalhardware and software. These expenditures are necessary to ensure the uninterrupted availability ofOASES, enable staff to access a wider, up-to-date knowledge base pertaining the use of enterpriseapplications, increase the value of its human capital, protect the information assets of the Secretariat,increase the value of the existing information technology investment, reduce dependency on third-partyvendors, increase the Secretariat's self-reliance and enhance end-user productivity.


Mission Statement:The Department of Management Analysis, Planning, and Support Services makes a greateffort to ensure quality and total client satisfaction in administering the budget and themanagement information systems of the General Secretariat.The Department provides budgetary information by publishing the program-budget, executionreports, and budget forecasts. It is responsible for coordinating the annual budget preparationprocess. It provides technical support and administers the data base for financial, project,payroll, and human resource applications.

The Department is committed to:

Using innovation and creativity, both theoretical and practical, to improve the data provisionprocess.Ensuring that the professional and technical skills of assigned staff are kept up to date withchanging technologies.Helping General Secretariat users to learn about DBMS technology and use its resources in aneffective, knowledgeable, competent, and responsible manner.

Justification 2005:

Department of Management Analysis, Planning and Support ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80P (55000)


By realigning its personnel resources, the DMAPSS has reduced its dependency on overhead charges toSpecific Funds. In 2003, the department required approximately $80,000 from interest earnings of SpecificFunds to support the activities related to these contributions. For the remainder of 2004, as well as for FY2005, the department shifted the total burden cost of these services that, more appropriately, fall within thedomain of General Secretariat services, to the Regular Fund.

2,261.8


External Financing:

*

TOTAL PROPOSED $

80P (55000)Organizational Code

Subprogram: Department of Management Analysis, Planning and Support Services


2,261.8

%$

$ %

11,463.8

78,487.3

19.72

2.88


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


12.33

$$$ 2,090.1 2,347.9

2005 2004 2003 % %

2,261.8

** -3.66

21 1,991.1

15 1,552.3

6 438.8

1 122.1

0.0Overtime

88.03

68.63

19.40

5.39

0.19

144.2 6.37

1 122.1

0 0.0

5.39

0.00

4.4

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Management Analysis, Planning and Support Services80P


(55000)



842-WS1 524.7(55040 ) BUDGETARY ANALYSIS, FORMULATION AND PROJECTIONS

843-WS1 467.6(55060 ) MANAGEMENT ANALYSIS, TRAINING AND USER SUPPORT TEAM

844-WS1 901.9(55050 ) OASES TECHNICAL SUPPORT

2,261.8Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



88.1

2,391.9

2,303.73.69

96.31

100.00

Department of Technology and Facility ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80Q (57000)



Specific funds allocated to the Department are for cost distribution purposes only. It is a tool to allocate thecosts for building maintenance, repair, services and mortgage services to the different Areas of the GeneralSecretariat. They reflect real costs, distributed by area for allocation purposes.

The Department of Technology and Facility Services is responsible for administering all OAS technologyservices, facilities, and material resources and for providing a variety of Common Services to theSecretariat. All the resources requested will be used to execute the Department's responsibilities.Among the priority services provided by the Department are the physical security and guard services,maintenance and repair of the Organization’s historical buildings, provision of the basic utilities such aselectricity, heating, air conditioning; voice, data and video communication services, mail, courier andmessenger services, fleet operation, facilities insurance, parking facilities maintenance and administration,insurance fees, payment of mortgages and other Organization-critical services provided to the PoliticalBodies, General Secretariat and institutions of the Inter-American system. Costs for most of these servicesare non-discretionary and increases are passed to the General Secretariat based on contractualrequirements, increases of cost of utilities and other legitimate reasons.Budgetary amounts allocated to the Department for these critical services have been declining in the last 10years to the point that the level of acceptable service in these critical activities is threatened. Because of thebudget presentation requirements, an additional amount of funds required to maintain an adequate level ofbasic services is included in Chapters 8 and 9, account 111 000.The order of magnitude for the accounts in chapter 8 (80Q, DTFS) is a supplementary assignment of $15.1.The shortage in Chapter 9 (90B, C, D, E) is more significant. The current level allocated is of $2,504,5 00,which is substantially insufficient. A supplementary assignment of $872.9 00 thousands, for a total amountof $3.377.4 00 for technology and facilities is requested to be able to provide an acceptable level of basicservices,


3,251.6


External Financing:

Mission Statement:“To provide the best possible technology, facilities and general services in support of theagenda of the Organization and its Areas.”

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Department of Technology and Facility Services


3,251.6

%$

$ %

11,463.8

78,487.3

28.36

4.14


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-5.49

$$$ 3,308.2 3,126.3

2005 2004 2003 % %

3,251.6

** 4.00

30 2,403.4

11 1,208.0

19 1,195.4

7 663.6

0.0Overtime

73.91

37.15

36.76

20.40

0.00

184.6 5.67

4 469.9

3 193.7

14.45

5.95

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Technology and Facility Services80Q


(57000)



850-WS3 120.7(57036 ) OFFICE PLANNING, ADM. DESIGN

850-WS4 406.7(57037 ) BUILDING MAINTENANCE AND SPECIAL EVENTS

850-WS5 57.4(57038 ) BUILDING MAINTENANCE

851-WS1 146.0(57051 ) INFORMATION TECHNOLOGY SERVICES

851-WS2 865.8(57052 ) APPLICATION OF INFORMATION TECHNOLOGY

852-WS1 242.8(57021 ) GENERAL SERVICES

852-WS3 86.4(57025 ) SECURITY

852-WS4 572.4(57023 ) MESSENGER AND MAIL SERVICES

852-WS5 223.4(57024 ) TELECOMMUNICATIONS

3,251.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



390.9

3,646.8

3,255.910.72

89.28

100.00

Department of Human Resources ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80R (58000)



These funds are requested in order to continue complying with the General Standards and the Staff Rules ofthe Organization, since the Department of Human Resources is responsible and accountable for the overalldesign, development and implementation of all human resources policies and programs; the developmentand administration of compensation policies, and the effective and efficient utilization of all human,financial, and physical resources assigned to the Department of Human Resources Services.The budgetary needs for the Department amounts to $$2,010.4, which is an additional request of $202.4 asshown in the annex of the 2005 proposed budget.

1,808.0


Mission Statement:The Department of Human Resources advises the Secretary General, Assistant SecretaryGeneral, and senior staff of the Organization in matters pertaining to staff management and theapplication of the rules in force.

*

Justification 2005:

TOTAL PROPOSED $

80R (58000)Organizational Code

Subprogram: Department of Human Resources Services


1,808.0

%$

$ %

11,463.8

78,487.3

15.77

2.30


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.34

$$$ 1,730.2 1,736.1

2005 2004 2003 % %

1,808.0

** 4.14

18 1,732.4

11 1,262.2

7 470.2

0 0.0

0.0Overtime

95.81

69.81

26.00

0.00

0.00

75.6 4.18

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Human Resources Services80R


(58000)



862-WS1 711.7(58040 ) EMPLOYEES AND CLASSIFICATION

864-WS1 791.5(58060 ) COMPENSATION & BENEFITS

1,808.0Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,691.0

1,691.00.00

100.00

100.00

Department of Procurement Management ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80T (56000)



The Department of Procurement Management Services (DPMS) is responsible for the management of allprocurement within the GS/OAS, for the Inter-American Agency for Cooperation and Development ("IACD")as well. Thus, DPMS has responsibility for the purchase of goods and equipment, maintenance services,fellowships, travel, and CPR's both domestically and abroad. The DPMS through the OASES PurchasingModule is the 'gate keeper' to the GS/OAS' Oracle Financial System. The DPMS has responsibility forinsuring that all areas of the GS/OAS and the IACD fully comply with the Procurement Rules and theContracting Rules. The DPMS continues to experience an ever-increasing workload in terms of the actualnumber of purchase orders and in terms of the dollar amount of those purchase orders which DPMS isrequired to process. The DPMS negotiates with suppliers, terms most favorable to the GS/OAS, andnegotiates, reviews and drafts contracts. As a result of the reorganization of the Secretariat forManagement, the DPMS became the principal functional administrator of the Purchasing Module ofOASES. In 2005 as a new and evolving department within the Secretariat for Management, the Department ofProcurement Management Services ("DPMS") will continue to be dependent upon its available manpowerand budgetary resources in order to execute its functions in an effective and efficient manner. In 2004, as aresult of a mandatory retirement in June of a P-2 staff member and the expiration of contract for a P-4 staffmember in March, the DPMS lost two positions. This is in addition to the loss of a general service positionlevel CPR in the Division of Fixed Assets. These losses create a hardship in the DPMS in areas whereappropriate staffing is required to sustain the level of service and ensure adequate internal control. Thecurrent use of the OAS Internship program however beneficial to the DPMS and to the selected Interns, is atemporary and transient method that does not allow for the efficient continuity of procurement relatedservices.By incorporating a P-3 position in the proposed 2005 budget for Purchasing, the DPMS is seeking toadequately staff the Purchasing Division and to fill the vacancies and loss of human resources created bythe three positions mentioned above. This requested budgetary allocation is to cover fixed personnel costs.($103.6)Additional budgetary allocation in the amount of $8.0 is requested to cover the deficit in the current 2004budget, where funds are insufficient to cover LAN services ($5.0) and E-mail/Internet services ($2.0). ($1.0is requested to cover Conference/CPR/other licensing services).


Mission Statement:The staff of Department of Procurement Management Serviceswill excel in the procurement ofgoods (equipment, fellowships, furniture, supplies and travel) and services (CPR's,construction, and maintenance) and professionally handle the entire procurement process fromacquisition to disposal, in order to ensure that the Organization meets its goals and objectives,domestically and overseas. We will provide professional and efficient service and will beresponsive to all areas of the Organization. We will ensure the timely receipt of goods andwhere possible, the timely performance of services purchased.

Our primary goal is to ensure customer satisfaction on each procurement action.

Justification 2005:

Department of Procurement Management ServicesProject:

Code:Chapter: SECRETARIAT FOR MANAGEMENT 80T (56000)


1,252.4


*TOTAL PROPOSED $

80T (56000)Organizational Code

Subprogram: Department of Procurement Management Services


1,252.4

%$

$ %

11,463.8

78,487.3

10.92

1.59


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


16.46

$$$ 1,037.2 1,208.0

2005 2004 2003 % %

1,252.4

** 3.67

10 803.9

3 318.8

7 485.1

4 401.1

0.0Overtime

64.18

25.45

38.73

32.02

0.16

45.3 3.61

1 103.6

2 135.4

8.27

10.81

2.1

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Department of Procurement Management Services80T


(56000)


880-WS1 209.5(56010 ) DEPARTMENT OF PROCUREMENT MANAGEMENT SERVICESPURCHASING

880-WS2 660.8(56020 ) PURCHASING

880-WS3 157.8(56030 ) CONTRACTS AND SPECIAL PURCHASES

880-WS4 224.3(56040 ) FIXED ASSETS MANAGEMENT

1,252.4Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



8.0

1,285.6

1,277.60.62

99.38

100.00

CHAPTER 9

CHAPTER 9: COMMON SERVICES

6,530.0 100.00

%$

$ %

78,487.3 8.31

(US $1,000)




Professionals

Approved posts

General Services

Other costs

Posts

TOTAL REGULAR FUND

Temporary posts

Professionals

General Services



Object

1

$$$ 5,812.9 6,077.0

2005 2003 %

1 %

2004

7.45 6,530.0 4.54

1

0 0.0

0 0.0

0 0.0

0 0.0

0.00

0.00

0.00

0.00

5.23

6,188.2 94.76

0 0.0

0 0.0

0.00

0.00

341.8

1

1

1

1

1

1

2

3-9

0.0 0.001Overtime


Approved Proposed

Proposed Budget




90B 356.3(57053) EQUIPMENT AND SUPPLIES - COMPUTERS

90C 29.9(57011) EQUIPMENT AND SUPPLIES

90D 1,902.8(57012) BUILDING MANAGEMENT AND MAINTENANCE

90E 215.5(57043) GENERAL INSURANCE

90F 21.7(58021) POSTS AUDITS

90G 53.9(58061) RECRUITMENT AND TRANSFERS

90H 633.3(58063) TERMINATIONS AND REPATRIATIONS

90I 199.6(58065) HOME LEAVE

90J 69.5(58066) EDUCATION AND LANGUAGE ALLOWANCE, MEDICAL EXAMINATIONS

90K 2,860.5(58067) PENSION FOR RETIRED EXECUTIVES AND HEALTH AND LIFE INSURANCE FOR RETIREDEMPLOYEES

90L 35.9(58041) HUMAN RESOURCES DEVELOPMENT

90M 4.2(58068) CONTRIBUTION TO THE STAFF ASSOCIATION

90Q 146.9(55051) OASES COMMON COSTS

6,530.0Total

9

% % % % 2002 2003 2004 2005

9CHAPTER COMMON SERVICES




Operating budget

2003/02 2004/03 2005/04

Personnel 103.6 100.00 2.2 100.00 0.0 0.001. Approved Posts 0.00 0.00 -100.00 4504.88

103.6 1.74 2.2 0.03 0.0 0.0Subtotal 0.00 0.00 -100.00 4504.88

Personnel Non Recurrent 552.6 100.00 3,248.3 100.00 341.8 341.802. Non-recurrent personnel costs 5.62 100.00 -38.15 -82.98

552.6 9.29 3,248.3 47.06 341.8 341.8Subtotal 5.62 5.23 -38.15 -82.98


261.6 4.94 243.4 6.66 617.3 617.304. Travel 10.15 9.97 135.93 7.46

19.9 0.37 1.5 0.04 0.0 0.005. Documents 0.00 0.00 -100.00 1192.20

229.4 4.33 537.8 14.73 486.3 486.306. Equipment and Supplies 8.00 7.85 111.93 -57.34

2,153.3 40.69 2,110.9 57.82 1,902.8 1,902.807.Buildings and Maintenance 31.31 30.74 -11.63 2.01

2,178.3 41.17 327.1 8.96 2,492.2 2,945.208. Performance Contracts 41.01 47.59 18.17 14.40 565.84

416.6 7.87 403.8 11.06 236.6 236.609. Others 3.89 3.82 -43.21 3.18

5,290.8 88.96 3,650.7 52.89 5,735.2 6,188.2Subtotal 94.37 94.76 7.89 8.39 44.92

5,947.1 100.00

$ % $ %

6,901.3 100.00 6,077.0 6,530.0Total

0.0 0.00

0.0 0.00

8,106.9 124.14

100.00 100.00 7.45 2.18 -13.82

DIRECT SERVICES

SUPPORT TO ORGANS

GENERAL SUPPORT


REGULAR FUND (ORG.)



78,487.3 8.31

146,854.8 4.44

8,156.0 0.00

333.0 0.00

VOLUNTARY FUNDS

SPECIFIC FUNDS


(In Thousands)

Chapter 9 - COMMON SERVICES Regular Fund Specific Funds Voluntary Fund Total

90B - Computer Equipment and Supplies 397.2 0.9 - 398.1

90C - Equipment and Supplies 30.9 4.3 - 35.2

90D - Building Management and Maintenance 2,134.2 4,855.0 - 6,989.1

90E - General Insurance 204.3 76.5 - 280.8

90F - Post Audits 29.5 - - 29.5

90G - Recruitment and Transfers 59.9 - - 59.9

90H - Terminations and Repatriations 589.1 206.7 - 795.8

90I - Home Leave 183.5 - - 183.5

90J - Education, Language Allowance, Medical Exam 75.8 - - 75.8

90K - Pension-Retired Execs; Health & Life Insura 1,914.8 - - 1,914.8

90L - Human Resources Development 47.6 3.1 - 50.7

90M - Contribution to the Staff Association 2.1 46.2 - 48.3

90Q - Management Systems Modernization 175.7 66.4 - 242.1

90X - Chapter 9 - Budget Control Personnel Variances 102.6 - - 102.6

Chapter 9 - COMMON SERVICES Total 5,947.2 5,259.0 0.0 11,206.2

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


9 COMMON SERVICESCHAPTER

EQUIPMENT AND SUPPLIES - COMPUTERS90B

90B-905-506

0.0 0.0 0.0 0.0 0.0 356.3 0.0 0.0 0.0 356.3 356.3

COMPUTARIZED EQUIPMENT

(57053)

0.0 0.0 0.0 0.0 0.0 356.3 0.0 0.0 0.0Total 90B 356.3 356.3

EQUIPMENT AND SUPPLIES90C

90C-910-500

0.0 0.0 0.0 0.0 0.0 8.2 0.0 0.0 0.0 8.2 8.2

OFFICE FURNITURE

(57011)

90C-910-501

0.0 0.0 0.0 0.0 0.0 8.2 0.0 0.0 0.0 8.2 8.2

OFFICE EQUIPMENT

(57011)

90C-910-502

0.0 0.0 0.0 0.0 0.0 7.3 0.0 0.0 0.0 7.3 7.3

OFFICE FURNITURE & EQUIPMENT, MAINTENANCE

(57011)

90C-911-500

0.0 0.0 0.0 0.0 0.0 6.2 0.0 0.0 0.0 6.2 6.2

OFFICE SUPPLIES

(57011)

0.0 0.0 0.0 0.0 0.0 29.9 0.0 0.0 0.0Total 90C 29.9 29.9

BUILDING MANAGEMENT AND MAINTENANCE90D

90D-916-WS3

0.0 0.0 0.0 0.0 0.0 0.0 29.4 0.0 0.0 29.4 29.4

HOUSING ALLOWANCE, ASSISTANT SECRETARY GENERAL

(57012)

90D-916-WS4

0.0 0.0 0.0 0.0 0.0 0.0 35.8 0.0 0.0 35.8 35.8

OFFICIAL RESIDENCE

(57012)

90D-917-WS1

0.0 0.0 0.0 0.0 0.0 0.0 341.4 0.0 0.0 341.4 341.4

MAINTENANCE, MAIN & ADMINISTRATION BLDGS., CASITA, & MUSEUM

(57012)

90D-918-WS1

0.0 0.0 0.0 0.0 0.0 0.0 422.1 0.0 0.0 422.1 422.1

MAINTENANCE, GENERAL SECRETARIAT BLDG.

(57012)

90D-920-900

0.0 0.0 0.0 0.0 0.0 0.0 391.1 0.0 0.0 391.1 391.1

TELEPHONE SERVICES, GENERAL SECRETARIAT

(57012)

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


90D-921-800

0.0 0.0 0.0 0.0 0.0 0.0 683.0 0.0 0.0 683.0 683.0

MORTGAGE GSB

(57012)

0.0 0.0 0.0 0.0 0.0 0.0 1902.8 0.0 0.0Total 90D 1902.8 1,902.8

GENERAL INSURANCE90E

90E-944-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 215.5 215.5 215.5

GENERAL INSURANCE

(57043)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 215.5Total 90E 215.5 215.5

POSTS AUDITS90F

90F-300-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.7 0.0 21.7 21.7

POSTS AUDITS

(58021)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.7 0.0Total 90F 21.7 21.7

RECRUITMENT AND TRANSFERS90G

90G-952-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

RECRUITMENT

(58062)

90G-953-WS2

0.0 0.0 0.0 53.9 0.0 0.0 0.0 0.0 0.0 53.9 53.9

TRANSFERS

(58061)

0.0 0.0 0.0 53.9 0.0 0.0 0.0 0.0 0.0Total 90G 53.9 53.9

TERMINATIONS AND REPATRIATIONS90H

90H-954-WS1

0.0 269.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 269.5 269.5

TERMINATIONS

(58063)

90H-954-WS3

0.0 0.0 0.0 363.8 0.0 0.0 0.0 0.0 0.0 363.8 363.8

REPATRIATION

(58064)

0.0 269.5 0.0 363.8 0.0 0.0 0.0 0.0 0.0Total 90H 633.3 633.3

HOME LEAVE90I

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


90I-955-WS1

0.0 0.0 0.0 199.6 0.0 0.0 0.0 0.0 0.0 199.6 199.6

HOME LEAVE

(58065)

0.0 0.0 0.0 199.6 0.0 0.0 0.0 0.0 0.0Total 90I 199.6 199.6

EDUCATION AND LANGUAGE ALLOWANCE, MEDICAL EXAMINATIONS90J

90J-956-WS1

0.0 54.4 0.0 0.0 0.0 0.0 0.0 0.0 15.1 69.5 69.5

EDUCATION & LANGUAGE ALLOWANCES & MEDICAL EXAMS

(58066)

0.0 54.4 0.0 0.0 0.0 0.0 0.0 0.0 15.1Total 90J 69.5 69.5

PENSION FOR RETIRED EXECUTIVES AND HEALTH AND LIFE INSURANCE FOR RETIRED EMPLOYEES90K

90K-960-500

0.0 0.0 0.0 0.0 0.0 0.0 0.0 356.4 0.0 356.4 356.4

PENSIONS & HEALTH INSURANCE, RETIRED EXECUTIVESS

(58067)

90K-961-500

0.0 0.0 0.0 0.0 0.0 0.0 0.0 22.8 0.0 22.8 22.8

EX-GRATIA PENSION TO FORMER STAFF

(58067)

90K-962-600

0.0 0.0 0.0 0.0 0.0 0.0 0.0 2319.6 0.0 2319.6 2,319.6

HEALTH INSURANCE, RETIRED STAFF

(58067)

90K-962-601

0.0 0.0 0.0 0.0 0.0 0.0 0.0 161.7 0.0 161.7 161.7

LIFE INSURANCE RETIRED STAFF

(58067)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 2860.5 0.0Total 90K 2860.5 2,860.5

HUMAN RESOURCES DEVELOPMENT90L

90L-965-WS1

0.0 17.9 0.0 0.0 0.0 0.0 0.0 16.2 1.8 35.9 35.9

DEVELOPMENT OF HUMAN RESOURCES

(58041)

0.0 17.9 0.0 0.0 0.0 0.0 0.0 16.2 1.8Total 90L 35.9 35.9

CONTRIBUTION TO THE STAFF ASSOCIATION90M

90M-970-WS1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.2 4.2 4.2

CONTRIBUTIONS TO STAFF ASSOC.

(58068)

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.2Total 90M 4.2 4.2

TOTAL1 2 3 4 5 6 7 8 9 SUM(2,9)Code


OASES COMMON COSTS90Q

90Q-990-501

0.0 0.0 0.0 0.0 0.0 100.1 0.0 46.8 0.0 146.9 146.9

OASES COMMON COSTS

(55051)

0.0 0.0 0.0 0.0 0.0 100.1 0.0 46.8 0.0Total 90Q 146.9 146.9

0.0 341.8 0.0 617.3 0.0 486.3 1902.8 2945.2 236.69 6530.0 6,530.0CHAPTER

50474.2 358.1 7156.0 1858.7 688.5 1360.4 5151.4 6256.5 5183.5 28013.1TOTAL 78487.3


(In Thosands)

Chapter 9 - Common Services Proposal Regular Fund Unfunded Estimated

Specific Funds

90B - Computer Equipment and Supplies 356.3 295.0 -

90C - Equipment and Supplies 29.9 7.1 -

90D - Building Management and Maintenance 1,902.8 521.0 -

90E - General Insurance 215.5 49.8 -

90F - Post Audits 21.7 - -

90G - Recruitment and Transfers 53.9 - -

90H - Terminations and Repatriations 633.3 - -

90I - Home Leave 199.6 30.0 -

90J - Education, Language Allowance, Medical Exams 69.5 - -

90K - Pension-Retired Execs; Health & Life Insurance-Retired Employees 2,860.5 397.7 -

90L - Human Resources Development 35.9 250.0 -

90M - Contribution to the Staff Association 4.2 10.0 -

90Q - Management Systems Modernization 146.9 16.3 -

Chapter 9 - Common Services Total 6,530.0 1,576.9 -

Equipment and Supplies - ComputersProject:

Code:Chapter: COMMON SERVICES 90B (57053)


Responsible: Director, TFS

The Department of Technology and General Services is responsible for maintaining and upgrading theOrganization's technology infrastructure. This includes continuous contracts for maintenance, repair,upgrades, and replacement of obsolete equipment; upgrades to faster, more efficient and moderntechnologies; and upgrades of server and client software, to meet the growing demand for informationprocessing and retrieval.

Budgetary amounts allocated to the Department for these critical services have been declining in the last 10years to the point that the level of acceptable service in these critical activities is threatened. Because of thebudget presentation requirements, an additional amount of funds required to maintain an adequate level ofbasic services is included in Chapters 8 and 9, account 111 000.

The order of magnitude for the accounts in chapter 8 (80Q, DTFS) is a supplementary assignment of $15.1. The shortage in Chapter 9 (90B, C, D, E) is more significant. The current level allocated is of $2.504,500, which is substantially insufficient. A supplementary assignment of $872.900 thousands, for atotal amount of 3.377.400 for technology and facilities is requested to be able to provide an acceptablelevel of basic services,


356.3


Mission Statement:Provide the best technology infrastructure services to the General Secretariat in terms ofmaintenance, upgrades, repair, warranty coverage, and program licenses, including centralcomponents, user stations, client-server architecture, data communication components,operating systems, and office automation and general use applications, as well as othercomponents of the Organization's information technology architecture.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Equipment and Supplies - Computers


356.3

%$

$ %

6,530.0

78,487.3

5.45

0.45


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-17.86

$$$ 433.8 356.3

2005 2004 2003 % %

356.3

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

356.3 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Equipment and Supplies - Computers90B


(57053)


905-506 356.3(57053 ) COMPUTARIZED EQUIPMENT

356.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.8

398.0

397.10.22

99.78

100.00

Equipment and SuppliesProject:

Code:Chapter: COMMON SERVICES 90C (57011)



The Department of Technology and Facility Services is responsible for furniture and equipmentmaintenance, as well as the procurement of new furniture and equipment to replace outdated ones.

Budgetary amounts allocated to the Department for these critical services have been declining in the last 10years to the point that the level of acceptable service in these critical activities is threatened. Because of thebudget presentation requirements, an additional amount of funds required to maintain an adequate level ofbasic services is included in Chapters 8 and 9, account 111 000.

The order of magnitude for the accounts in chapter 8 (80Q, DTFS) is a supplementary assignment of $15.1. The shortage in Chapter 9 (90B, C, D, E) is more significant. The current level allocated is of $2,504,500, which is substantially insufficient. A supplementary assignment of $872.900 thousands, for atotal amount of 3.377.400 for technology and facilities is requested to be able to provide an acceptablelevel of basic services,


29.9


Mission Statement:Provide the best and most efficient maintenance of furnishings and equipment. Purchase newfurniture and equipment to replace what is obsolete.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Equipment and Supplies


29.9

%$

$ %

6,530.0

78,487.3

0.45

0.03


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-17.85

$$$ 36.4 29.9

2005 2004 2003 % %

29.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

29.9 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Equipment and Supplies90C


(57011)


910-500 8.2(57011 ) OFFICE FURNITURE

910-501 8.2(57011 ) OFFICE EQUIPMENT

910-502 7.3(57011 ) OFFICE FURNITURE & EQUIPMENT, MAINTENANCE

911-500 6.2(57011 ) OFFICE SUPPLIES

29.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



4.2

35.1

30.812.20

87.80

100.00

Building Management and MaintenanceProject:

Code:Chapter: COMMON SERVICES 90D (57012)



The Department of Technology and Facility Services is responsible for administering and maintaining OASproperty at headquarters, including the Main Building, the Administrative Building, the Casita, the Museum,and the General Secretariat Building; providing centralized telecommunications services for the GeneralSecretariat; administering payment of the mortgage on the General Secretariat Building; administering thefunds approved for the housing subsidy for the Assistant Secretary General; and maintaining and repairingthe official residence.The base figure for the administration and maintenance of OAS property at headquarters totals $4,527,300.However, as approved by the Permanent Council [CP/RES. 756 (1208/99)], the equivalent of 58%, or$2,624,500, of the total amount for this category has been distributed to all General Secretariatdependencies at headquarters to reflect the cost of office space use for each subprogram. Therefore, thetotal amount being requested for subprogram 90D is $1,902,800, which is only 42% of the total budgetneeded to execute the responsibilities assigned to the Department of Technology and Facility Services forthis purpose.In view of budget cuts in effect, the Department of Technology and Facility Services reports that the currentbudget is insufficient to continue sustaining a basic level of adequate maintenance of General Secretariatproperties at headquarters. It is therefore requesting additional funds in the amount of US$521,000 in orderto be able to absorb the full amount of certain regular maintenance costs, such as security and publicservices.Recently, in view of budget cuts, it has not been possible to carry out many necessary building repairs andrenovations. The Department of Technology and Facility Services is preparing a long-term plan of projectsfor the Main Building, the Administrative Building, the Museum, and the Inter-American Defense Board forapproval by the Permanent Council, pursuant to resolution CP/RES. 831 (1342/02), and is therefore notincluding a request for funds for this purpose in this petition.


1,902.8


Mission Statement:Provide the best management and maintenance services for the Organization's properties,including the Main, Administration, Casita, Museum, and General Secretariat buildings; centraltelecommunications services to the General Secretariat; administration and payment of themortgage on the General Secretariat Building; administration of funds approved for theAssistant Secretary General's housing subsidy; and maintenance and repairs to the officialresidence.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Building Management and Maintenance


1,902.8

%$

$ %

6,530.0

78,487.3

29.13

2.42


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-11.96

$$$ 2,161.3 1,902.8

2005 2004 2003 % %

1,902.8

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

1,902.8 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Building Management and Maintenance90D


(57012)


916-WS3 29.4(57012 ) HOUSING ALLOWANCE, ASSISTANT SECRETARY GENERAL

916-WS4 35.8(57012 ) OFFICIAL RESIDENCE

917-WS1 341.4(57012 ) MAINTENANCE, MAIN & ADMINISTRATION BLDGS., CASITA, & MUSEUM * 918-WS1 422.1(57012 ) MAINTENANCE, GENERAL SECRETARIAT BLDG. * 920-900 391.1(57012 ) TELEPHONE SERVICES, GENERAL SECRETARIAT

921-800 683.0(57012 ) MORTGAGE GSB * 1,902.8Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %


These projects show the net value after the reduction in the allocation of occupancy costs, approved in resolutionCP/RES. 756 (1208/99).

*


4,854.9

6,989.1

2,134.169.46

30.54

100.00

General InsuranceProject:

Code:Chapter: COMMON SERVICES 90E (57043)



The Department of Technology and Facility Services is responsible for maintaining and managing theinsurance on Organization property and other insurance not related to personnel benefits.The base budget figure for 2005 covers approximately 75% of the annual policy cost for the Organization'sproperties, both at and away from headquarters. Given the high risk of terrorist activities and the currentstate of international financial markets, the cost of coverage has increased significantly.Budgetary amounts allocated to the Department for these critical services have been declining in the last 10years to the point that the level of acceptable service in these critical activities is threatened. Because of thebudget presentation requirements, an additional amount of funds required to maintain an adequate level ofbasic services is included in Chapters 8 and 9, account 111 000.The order of magnitude for the accounts in chapter 8 (80Q, DTFS) is a supplementary assignment of $15.1. The shortage in Chapter 9 (90B, C, D, E) is more significant. The current level allocated is of $2,504,500, which is substantially insufficient. A supplementary assignment of $872.900 thousands, for atotal amount of 3.377.400 for technology and facilities is requested to be able to provide an acceptablelevel of basic services.


215.5


Mission Statement:Provide the best services in terms of maintenance and monitoring of insurance on properties ofthe Organization and other insurance not connected with personnel benefits.

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: General Insurance


215.5

%$

$ %

6,530.0

78,487.3

3.30

0.27


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 215.5 215.5

2005 2004 2003 % %

215.5

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

215.5 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: General Insurance90E


(57043)


944-WS1 215.5(57043 ) GENERAL INSURANCE

215.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



76.4

280.7

204.227.23

72.77

100.00

Posts AuditsProject:

Code:Chapter: COMMON SERVICES 90F (58021)


Responsible: Director, Human Resources

These funds are requested in order to continue financing the desk audits for the staff of the GeneralSecretariat.

OBSERVATIONS: At this level of funding we will estimate a maximum of 45 audits.

21.7


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Posts Audits


21.7

%$

$ %

6,530.0

78,487.3

0.33

0.02


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-33.23

$$$ 32.5 21.7

2005 2004 2003 % %

21.7

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

21.7 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Posts Audits90F


(58021)


300-WS1 21.7(58021 ) POSTS AUDITS

21.7Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

29.5

29.50.00

100.00

100.00

Recruitment and TransfersProject:

Code:Chapter: COMMON SERVICES 90G (58061)



These funds are requested in order to recruit new staff members and finance the transfer of staff from oneduty station to another.

OBSERVATIONS:

This level of funding is insufficient to meet personnel recruitment and transfer requirements, even with thenew mobilization allowance rates, especially in terms of compliance with the Charter's geographicdistribution requirements.

53.9


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Recruitment and Transfers


53.9

%$

$ %

6,530.0

78,487.3

0.82

0.06


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-32.79

$$$ 80.2 53.9

2005 2004 2003 % %

53.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

53.9 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Recruitment and Transfers90G


(58061)


952-WS1 0.0(58062 ) RECRUITMENT

953-WS2 53.9(58061 ) TRANSFERS

53.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

59.8

59.80.00

100.00

100.00

Terminations and RepatriationsProject:

Code:Chapter: COMMON SERVICES 90H (58063)



These funds are requested in order to finance the termination and repatriation expenses of staff memberswho leave the Organization's service.

633.3


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Terminations and Repatriations


633.3

%$

$ %

6,530.0

78,487.3

9.69

0.80


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 633.3 633.3

2005 2004 2003 % %

633.3

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

42.55

363.8 57.44

0 0.0

0 0.0

0.00

0.00

269.5

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Terminations and Repatriations90H


(58063)


954-WS1 269.5(58063 ) TERMINATIONS

954-WS3 363.8(58064 ) REPATRIATION

633.3Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



206.6

795.7

589.125.97

74.03

100.00

Home LeaveProject:

Code:Chapter: COMMON SERVICES 90I (58065)



These funds are requested in order to continue financing the home leave of eligible staff members in theprofessional category and their dependents which are estimated at $229.6 of which $30.0 is shown in theAnnex.

199.6


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $

90I (58065)Organizational Code

Subprogram: Home Leave


199.6

%$

$ %

6,530.0

78,487.3

3.05

0.25


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


0.00

$$$ 199.6 199.6

2005 2004 2003 % %

199.6

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

199.6 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Home Leave90I


(58065)


955-WS1 199.6(58065 ) HOME LEAVE

199.6Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

183.4

183.40.00

100.00

100.00

Education and Language Allowance, Medical ExaminationsProject:

Code:Chapter: COMMON SERVICES 90J (58066)



These funds are requested in order to continue reimbursing eligible staff members for the education grant oftheir dependent children; medical check-ups for staff members.

69.5


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Education and Language Allowance, Medical Examinations


69.5

%$

$ %

6,530.0

78,487.3

1.06

0.08


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-24.94

$$$ 92.6 69.5

2005 2004 2003 % %

69.5

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

78.27

15.1 21.72

0 0.0

0 0.0

0.00

0.00

54.4

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Education and Language Allowance, Medical Examinations90J


(58066)


956-WS1 69.5(58066 ) EDUCATION & LANGUAGE ALLOWANCES & MEDICAL EXAMS

69.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

75.8

75.80.00

100.00

100.00

Pension for Retired Executives and Health and Life Insurance for Retired EmployeesProject:

Code:Chapter: COMMON SERVICES 90K (58067)



These funds are requested to provide retirement pensions to retired former executives and their widowsTo provide payments of ex gratia pensions for former staff members pursuant to Permanent CouncilresolutionsTo provide health and life insurance coverage for retired staff members


2,860.5


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: Pension for Retired Executives and Health and Life Insurance for RetiredEmployees


2,860.5

%$

$ %

6,530.0

78,487.3

43.80

3.64


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


43.38

$$$ 1,679.0 2,407.5

2005 2004 2003 % %

2,860.5

** 18.81

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

2,860.5 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Pension for Retired Executives and Health and Life Insurance for RetiredEmployees

90K


(58067)


960-500 356.4(58067 ) PENSIONS & HEALTH INSURANCE, RETIRED EXECUTIVESS

961-500 22.8(58067 ) EX-GRATIA PENSION TO FORMER STAFF

962-600 2,319.6(58067 ) HEALTH INSURANCE, RETIRED STAFF

962-601 161.7(58067 ) LIFE INSURANCE RETIRED STAFF

2,860.5Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



0.0

1,914.8

1,914.80.00

100.00

100.00

Human Resources DevelopmentProject:

Code:Chapter: COMMON SERVICES 90L (58041)



These funds are requested in order to provide the General Secretariat staff with the skills and knowledge toimprove the productivity and performance in response to the changing needs of the Member States.


35.9


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $

90L (58041)Organizational Code

Subprogram: Human Resources Development


35.9

%$

$ %

6,530.0

78,487.3

0.54

0.04


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-29.60

$$$ 51.0 35.9

2005 2004 2003 % %

35.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

49.86

18.0 50.13

0 0.0

0 0.0

0.00

0.00

17.9

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Human Resources Development90L


(58041)


965-WS1 35.9(58041 ) DEVELOPMENT OF HUMAN RESOURCES

35.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



3.1

50.7

47.56.17

93.83

100.00

Contribution to the Staff AssociationProject:

Code:Chapter: COMMON SERVICES 90M (58068)


Responsible: Staff Association

Article 49 Relations with the staff of the General Standards provides, inter alia, "In order to maintaincontinuing contact between the staff and the Secretary General, there shall be a Staff Association made upof all the members of the staff of the General Secretariat. The Staff Committee shall be the executiveorgan of the Association, and it shall be empowered to make proposals and to discuss them with theSecretary General or with the representative he designates, on all matters of common interest to the staffmembers or that affect their well-being, including their working conditions...." Article 2 - Purposes, of theStatutes of the Staff Association, adopted by the membership and approved by the Secretary General, setsout the purposes of the Staff Association which include: (a) contributing to promotion of the objectives ofthe OAS Charter, in particular, by the efficient discharge of the functions assigned to the GeneralSecretariat; (b) protecting the interest of the members of the staff, and, in particular, their status and theirconditions of employment in order to attract and retain the most competent personnel; (c) maintainingrelations and cooperate with staff organizations and similar bodies of other inter-American and internationalorganizations in order to promote common aims, and, in particular, to foster the spirit of an international civilservice; (d) representation on the OAS Retirement and Pension Committee and (e) maintaining liaisonbetween the Administration and the Staff. The Staff Association manages a health insurance program fordomestic workers that is utilizes by qualifying staff members and members of the diplomatic corps inWashington, DC. Additionally, Article 18 of the General Standard provides that the President of the StaffAssociation shall be a member of the Advisory Committee on Selections and Promotions.The OAS Staff Association has been hard hit by the series of cutbacks in the Organization's budget. From1985 to 2004, the General Secretariat's contribution dropped considerably. In the year 1985, we wereallocated US$18.0 (eighteen thousand), and in the year 2004, only US$4.2 (four thousand two hundred); inother words, over these 19 years we have undergone a reduction of 76%.


4.2


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $

90M (58068)Organizational Code

Subprogram: Contribution to the Staff Association


4.2

%$

$ %

6,530.0

78,487.3

0.06

0.00


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-16.00

$$$ 5.0 4.2

2005 2004 2003 % %

4.2

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

4.2 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: Contribution to the Staff Association90M


(58068)


970-WS1 4.2(58068 ) CONTRIBUTIONS TO STAFF ASSOC.

4.2Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



46.1

48.2

2.095.66 4.34

100.00

OASES Common CostsProject:

Code:Chapter: COMMON SERVICES 90Q (55051)


Responsible: Director, MAPSS

In 2005 the OASES System will go into its sixth year of existence, storing OAS operational, financial, andpersonnel data. Periodic purging and archiving of production databases will be necessary to maintainoptimal performance, as it makes it possible to reclaim storage and server costs by off-loading transactiondata in a consolidated fashion.


146.9


Mission Statement:

*

Justification 2005:

TOTAL PROPOSED $


Subprogram: OASES Common Costs


146.9

%$

$ %

6,530.0

78,487.3

2.24

0.18


Professionals

Approved posts

General Services

Other costs

Posts

CHAPTER


Temporary posts

Professionals

General Services



Object

TOTAL REGULAR FUND


-23.76

$$$ 192.7 146.9

2005 2004 2003 % %

146.9

** 0.00

0 0.0

0 0.0

0 0.0

0 0.0

0.0Overtime

0.00

0.00

0.00

0.00

0.00

146.9 100.00

0 0.0

0 0.0

0.00

0.00

0.0

0.00

1

1

1

1

1

1

1

2

3-9

100.00


Approved Proposed

Proposed Budget


Organizational Code

Subprogram: OASES Common Costs90Q


(55051)


990-501 146.9(55051 ) OASES COMMON COSTS

146.9Total

Source of financing

Specific Funds

Total

Regular Fund

US$ 1000 %



66.3

242.0

175.727.42

72.58

100.00