© Boardworks Ltd 20101 of 15

Word Processing

© Boardworks Ltd 20102 of 15

Teacher’s notes included in the Notes Page

Flash activity. These activities are not editable. Web addresses

Icons key: For more detailed instructions, see the Getting Started presentation

Functional Skills check

Student task accompanies this slide Printable activity

This lesson will cover:

The basic tools that can be used to format Word documents.

How to control and alter the appearance of paragraphs.

The main features of page layout.

How to use mail merge.

© Boardworks Ltd 20103 of 15

Introduction

© Boardworks Ltd 20104 of 15

Formatting text

© Boardworks Ltd 20105 of 15

Features of text

© Boardworks Ltd 20106 of 15

Text boxes and page breaks

© Boardworks Ltd 20107 of 15

Formatting paragraphs

Word processing software allows you to control many different aspects of your paragraphs, including:

Many of these features are accessed via the Format menu. They can make your document look more attractive, and help to present your information clearly.

paragraph spacingline spacingalignmentparagraph borders and shadingbullets and numberingindents and tabs.

© Boardworks Ltd 20108 of 15

Alignment

Which type do you think is most commonly used?

© Boardworks Ltd 20109 of 15

Layout

© Boardworks Ltd 201010 of 15

Label the document

© Boardworks Ltd 201011 of 15

Useful tools

You should check all documents using the spelling and grammar checker. The icon for this can be found on the standard toolbar.

Grammatical mistakes are highlighted in green.Spelling mistakes are highlighted in red.

You can also use the Word Count, found on the Tools menu, to check how many words are in your document.

You should also proof-read documents, as the spellchecker is not foolproof. Make sure that the dictionary language is set to UK English, as Word has US English as a default setting.

© Boardworks Ltd 201012 of 15

Mail Merge

Mail Merge can also be used to create labels, directories and e-mail messages.

What is Mail Merge?

Word imports data from your database or spreadsheet into the places where you require it to go. It makes addressing letters and envelopes a simple task.

Mail merge is the process by which information (e.g. addresses and names) from a database or list is inserted into a standard document or letter to produce multiple personalized copies.

© Boardworks Ltd 201013 of 15

Using Mail Merge

© Boardworks Ltd 201014 of 15

Recap

© Boardworks Ltd 201015 of 15

Summary quiz