ramerfed.eso - deped region viii
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DepEdRO8 ATA-F22 (CY2018-vO
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asepartmeltt o€ ®ftyucat{"tREGIONAL OFFICE NO. VIII (EASTERN VISAYAS}
Government Center, Candahug, Palo, LeyteISO 9001 :2015 CEHHFIED
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GUIDELINES IN THE PREPARATION AND SUBMISSION OF OFFICE PERFORMANCCOMMITMENT REVIEW FORMS (OPCRFs} AND INDIVIDUAL PERFORMANCE
COMMITMENT REVIEW FORMS {IPCRFs} AND THE TIMELINES OF ACTIVITIES, ACPLAN, AND PROCESS FLOW 0F THE PERFOFiMANCE MANAGEMENT SYSTEM (P
To: Regional Functional Division chiefs
Schools Division SuperintendentsAll Others Concerned
1. In reference to DepEd Order No. 2, s. 2015 regarding the Policy Guidelines oEstablishment and lmplementation of the Results-Based Performance Management Sy
(RPMS) in the Department of Education, this Office, through the Performance ManageSystem (PMS), hereby issues the attached contextualized Guidelines fin the PreparationSubmission of OPCRs and IPCRs and the Timeline of Activities, Action plan, and ProFlow in the Performance Management System in the Regional and Schools Division 0
2. This aims to provide the Regional Division and schools Division offices comprehe
guidelines and criteria as bases in the preparation, rating of performance, and submissiOPCRs and IPCRs by the respective offices and individual employees.
3. Immediate dissemination of and compliance with this Memorandum are desired.
RAMErfed."EsODirectorIV I i
Enclosures: Guidelines, SPMS calendar, Process Flow, and Action planReferences: D.O. No. 32, s. 2018To be indicated in the Perpetual Index under the following subjects:
EBIES PLANNING SCHOOLBUILDINGS SCHOOLS DIVISIONS
LEAD,
LEAD, EMPOWER, AND ACHIEVE THROUGH DATA-DRIVEN. . .where LBADers crecte great sc:hoods
ECISIONS
(053) 323-3156 I 323-5869 [email protected] I [email protected] PP
DepEd RO8 ATA-F13 (CY2018-vO1 -ro
3&eptibltt of tDe 3PDfltp#tttes
Bepartmettt ot ®butattoitREGIONAL OFFICE NO. VIII (EASTERN VISAYAS)
Government Center, Candahug, Palo, Leyte
GUIDELINES IN THE PREPARATION, RATING, AND SUBMISSIONOF OPCRs AND IPCRs ]N DEPED REGION VIII
A. Rationale
In compliance with the guidelines set by the Civil Service Commission (Cthrough its Memorandum Circular No. 6, s. 2012 on the EstablishmentImplementation of Strategic Performance Management System (SPMS),Department of Education (DepEd) has issued DepEd Order No. 2, s. 2015 wstipulates the Guidelines on the Establishment and Implementation of the ResuBased Performance Management System (RPMS) in the Department of Education.such, the Central, Regional, Division offices and schools adopted the said DepEd Oras a guide in contextualizing the mandate at each level.
Anent to this, a Strategic Performance Management System (SPMS) inRegional level has been established to serve as a mechanism in linking employperformance with organizational performance to achieve organizational goalsobjectives. Thus, the Results-Based Performance Management System (RPMS) issby DepEd has been adopted to serve as a guide in establishing standardsmeasuring performance at the regional and c!ivision level.
8. Guidelines in the Preparation, Rating, and Submission of OPCRs and IPCRs
In order to establish a fair, balanced, and comprehensive performahce rastandard and to ensure a quality, effective, and efficient delivery of functionsregional offices and employees, the following guidelines have been set:
1. The OPCR of each office and the IPCR of each employee shall reflectKey Result Areas based from the DepEd Compendium of Regional 0functions of each Division and the Schools Division Offices;
2. The objectives, key performance indicators and outputs reflected incompendium shall also be used in the OPCRs and IPCRs.
3. The Objectives, although usually stated in infinitive form, should be stain past participle form of the verbs to emphasize the accomplishmentthese objectives at the end of the rating period.
4. Other indicators stated in the Compendium may not be includedare not currently performed by the concerned office.
5® Ratings shall be based on actual performance using a standard rating swhich measures the quality, efficiency, and timeliness inaccomplishment of tasks and activities.
6. Specific outputs indicated in the compendium or expected outputsindicator shall be attached in the OPCRs and IPCRs for validation purpby the PMT.
7. Initial self-rating is encouraged but concerned raters shall ensurecorresponding means of verification (MOVs) for "Outstanding" and "Satisfactory" ratings are attached.
8. The rater and ratee (SDS, Division Chiefs and Assistant Regional DirectoOPCRs and DMsion Chiefs and staff for IPCRs) shall discuss and agree
LEAD
the actual accomplishments and results based on the
LEAD, EMPOWER, AND ACHIEVE THROUGH DATA-DRIVEN DECISIONS
. . .ujhere I,BADers creel,±e great sc:hoots
performai
Page 1 0
(053) 323-3156 I 8324631 [email protected] I [email protected] PPR
hees'ndednd
he
0)Department of Education Regional office No. VIH (Eastern vlsayas) DepEdRO8 ATA-F13 (CY2018-vO1 -
commitment and measures made at the beginning of the rating pe od.beThey shall evaluate if each objective has been achieved or not.
9. The year-end rating in the OPCR of each Regional Chief and SDS shapresented to the Regional Performance Management Team (PMT) for lnal20,theevaluation.
10. The presentation of 2020 0PCR Targets to the PMT shall be on Janua2020.
11. Validated MOVs during the RMEA shall be considered as attachments inyear-end OPCRs and IPCRs based on estab ished set of criteria of evalua ionCesby the Qualify Assurance Division.
12. Approved OPCRs for 2019 of Regional Division and Schools Division 0shall be submitted on the first week of February 2020 to PPRD while theachgs,IPCRs only of the Regional Division Offices to HRDD.
C. Suggested Descriptive Rating Scales
To help each Office determine the quality, efficiency, and timeliness ofaccomplished performance or output, the following rating scale is hereby adopte
4.500 - 5.000 - Outstanding3.500 -4.499 -Very Satisfactory2.500 - 3.499 - Satisfactory1.500 -2.499 -UnsatisfactoryBelow 1.499 - Poor
Indicators:
For quarterly TARGETED ACTTvmES conducted such as orientations, trainicapability buildings, workshops, meetings, conferences, convergences, and similar activiies,the following proposed ratings with indicators shall be observed:
Rating Specific Indicators Achieved Remarks/SampleMOVYes NO
1. If the activity/activities was/were Memo and ACconducted as scheduled2. If the activity/activities achieved a 100 Memo andAttendanceSheets
percent attendance of the expectednumber of participants as specified in theMemo or Corrimunication
3. If all of the objectives were achieved as Memo, ACR,stated in the Memo or Communication Outputs andProqramMat:rix
4. If the services provided by the service
Filled up
rS
provider is complete and of quality interms of availability and sufficieney offood and served on time; presentable Customervenue; complete sets of tables and Satisfactionchairs; excellent and efficient service Survey Forms fstaff; complete provision and accessories Service Providesuch as coffee, water, clean and well- (End User)furnished toilets (water, soap and tissue),proper ventilation, etc.
5. If documentary requirements for ORS,payments to suppliers and or service Disbursementproviders have been submitted to Voucher
(053) 323-3156 I 8324631 [email protected] I [email protected] PPRD-ICC Page 2 f4
0)Department of Education Regional office No. VIII (Eastern visayas) DepEdRO8 ATA-F13 (CY2018-vO1
Finance within a month period after the submitted todate of conduct of the activityfies. Finance
To get the rating in the OPCR andlpcR, count the number of "Yes" answersand determine the rating by referring to thefollowing scale:
5.000/ If all of the above indicators are metin all
Outstandinactivities conducted regardless ofnumber of activities
4.000v' If only one of the indicators is not met in Very Satisfacto
any of the activities conducted
3.000/ If two or more indicators are not met in Satisfactory
any of the activities conducted
2.000/ If most indicators are not met in any Unsatisfactory
activities conducted1 .000 / If none of the indicators is met Poor
For I=IXED TARGETS such as daily/weekly/monthly/quarterly operational tasks thefollowing proposed ratings with indicators shall be observed:
Rating Specific Indicators Achieved Remarks/SampleMOSYes No
1. If all the number of tasks
AIPAVFP/RMresults/Othe A(reports/payroll/reimbursements/DTRs,communications, etc.) needed to bedone in a quarter were acted upon ordelivered within the timeframe
2. If all these tasks were done efficiently AIPAVFP/RM Aand submitted on or before the deadline results/Othe
3. If all the tasks were done completelywithAIPAVFP/RM Ano backlogs (backlogs are unfinished or
unacted tasks done only after the target results/Othedate)
4. If all the required tasks were AIPAVFP/RMresults/Othe Aaccomplished as required with nodeficiencies
5. If the tasks were done with quality and AIPAVFP/RM Awere cost efficient results/Othe
To get the rating in the OPCR andlpcR, count the number of "Yes» answersand determine the rating by referring to thefollowing scale:
5.000/ If all of the above indicators are metin all
tasks required
4.000/ If only one of the indicators is not met in
any task
3.000v' If two or more indicators are not met in
any task2.000 / If most indicators are not met in any task1.000 / If none of the indicators is met
(053) 323-3156 I 8324631 [email protected] I [email protected] PPRD-ICC Page 3 f4
loo)Department of Education Regional office No. VH (Eastern vlsayas) DepEdRO8 ATA-F13 (CY2018-vO1
For other TRAVEL ACTIVITIES such as TA Provisions, Monito ing,Evaluations, and Travels to the Schools Divisions, the folowing prop sedindicators with descriptions shall be observed:
Rating Specific Indicators Achieved Remarks/SampleMOSYes No
1. If the targeted number of Schools Memo/PTRs/AttendanceSheet/Proofsdeviation,ifa A/Divisions or schools were all visited for aspecific purpose within the targeted date fyor schedule except for valid reasons asdetermined by the Head of Office.
2. If the actual activity has been conducted Memo/PTRs/AttendanceSh A/etwith the concerned people in theReqion/Division/School level
3. If all the required activities andNlfrmo/AICNA enCCdocumentations prior to the travel have
been conducted and prepared such as dancepre-travel planning/logisti cal SheetrvR/PR/arrangementsITA/M onitori ng and omplished To lsEvaluation Tools/ etc.
4. If the activities were conducted asMemono/PT /planned in terms of number of persons
involved, date of deployment, etc., CA/Attendan eexcept for valid reasons as determined Sheetby the Head of Office.
5. If all the required reports such as but not
Transmittal/L 9limited to TA provision reports,Monitoring and Evaluation reports, posttravel reports, etc.) were prepared and bookssubmitted on time+ to the concernedFunctional Divisions or authorities
To get the rating in the OPCR andlpcR, count the number of "Yes" answersand determine the rating lby referring to thefollowing scale:
5.000v' If all of the above indicators are met in all
required travels to the field
4.000/ If one of the indicators is not met in any
required travel to the field
3.000/ If two or more indicators are not met in
any required travel to the field
2.000/ If most indicators are not met in any
reciuired travel to the field1 .000 v' If none of the indicators is met
(053) 323-3156 I 8324631 [email protected] I [email protected] PPRD-ICC Page 4 f4
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