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INVOICE
Segment Usage
Table 1. Segment Group, ID, requirements, max use and loop information.
Seg Group
Seg ID
Edifact Req
Description IBM Req
Max Use
Loop Repeat
H E A D E R UNH M Message Header M 1 BGM M Beginning of message M 1 DTM M Date/time/period M 35 FTX C Free text O 10
SG 1 C C 10 RFF M Reference M 1 DTM C Date/time/period O 5
SG 2 M C 20 NAD M Name and address M 1 FII C Financial institution
information O 5
SG 3 C C 9999 RFF M Reference M 1
SG 5 C C 5 CTA M Contact information M 1 COM C Communication contact O 5
SG 7 C C 5 CUX M Currencies M 1
SG 8 C C 10 PAT M Payment terms basis M 1 PCD C Percentage details O 1 MOA C Monetary amount O 1
SG 14 C C 15 ALC M Allowance or charge M 1
SG 17 C C 1 PCD Percentage details M 1
SG 18 C C 2 MOA M Monetary amount M 1
SG 20 C C 5
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Header Area
UNH - Message Header
TAX M Duty/tax/fee details M 1 MOA C Monetary amount O 1
D E T A I L SG 22 C C 200000
LIN M Line item M 1 PIA C Additional product id O 25 IMD C Item description O 10 QTY C Quantity O 5 ALI C Additional information O 5 DTM C Date/time/period R 35 FTX C Free text O 5
SG 23 C C 5 MOA M Monetary amount M 1
SG 25 C C 25 PRI M Price details M 1
SG 26 C C 10 RFF M Reference M 1 DTM C Date/time/period O 5
SG 30 C C 5 TAX M Duty/tax/fee details M 1 MOA C Monetary amount C 1
SG 35 C C 15 ALC M Allowance or charge M 1
SG 37 C C 1 PCD M Percentage details M 1
SG 38 C C 2 MOA M Monetary amount M 1
SG 40 C C 5 TAX M Duty/tax/fee details M 1 MOA C Monetary amount C 1
S U M M A R Y UNS M Section control M 1
SG 45 M M 100 MOA M Monetary amount M 1
SG 47 C C 10 TAX M Duty/tax/fee details M 1 MOA M Monetary amount M 2 UNT M Message trailer M 1
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A service segment starting and uniquely identifying a message. The message type code for the UN Invoice Message is "INVOIC".
Table 2. UNH - Message Header
BGM - Beginning of message
A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function.
Table 3. BGM - Beginning of message
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
UNH M1 MESSAGE HEADER
Header Area
M1
0062 M an..14 MESSAGE REFERENCE NUMBER
message number in transmission
M an..14
(S009) M MESSAGE IDENTIFIER
M
0065 M an..6 Message type identifier
INVOIC M an..6
0052 M an..3 Message type version number
M an.3
2 message version 0054 M an..3 Message
type release number
M an.3
921 directory 92.1 0051 M an..2 Controlling
agency UN M an..2
0057 C an..6 Association assigned code
EMEA O an..6
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
BGM M1 BEGINNING OF MESSAGE
M1
1001 C n..3 Document name, coded
R n..3
380 Invoice 381 Credit note 383 Debit note 386 Pre-paid invoice 389 not used 325 Proforma invoice
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DTM - Date/time/period
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" or "delivery date"
Table 4. DTM - Date/time/period age
FTX - Free text
325 Proforma invoice 1131 C an..3 Code list qualifier N 3055 C an..3 Code list
responsible agency,coded
N
1000 C an..35 Document/message name
O an..35
1004 C an..35 DOCUMENT NUMBER
Invoice or credit note number
R an..35
1225 C an..3 MESSAGE FUNCTION, CODED
O an..3
4343 C an..3 RESPONSE TYPE,coded
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
DTM M35 DATE / TIME
M
C507 M DATE / TIME / PERIOD
M
2005 M an..3 Date / time / period qualifier
M an..3
137 Document / message date 131 Tax point date
2380 C an..35 Date / time / period
Date R an..35
2379 C an..3 Date / time / period format qualifier
O an..3
101 YYMMDD 102 CCYYMMDD
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A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually
Table 5. FTX - Free text
Segment Group 1: RFF-DTM
A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export licence number, despatch advice number.
RFF - Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
FTX C10 FREE TEXT O10 4451 M an..3 TEXT SUBJECT M an..3
PMT Payment information DEL Delivery information DUT Duty declaration PUR Purchasing information INV Invoice instructions
4453 C an..3 TEXT FUNCTION, CODED
3=read immediately 1=read later
N
(C107) C TEXT REFERENCE
N
4441 M an..3 Free text,coded N 1131 C an..3 Code list qualifier N 3055 C an..3 Code list
responsible agency,coded
N
(C108) C TEXT LITERAL O 4440 M an..70 Free Text M an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 3453 C an..3 LANGUAGE,coded ISO 639-
1988 codes O an..3
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Table 6. RFF - Reference
DTM - Date/time/period
A segment specifying the date/time related to the reference.
Table 7. DTM - Date/time/period
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG1/C10 SG1/R3RFF M1 REFERENCES M (C506) M REFERENCE M
1153 M an..3 Reference qualifier
M an..3
CT Contract number IV Invoice number (original) FV File version number ON Order number
1154 C an..35 Reference number
Number R an..35
1156 C an..6 Line number N 4000 C an..35 Reference
version number
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
<SG1DTM C5 DATE /
TIME O1
C507 M DATE / TIME / PERIOD
M
2005 M an..3 Date / time / period qualifier
M an..3
36 Reference date 171 Reference date
2380 C an..35 Date / time / period
Date R an..35
2379 C an..3 Date / time / period format qualifier
. O an..3
101 .YYMMDD 102 CCYYMMDD
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Segment Group 2: NAD-FII
A group of segments identifying the parties with associated information.
NAD - Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message.
Table 8. NAD - Name and addressSegment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG2/C20 SG2/R20NAD M NAME AND
ADDRESS M
3035 M an..3 PARTY QUALIFIER
M an..3
SE Seller BY Buyer PE Payee IV Invoicee DP Delivery party DL Factor
(C082) C PARTY IDENTIFICATION
R
3039 M an..17 Party Identification
Party ID M an..17
1131 C an..3 Code list identifier,coded
N
3055 C an..3 Code list responsible agency, coded
R an..3
92 code list of buyer (C058) C NAME AND
ADDRESS O
3124 M an..35 Name and address line
M an..35
3124 C an..35 Name and address line
O an..35
3124 C an..35 Name and address line
O an..35
3124 C an..35 Name and address line
O an..35
3124 C an..35 Name and address line
O an..35
(C080) C PARTY NAME O 3036 M an..35 Party name M an..35
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FII - Financial institution information
A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties.
Table 9. FII - Financial institution information
3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3045 C an..3 Party name
format,coded O an..3
(C059) C STREET O 3042 M an..35 Street and
number/P.O.Box M an..35
3042 C an..35 Street and number/P.O.Box
O an..35
3042 C an..35 Street and number/P.O.Box
O an..35
3164 C an..35 CITY NAME O an..35 3229 C an..9 COUNTRY SUB-
ENTITY ID O an..9
3251 C an..9 POSTCODE ID O an..9 3207 C an..3 COUNTRY,
coded O an..3
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
<SG2 <SG2FII C5 FINANCIAL
INSTITUTION INFORMATION
O5
3055 M an..3 PARTY QUALIFIER
M an..3
BK Financial institution C078 C ACCOUNT
IDENTIFICATION R
3194 C an..17 Account holder number
R an..17
3192 C an..35 Account holder name
N
3192 C an..35 Account holder name
N
6345 C an..3 Currency coded N C088 C INSTITUTION
IDENTIFICATION R
3433 C an..11 Institution name identification
R an..11
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Segment Group 3: RFF
A group of segments for giving references only relevant to the specified party rather than the whole invoice.
RFF - Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
Table 10. RFF - Reference
1131 C an..3 Code list qualifier R an..3 25 Bank identification
3055 C an..3 Code list responsible agency, coded
R an..3
5 ISO 3434 C an..17 Institution branch
number O an..17
1131 C an..3 Code list qualifier N 3055 C an..3 Code list
responsible agency, coded
N
3432 C an..70 Institution name O an..70 3436 C an..70 Institution branch
place N
3207 C an..3 COUNTRY CODED
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG3<SG2/C9999 SG3<SG2/O1RFF M1 REFERENCES M (C506) M REFERENCE M
1153 M an..3 Reference qualifier
M an..3
VA VAT Registration number VAT-number
ADE Account number FC Fiscal code XA Company/place
req.number ZZZ Mutually defined
1154 C an..35 Reference number
R an..35
1156 C an..6 Line number N 4000 C an..35 Reference
version number
N
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Segment Group 5: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
CTA - Contact information
A segment to identify a person or department, and their function, to whom communications should be directed.
Table 11. CTA - Contact information
COM - Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment.
Table 12. COM - Communications contact
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG5<2/C5 SG3<SG2/CTA M CONTACT
SEGMENT M
3139 C an..3 CONTACT FUNCTION, CODED
O an..3
PD Purchasing contact SR Sales representative IC Information contact
(C056) C DEPT OR EMPLOYEE DETAILS
O
3413 C an..17 Dept.or employee identification
O an..17
3412 C an..35 Department or employee
Name O an..35
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
COM C5 COMMUNICATION CONTACT
O4
(C076) M COMMUNICATION CONTACT
M
3148 M an..25 Communication number
Number M an..25
3155 M an..3 Communication channel qualifier
M an..3
TE Telephone TL T l
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Segment Group 7: CUX
A group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions.
CUX - Currencies
A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency.
Table 13. CUX - Currencies
TL Telex EM Electronic mail FX elefax
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG7/C5 G7/R1CUX M CURRENCIES M (C504) C CURRENCY
DETAILS R
6347 M an..3 Currency details qualifier
M an..3
2 Reference currency 6345 C an..3 Currency
Coded Use ISO 4217 alpha codes
R an..3
6343 C an..3 Currency Qualifier
R an..3
4 Invoicing currency 6348 C an..4 Currency rate
basis N
(C504) C CURRENCY DETAILS
O
6347 M an..3 Currency details qualifier
M an..3
3 Target currency 6345 C an..3 Currency
Coded Use ISO 4217 alpha codes
O an..3
6343 C an..3 Currency Qualifier
O an..3
4 Invoicing currency 6348 C 4 C t N
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Segment Group 8: PAT-PCD-MOA
A group of segments specifying the terms of payment applicable for the whole invoice.
PAT - Payment terms basis
A segment identifying the payment terms and date/time basis.
Table 14. PAT - Payment terms basis
6348 C an..4 Currency rate basis
N
5402 C n..12 RATE OF EXCHANGE
O n..12
6341 C an..3 CURRENCY MARKET EXCHANGE
O an..3
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG8/C10 SG8/O1PAT M PAYMENT
TERMS BASIS M
4279 M an..3 PAYMENT TERMS TYPE QUALIFIER
M an..3
1 Basic (C110) C PAYMENT
TERMS O
4277 M an..17 Terms of payment id
M an..17
18 Previously agreed up on 1131 C an..3 Code list
qualifier N
3055 C an..3 Code list responsible agency,coded
O an.3
4276 C an..35 Terms of payment
O an..35
4276 C an..35 Terms of payment
O an..35
(C112) C TERMS/TIME INFORMATION
O
2475 M an..3 Payment time reference, coded
M an..3
9 Date invoice received 2009 C an..3 Time relation,
coded O an..3
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PCD - Percentage details
A segment specifying the discount, interest, penalty as well as instalment percentage.
Table 15. PCD - Percentage details
MOA - Monetary amount
A segment specifying amounts related to payment discount penalties or instalments.
Table 16. MOA - Monetary amount
1 Reference date 2151 C an..3 Type of period,
coded O an..3
D Days 2152 C n.3 Number of
periods Number of days
O n..3
Segment Data Elem
M/C Format Description Code Practice IBM SG /
Usage
IBM Format
(<SG8) (<SG8)PCD C1 PERCENTAGE
DETAILS O1
(C501) M PERCENTAGE DETAILS
M
5245 M an..3 Percentage qualifier
M an..3
12 Discount 15 Penalty
5482 C n..8 Percentage R n..8 5249 C an..3 Percentage
basis,coded N
1131 C an..3 Code list qualifier
N
3055 C an..3 Code list responsible agency,coded
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG8) (<SG8)MOA C1 MONETARY
AMOUNT (<SG8)
O1 (C516) M MONETARY
AMOUNT M
5025 M an..3 Monetary amount type qualifier
M an..3
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Segment Group 14: ALC
A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment Group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment Group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments.
ALC - Allowance or charge
A segment identifying the charge or allowance and, where necessary, its calculation sequence.
Table 17. ALC - Allowance or charge
yp q23 Charge amount 52 Discount amount
201 Penalty amount 204 Allowance amount
5004 C n..18 Monetary amount Total amount
R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG14/C15 SG14/O15ALC M1 ALLOWANCES AND
CHARGES M
5463 M an..3 ALLOWANCE/CHARGE QUALIFIER
M an..3
C Charge A Allowance
(C552) C ALLOWANCE /CHARGE INFORMATION
N
1230 C an..35 Allowance or charge number
N
5189 C an..3 Charge/allowance description,coded
N
4471 C an..3 SETTLEMENT,CODED N 1227 C an..3 CALCULATION
SEQUENCE INDICATOR,CODED
N
(C214) C SPECIAL SERVICES IDENTIFICATION
O
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Segment Group 17: PCD
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tonnes to 10 tonnes.
PCD - Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
Table 18. PCD - Percentage details
Segment Group 18: MOA
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified.
MOA - Monetary amount
A segment identifying the monetary amount for the allowance or charge.
Table 19. MOA - Monetary amount
7161 M an..3 Special services coded M an..3 1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG17<SG14/C1 SG17<SG14/O1PCD M PERCENTAGE
DETAILS M
(C501) M PERCENTAGE DETAILS
M
5245 M an..3 Percentage qualifier
M an..3
1 Allowance 2 Charge
5482 C n..8 Percentage R n..8 5249 C an..3 Percentage
basis,coded O an..3
13 Invoice value 1131 C an..3 Code list
qualifier N
3055 C an..3 Code list responsible agency,coded
N
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Segment Group 20: TAX-MOA
A group of segments specifying tax related information for the allowance or charge and, when necessary.
TAX - Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.
Table 20. TAX - Duty/tax/fee details
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG18<SG14/C2 SG18<SG14/O2MOA M MONETARY
AMOUNT M
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
23 Charge amount 204 Allowance amount
5004 C n..18 Monetary amount Total amount
R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG20<SG14/C5 SG20<SG14/O5TAX M DUTY/TAX/FEE
FUNCTION DETAILS
M
5283 M an..3 DUTY/TAX/FEE FUNCTION QUALIFIER
M an..3
5 Customs duty 7 Tax
(C241) C DUTY/TAX/FEE TYPE
R
5153 C an..3 Duty/Tax/Fee type,coded
R an..3
GST Goods and services tax IMP Import tax VAT Value added tax BOL Stamp duty
1131 C 3 C d li lifi N
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MOA - Monetary amount
A segment specifying the amount for the allowance or charge.
Table 21. MOA - Monetary amount
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5152 C an..35 Duty/tax/fee type N (C533) C DUTY/TAX FEE
ACCOUNT DETAIL N
5289 an..6 Duty/tax/fee account identification
N
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5286 C an..15 DUTY/TAX FEE ASSESSMENT BASIS
N
(C243) C DUTY/TAX/FEE DETAILS
O
5279 C an..7 Duty/tax/fee rate identification
O an..7
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate basis
identification O an..12
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5305 C DUTY/TAX/FEE CATEGORY,CODED
O an..3
A Mixed tax rate E Exempt from tax L Lower rate O Outside scope of tax S Standard rate Z Zero rated goods
3446 C an..20 PARTY TAX IDENTIFICATION NUMBER
N
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Detail Area
Segment Group 22: LIN-PIA-IMD-QTY-ALI-DTM-FTX
A group of segments providing details of the individual invoiced items. There must be at least one occurrence of segment Group 22 within an invoice, but not necessarily in a credit note or a debit note. This segment group may be repeated to give subline details.
LIN - Line item
A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc, can be specified within the following PIA segment.
Table 22. LIN - Line item
Segment Data Elem
M/C Format Description Code Practice IBM SG /
Usage
IBM Format
(<SG20) (<SG20)MOA C1 MONETARY
AMOUNT O1
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
161 Duty, tax or fee amount 5004 C n..18 Monetary amount Total
amount R n..18
6345 C an..3 Currency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Description Code Practice IBM SG /
Usage
IBM Format
SG22/C200000 SG22/R200000LIN M LINE ITEM M
1082 C n..6 LINE ITEM NUMBER Sequential line number
R n..6
1229 C an..3 ACTION REQUEST CODED
N
(C212) C ITEM NUMBER IDENTIFICATION
O
7140 C an..35 Item number Item number
R an..35
7143 C an..3 Item number type, coded R an..3 IN Buyer's item number
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PIA - Additional product id
A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.
Table 23. PIA - Additional product id
IN Buyer s item number EN EAN item number SA Supplier's item number
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp agency,
coded N
5495 C an..3 SUB-LINE INDICATOR,CODED
O an..3
1 1222 C n..2 CONFIGURATION LEVEL Indicates
sub-line level (1,2, 3...)
O n..2
7083 C an.3 CONFIGURATION,CODED N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) (<SG22)PIA C25 ADDITIONAL
PRODUCT ID O25
4347 M an1 PRODUCT ID FUNCTION , CODE
M an1
1 Additional identification (C212) M ITEM NUMBER
IDENTIFICATION M
7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,
coded R an..3
EC Engineering change level
IN Buyer's item NB Batch number PD Product variant SA Supplier's article number RN Release number
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp
agency, coded N
(C212) C ITEM NUMBER IDENTIFICATION
O
7140 C an 35 Item number 0 R an 35
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IMD - Item description
A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.
Table 24. IMD - Item description
7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,
coded See above for code usage
R an..3
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp
agency, coded N
(C212) C ITEM NUMBER IDENTIFICATION
O
7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,
coded See above for code usage
R an..3
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp
agency, coded N
(C212) C ITEM NUMBER IDENTIFICATION
O
7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,
coded See above for code usages
R an..3
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp
agency, coded N
(C212) M ITEM NUMBER IDENTIFICATION
O
7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,
coded See above for code usage
R an..3
1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp
agency, coded N
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QTY - Quantity
A segment identifying the product quantities e.g. invoiced quantity.
Table 25. QTY - Quantity
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) (<SG22)IMD 0 C10 ITEM
DESCRIPTION O1
7077 C an..3 ITEM DESCRIPTION TYPE,CODED
O an..3
F Free format C Code (from agency list)
7081 C an..3 ITEM CHARACTERISTIC, CODE
N
(C273) C ITEM DESCRIPTION
7009 C an..7 Item description identification
O an..7
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
7008 C an..35 Item description O an..35 7008 C an..35 Item description O an..35 7383 C an..3 SURFACE/LAYER
INDICATOR,CODED N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) (<SG22)QTY C10 QUANTITY R4 (C186) M QUANTITY
DETAILS M
6063 M an..3 Quantity Qualifier
M
17 Quantity on hand 21 Ordered quantity 46 Pieces delivered 47 Invoiced quantity
6060 M n..15 Quantity M n..15 6411 C an..3 Measure
Unit Specifier
Use UN/ECE recommendation No.20 for code usage
R an..3
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ALI - Additional information
A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors
Table 26. ALI - Additional information
DTM - Date/time/period
A segment specifying date/time/period details relating to the line item only.
Table 27. DTM - Date/time/period
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) (<SG22)ALI C5 ADDITIONAL
INFORMATION O1
3239 C an..3 COUNTRY OF ORIGIN,CODED
Use ISO3166 two alpha country codes
R an..3
9213 C an..3 TYPE OF DUTY REGIME,CODED
O an..3
1 Origin subject to EU preference
2 Origin subject to other preference agreement
4183 C an..3 SPECIAL CONDITIONS,CODED
O an..3
4183 C an..3 SPECIAL CONDITIONS,CODED
O an..3
4183 C an..3 SPECIAL CONDITIONS,CODED
O an..3
4183 C an..3 SPECIAL CONDITIONS,CODED
O an..3
4183 C an..3 SPECIAL CONDITIONS,CODED
O an..3
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) (<SG22)DTM C35 DATE/TIME/PERIOD R35
(C507) M DATE / TIME / PERIOD
2005 M an..3 Date/Time qualifier M an..3 11 Despatch date
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FTX - Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually
Table 28. FTX - Free text
194 Start date of period 206 End date of period
2380 C an..35 Date / Time / Period Date R an..35 2379 C an..3 Date / Time / Period
format qualifier O an..3
101 YYMMDD 102 CCYYMMDD
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG22) FTX C10 FREE TEXT O 10
4451 M an..3 TEXT SUBJECT M an..3 PMT Payment information DEL Delivery information DUT Duty declaration PUR Purchasing information INV Invoice instruction
4453 C an..3 TEXT FUNCTION, CODED
3=read immediately 1=read later
N
(C107) C TEXT REFERENCE
N
4441 M an..3 Free text,coded N 1131 C an..3 Code list qualifier N 3055 C an..3 Code list
responsible agency,coded
N
(C108) C TEXT LITERAL O
4440 M an..70 Free Text M an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 3453 C an..3 LANGUAGE,coded ISO 639-
1988 O an..3
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Segment Group 23: MOA
A group of segments specifying any monetary amounts relating to the products and when necessary a currency.
MOA - Monetary amount
A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value.
Table 29. MOA - Monetary amount
Segment Group 25: PRI
A group of segments identifying the relevant pricing information for the goods or services invoiced.
PRI - Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price type qualifier".
Table 30. PRI - Price details
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG23<SG22/C5 <SG22/O1MOA M MONETARY
AMOUNT M
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
203 Line item amount (Net) 6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG25<SG22/C25 SG25<SG22/R2PRI M PRICE
DETAILS M
(C509) C PRICE INFORMATION
R
5125 M an..3 Price qualifier M an..3 AAA Calculation gross (incl.
allowances and charges) AAB Calculation net(excl.
ll d h
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Segment Group 26: RFF-DTM
A group giving references and where necessary, their dates, relating to the line item.
RFF - Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
Table 31. RFF - Reference
allowances and charges CAL Price used for calculation
5118 C n..15 Price Price R n..15 5375 C an..3 Price type,
coded R an..3
CT Contract price CA Catalogue price QT Quoted price
5387 C an..3 Price type qualifier
O an..3
5284 C n..9 Unit Price/Rate Basis
O n..9
6411 C an..3 Measure Unit Specifier
O an.3
5213 C an..3 SUB LINE PRICE CHANGE, CODED
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG26<SG22/C10 SG26<SG22/R10RFF M REFERENCE M (C506) M REFERENCE M
1153 M an..3 Reference qualifier
M an..3
ON Buyer order number LI Buyers line item number OI Invoice (if credit note) VN Vendor order number CR Customer reference
number PL Price list number
AAK Despatch advice number AAU Despatch note number AAB Proforma invoice number ADE Account number
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DTM - Date/time/period
A segment specifying the date/time related to the reference.
Table 32. DTM - Date/time/period
Segment Group 30: TAX-MOA
A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates.
TAX - Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the line item.
Table 33. TAX - Duty/tax/fee details
AED Commodity code SN Serial number
1154 C an..35 Reference number
R an..35
1156 C an..6 Line number O an..6 4000 C an.35 Reference
version number
N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG26) (<SG26)DTM C5 DATE/TIME/PERIOD O1 (C507) M DATE / TIME /
PERIOD 2005 M an..3 Date/Time qualifier M an..3
0 Reference date 2380 C an..35 Date / Time / Period Date R an..35 2379 C an..3 Date / Time / Period
format qualifier O an..3
101 YYMMDD 102 CCYYMMDD
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG30/C5 SG30/O5TAX M DUTY/TAX/FEE
FUNCTION DETAILS
M
5283 M an..3 DUTY/TAX/FEE FUNCTION QUALIFIER
M an..3
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5 Customs duty 7 Tax
(C241) C DUTY/TAX/FEE TYPE
R
5153 C an..3 Duty/Tax/Fee type,coded
R an..3
GST Goods and services tax IMP Import tax VAT Value added tax BOL Stamp duty
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5152 C an..35 Duty/tax/fee type N (C533) C DUTY/TAX FEE
ACCOUNT DETAIL N
5289 an..6 Duty/tax/fee account identification
N
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5286 C an..15 DUTY/TAX FEE ASSESSMENT BASIS
N
(C243) C DUTY/TAX/FEE DETAILS
O
5279 C an..7 Duty/tax/fee rate identification
O an..7
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate
basis identification O an..12
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5305 C an..3 DUTY/TAX/FEE CATEGORY,CODED
O an..3
A Mixed tax rate E Exempt from tax L Lower rate O Outside scope of tax S Standard rate Z Zero rated goods
3446 C an..20 PARTY TAX IDENTIFICATION NUMBER
N
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MOA - Monetary amount
A segment specifying the amount for the identified tax/fee.
Table 34. MOA - Monetary amount
Segment Group 35: ALC
A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section.
ALC - Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence.
Table 35. ALC - Allowance or charge
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG30) (<SG30)MOA C5 MONETARY
AMOUNT O1
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
161 Duty,tax or fee amount 5004 C n..18 Monetary amount Total
amount R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG35/C15 SG35/O15ALC M1 ALLOWANCES AND
CHARGES M
5463 M an..3 ALLOWANCE/CHARGE QUALIFIER
M an..3
C Charge A Allowance
(C552) C ALLOWANCE /CHARGE INFORMATION
N
1230 C an..35 Allowance or charge number
N
5189 C an..3 Charge/allowance description,coded
N
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Segment Group 37: PCD
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tonnes to 10 tonnes.
PCD - Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
Table 36. PCD - Percentage details
Segment Group 38: MOA
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be
4471 C an..3 SETTLEMENT,CODED N 1227 C an..3 CALCULATION
SEQUENCE INDICATOR,CODED
N
(C214) C SPECIAL SERVICES IDENTIFICATION
O
7161 M an..3 Special services coded M an..3 1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG37<SG35/C1 SG37<SG35/O1PCD M PERCENTAGE
DETAILS M
(C501) M PERCENTAGE DETAILS
M
5245 M an..3 Percentage qualifier
M an..3
1 Allowance 2 Charge
5482 C n..8 Percentage R n..8 5249 C an..3 Percentage
basis,coded O an..3
13 Invoice value 1131 C an..3 Code list
qualifier N
3055 C an..3 Code list responsible agency,coded
N
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specified.
MOA - Monetary amount
A segment identifying the monetary amount for the allowance or charge.
Table 37. MOA - Monetary amount
Segment Group 40: TAX-MOA
A group of segments specifying tax related information for the allowance or charge and, when necessary.
TAX - Duty/tax/fee details
A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.
Table 38. TAX - Duty/tax/fee details
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG38<SG35/C2 SG38<SG35/O2MOA M MONETARY
AMOUNT M
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
23 Charge amount 204 Allowance amount
5004 C n..18 Monetary amount Total amount
R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG40<SG35/C5 SG40<SG35/O5TAX M DUTY/TAX/FEE
FUNCTION DETAILS
M
5283 M an..3 DUTY/TAX/FEE FUNCTION QUALIFIER
M an..3
5 Customs duty 7 Tax
(C241) C DUTY/TAX/FEE TYPE
R
5153 C 3 D t /T /F R 3
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MOA - Monetary amount
A segment specifying the amount for the allowance or charge.
5153 C an..3 Duty/Tax/Fee type,coded
R an..3
GST Goods and services tax IMP Import tax VAT Value added tax BOL Stamp duty
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5152 C an..35 Duty/tax/fee type N (C533) C DUTY/TAX FEE
ACCOUNT DETAIL N
5289 an..6 Duty/tax/fee account identification
N
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5286 C an..15 DUTY/TAX FEE ASSESSMENT BASIS
N
(C243) C DUTY/TAX/FEE DETAILS
O
5279 C an..7 Duty/tax/fee rate identification
O an..7
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate
basis identification O an..12
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5305 C DUTY/TAX/FEE CATEGORY,CODED
O an..3
A Mixed tax rate E Exempt from tax L Lower rate O Outside scope of tax S Standard rate Z Zero rated goods
3446 C an..20 PARTY TAX IDENTIFICATION NUMBER
N
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Table 39. MOA - Monetary amount
Summary Area
UNS - Section control
A service segment placed at the start of the summary section to avoid segment collision.
Table 40. UNS - Section control
Segment Group 45: MOA
A group of segments giving total amounts for the whole invoice and - if relevant - detailing amounts pre-paid with relevant references and dates-
MOA - Monetary amount
A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid.
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
(<SG40) (<SG40)MOA C1 MONETARY
AMOUNT O1
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
161 Duty, tax or fee amount 5004 C n..18 Monetary amount Total
amount R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
UNS M1 SECTION CONTROL
Summary Area
M1
0081 M a1 SECTION IDENTIFICATION
M a1
S Summary section
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Table 41. MOA - Monetary amount
Segment Group 47: TAX-MOA
A group of segments specifying taxes totals for the invoice.
TAX - Duty/tax/fee details
A segment specifying the tax type to be summarized.
Table 42. TAX - Duty/tax/fee details
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG45/M100 SG45/M5MOA M MONETARY
AMOUNT M
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
9 Amount due /amount payable
77 Invoice amount (125+176)
79 Total line items amount 125 Taxable amount
(79+131) 131 Total
charges/allowances (SG35)
176 Message total duty/tax/fee amount
5004 C n..18 Monetary amount Total amount
R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
SG47/C10 SG47/O10TAX M DUTY/TAX/FEE
FUNCTION QUALIFIER
M
5283 M an..3 DUTY/TAX/FEE FUNCTION QUALIFIER
M an..3
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5 Customs duty 7 Tax
(C241) C DUTY/TAX/FEE TYPE
R
5153 C an..3 Duty/Tax/Fee type,coded
R an..3
GST Goods and services tax VAT Value added tax IMP Import tax BOL Stamp duty
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5152 C an..35 Duty/tax/fee type N (C533) C DUTY/TAX FEE
ACCOUNT DETAIL N
5289 an..6 Duty/tax/fee account identification
N
1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible
agency,coded N
5286 C an..15 DUTY/TAX FEE ASSESSMENT BASIS
N
(C243) C DUTY/TAX/FEE DETAILS
O
5279 C an..7 Duty/tax/fee rate identification
O an..7
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate
basis identification O an..12
1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible
agency,coded O an..3
5305 C an..3 DUTY/TAX/FEE CATEGORY,CODED
O an..3
A Mixed tax rate E Exempt from tax L Lower rate O Outside scope of tax S Standard rate Z Zero rated goods
3446 C an..20 PARTY TAX IDENTIFICATION NUMBER
N
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MOA - Monetary amount
A segment specifying the summary amount for the tax specified.
Table 43. MOA - Monetary amount
UNT - Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
Table 44. UNT - Message trailer
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
<SG47/C2 <SG47/O2MOA M MONETARY
AMOUNT M
(C516) M MONETARY AMOUNT
M
5025 M an..3 Monetary amount type qualifier
M an..3
79 Total line item amount 125 Taxable amount 161 Duty,tax or fee amount 176 Message total
duty/tax/fee amount 5004 C n..18 Monetary amount Total
amount R n..18
6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N
Segment Data Elem
M/C Format Decsciption Code Practice IBM SG /
Usage
IBM Format
UNT M MESSAGE TRAILER
M
0 M n..6 NUMBER OF SEGMENTS IN MESSAGE
Number of segments incl. UNH,UNT
M n..6
0 M an..14 MESSAGE REFERENCE NUMBER
Same ref.no as in DE 0062 in the UNH
M an..14
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Example of the EDIFACT message;
UNB+UNOA:1+SENDERID+RECEIVERID+960209:1422+56++INVOIC' UNH+13+INVOIC:1:921:UN:EMEA' BGM+380:::DOCNAME+DOCUMENTNUMBER+9' DTM+137:19960208:102' FTX+DEL+++AS AGREED ON TELEPHONE WITH YOUR MR BROWN' RFF+IV:REFNO1234' NAD+SE+SELLER555:92+INTERNATIONAL PENCILS:55 HIGH ST:GLASGOW' FII+BK+5554-4440 8765+EUROBANK' RFF+VA:UK-5454545454' CTA+SR+:MR MCINTYRE' [email protected]:EM' NAD+BY+BUYER777:92+IBM SWEDEN:164 92 STOCKHOLM' CTA+PD+:MR ANDERSSON' CTA+IC+:MRS JOHANSSON' CUX+2:USD:4' PAT+1+6' ALC+C++++FC' PCD+2:1.5:13' MOA+23:15.45' TAX+7+VAT+++:::12+S' LIN+1++ITEM98765:SA' PIA+1+VARIANT45B:PD+4.3:RN+ITEMNO9898989:IN' IMD+F++:::4 COLOUR EXECUTIVE PEN' QTY+17:50:PCE' MOA+203:925' PRI+AAB:18.5:CT::1:PCE' RFF+IV:REFNO1234:1' DTM+171:19960108:102' TAX+7+VAT+++:::12+S' LIN+2++ITEMNO87654:SA' PIA+1+ITEMNOBCDEFGH:IN' IMD+F++:::JUMBO PENCIL FOR CHILDREN' QTY+17:200:PCE' MOA+203:105' PRI+AAB:5.25:CT::10:PCE' RFF+IV:REFNO5678:1' DTM+171:19960107:102' TAX+7+VAT+++:::12+S' UNS+S' MOA+77:1170.9' MOA+79:1030' MOA+125:1045.45' MOA+131:15.45' MOA+176:125.45' UNT+44+13' UNZ+1+56'
EDIFACT Message Subset Index
This table contains a current list of available IBM EDIFACT Message Subsets and their respective revision dates. You may order the latest from your IBM contact or through the telephone number listed on the cover of this document.
Message ID
Message Name Last Revision
Date
EDIFACT Level
APERAK Application error and acknowledgement message
09 Feb 1998
96B
INVOIC Invoice Message 09 Feb 1998
92.1
ORDCHG Purchase Order Change Request Message
09 Feb 1998
92.1
ORDERS Purchase Order Message 09 Feb 1998
92.1
ORDRSP Purchase Order Response Message 09 Feb 1998
92.1
Last updated 06/11/01