youth advisory council committee - city of bunbury agendas and... · 2016-09-23 · youth advisory...

Youth Advisory Council Committee

Minutes Wednesday 2nd December 2015 Bunbury City Council Chambers

Committee Terms of Reference

The Youth Advisory Council Committee is to make recommendations to Council based on the following Terms of Reference;

1. To identify and advise on youth trends, gaps and opportunities in the Bunbury area. 2. To advise Council on the development of policies that is responsive to the needs

of youth. 3. To engage with the young people of the Bunbury area to draw consultation and

feedback on youth trends, opportunities and gaps to present to Council. 4. To assist and be actively involved in the ongoing development and delivery of

youth targeted projects, programs and events. (Annually: Australia Day and National Youth Week)

5. To engage with the wider youth community to create/look for partnerships and opportunities to support young people in the areas of upskilling, youth leadership and the active involvement for youth driven initiatives.

This committee meets bi monthly on the 1St Wednesday of the month

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 0 Facsimile: (08) 9792 7184 0 TTY: (08) 9792 7370 0 www.bunbury.wa.00v.au

COBCDE

Youth Advisory Council Committee Minutes

Minutes of an ordinary meeting of the Youth Advisory Council meeting held at the City of Bunbury Administration Centre, 4 Stephen Street on Wednesday 2nd December 2015.

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening

The meeting was declared open by Community Development Officer Michele Grimston at 4:04pm. As this was the first meeting of the Youth Advisory Council Committee since the 2015 local government elections, the committee was required to elect a Presiding Member at this meeting.

Sean Smith was elected unopposed to the position of Youth Mayor.

Karl Sullivan and Stephen May each put themselves forward for the Position of Deputy Youth Mayor. Karl Sullivan was elected to this position by a secret ballot.

2. Disclaimer

Not applicable to this Committee.

3. Announcements from the Presiding Member

nil

4. Attendances

Committee Members Present: Presiding Member Youth Mayor Sean Smith Members Deputy Youth Mayor Karl Sullivan

Councillor Sam Morris Councillor Betty Mcleary Councillor Joel McGuinness Alex Tom bleson Megan Fowler Shani Szabo Kaila Hartmann

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Wednesday 12th August 2015 Minutes — Youth Advisory Council Committee

Jake Elson Matilda (Tilley) Wilson Eliza Lyon Stephen May Ebony Hribar

Support Staff: Community Development Officer Elle Dixon Community Development Officer Michele Grimston Team Leader Community Development Deanna Sullivan Manager Community, Arts and Culture Julian Bowron

4.1

4.2

Apologies

Alex Berndt

Absences

Jeremy Fuller Madison Clark

4.2 Approved Leave of Absence

Nil

5. Declaration of Interest

Nil

6. Public Question Time

Nil

7. Confirmation of Minutes

Minutes from the previous meeting on Wednesday 10th October do not need to be endorsed. They were recorded informally as quorum was not reached at the meeting.

8. Presentations

8.1 Petitions

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Nil

8.2 Presentations

Nil

8.3 Deputations

Nil

9. Method of Dealing with Agenda Business

Nil

10. Reports

10.1 Officer Reports

10.1.1 Future Meeting Dates — Youth Advisory Council Committee

The following meeting dates were proposed for the formal committee:

1 4pm Wednesday 3rd February 2016 2 4pm Wednesday 6th April 2016 3 4pm Wednesday 1st June 2016 4 4pm Wednesday 3rd August 2016 5 4pm Wednesday 5th October 2016 6 4pm Wednesday 7th December 2016 7 4pm Wednesday 1st February 2017 8 4pm Wednesday 5th April 2017 9 4pm Wednesday 7th June 2017 10 4pm Wednesday 2nd August 2017 11 4pm Wednesday 4th October 2017

Moved: Stephen May Seconded: Shani Szabo

MOTION CARRIED

10.1.2 Role of Youth Advisory Council Members

YAC members were asked to nominate themselves for particular areas of interest to encourage them to identify particular ways they can contribute to the team. Members were encouraged to nominate for more than one team if they felt they had the capacity.

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The following groups were decided on via a process of self-nomination 1. Executive Youth Mayor Sean Smith Deputy Youth Mayor Karl Sullivan Stephen May Jake Elson Alex Tombleson

2. Communications Stephen May Megan Fowler

3. Social Activities Stephen May

4. Youth Engagement Tilley Wilson Kaila Hartmann Shani Szabo

5. Events Ebony Hribar Eliza Lyon Jake Elson Kaila Hartmann Shani Szabo

ACTION: Community Development Officer Michele Grimston will develop descriptions of team activities based on number of people in each team and bring to the next meeting.

10.1.3 Application for Working With Children Checks

Councillor Betty McLeary, Deputy Youth Mayor Karl Sullivan and Jake Elson provided copies of their current working with Children Check cards.

Application forms were provided to Youth Mayor Sean Smith, Shani Szabo, Ebony Hribar, Councillor Sam Morris and Councillor Joel McGuinness.

All other members are currently under 18 and do not require a working with children check.

Action: Members requiring a working with children check need to complete their application and process it at the post office before the next meeting on Wednesday 3rd February 2016. Members will be reimbursed for the cost of their application if they provide their receipt to Community Development Officer Michele Grimston.

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10.1.4 Participation in City of Bunbury Australia Day Celebrations

Elle Dixon outlined current plans for the City of Bunbury Australia Day Celebrations, and particularly YAC involvement in running a Colour War at the event. She suggested that this could involve some mentoring from Peter Cohen who has previously worked with YAC in order to develop skills and leadership in the process. There was general support for this idea.

ACTION: YAC members who want to be part of this event to attend a planning meeting on Wednesday 16th December at 4pm at the City of Bunbury.

10.2 Members Reports

Nil

10.3 Any other General Business

10.3.1 Willcox Brown Perpetual Trophy Members were encouraged to nominate a community group for the Willcox Brown Community Award by Community Development Officer Michele Grimston.

10.3.2 Young Leaders Program Members of the committee who are over 18 were encouraged to apply for the 2016 Young Leaders Program, a three day camp to develop leadership and teamwork skills. Action: eligible members should read the information pack and let Michele Grimston know if they are interested in attending by 10th December 2015.

10.3.2 Queens Commonwealth Essay Competition Jake Elson suggested that members may be interested in entering the Queens Commonwealth Essay competition.

Information on the program can be found at https://thercs.org/youth-and-education/the-queens-commonwealth-essay-competition/

10.3.6 — Update of Actions from last meeting

Nil

11. Applications for Leave of Absence

Nil

12. Motions of Which Previous Notice has been given

Nil

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13. Questions from Members

13.1 Response to Previous Questions from Members taken on Notice

Nil

13.2 Questions from Members

Nil

14. Urgent Business

15. Date of Next Meeting

This meeting was the final formal meeting for the Current Youth Advisory Council Committee.

The first meeting of the new Youth Advisory Council Committee will take place on Wednesday 3rd February 2016 at 4pm in the Council Chambers.

16. Close Meeting

The meeting was closed by the Presiding Member at 5:10 pm.

Actions Required after Meeting

1. Minutes of meeting to be sent to Council for noting. 2. Items to be raised for Council following requests/recommendations/motions by

committee 3. Any other actions required as listed above

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youth advisory council committee - city of bunbury agendas and... · 2016-09-23 · youth advisory...

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