zoom tips & tricks - adm
TRANSCRIPT
Zoom
Tips & Tricks
Kristof Maes
Product & Solutions Lead
Advanced Productivity
Tel: +32 3 545 67 81
Email: [email protected]
Possibilities with Zoom
Tips & Tricks for the Perfect Meeting
Become comfortable on Zoom Security
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Our Topic of Today
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• Real-time dashboard and historical reports
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• Tiered Settings
Administrative
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• Meeting passwords
• General (unique) meeting id’s
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Security Settings
Zoom during Covid-19
AprilMarch May
• UNC issue
• Facebook SDK on iOS
• End-to-End Encryption
• ‘Zoom Bombing’
Pre-Meeting SettingsSecuring your Zoom Meetings can start before your event
even begins, with a robust set of pre-meeting features.
• Waiting Rooms: IT Admins can enforce waiting rooms at the
account, group, or user level. You can also require them for all
participants, or just for guests not included in your account. If made
optional, meeting hosts can enable Waiting Rooms in the “Settings”
menu of their Zoom profile.
• Passwords: Passwords can be set at the individual meeting level
or can be enabled at the user, group, or account level for all
meetings and webinars. Account owners and admins can also lock
password settings, to require passwords for all meetings and
webinars on their account.
• Join by Domain: Only authenticated users can join meetings
which requires individuals to sign into a zoom account and/or
ensure their e-mail address is on an approved list before allowing
them to join.
In-Meeting SettingsZoom has controls at your fingertips to ensure your
meetings are secure and disruption-free.
• Security options in toolbar: Meeting hosts have a Security
icon in the toolbar for quick access to essential in-meeting security
controls. See it in action!
• Lock the meeting: When a host locks a Zoom Meeting that’s
already started, no new participants can join, even if they have the
meeting ID and password (if you have required one).
• Put participant on hold: You can put an attendee on hold and
their video and audio connections will be disabled momentarily.
• Remove participants: From that Participants menu, you can
mouse over a participant’s name, and several options will appear,
including “Remove”.
• Report a user: Hosts/co-hosts can report users to Zoom’s Trust &
Safety team, who will review any potential misuse of the platform
and take appropriate action.
• Disable video: Hosts can turn someone’s video off. This will allow
hosts to block unwanted, distracting, or inappropriate gestures on
video.
• Mute participants: Hosts can mute/unmute individual participants or all of
them at once. Hosts can block unwanted, distracting, or inappropriate noise from
other participants. You can also enable “Mute Upon Entry” in your settings, which is
a good option for large meetings.
• Turn off file transfer: In-meeting file transfer allows people to share files
through the in-meeting chat.
• Turn off annotation: You can disable the annotation feature in your Zoom
settings to prevent people from writing all over the screens.
• Disable private chat: Zoom has in-meeting chat for everyone or participants
can message each other privately. Restrict participants’ ability to chat amongst one
another while your event is going on and cut back on distractions.
• Control screen sharing: The meeting host can turn off screen sharing for
participants.
• Control recording: The ability to record to the cloud or locally is something an
account admin can control. If they have recording access, the host can decide to
enable/disable a participant or all participants to record.
• Do not allow participants to rename their ID: The host can disable the
ability for participants to rename their onscreen identity.
• Turn on waiting rooms: The meeting host can turn on waiting rooms from
within the meeting.
Protecting your dataYou are entrusting us with your valuable data and
information and we take great care to ensure your data is
secure at all times.
• Encryption: Protecting your event content by encrypting the
session’s video, audio, and screen sharing. This content is protected
with the Advanced Encryption Standard (AES) 256 using a one-time
key for that specific session when using a Zoom client.
• Audio Signatures: Embeds a user's personal information into the
audio as an inaudible watermark if they record during a meeting. If
the audio file is shared without permission, Zoom can help identify
which participant recorded the meeting.
• Watermark Screenshots: Superimposes an image, consisting of
a portion of a meeting participant’s own email address, onto the
shared content they are viewing and the video of the person who is
sharing their screen.
• Local Recording Storage: Recordings stored locally on the
host’s device can be encrypted if desired using various free or
commercially available tools.
• Cloud Recording Storage: Cloud Recordings are processed and stored in
Zoom’s cloud after the meeting has ended; these recordings can be password-
protected or available only to people in your organization. If a meeting host
enables cloud recording and audio transcripts, both will be stored encrypted.
• File transfer storage: If a meeting host enables file transfer through in-meeting
chat, those shared files will be stored encrypted and will be deleted within 31 days
of the meeting.
• Cloud recording access: Meeting recording access is limited to the meeting
host and account admin. The meeting/webinar host authorizes others to access the
recording with options to share publicly, internal-only, add registration to view,
enable/disable ability to download, and an option to password protect the
recording.
Developing the Most Broadly Used Enterprise
End-to-End Encryption Offering
Security and Privacy CertificationsWe are recognized by industry and security organizations
for excellence.
• SOC 2 (Type II)
• FedRAMP (Moderate)
• GDPR, CCPA, COPPA, FERPA and HIPAA Compliant
(with BAA)
• Privacy Shield Certified (EU/US, Swiss/US, Data Privacy
Practices)
• TrustArc Certified Privacy Practices and Statements
Ensuring PrivacyZoom takes your privacy extremely seriously and only
collects the data from individuals using the Zoom
platform required to provide the service and ensure it is
delivered effectively. See our privacy policy here.
• Authentication: Zoom offers a range of authentication methods
such as SAML, Google Sign-in and Facebook Login, and/or Password
based which can be individually enabled/disabled for an account.
• 2-Factor Authentication: Admins can enable 2FA for your
users, requiring them to set up and use 2FA to access the Zoom web
portal.
• Video Preview: Before you join a meeting, you can preview your
video and select a virtual background, or decide to join without
video.
• Attendee consent for recording: Account admins or meeting
hosts can require that all recordings of meetings are accompanied
by a pop-up notice to attendees that a recording is taking place, and
there is a visual indicator when recording is on.
• Removed Attention Tracking: Zoom recently removed the option for
training professionals to track if attendees were multi-tasking during a meeting.
• Meeting participants’ basic technical information: (Such as the user’s IP
address, OS details, and device details) is collected for troubleshooting and admin
reporting.
• Zoom stores basic information: Under user account profile information
including: Email address, user password - salted, hashed, first and last name.
Company name, phone number, and a profile picture are all optional to provide.
• We never have, and have no future intentions, to sell your
information to advertisers.
• Zoom does not monitor your meetings or its contents.
• Zoom complies with all applicable privacy laws, rules, and
regulations in the jurisdictions in which it operates, including the
GDPR and the CCPA.
Hear what 3rd parties are saying
Zoom Happy Customers Shout Out
Useful Resources
Xylos Blog on Advanced Productivity
Xylos Remote Working info hub Virtueelsamenwerken.be
Zoom latest info via Corporate Blog
Zoom “How to use” 1-minute video’s
Zoom “How to guidance” on Support Portal
Zoom Security, Privacy & Compliance Center
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