You’re only as strong as

your weakest link

False!!

Look at you club History

› What’s worked; what didn’t?› Why did it/didn’t work?

Keep the negative out the ‘why didn’t work’ Look at ways to evolve a ‘failed’ project that

has potential Outline for the project is already there; maybe

there’s a way to improve it

What is the size of the Club?› Large numbers = plenty of man power› Small numbers = limited man power

How are the funds looking?› Large account = flexible start up costs› Small account = limited start up costs

What are the risks of return?› Know where you have to be to come out

even› Have safety dates set

A date where if you don’t sell a set amount you can still cancel the event without upsetting anyone

Time of year› Fall (Sept – Nov)

BBQ’s Craft/Sale Shows Walk a Thons Music/Movie in the Park Food Drives Community Clean-ups Bingo’s

Time of Year› Winter (Dec – Feb)

Parades Light a Tree Gifts for Children Trips Founders Night/CFC Night Euchre Night Dance a thon

Time of Year› Spring (Mar – May)

Craft/Sales Show Community Clean-ups BBQ’s Food Drives Festivals Fireworks

Time of Year› Summer (June – Aug)

Blood Donor Day Carnivals Walk a Thons Day trips Beer tent @ Festivals

Choosing a Chair (Co-Chairs) › Has the time› Understanding of the project and

requirements› Delegate› Organized› Can handle stress well› Capable of problem solving and diffusing

difficult situation

Positions› Secretary› Treasurer› Marketing/Promotions› Sales› City Liaison› Registration› Shadows

Committee Meetings› Whole Committee

Everyone included Reports on all areas Open to members

› Individual Committee Member Meetings Help guild areas of a project Initial budget set up Ensure everyone knows what is required in

their position regarding the project

Chair/co-chairs & treasurer› Consider including

Past Project chairs District exec for guidance A positive seasoned member of your club or

club near you

List the goals of the project› What will it take to get you there

financially?› What are the start up costs?› Are there fees that will need to be

addressed?› Do you have corporate sponsors?

Download the Project Budget Sample from the District 1 Website› Fill it in, add items if needed and remove

items that are not needed

Chair/co-chairs & Club Risk Manager› Consider including

Past Risk Managers Potential Project Rick Manager

List all possible accidents that could take place

Ensure that your ‘Project Risk Bin’ contains all that you need it to

Chair/co-chairs› General Meeting› Outline the project

Goals Budget Possible Risks

Financial & Event related

Be prepared for hard questions› “It’s been done before and failed”

Why will this time be different

› “It’s too risky, we’ll lose too much money” What have you done to prevent this

› “I don’t do catering” “I don’t do bingos” “You won’t catch me on a grill, in a trailer, in the snow, in the rain, driving, with old people, with little kids…..” Know what your man power needs are;

show members that their different skills are needed

Local › News Paper› Radio Stations

Social Media› Facebook› Twitter

Kin› District› National

Post a list of who benefits from your club› Involve the groups that you support

Marketing Man Power

Have a designated Membership Guru› Someone that is prepared to answer

questions from the public “Ask Me” button pins

› Don’t feel like you have to sell Kin

Prepared by the Chair or Co-Chairs› Include the following:

Budget and actual numbers Any risk issues that took place A needs improvement section Suggestions for next time Thank you

Log into the Kin National website› Fill in the online service reporting form (2 mins)

The online service reporting form helps the public see what is going on in the association as a whole

You created this plan…NOW FOLLOW IT!!!

You have your budget› Keep you treasurer up to date

Risk items pop up› Let your Risk Manager know so they can

get on it right away

FOLLOW YOUR PLAN!!!