your high-level overview of the components provided by esp solutions group disaster prevention and...

Your High-Level Overview of the Components Provided by ESP Solutions Group

Disaster Prevention and Recovery

Developing a Disaster Prevention and Recovery Plan

First: Decide how much help you need to develop your DPRP.

Second: Find out how ready you are to recover from a disaster and how much work you have to do to develop your DPRP.

Third: Develop, adopt, test, maintain and implement your DPRP.

Process Map for Disaster Prevention & Recovery Planning

Read White Paper:

DPRP for School System

Technology

Download Documents

Charter

Project Plan

Glossary

Complete On-Line Survey

Print Readiness

Report

BEGIN

Select Readiness

Assessment and/or

Planning Toolkit

Edit Readiness Report

Publish Planning

Document

Using DPR Toolkit?

Develop and Adopt Plan Using Local

Project Management

Processes No

11. Review and Edit Plan

Sections

10. Design DPRP Testing

Plan

7. Adopt DPR Policy

8. Identify Applications

and Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document

9. Document Application &

Process Details

5. Increase Leadership Awareness

GOAL

3. Review Readiness

Report

1. Download Toolkit

2. Create Planning Team

12. Adopt and Implement DPR Plan

Yes

How much help you need to develop your Plan?

Read White Paper

Disaster Prevention and Recovery for

School System Technology

Select

Readiness Assessment

and/or

DPR Planning Toolkit

Place Order

Download Documents

How Ready are you to Recover from a Disaster?

Download Documents

CharterProject Plan

Glossary


Print

Disaster Readiness Report and Planning

Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

Develop and Adopt Plan Using Local Project

Management ProcessesNo Yes

Use the DPR Planning Toolkit including 28 templates to complete

the 12 steps that will guide you to a successful

adoption of a DPR Plan

Disaster Prevention and Recovery for School System TechnologyPlanning Toolkit

11. Review and Edit Plan Sections


Plan

7. Adopt DPR Policy

8. Identify Applications and

Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Read White Paper



Select


and/or


Place Order

Download Documents

Read White Paper



Read the White Paper

This white paper provides the specific education context for disaster prevention and recovery. Unlike processes developed for other industries, ESP’s has been highly customized to account for the governance, administrative, instructional, and public nature of the education arena.

Provide this white paper to key decision makers as part of the leadership awareness and support building processes. Having the same vocabulary and focus for disaster prevention and recovery will be a tremendous help when aligning resources.

Read White Paper



Select


and/or


Place Order

Download Documents

The Readiness Assessment will produce a Readiness Assessment Report and Planning Guide.

The DPR Planning Toolkit provides you with templates and documents designed exclusively for school systems and pre-populated with school system-specific information to make sure you cover all the aspects of your technology that you want to protect by including in your DPR Plan.

Select Readiness Assessment and/or DPR Planning Toolkit

Select


and/or


Download Documents

CharterProject Plan

Glossary


Print


Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

The following documents have been drafted as templates for your customization. Project Charter Project Management Plan (Timeline) Glossary

Download Readiness Assessment Documents

Download Documents

CharterProject Plan

Glossary

Download Documents

CharterProject Plan

Glossary


Print


Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

The on-line survey allows you to document characteristics of your agency, current processes, and key personnel.

As you enter your responses to the on-line survey, they will be interpreted and incorporated into the output report entitled “Disaster Readiness Report and Planning Guide.”

You may return to the survey at any time to add to or edit your responses. Then you may generate an updated output report on demand.

Complete Online Survey


Download Documents

CharterProject Plan

Glossary


Print


Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

The on-line survey provides a button for printing or downloading the output document.

This document is generated in MS Word for easy editing, printing, and saving.

Print


Guide

Print Report and Planning Guide

Download Documents

CharterProject Plan

Glossary


Print


Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

Edit


Guide

You may return to the survey at any time to add to or edit your responses. Then you may generate an updated output report on demand.

If you prefer, you may make final edits directly into the output document.

Keep in mind that changes made to the output document will not be reflected in future output documents unless you make those changes on-line.

Edit Report and Planning Guide

Download Documents

CharterProject Plan

Glossary


Print


Guide

Edit


Guide

Publish Planning

Document

Using DPR Toolkit?

Prepare to Plan

Publish Planning

Document

Using DPR Toolkit?

If you purchased only the planning components, then this is the time to consider adding the full DPR Planning Toolkit to your project.

Go to www.disasterfreeschools.com to see the details describing the toolkit.

Develop and Adopt Plan Using Local Project

Management ProcessesNo Yes



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 1. Download Toolkit

The DPR Planning Toolkit includes 25 separate templates to help you develop your Disaster Recovery Plan.

The templates guide you through all the steps of the of the planning process.

Once completed, the Word, Excel, PowerPoint, and MS Project files are printed and published as your DPR Plan.

1. Download Toolkit



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 2. Create Planning Team

The Planning Team is different than the DPR Implementation Team. This team must include members representing all departments in the school system. The DPR Planning Project Charter template provides the scope

of work and timelines for the planning team The Planning Team template guides you in including all

stakeholders The Planning Team meetings template provides you with

agendas for the Planning Team meetings The PowerPoint presentation, Disaster Prevention and

Recovery Planning is a good introduction to the Planning Team.




Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 3. Review Readiness Report

If you took advantage of the Disaster Readiness Assessment, review the Disaster Readiness Report and Planning Guide.

3. Review Readiness

Report



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 4. Publish Planning Document

A project management document helps your planning activities stay on course and complete within the time allotted. The Microsoft DPR Planning

template can be used to guide the Planning Team activities.

4. Publish Planning

Document



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 5. Increase Leadership Awareness

It is imperative to have leadership support for a DPR Plan to be developed, adopted, and implemented. Use the Planning Document resulting from Step 4 to increase

leadership awareness and commitment to support the project. Use the DPR Leadership Awareness PowerPoint presentation included

in the toolkit. Share the DPR White Paper with the school district leadership.




Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 6. Assemble DPR Implementation Team

The DPR Implementation Team is different than the Planning Team. These are the people who will execute the plan during tests, drills, and actual emergencies. A template including the roles and

responsibilities of potential members is provided to assist you in recruiting the people with the necessary skills to execute the DPR Plan.

6. Assemble DPR

Implementation Team



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



A sample policy has been drafted. Use this policy as the

starting point to determine what your school system needs.

Step 7. Adopt DPR Policy

7. Adopt DPR Policy



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



A list of 132 processes and sub-processes commonly used in school systems has been provided to help you: Identify all the applications for which

you will have recovery strategies. Identify all the school system business

processes for which you will document business continuation strategies.

Step 8. Identify Applications and Processes


Processes



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 9: Document Application and Process Details

This step represents the most time consuming part of the planning process. The templates provided for this step will guide you during interviews of all stakeholders.

Four templates are pre-populated with 68 processes and 64 sub-processes commonly used in school systems in the following areas:• School System Business

• Technology and Information

• Student Information

• Curriculum and Instruction

In the templates you will document: • Application recovery details

• Process continuation details

• Contact information

• Recovery priority for each week of the school year


Process Details



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 10: Design DPRP Testing Plan

The test plan is one of the most crucial components of your agency’s overall strategy.

To ensure that all your processes and infrastructure are backed up and will come back on-line after an event, this plan must be tested in realistic conditions.

The DPR Planning Team and the DPR Implementation Team should work together to design and schedule drills to test your DPR Plan. Edit the template provided to design tests for each of the core

processes.


Plan



Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Step 11: Review and Edit DPR Plan Sections

Your DPR Plan will consist of the documents resulting from the previous steps. You will need additional sections, which are provided in the toolkit for you to edit:

• Cover Page

• Foreword

• Overview

• Purpose and Rationale

• Glossary




Plan

7. Adopt DPR Policy


Processes

6. Assemble DPR

Implementation Team

4. Publish Planning

Document


Process Details


3. Review Readiness

Report

1. Download Toolkit



Congratulations! You have completed the process.

Publish the DPR Plan and place copies in selected (secure) places throughout the school system.

Update your plan periodically.

GOAL

Step 12. Adopt and Implement DPR Plan


Do you need additional help or information?

www.disasterfreeschools.com

your high-level overview of the components provided by esp solutions group disaster prevention and...

Documents

dpr plan slide

dpr toolkit

planning document

planning team

recovery slide

planning guide

plan sections

dpr policy