yr9 excel 2003 set 2

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Yr 9 Spreadsheets Set 2 Hulme Hall Grammar School Page 1

Yr9 SpreadsheetsSet 2

Contents

CONTENTS ......................................................................................................................... 1WORKSHEET 1: ORIENTATION ...................................................................................... 2WORKSHEET 2: SPREADSHEETS.................................................................................... 3WORKSHEET 3: SPREADSHEET FORMATTING ............................................................ 4WORKSHEET 4: FORMULAE (1) ..................................................................................... 5WORKSHEET 5: FORMULAE (2) ..................................................................................... 5WORKSHEET 6: GRAPHS ................................................................................................. 7WORKSHEET 7: PERFORMING CALCULATIONS MARK SHEET .............................. 9PROJECT 1 - FAMILY BUDGET ...................................................................................... 10PROJECT 2 - CHAMPIONS LEAGUE ............................................................................ 11

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Worksheet 1: OrientationWe need to cover 3 units this year to gain the external qualification. Webwise is one, Excel andWord are the others. You will be able to show how good you are at logical thinking with Excel farbetter than with Webwise and Word but you will need to concentrate harder.

We did some work on Excel last year, but its worthwhile taking five or ten minutes to re-familiarise yourself with the general layout of the application. All the commands available in Excelcan be found in the menu bar at the top of the screen. The underlined letter is the reference letterto the command when pressing theAlt key to access the menus, meaning that combinations ofkey presses can be used to run any command not covered by the shortcut keys. For example, toaccess the File menu, we pressAlt+F, since the F is underlined in File.

TaskOpen Excel and save a new file with the name Notes. Create a table, showing command incolumn A, the shortcut key in column B (if one exists) and the menu reference letters incolumn C for the following commands:

New, Open, Save, Print Cut, Copy, Paste Select All, Undo, Repeat Bold, Italic, Underline Function KeysAlso, try and locate all the taskbar buttons corresponding to the above commands. To do this, holdyour mouse pointer over the iconbut dont click and in a few seconds a small yellow boxshould appear telling you what the command is.

Hints and Tips Pressing F1 brings up Help dialog box. This allows you to ask questions of the Answer Wizard

or browse the contents and index. The Office Assistant still exists in Office 2003 but requiresactivating by selecting Show the Office Assistant in the Help menu. The assistant cananswer questions posed by you, jump in to offer you a tip or a handy shortcut via a little lightbulb lighting up and can animate for your personal pleasure!

Shift + F1 accesses the WhatsThis?command, denoted by a question mark next to thepointer. If you click on anything that you want to know about, a yellow box appears to tell youwhat the command is and what is does.

A list of shortcut keys for Excel can be found under Keyboard Shortcuts in the index of the helpfile.

Note: These commands are under Cells in the Format menu

The assistant is annoying after a while, and it begins to get in your way, don't worry:

clicking with the right mouse button on the assistant and selecting Hide can turn off theassistant. When the assistant is turned off, commands such as F1 still bring up help menus.

If you have accidentally turned the assistant off, click on Show the Office Assistant from theHelp menu.

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Worksheet 2: Spreadsheets

It is important that you know how to enter data, format it and move around thespreadsheet effectively.

Task1. Put todays date into cellA1, in the form dd/mm (e.g. 08/11).2. Use the fill handle ( this bit) to drag the border down so that it covers cells

A1 toA7: this should copy the day, date and month of the next seven days intocolumn A.

3. Copy the dates right into column B. Then convert the dates in column B to theform ddd (e.g. Thu).

4.

You should now have a table showing the days and dates of the next week. Nowchange the column order by moving all the weekday cells to column A and all datecells to column B by using the cells borders.

5. Try using all the different ways you can think of to move cells around the worksheetand find the one that suits you best. Using keyboard shortcuts are often the mostefficient method while most laborious mouse movements can be eliminated.

6. Press Ctrl + Home to select cellA1. Holding down the Shift key, use the cursorsto move the selection down to B7 so that all the data is selected. Hit Ctrl + Xto cutthe info, select Sheet2 from the tabs at the bottom of the screen, then Ctrl + tomove to the far right of the sheet, move the cursor one space to the left then pressCtrl + Vto paste the information.

Extended WorkThink of several ways to navigate between cells. In your Notesspreadsheet, create a list ofmethods of navigation between cells and a description of each method. There are someexamples to start you off below see if you can come up with at least 5 more! Some canalready be found on this page.

Method Description

Ctrl+ Moves to the right-hand edge of the worksheetPgDn Moves down a page of cells at a time

Ctrl+End Moves to most bottom-right hand cell with content

These drag and drop methods are fine if you want to move or copy cells shortdistances but if you needed to move a block of cells to the other side of the worksheet, ittakes too long to scroll that far. Also you cant drag and drop onto different worksheets,workbooks or applications. However, this is easily achieved by using the cut, copy andpaste functions.

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Worksheet 3: Spreadsheet Formatting

Excel can be used to present tables and charts. This worksheet will guide you through creatingand formatting a Gantt Chart. AGantt chartis a table which shows the scheduling for a project.Gantt Charts are an important aspect of some year 11 controlled assessments (coursework).

TaskYour task is to create a Gantt chart for a school design and technology project.

1. Fill in column A from cellA2 downwards with theheadings opposite, leaving a gap between eachone (i.e. cells A3, A5 etc are blank):

2. The project will take 10 weeks, so fill cells B1 to K1with Week 1, Week 2 etc

3. Make your text have font Courier New and make it

bold. Make sure all your text fits in into the cell.

4. The Gantt chart will show the estimated time for completing parts of the project withgreen rectangles and the actual time taken with red rectangles .For example, analysis of problemmay have taken 2 weeks when it was expected to take 3:

Complete your chart using the following data:

Expected time(week no. - inclusive)

Actual time(week no. - inclusive)

Analysis of problem 1 3 1 2

Design of solution 3 5 3 5

Development 5 6 6

Manufacturing 6 9 6 10

Testing 9

10 10

11Evaluation 10 12

Headings: Analysis of problem Design of solution Development Manufacture Testing Evaluation

Extended WorkUse the other formatting features of Excel to improve the look of your chart. You could try:

rotating the Week headings through 90 degrees using the Orientationbox:

using the merge cells button to add the number of weeks to thecentre of each red and yellow bar. For example:

using the cell borders button to create a grid for your chart

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Worksheet 4: Formulae (1)

Formulae are an essential part of spreadsheets. They are used to perform mathematicalcalculations, usually based upon some inputted data. We will create some fantastic stuff later, withonly a very small amount of maths, but this worksheet is for practising the logic in your formulae,so youll find it easiest if youre working with in pairs, with someone good at maths.

This sheet will show you how formulae can be used to work out useful information when modellinga situation. One of the most common uses of spreadsheets is to predict what will happen in certainscenarios ("what-if" scenarios).

Task 1Suppose you are organising refreshments for your school play and that you are going to buy:

A 4-pint carton of milk costing 1 A bag of sugar costing 1 Teabags costing 0.01 each Plastic cups costing 0.02 each

Set up a spreadsheet where you can vary the amount of people buying a cup of tea (for 50 pence)and the total profit is automatically worked out.

Task 2Using the information from Task 1, plot agraph showing the income and expenditure ofthe refreshments stand (using a Scatter graphwith data points connected by lines withoutmarkers), with the X-axis showing the numberof customers and the Y-axis the income/cost.

Use this graph to calculate how manycustomers are needed to make a profit of10. Your X-axis should have values of up to80 customers.

Assume that the carton of milk and sugar are enough for every person.

Extended WorkTry extending your spreadsheet so that you can see what happens if the cost of a certain itemchanges (use a cell to contain the value of each product). Also, use a cell to store the cost ofa cup of tea. How many customers would be needed for 10 profit if more expensivepolystyrene cups were used at 0.04 each? How much would a cup of tea need to be if it isrequired that 10 profit is made from 50 customers?

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Worksheet 5: Formulae (2)

Task 1A gambler puts 10 one week into a local lottery (put Week 1in cellA1 and the amount in cell

A2). The lottery produces a random number from 0 to 1 (use the RAND()function in cellA3).If the number is larger than 0.5 he increases his money by 10%, otherwise he reduces it by10% (put the formula for this in cell A4). The next week he puts the proceeds from the weekbefore (fromA4) plus the same amount again (fromA2) into the same lottery the next week(use columnB). Repeat this for week 3 (ensuring you use the figures from A2 and B4). Theprocess repeats for all 52 weeks of the year (you will need to repeat this up to column AZ).

Use row 5 to calculate how much the gambler would have if he simply saved his money eachweek. Plot a graph of the resulting monies. Use F9 to re-calculate the random numbers, andsee if you can spot a pattern.

Task 2 A shopkeeper is using a spreadsheet to monitor his items. Copy and extend this table byadding at least 5 more rows containing your own items, and using formulae whereappropriate. Protect all the cells except those for how many Sold, Item Revenue and ItemCost; they can then be altered if needed.

Resource Sold Item Revenue Item Cost Item Profit Subtotal Costs Subtotal Profit

Jam 67 1.05 0.60 0.45 40.20 30.15

Fruit Cake 45 3.00 1.50 1.50 67.50 67.50

Shortcake 107 0.80 0.15 0.65 16.05 69.55

Tea 276 0.20 0.07 0.13 19.32 35.88

Total 495 143.07 203.08

Extended WorkUsing Excel's built-in functions, try calculating the MAX and MIN values which the shopkeepercan use to see which item generates him most profit and which item generates him least.

The shopkeeper also wants to know the proportion of sales of each product. Which kind ofchart would be suitable for this? Try getting Excel to generate such a chart from the Solddata.

Anifstatement can be performed asfollows:=IF(item = value, output1, output2)This says that: IF item = value

THEN give output1ELSE give output2

=IF(Random_part>0.5,Amount_bet*1.1,Amount_bet*0.9)or=IF(C5>0.5,C2*1.1,C2*0.9)

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Worksheet 6: Graphs

Excel can very quickly and easily present data in the form of graphs and charts. Attemptto create the following graphs by entering the data into a worksheet, highlighting it and

pressing the chart wizard button .

Task 1 - A Scatter Graph:Create a scatter graph for the data below. When you have finished the scatter graph,double click on the graph then click on one of the points on the graph. Then select AddTrendline from the Chart menu and pick a suitable trendline.

2 5 6 8 3 6 4 8 9 4 2 4 8 6 9 4 5 7 2 2

36 47 38 48 47 49 82 36 24 54 58 38 27 98 28 26 37 56 53 91

You can view the formula of your trendline either by adding the trendline andgoing to options or by right clicking the trendline and clicking Format trendline thenselecting Options, and then select Display equation on chart. The equation thenappears in a textbox and can be moved or manipulated, as below.

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Task 2 - A Pie Chart:Create an exploded pie chart for the data below that indicates the proportion oftransportation methods people use to get to school.

Car Bus Train Walk Cycle Other

58% 19% 8% 8% 6% 1%

Task 3 - A Bar Chart:Create a bar chart to illustrate the number of cars passing a particular point duringdifferent hours of the day (using a 24 hour clock), from the data below.

0.00-3.00 3.00-6.00 6.00-9.00 9.00 - 12.00 12.00-15.00 15.00-18.00 18.00-21.00 21.00-0.00

20 55 230 83 174 243 123 23

Try formatting your graph so it looks like the one below.

If you find the colours on your Pie Chart are not to your taste, you can changethe colours individually by selecting Format Data Point on each segment.

If you produce a graph in Excel, you can easily use (and edit) it in any Word

document by simply selecting the graph, copying it (Ctrl+C) and then pasting it whilein the Word document (Ctrl+V).

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The median of a set of values is the value that occurs in the middle of the list:there should be as many values less than, and greater than, the median value.

Worksheet 7: Performing Calculations Mark Sheet

Excel is commonly used for performing relatively simple calculations. This worksheetrequires the use of formulae and formatting techniques to produce a mark sheet for aclass' exams.

Task - Class exam results

Using the class data shown here, producethe percentage for the two papers, producethe overall percentage (equal weighting),and show the average and median for theclass.

Before Simon Suller, insert a new row intothe worksheet (by selecting the Simon Sullerrow and then clickRow, from the Insertmenu) and add yourself, with your ownchoice of marks.

You may have noticed that the names are nolonger in alphabetical order (if they are stillin alphabetical order, arrange them so thatthey are not!). To arrange them in order,select the whole table of names, then select

Sort from the Data menu, and select to order by column 2, the pupil's surname. Your

data should now be in alphabetical order!

Extended Work

To pass the exams, each pupil must gain an average of at least 50%. Add a column afterAveragewhich states either Pass or Fail (calculated using a formula that refers to eachpupil's average mark).

The pupils who fail must retake both exams. Make up a second pair of marks for eachpupil who has failed and calculate their average as before.

The marks for the year are calculated as follows:

If a pupil passes, their mark is their average percentage. If a pupil fails, their mark is of the average percentage of their retakes.

Devise a formula to calculate the final marks for each pupil and add this as a column.

Exam1(outof70)

Exam1(%)

Exam2(outof64)

Exam2(%)

Average%

Anthony Andrews 20 21

Borris Bigland 25 19

Cory Casley 62 51Fred Fenna 70 63

Morris Misselbrook 57 60

Olive O'Leary 18 11

Ranger Revel 34 32

Sandra Simmons 31 24

Simon Suller 61 61

Wendy Weston 58 52

Average

Median

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PROJECT 1 - FAMILY BUDGET

You are going to create a simple spreadsheet that will help a family keep check of its expenditure.

This will be for the first 6

months of the year.

Entering HeadingsEnter the data as shown inthe screenshot. Note: Aftertyping in the monthJanuary, you can get thespreadsheet to enter theother months for you.Select the cell B3. You

will notice that in the bottom right hand corner of the cell there is a black square. This iscalled the Fill handle. Drag on this fill handle across. Stop when the tool tip says June andthen release the mouse button.

Improving the DisplaySelect the cells A1 to H1 and click on the Merge and Centre icon. Increase the text size to 16

and apply a fill colour of light green using the Fill Colour icon. Now select the cells A3 to A9and then hold the Control key down whilst selecting the cells B3 to G3. Make the text bold andapply a gold fill colour. Select the two TOTAL headings and made the text bold and the fill colour

light purple. Finally, select cells B3 to H3 and right align the text using the Right Align icon

Adding the

DataEnter the data asshown here.

Note: you can usethe fill handle tocopy the Fuel andMortgage figuresfor January intothe other months ifyou do not want to type all the figures in manually.

Select the cells B4 toH11 and change theformat to currencyby clicking on the

Currency icon.

AddingFormulas

=IF($E$1>=25, "", IF($E$1=13, $E$1=22, $E$1

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Drag here towiden column I.

Select cell H4. You want to add up all the food expenditure for the six months. You need to addtogether cells B4 to G4. There are two ways of doing this. You could but in the formula:=B4+C4+D4+E4+F4+G4 or you could use the SUM formula which is quicker. (SUM in Mathsmeans Add.) This would be: =SUM(B4:G4).

The SUM formula can be put in automatically. Select cell H4 and then click on the

Autosum icon. Excel guesses correctly what cells you want to add up. Nowsimply press Enter to confirm your formula. The result of the calculation in enteredinto cell H4 (1,265.34).

Now using the fill handle in cell H4, drag down of the other items toreplicate the formula for Clothing, Fuel, etc. Try clicking into cell H5.You will see that the formula is =SUM(B5:G5). Excel hasautomatically changed the formula to what you want. Check that thishas happened in the other copied formulas.

Now select the cell B11 and put in a formula that will add up all the expenditure for January.Replicate this formula for the other months and also for the TOTAL.

Finally, select cell I3, type in the text, AVERAGE make the text bold,right aligned and add a light purple fill. Now select cell I4 and put inthe formula for working out the average expenditure on Food. Thiswill be: =AVERAGE(B4:G4).Replicate this formula down for the other items of expenditure.

Finish off by making any other changes to the format of thespreadsheet. In the final version below, the totals and averages have

been given a light orange fill and the final total of totals and averageshave been made bold and had their text size increased to 12. If you dothis you may find that the display in cells H11 and I11 changes to a set ofHash signs (# # # #). This is because the columns are now not wide enough toget the numbers in. You can widen them by moving tothe column headers and dragging in the line betweentwo headers.

The final spreadsheet has also had its title merged and centred with cell I1 so that it now covers theAverage column as well.

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PROJECT 2 - CHAMPIONS LEAGUE

You are going to create a spreadsheet which will keep a record ofthe matches played in one of the stages of the Champions Cup.Start by loading the spreadsheet, Excel.

Start by entering the following headings without altering anycolumn widths.

You are now going to copy these teams to row 2. Select the cells

B3 to B8 and click on the Copy icon. Now rightclick on cell C2 and select Paste Special. Select theTranspose option and click on OK. Finally, pressEscape to get rid of the dotted lines around the cells

you selected.

Now select the cells B3 to B8 and then hold the Control key downwhilst you select the cells C2to H2. Make all these headingsbold.

Next, select cells A1 to B2and change the font size to 16and make the text bold. Fromthe menu select Format, Cells. Click on the Alignment tab as shown inthe screenshot on the right, set Horizontal and Vertical to Centre andselect Wrap Text and Merge Cells. The text will overflow the cells.

Widen the rows and columns to fit in the Manchester Utd heading in B5and the Champion League title.

The teams do not fit neatly into the cells in row 2.You could widen thecolumns but you are going to rotate the headings instead. Select cells C2 to H2. Select Format,Cells from the menu. The Alignment tab should already be selected. In the Orientation box, drag

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the red dot anticlockwise until the box below shows 60. Deepen row 2 and widen columns, ifnecessary.

Next select cells A3 to A8 and change the orientation of the word Team and make the text size 16.

Now add some colour. Shade the team names gold, the title pale blue and the cells C3, D4, E5, F6,

G7 and H8 pale blue also. (Select cell C3 and then with control held down, select the other cells andthen shade them all in at the same time.

Next, select cells C3 to H8 and click on the Borders icon and select the full border option.

Your spreadsheet should now look like the screenshot on the bottom of the previous page.

Adding Test DataHere are the results of the first two sets of matches:

Manchester Utd 3 Barcelona 1 Real Madrid 1 Manchester Utd1Juventus 2 Real Madrid 2 Barcelona 4 Monaco

1Monaco 0 Inter Milan 1 Inter Milan 2 Juventus

2

Points are awarded as follows: Win3 points, Draw1 point, Loss0 points.

Each result is entered into the table twice. The first result - Manchester Utd 3 Barcelona 1isentered as follows. Reading across the row for Manchester Utd, enter a 3 in the column for

Barcelona. Then in the row for Barcelona, enter a 0 in the column for Manchester Utd. Enter theother results into the table.

Once the results have been entered, centre the results in the table both horizontally and verticallyand make the text size 16. Your table should now look like the screenshot at the bottom of the page.

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You are going to transfer the figures from the Champions League results table that you created inthe first worksheet into a new table which will show who is in the lead.

Mark the team names in cellsB3 to B8, click on the Copy

icon. Select cell B12 and

then paste the team names byclicking on the Paste icon.In cells C11 to G11, type theheadings: Won Drawn Lostand Points. Shade all the newcells gold and make the textbold.

Adding the PointsFirst work out how many wins Juventus have had. This will involve a formula being put into C12.

The formula to use is the COUNTIF function and the formula would be:

=COUNTIF(C3:H3,3)

The range C3:H3 tells the spreadsheet where to look. The 3 at the end of the formula tells thespreadsheet what to look for. Thus this formula counts how many 3s can be found in the cells C3 toH3. The answer appearing in cell C12 will be 0. This formula can be replicated down into cells C13to C17.

You can now work out the formula to work out how many draws Juventus have had and put it incell D12. This will be the same formula as in C12 except you are now looking for 1s so the formula

will be:

=COUNTIF(C3:H3,1)

Replicate this formula for the other teams and then work out the formula for the number of lossesJuventus have had, put it in cell E12 and replicate it for the other teams.

You can now work out a formula for the points awarded to Juventus. This will be Number of winsmultiplied by 3 plus number of draws multiplied by 1. The formula in cell F12 would therefore be=C12*3+D12*1. Enter this formula and then replicate it for the other teams.

Now, in the results grid complete the entry of results. As you do this, the league table below willautomatically update itself as each result is entered.

Sorting the Teams in

Order of PointsFinally, you need to sort thespreadsheet so that it is in orderwith the team having most of thepoints at the top.

yr9 excel 2003 set 2

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