INFORMATION SHEET 2013/14

Key Data on the Institution

Full legal name of Institution in English and local

language

Istanbul Bilgi University

Erasmus ID Code TR ISTANBU11

Institution Website www.bilgi.edu.tr

ERASMUS Institutional

Coordinator (name, E-mail, tel/fax)

Beyhan Demir Langlois

Institutional coordinator, Erasmus Office

Istanbul Bilgi University

International Office

Eski Silahtarağa Elektrik Santralı

Kazım Karabekir Caddesi No:2/13

Eyüp 34387 Istanbul Turkey

Tel: + 90 212 311 52 19

e-mail: beyhan.langlois@bilgi.edu.tr

Data on Erasmus Office

Name of the Office Erasmus Office

Address Eski Silahtarağa Elektrik Santralı

Kazım Karabekir Caddesi No:2/13

Eyüp 34387 Istanbul Turkey

Website/ E-mail http://www.bilgi.edu.tr/en/information/internationa

l-center/foreign-students/erasmus-exchange/

E-mail: erasmus@bilgi.edu.tr

Outgoing Students

Contact Person

Exchange Student Coordinator

Mrs. Aybala Işık

E-mail: aybala.isik@bilgi.edu.tr

Exchange Programs Specialist

Mrs. Zeliha Akın

E-mail: zeliha.akin@bilgi.edu.tr

Incoming Student erasmus@bilgi.edu.tr

Academic and Administrative Matters

Semester Dates (including exam sessions)

Fall semester: Mid-September until the end of January, including final exams Spring semester: Mid-February until the end of June, including final exams.

Application Deadline

April 1-June 1: for the following fall semester and full academic year September 1-November 1: for the following spring semester

Application Webpages

ONLINE NOMINATION AND APPLICATION SYSTEM for incoming exchange students (Erasmus, Erasmus Link, Bilateral). At the first stage, the International Office of partner university nominates the exchange students online. At the second stage, the students nominated will be invited by e-mail to complete an online Application Form. Information on and access to the online system is at: http://www.bilgi.edu.tr/en/information/international-center/foreign-students/erasmus-exchange/info-for-applicants/

Important Notes on Application Due to university regulations regarding student admissions and registration a- The International Office cannot accept nominations above the quota of exchange or admit students from departments other than indicated on the exchange agreement. b- We cannot accept late applications. c- We also cannot extend study periods of exchange students originally indicated during the online nomination and application. If the student has been nominated and has applied for one semester only, he/she is officially admitted and registered for one semester before his/her arrival. This cannot be subsequently extended to a full year.

Language of Instruction All departments offer a great number of courses in English. Courses indicated in the online course catalog as “recommended for international students” are conducted entirely or in large part in English. International exchange students, who do not speak Turkish fluently, can register for these courses only.

Course Catalogues Website

http://www.bilgi.edu.tr/en/information/international-center/foreign-students/erasmus-exchange/courses/

Possibility of Attending Courses from Different Departments

YES

Accommodation Arranged YES

Accommodation cost / month http://www.bilgi.edu.tr/en/information/international-center/foreign-students/erasmus-exchange/accommodation/

Average cost of living / month Estimated living expenses for international students, excluding accommodation, are around 300-400 euros per month depending on the student's lifestyle. Books and administrative fees are approximately 100 to 150 euros per semester.

Language Course for Erasmus Students

YES. TK 111 and TK 112

Istanbul Bilgi University

Education and Examination Regulation for Credit System and

Undergraduate and Associate Degree

Promulgated in: Official Journal dd. 11.11.2002/ Nr. 24933

Addenda and Amendments: - O. J. 01/12/2005/25698 (Effective: Issue Date) - O. J. 07/22/2006/26236 (Effective: Issue Date)

- O. J. 11/18/.2007/26704 (Effective: Issue Date)

- O. J. 06/01/2009/27245 (Effective: Issue Date)

- O. J. 07/25/2009/27299 (Effective: Issue Date)

- O. J. 02/17/2010/27496 (Effective: Issue Date)

- O. J. 06/13/2013/28676 (Effective: Issue Date)

Addenda and Amendment Check: 06/13.2013

CHAPTER THREE

Terms and Conditions on Education and Instruction

Education Period

Article 13 – The ordinary period of education at Istanbul Bilgi University is eight (8) semesters.

The ordinary period of associate's education at Istanbul Bilgi University is four

(4) semesters.

Study suspension periods are excluded from the education period.

The relevant provisions of the Higher Education Law Nr. 2547 are reserved in this regard.

The student's respective semester and class is calculated as follows on the basis of the semester credit load as proposed in the curricula of the relevant undergraduate or associate's program, and over the credit load as completed by the student:

Fulfilled credit Semester / Year

0-23 1st semester / 1

st year

24 -47 2nd

semester / 1st year

48 -77 3rd

semester / 2nd

year

78 - 107 4th

semester / 2nd

year

108 -137 5th

semester / 3rd

year

138 -161 6th

semester / 3rd

year

162 -191 7th

semester / 4th

year

192 and higher 8th

semester / 4th

year17

Academic Advising

Article 14 – For each student, an academic advisor is appointed by their respective Head of Department. The individual curricula made up of the classes to be attended by the student during each semester as well as possible changes to the individual course schedule becomes final upon approval by the academic advisor on the basis of the course ranking in the undergraduate and associate's program, also considering the performance, prerequisites and the provisions of this Regulation.

16 Amended paragraph: O.J. 06/13/2013/28676. 17 Amended clause: O.J. 06/13/2013/28676.

Cases where the individual curricula is not conclusive despite the implementing

of the said criteria are subject to a decision by the Executive Board of the respective school or college.

18

Without prejudice to the provisions concerning course repeats and on approval by the academic advisor, students may attend the elective courses in the senior years without being subject to ranking.

19

Course Credits

Article 15 – Course credits are defined by the Academic Board upon the proposal of individual departments.

20

Provision of one credit is defined by the Academic Board on the basis of the program as having a minimum of twenty five and maximum of thirty hours of a student workload per semester.

21

Curricula

Article 16 – Curricula is defined by the Academic Board in accordance with the terms and conditions as proposed in the Istanbul Bilgi University Incorporation and Principal Organizational Regulation. The Academic Board shall also resolve upon the conditions required for attendance to certain classes.

Curricula is arranged as one hundred and twenty (120) credits for associate's and twohundred and forty (240) credits for undergraduate programs to comprise minimum twenty eight and maximum thirty two per semester; and sixty (60) credits per year.

22

Courses in the schedules are divided into two categories as core and elective. History of Turkish Revolution, and Turkish are among the core courses.

Students are liable to attend the core classes proposed for their respective program. Elective courses are selected by the students and approved by their advisor in consideration of their fields of interest.

Students submit for approval their individual curricula made up of the core and elective classes to their academic advisor at their department.

Credit Load Article 17 – The students' ordinary semester credit load is thirty (30) credits.

The semester credit is taken as the ordinary credit load in cases where the student's credit for the current semester exceeds the ordinary credit load. Although the maximum credit load is forty (40) credits, undergraduate students in the first and second semesters may not exceed the ordinary credit load except for course attendance within the scope of the elective course liability of their respective semester.

18 Amended paragraph: O.J. 06/13/2013/28676. 19 Supplemental paragraph: O.J. 02/17/2010/27496. 20 Amended paragraph: O.J. 07/22/2006/26236. 21 Amended paragraph: O.J. 06/13/2013/28676. 22 Amended paragraph: O.J. 06/13/2013/28676.

The students' minimum semester credit load is twenty (20) credits. The minimum credit rule does not apply for students who are eligible to graduate within two semesters at maximum. Faculty boards may decrease the minimum credit load of a given student upon application as they see fit.

Students are not permitted to attend overlapping classes, and cases where overlapping classes are permitted are defined by the University's Board of Directors.

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Attendance and Exams

Article 18 – Students are liable to attend any enrolled classes, applications, lab studies and exams and all other academic studies as the cases or the respective lecturers require. Attendance status of the students is evaluated by the respective lecturer.

The number of midterms, assignments, applications and further studies to be assumed by the student for each course as well as the final exam of the semester is defined and communicated to the students by the lecturer together with the final exam requirements and the contribution to the end-of-semester performance.

All courses other than those that do not require an exam such as projects and lab studies are subject to a final exam at the end of the respective semester. Students are liable to attend the final exams.

End of semester final exams are held on the date displayed on the Academic Calendar; the announced examination dates may be changed by the decision of the University's Executive Board upon recommendation by the faculty board providing not to deviate from the final examination period.

Cheating and Plagiarism

Article 19 – Cases where a student's act or attempt to cheat during exams, partial or complete plagiarism of their assignment without providing resources or where the student is found not to complete his/her assignment on his/her own shall be reported to the respective Deanery by the relevant lecturer with a report in writing with immediate effect.

In this case,

(1) Students caught cheating or plagiarizing, are given a failing grade for that

specific exam or assignment.

(2) The student is also subject to actions in accordance with the relevant provisions of the Student Disciplinary Regulation of the Higher Education Institutions.

Grades

Article 20 – For each course they attend, students are given a grade between 0 (zero) and 100 (one hundred) as a result of the required exams and similar evaluations, and this grade is referred to as the "raw grade."

23 Amended clause: O.J. 06/13/2013/28676.

Decisions as to which raw grade range shall correspond to which letter grade are made and

reported by the relevant lecturer together with the respective grades.

The overall average grades are calculated on the basis of the following numeric values

assigned to each letter:

Letter Numeric Values Description

A 4.00 Excellent

A- 3.70 Excellent

B+ 3.30 Good

B 3.00 Good

B- 2.70 Good

C+ 2.30 Average

C 2.00 Average

C- 1.70 Pass on probation

D+ 1.30 Pass on probation

D 1.00 Pass on probation

F 0 Fail

Passed courses excluded from the average but which the credit is included in the accomplished credit are assigned a "P", and those failed are given an "F' letter equivalent.

"C-", "D+" and "D", denote that the course is passed "on probation."

"F" is assigned to students who fail and are unable to achieve "D" or "P" level.

Student's Course Status

Article 21 – The students' status in the course is denoted by the following signs among which "I", "NP" and "NA" are used by the lecturer and others by the Registrar:

a) DP (No grade thesis or project): Used in the no grade and no credit semester(s) of the graduation thesis or project.

b) E (Offset exam): Used in cases where the student is granted a right for an offset exam. The Academic Board may adopt a decision for an offset exam in cases where no right for a makeup exam is granted per the Higher Education Legislation. The final grade is defined by the relevant lecturer for students whose performance is ranging between "D" as the minimum conditional pass for success, and "F" as fail, which requires the re-taking of the course. Offset exams are held within 2 (two) weeks subsequent to the announcement of the grades at the end of the respective semester at the latest. Students who pass the offset exam are given a "D" and those who do not attend the exam or fail are given an "F" grade.

c) EC (Exempt Course): Is used for courses which are given exemption among the courses known. Decisions for exemption also define whether or not elective courses equivalent to the credit of the exempt course will be taken.

ç) EE (Exempt Course by Exam): The term is used for courses which are given

exemption as a result of the exam held in the courses defined by the Academic Board on the relevant Faculty or School Board recommendation. Decisions as to whether or not a elective course with a credit equivalent to that of the exempt course will be attended are given by the relevant Faculty or School Executive Board.

d) I (Incomplete): The term refers to students who fail to complete the requirements of courses based on a project, thesis, grad assignment and similar studies, in a timely fashion for excuses acceptable by the lecturer. Such students are required to makeup their missing studies within a maximum two week period starting from the end of the relevant examination term. Sign "I" is converted to "F" for students who fail to makeup the deficit. However, the relevant executive board may grant the student a period extension of maximum two weeks provided that the lecturer, who uses the sign, files an application before expiration.

e) L (Suspended or Leave): Used for students who left due to suspension per article 31.

f) M (Shall attend a Makeup Exam): Used in cases where the student is entitled to attend a makeup exam in accordance with the Higher Education Regulation. Students who achieve a conditional pass may take part in the makeup exam on condition to have attended the relevant class during that specific semester. Grades scored in the makeup exam are substituted for the points scored in the final and used in the calculation of the final grade.

g) NA (Not fulfilled the requirements for admission to the final exam): The term is used for students who failed to fulfill the requirements of the semester final exam. This sign is converted to grade "F" after the announcement of the results for the makeup exam.

ğ) NC (No credit): Used for the no credit courses as per the program or upon the advisor’s approval. Students are liable to fulfill the requirements of this course. Credits of these courses are not included in the credit account, nor are the grades used in the calculation of the average.

h) NGR (No Grade Reported): Used for the courses which the semester final grades are not reported by the lecturer.

ı) NP (Not Participated in the Semester Final Exam): Used for students who were absent in the semester final exams. Students given this status are subject to article 30. Students who fail to attend the excuse examination to be held prior to commencement of the enrollment period of the subsequent semester earn an "F" grade. However, long term excuses and suspensions accepted in accordance with this Regulation are reserved.

i) R (Repeat): Denotes that the course is repeated for a given cause.

j) TE (Course attended and recognized at another institution of higher education): Except for the courses transferred during orientation of students admitted to Istanbul Bilgi University's graduate or associate's program from a different institution by lateral transfer, and those included in the scope of the Erasmus student exchange program, the term is used for the courses attended and recognized at a different institution of higher education during the student status with Istanbul Bilgi University. Recognized courses may be granted exemption from the courses to be accomplished by the student. While the credits and grades of the recognized courses are displayed separately on the transcript, such credits and grades are excluded from the calculation of the grade point average.

k) Tl (Course attended and recognized at Istanbul Bilgi University): The term is used for the recognized courses of students who, while enrolled at Istanbul Bilgi University, were terminated as students including graduation and enrolled in a different program of the University at a later stage. The courses recognized may be given exemption from the courses to be accomplished by the student. While the credits and grades of the recognized courses are displayed separately on the transcript, such credits and grades are excluded from the calculation of the grade point average.

1) W (Withdrawn): Used for students who complete the required proceedings and withdraw from a course prior to expiration designated in the academic calendar. Students cannot withdraw from core courses of their program or courses repeated for an "F" grade. No withdrawal applications are filed four weeks before the end of the courses.

24

Announcement of Grades and Factual Error Objection

Article 22 – Grades of evaluation for the exams, assignments and other studies during the semester are announced by the lecturer as raw grades. No objections can be made against raw grades so announced.

25

Grades of course achievement referred to as the corresponding letter equivalent are reported to the Registrar's Office by the lecturers within 7 days from the end-of-semester examination term and the grades are announced by the Student Affairs Office.

Objections to the course announced performance grades are acceptable only to the extent of factual errors. Factual errors denote errors in the calculation of the grade average and those except the errors which require a re-evaluation of the examination sheet.

Students willing to object against a factual error must file a written application to the Registrar's Office within maximum three days from the date of announcement of the course performance grades.

The Student Affairs Office forwards the applications to the relevant Deanery. The latter then submits the application to the respective lecturer for review. The lecturer informs the Deanery on the evaluation results of the applications. Evaluation results are attached to a report which justifies the change along with the examination document in cases where the course performance grade requires modification. The required correction is made by decision of the relevant Faculty's Executive Board and reported to the Registrar by the Dean in writing.

The evaluation of factual error objections takes into consideration the factual errors in the semester exams, assignments and other studies along with those relating to the end-of-semester final examinations.

26

24 Amended clause: O.J. 06/13/2013/28676. 25 Amended clause: O.J. 06/13/2013/28676. 26 Supplemental paragraph: O.J. 06/13/2013/28676.