© 2011, educational institute chapter 15 audiovisual requirements convention management and service...
TRANSCRIPT
© 2011, Educational Institute
Chapter 15 Audiovisual Requirements
Convention Management and ServiceEighth Edition
(478TXT or 478CIN)
Courtesy of InterContinental Hotels Group
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Competencies forAudiovisual Requirements
1. Summarize factors in the decision about which audiovisual requirements to service in-house and which to outsource.
2. Describe types of audiovisual equipment and their uses.
3. Identify issues related to providing audiovisual equipment and services, and explain the hotel's responsibilities in terms of signs and notices.
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Reasons to UseAudiovisual Equipment Specialists
• Lack of storage space• Infrequent use• Theft or loss expenses• Expensive maintenance of AV equipment• CSMs prefer to use outside suppliers• Commissions paid to hotel by AV
companies• Outside suppliers have full, trained staff and
a wide selection of equipment
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Types of AV Equipment Sound Systems
• Amplifier
• Microphones: lavaliere, unidirectional, standing, roving, cordless/wireless, table
• Mixer board
Lighting
• Profile spots
• Follow-spots
• Floodlights
• Special effects lighting
• Intelligent lighting
(continued)
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Types of AV Equipment
Projection Screens
• Types: fast-fold, tripod, wall/ceiling
• Surfaces: glass-beaded, matte-surface, lenticular
• Formulas/rules: five feet rule, two by eight rule
Slide Projectors
• Carousel
• Dissolve unit
Overhead Projectors
Rearview Projection
Motion Picture Film Projectors
(continued)
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Types of AV Equipment
Videotape and DVD Projectors
• DVD, VHS, Betacam, Beta SP, U-Matic or Industrial, broadcast video, Video 8
Projection Systems for Computer Presentations
Projector Stands
Multimedia Presentation Equipment
Simultaneous Interpretation Facilities
Virtual Conferencing Equipment
Spare Parts
Other Projection Devices
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More Types of AV Equipment
Projection Systems for Computer Presentations
• Liquid crystal display (LCD)
• Computer projectors
Projector Stands
Multimedia Presentation Equipment
• Slide/sound synchronizer
• Dissolve unit
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More Types of AV Equipment
Simultaneous Interpretation
Virtual Conferencing
Spare Parts
Other Projection Devices• Chalkboards• Whiteboards (Panofax, Gemini Blackboard)• Flip charts• Pointers• Personal computers
(continued)
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Factors to Consider in Pricing AV Services
• Competition
• Availability of outside firms
• Number of guestrooms occupied
• Extent of food and beverage functions
• Amount invested in equipment
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The Impact of Union Regulations on AV Services
• Meeting planners may complain about union regulations.
• Inform meeting planners of union regulations.
• A violation can lead to a work stoppage in the middle of a convention.
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Sign and Notice Policies • CSM should remind planner of need for signs to avoid
last-minute scramble• Submit official policies to meeting planner• Avoid damage to walls and doors• Use built-in sign holders and professionally made signs• Signs may be created in-house; submit price sheet to
planner• Staff should supervise or handle sign hanging• Trace path of attendees to ensure that signs are placed
logically• Digital signs are popular with meeting planners and have
a reduced environmental impact
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