zero waste guide - santa monica · zero waste event planning guide ... in bulk instead of in ......

Resource Recovery & Recycling Division Zero Waste Event Planning Guide

Please complete and submit for review to: Resource Recovery & Recycling Division, 2500 Michigan Avenue, Santa Monica, CA 90404 Phone 310.458.2223 / Fax 310.264.7750 The City of Santa Monica is committed to the Sustainable City policy and goals adopted by City Council in 1994. This policy was initiated “as a way to create the basis for a more sustainable way of life — one that safeguards and enhances our resources, prevents harm to the natural environment and human health, and sustains and benefits the community and local economy—for the sake of current and future generations.” Community Events play a vital role in accomplishing these goals. This document serves as an outline for implementing zero waste practices at community events.

The following checklist is intended to help you prepare a comprehensive zero waste management plan for your event.

Event Name: ____________________________________________ Date:__________________

Location: ___________________________________________ Estimated Attendance ________

Will you be using the City’s Resource Recovery & Recycling Services or hiring a City‐ approved private contractor? City Service Private Contractor* (See attached list of approved haulers)

* Note: If using a private contractor, disposal weight tickets are required for ALL material collected. Initial Here _____

Private Company: ______________________________________________________________

Contact: ______________________________________ Telephone: ______________________

Equipment Set Up Date: __________________________ Time: ___________________________

Equipment Pick Up Date: _________________________ Time: ___________________________

What materials will be generated at your event?

Recyclable Plastics Aluminum Cans Paper Cardboard Glass

Food Catered Food Prepared Onsite Other ________________________

Description of plan for removal of waste and recyclables during and after your event:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

INTERNAL USE ONLY


Required Items:

Site plan noting location of all Zero Waste Stations (please attach)

Refundable Clean Up/Damage Fee (if applicable) Attendees Expected No Food/Drink With Food/Drink 0‐500 $0 $500 500‐1000 $500 $1000 1000+ $1000 $1500

* Note: Returns of deposited funds must be requested in writing within 30 days of your event. Initial Here ______

Container Delivery and Service Fees. Number of containers and pick up frequency to be determined based on event needs.

Commodity Commodity/ Container Size Delivery Servicing Fees Trash or Food 2 or 3 cubic yards $125 per bin (includes one

dump) First dump included in delivery fee, $50 per bin for each extra dump

95 gallon $25 (up to 10 containers) $25 per container Food Only 35 gallon $25 (up to 15 containers) $25 per container Recycling 2 cubic yards $50 per bin (includes one

dump) First dump included in delivery fee, $50 per bin for each extra dump

95 gallon Recycling Cart $25 (up to 10 containers) No Charge 35 gallon Recycling Carts $25 (up to 15 containers) No Charge

INTERNAL USE ONLY

Containers to be delivered: Recycling Containers (Blue) Food Scraps Containers (Brown) Container Size # of Containers # of Pick Ups Fees Container Size # of Containers # of Pick Ups Fees 35 gallon 35 gallon 95 gallon 2 yard bin 2 yard bin Trash Containers (Black) Container Size # of Containers # of Pick Ups Fees 95 gallon 2 yard bin 3 yard bin Additional plans required: Cooking oil plan? ______ Pressure washing plan? ______ Street sweeping plan? ______ Payments/Deposits Received: Refundable Clean Up/Damage Fee: Amount ____________ Check# ___________

Disposal Fees (Trash): Amount ____________ Check# ___________ Approved by ________________________________________ Date ________________

I acknowledge that I have reviewed this plan and agree to the trash and recycling policies herein. Date _______________ Applicant Name (print) ___________________________________ Signature ___________________________________


VENDOR INVOLVEMENT

Get your vendors involved. They will create the majority of waste, which makes them a major stakeholder in your event. As the organizer, you can be in control of the products which are used at your event.

Advise vendors of recyclable and compostable packaging. Introduce a list of preferred packaging suppliers for your stakeholders. (Attached)

Encourage waste minimization; will vendors be handing out straws that aren’t really needed?

FOOD SERVICE

The majority of the waste found at large events is organic and can be composted. It is essential that food service providers are aware of the Zero Waste goals of your event.

Donate excess food to local shelters, food banks, or soup kitchens;

Rent equipment like tablecloths or utensils instead of using one‐time use items; Serve food buffet style rather than in “box lunch” form or use finger foods, limiting the number of plates required;

If reusable items are not available, use compostable plates and cutlery that can be composted (see attached list);

Provide drinks and condiments (water, tea, sugars, ketchup, salad dressings, etc.) in bulk instead of in individual packages and servings or use canned drinks as an alternative;

Please remember disposable polystyrene foam (Styrofoam) food service ware can no longer be used for food prepared in Santa Monica.

SITE PLANNING

A site map will allow you to visually consider appropriate locations to place your composting/recycling stations. Make sure the bins are:

Accessible and conveniently located; Located near food and eating areas; Near entrances and exit points; Close to crowded areas; and Ensure they are accessible by all.

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Man stations with volunteers; T‐shirts for staff with the recycling logo in addition to your logo; Press and Media Releases; Information on tickets and invitations; Stamp patrons hands on entry with a recycling logo to keep the goal fresh in their minds; and

Regular PA announcements made to remind patrons of the Zero Waste goal.

VOLUNTEERS

Volunteers stationed by your recycling containers can supervise what goes into the bins and will also help to increase public awareness.

This will help reduce contamination and increase the amount of waste that is recycled overall.

It is also a great initiative to involve the community and promote local groups. Your team of volunteers could include:

Local students; Sports teams; Local businesses; and Community groups and volunteers

By recruiting and training as many volunteers as possible, you will have a “Zero Waste Management Team” available to assign to various tasks.

SIGNAGE

Plenty of signage is essential for successful recycling. Your signs may incorporate simple wording or even images of the different materials that can be placed in the recycling or composting containers.

Clear Wording: Make sure they are easy to read; Placement: Ensure they are positioned where people can see them easily; Photos & Images: Pictures of what you want to go in the bins is very effective; Reusable: Make them reusable and use them for your next event.


Here are examples of a sign provided by the City that can be adhered to your containers:

WHAT GOES IN WHICH CONTAINERS GREEN or BROWN CART – “COMPOSTABLES” All Food Scraps Food Soiled To‐Go Containers:

Plates (made from sugarcane, paper, natural fibers) Bio‐plastic cups, containers, and cutlery

Must be labeled “compostable” & approved for composting (ASTM D6400) Go to: www.bpiworld.org/BPI‐Public/Approved.html.

Hot Cups (made from paper) Napkins (made from 100% recycled paper)

BLUE CART – “RECYCLABLES”

Plastic bottles Glass bottles Aluminum/Steel Cans Aluminum Foil Clean Paper Clean, dry plastic bags Cardboard


HOW TO SET‐UP STATIONS Next you’ll need to be strategic about how to collect disposed materials most efficiently from your participants.

Place a brown cart with a blue cart consistently at intervals throughout your location;

Remove or cover all stand alone trash cans so that the Zero Waste Stations are used; Create and post Zero Waste signs at the event entrances and exits; Identify high traffic, visible areas for the placement of the Zero Waste Stations; Keep all types of containers clustered together, in the same order and color coded for visual continuity.

CONTAINER SIZES

95 gallon 35 gallon


INTERESTING FACTS

• ALL food containers and food at this event will be turned into compost (and not buried in the landfill).

• Styrofoam and all #6 plastics take hundreds of years to break down and cannot be recycled economically. City of Santa Monica banned all non‐recyclable plastic due to damage to marine life.

• 60‐90% of ocean litter is made from plastic.

• Ocean litter has affected at least 267 species worldwide, including sea turtles, seabirds

& marine mammals.

• Public agencies in California spend more than $375 million annually on litter cleanup.

• Californians use 165,000 tons of polystyrene (such as Styrofoam®) each year for food service packaging.

• 19 billion plastic grocery bags are distributed in California each year. Fewer than 5% are

recycled.

• Bring a reusable bag. Each reusable bag has the potential to eliminate an average of 1,000 plastic bags over its lifetime.

• Since 1960 the waste generated by packaging has increased more than 200%.

• Every ton of recycled paper (2000 pounds) saves approximately 17 trees, 4 barrels of oil,

3 cubic yards of landfill space, 7000 gallons of water and 4,200 kilowatt hours of energy – enough to heat and air condition the average home for almost 6 months.


Compostable / Recyclable Food Service Products

Distributors List Santa Monica Office of Sustainability & the Environment

Distributors of Compostable/Recyclable Food Service Products sustainablesm.org/container ‐‐ 310.458.4925

Advisory: All of the companies listed sell compostable and recyclable products as well as non‐recyclable products. Be sure to specify "compostable and recyclable."

If you would like to suggest additions or corrections, please call the Office of Sustainability and the Environment at 310.458.4925 or visit us at sustainablesm.org/container.

Bioplastics are required to be labeled as “compostable”, BPI certified, and meet compostability standards (ASTM D6400).

A Green Plan, Inc Sherman Oaks, CA Elliot Reinfeld 818‐497‐3368 www.agreenplan.com

A & R Paper & Packaging Gardena, CA David Townsend 310‐768‐8055 www.arpaper.com

Allen Janitorial Max Saleh 310.399.5251 www.allenjanitorial.com

Ameradine Anaheim, CA Debra Regun 714.237.9978 www.ameradine.com

American Paper and Plastics, Inc. El Monte, CA Steven Silver 310.409.5076 www.appinc.com

Anchor Packaging St. Louis, MO Margie Southard 800.467.3900 www.anchorpackaging.com

Arrow Tableware S.F., CA Headquarters 650‐871‐8226 www.arrowtableware.com

Asean Corporation Portland, OR Headquarters 503‐295‐4900 www.stalkmarket.net

Associated Services San Leandro, CA Sacramento Office 800‐750‐5282 www.associatedcoffee.com

Bagcraft Papercon Chicago, IL Headquarters 800‐621‐8468 www.bagcraft.com

Be Green Packaging Santa Barbara, CA Headquarters 805.456.6088 www.begreenpackaging.com

Bio Technology Inc. Cairo, NE Headquarters 308‐485‐0107 www.thinkbti.com

BioCorp Becker, MN Kelly Lehrman 800.348.8348 www.biocorpaavc.com

Biodegradable Food Service LLC Bend, OR Kevin Duffy 541.593.2191 www.biodegradablefoodservice.com

BiogroupUSA Palm Harbor, FL Mark Williams 727‐789‐1646 www.biobagusa.com

BioPak‐GSD Packaging Fresno, CA Jim Keitges 559.441.1181 www.gsdpackaging.com

Biosphere Industries Carpinteria, CA Cindy Lane 805‐566‐6563 www.biospherecorp.com

Bio‐Tuf Carrollton, TX Peter Klaich 800‐527‐2247 Pklaich@heritage‐bag.com

Bridge‐Gate Alliance Group Pleasanton, CA Melissa Sallady 925‐417‐0638 msallady@bridge‐gate.com

BYOGREEN Galveston, TX Headquarters 409‐939‐0659 www.byogreen.com


California Recycles, Inc. LA, CA Elham Ebiza 310.478.3001 x101 www.californiarecycles.com

Cater Green LA, CA Allan Kaskell 323.663.7747 www.catergreen.com

Cereplast Hawthorn, CA Headquarters 310.676.5000 www.cereplast.com

Clear Creek Compostables Los Angeles, CA Headquarters 310‐447‐2350 www.clearcreekcomp.com

Clovernook Center for the Blind Cincinati, OH Jo Morell 513.728.6259 www.clovernook.org

EarthShell Lebanon, MO Headquarters 410‐847‐9420 www.Earthshell.com

EarthSmart LLC Ranco Palos Verdes, CA Anthony Russo 310.930.2712 www.earthsmartllc.com

Earthware Biodegradables Lagunitas, GA Headquarters 800‐211‐6747 [email protected]

Eco Film and Eco Works Saint Paul, MN Headquarters 800‐426‐7832 www.ecofilm.com

Eco Products Boulder, CO Order Online 303.449.1876 www.ecoproducts.com

Ecotainer Memphis, TN Headquarters 901‐419‐9000 www.internationalpaper.com

(Envirogel) BiRite Food Services Brisbane, CA Headquarters 800.227.5373 www.birite.com

Excellent Packaging & Supply Richmond, CA Steve Levine 800.317.2737 www.excellentpackaging.com

Fabri‐Kal Kalamazoo, MI Headquarters 800‐888‐5054 www.f‐k.com

Fold‐Pak Fresno, CA Headquarters 559‐441‐1181 www.fold‐pak.com

Form Plastics St. Charles, IL Anne Casteen 714‐968‐8852 www.formplastics.com

GSD Packaging Hazelton, PA Jim Keitges 559‐441‐1181 www.gsdpackaging.com

Giancola Brothers, Inc. Santa Monica, CA Jennifer Giancola 310‐450‐1464 [email protected]

Green Earth Office Supply Redwood Estates, CA Order Online 800.327.8449 www.store.yahoo.com/greenearthofficesupply.stores.yahoo.net

Greeno Products Los Angeles, CA David Lee 800.313.6568

www.greenoproducts.com

Green Packaging Lansdale, PA Headquarters 877‐822‐0552 www.greenpackaginginc.com

Green Wave by Western Pacific Assoc. New York Joe Battung 562.208.6695 www.greenwave.us.com

Greener Earth Marketing S.F., CA Janet 415‐279‐3221 [email protected]

Huhtamaki Desoto, KS Headquarters 913.583.3025 www.us.huhtamaki.com

IFN Green Oakland, CA Kevin Tay 510.868.2891 www.ifngreen.com

Insulair Vernalis, CA Headquarters 866.435.5647 www.gppro.com

International Paper Memphis, TN Headquarters 901‐419‐9000 www.ipfoodservice.com

LBP Cicero, IL Headquarters 800‐545‐6200 www.LBPmfg.com

Litin Eco Minneapolis, MN Headquarters 612‐607‐5700 www.litineco.com

Micron Paper City of Industry, CA Headquarters 626‐855‐2888 www.micronpaper.com

Nat‐ur Store Hawthorn, CA Eilene Cabezas 310‐676‐5000 www.nat‐urstore.com

P&R Paper Supply Redlands, CA Headquarters 888‐206‐3109 www.prpaper.com

Pak West Paper Santa Ana, CA Chris Smith 714‐433‐2210 www.pakwest.com


Pactiv Lake Forest IL Headquarters 888‐828‐2850 www.pactiv.com

Paper Company Beaufort, SC Mike Madden 800‐449‐1125 www.papercompany.com

Recycled Products Columbus, OH Headquarters 614‐251‐8585 www.recycledproducts.com

Renewable Products (EarthShell) Onings Mills, MD Bob Pondo 612.521.5667 www.renewable‐products.com

Restaurant Depot Anaheim, CA Victor Bustos 714‐666‐8211 www.restaurantdepot.com

Republic Bag Inc Corona, CA Headquarters 800‐852‐2247 www.republicbag.com

Rock Tenn Norcross, GA Headquarters 770‐448‐2193 www.rocktenn.com

SCA Tissue Neenah, WI Headquarters 866‐722‐6659 www.scatisue.com

Signature Works (LC Industries) Ridgeland, MS Headquarters 800‐647‐2468 [email protected]

Smart and Final ‐ Venice Venice, CA Enrique Perez 310.392.4954 www.smartandfinal.com

Simply Biodegradable Spokane, WA Brad Price 509‐764‐0233 [email protected]

Smart and Final ‐ W. Los Angeles Los Angeles, CA Evan Howell 310.473.0344 www.smartandfinal.com

Southern Champion Tray Chattanooga, TN Headquarters 423‐756‐5121 www.sctray.com

Stalk Market Portland, Ore. Order Online 503.295.4977 www.stalkmarket.

.net

Superior Anhausner Foods LA, CA Headquarters 323.277.1145x1243 www.superafoods.net

Superior Paper & Plastic LA, CA Headquarters 323.581.5555 www.superiorpaper.com

Sysco Food Service Houston, Texas Philip Waring 800.800.1199 x3039 www.sysco.com

The Individual Group Bell, CA Jeremy Shapiro 323.981.2800 www.theindgrp.com

Trade Supplies Vernon, CA Aaron Fishbain 323.581.3250 www.tradesuppliesinc.com

United Natural Foods Dayville, CT Jeffrey Lorenzen 800.679.6733x53984 www.unfiw.com

US Food La Mirada, CA Miriam Corver 800.379.5633 x6147 www.usfood.com

Versa Pack Tuxedo Park, NY Headquarters 845‐667‐5000 www.versapack.com

Viele and Sons Fullerton, CA Kathy Hoerner 800.454.5728 www.vieleandsons.com

Washington Group Corporation San Fransisco, CA Headquarters 415‐869‐1028 washingtonm@washingtonbio‐pastics.com

Wilkinson Industries Fort Calhoun, NB Henry Epstein 805‐531‐9805 www.wilkinsonindustries.com

Woods End Laboratories, Inc. Mt Vernon, ME Headquarters 207‐293‐2488 [email protected]

WorldCentric Store Palo Alto, CA Christina Jolin 310.269.0005 www.worldcentric.org/store/index.htm

zero waste guide - santa monica · zero waste event planning guide ... in bulk instead of in ......

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