your job as a board member & how to do it well john tarvin session3 - wed, june 20, 2012 4:00...
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Your Job as a board member & How to do it Well John Tarvin Session3 - Wed, June 20, 2012 4:00 – 5:15 . Agenda. Introductions5 MINUTES Charter Uniqueness5 minutes effectiveness & Pitfalls 15 Minutes 8 Best Practices20 minutes Governance vs. management10 minutes - PowerPoint PPT PresentationTRANSCRIPT
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YOUR JOB AS A BOARD MEMBER & HOW TO DO IT WELL
JOHN TARVIN
SESSION3 - WED, JUNE 20, 20124:00 – 5:15
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1) I NTR ODUC TI O NS 5 M I NUT ES
2) CH ART ER UN I QUENESS 5 M I NUT ES
3) EF F EC TI VENESS & P I TFALLS 15 M I NU TES
4) 8 B EST PR ACTI C ES 20 M I NUT ES
5) GOVER NANC E VS. MAN AGEM EN T 10 M I NU TES
6) B OAR D EVO LUT IO N 10 M I NUT ES
7) QUESTI ON S AND A NSWERS 10 M I NU TES
Agenda
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BASIC BOARD WORK
STANDARD PRACTICES
GOVERNANCE VERSUS MANAGEMENT
VARYING QUALITY
FOUNDER’S SYNDROME
Governance is Governance
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PUBLIC INSTITUTIONS AND PUBLIC FUNDS:Higher levels of visibilityHigher scrutiny Higher levels of accountability
REQUIRES:More transparencySpecific metrics
How Charters Differ
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MORE INTENSE COMMITMENT THAN NONPROFITS
B OARD MEMBERS MUST:Have substantial time to commit to board serviceUnderstand fully and be strongly committed to the school’s missionUnderstand that board membership is not titular in nature; they are joining a working board
How Board Service Differs
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COMMITMENT TO MISSION
COLLECTIVE VISION
CHARTER PROMISES
CLEAR ROLES AND RESPONSIBILITIES
GOVERNANCE VS. MANAGEMENT
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Is Your Board Highly Effective?
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RESULTS FOCUSED
STRUCTURE & COMPOSITION
STRATEGIC FOCUS IN MEETINGS
LEADER INVOLVED IN GOVERNANCE
PARTNERSHIP – LEADER/BOARD
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Is Your Board Highly Effective?
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NOT ENOUGH PEOPLE ON THE BUS
WRONG PEOPLE ON THE BUS
DON’T KNOW HOW TO DRIVE A BUS
ONLY ONE LICENSED DRIVER
ALL LICENSED, BUT NO DRIVERS
WE NEED A GPS
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Pitfall #1: Did You See “Speed”?
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FINANCIAL OVERSIGHT
LEADER OVERSIGHT AND DEVELOPMENT
URGENCY
RESOURCE DEVELOPMENT
BOARD DEVELOPMENT
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Pitfall #2:Lack of Accountability
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S K I L L S E T SFinance, Legal, HR/Personnel, Fundraising, Advocacy, Governance, Educational Expertise
Q UA L I T I E SPassion for Mission, Time, Work in Groups, Sense of Humor
D I V E R S I T YEthnicity, Gender, Age, Geography, Religion, Social Economic
S K I L L S / D I V E R S I T Y M AT R I X
T E S T M E M B E R S O N C O M M I TT E E S
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #1: Find the Right Board
Members
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PARENTS
TEACHERS
STUDENTS
COMMUNITY
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #2: Be Cautious with
Stakeholders
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11-15 MEMBERS WITH CRITICAL SKILLS
MORE THAN 50% GOVERNANCE EXPERIENCE
SEVERAL WITH TANGIBLE COMMUNITY TIES
MISSION AND CULTURE FIT
TIME TO GIVE TO AN ENTREPRENEURIAL ENDEAVOR
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #3:Recruit Well and Boldly
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G OV E R NO RAttend 10 board meetings & annual board retreat
A M B A SS A D ORHost a “learn about School” event at work/home
S P O NS O RGive personal gift to best of your abilityFind 3 items for the auction
C ON S U LTA NTActively serve on one committee
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #4:Know Your Role
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T H E R IGH T C H AI RGroup facilitation and process skillsNot a lone rangerGet feedback on chair’s facilitation skills
T IPOne year term for officers
E D P R OV I D E S L E A D E R S H IP T O T H E B O AR DIntegral part of the jobPD for leader around governance
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #5:Engage Dynamic Leadership
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JOB DESCRIPTIONS
ATTENDANCE TRACKING
ACCOUNTABILITY/REPORTING
ANNUAL GOAL SETTINGBoard and ED
EVALUATE THE ED!!
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #6:Hold Yourselves
Accountable
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COMMITTEE WORK HAPPENS BETWEEN BOARD MEETINGS
COMMITTEES HAVE ANNUAL APPROVED WORK PLANS
REPORT PROGRESS AGAINST GOALS AT EACH MEETING
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #7:Make Committees Matter
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LINK AGENDA ITEMS TO GOALS
ONLY DISCUSS THE STRATEGIC
STICK TO AGENDA
SEND OUT PACKETS EARLY
DO NOT AUTOMATICALLY DO COMMITTEE REPORTS
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #8:Run Great Meetings
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RESPECT TIME – HAVE TIMEKEEPER
STOP LONG-WINDED ED OR COMMITTEE REPORTS
EVALUATE YOUR EFFECTIVENESS
SHOW ME A BAD MEETING, I’LL SHOW YOU A BAD BOARD!
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #8:Run Great Meetings
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Governance vs. ManagementWho Does What?
Activity Board Management
Strategy Direction Input
Management Oversight Operational
Resources Development Use
Staffing Leader All Others
Student Achievement Own Results Produce Results
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Adapted from Peter J. McDonald, Headmaster at Eagle Hill School, in address to NAIS & TABS
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Decision Making
O = Operational P = Partnership S = StrategicLeader Board and Leader Board
Dropping a language requirement Introducing a new sport
Developing the budget Expelling a student
Approving the budget Hiring a psychiatric consultant
Changing a graduation requirement Firing a teacher for alcohol abuse
Approving a policy to permit out-of-country travel
Install a new process for evaluating teachers
Changing the discipline code Hiring an extra teacher
Introducing sex education program Responding to parent complaint
Expanding the enrollment Select a new math text book series
Changing the length of the school day Introducing a new dress code
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BOARD EVOLUTION
Life Cycle Yrs Members Focus
Founding/Start Up 0 -2 7 - 9
•Compliance•Culture•External
Relations/Recruitment•Facilities•Leadership•Operations
•Program Development
Governing/Adolescent 3 - 6 9 - 13
•Achievement Results•Leadership
•Board Evolution•Facilities•Renewal
Sustaining/Maturity 7 + 11 - 15
•Advocacy•Continuous Improvement
•Dissemination•Leadership
•Resource Expansion•Strategy/Replication
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BOARD EVOLUTION
Life Cycle Skill Sets Committees/Task Forces
Founding/Start Up
•Governance Experience
•Financial Acumen
•Education Knowledge
•Academic/Education
•Governance/Trustee
•Finance
Governing/Adolescent
•Community Relations
•External Affairs
•Facilities
•Fundraising
•Human Resources
•Legal
•Development
•Facilities
•Leader Evaluation
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Q & A
John Tarvin617.304.8436