you call that perpetual? issues in perpetual access
DESCRIPTION
Including perpetual access in an electronic resource agreement is only the beginning. Many issues stand in the way of seamless ongoing access and challenge traditional definitions of “perpetual.” Librarians and vendors often fail to properly track the content to which an institution is entitled after a subscription has lapsed. New eBook editions complicate access to previous editions. Multimedia resources may rely on quickly outdated software, so that they become unusable even if the content still has value. The presenter will discuss these challenges facing perpetual access to electronic journals, books, and multimedia resources, as well as strategies for working through them. This talk challenges the notion that there is a simple dichotomy between leased and owned materials. Presented initially at Charleston 2012, expanded and presented at MSU LEETS 2013.TRANSCRIPT
You Call that Perpetual? Issues in Perpetual Access
Chris BulockElectronic Resources Librarian
Print WorldLibrary Ownership
Electronic WorldLeasing Access
Shifting Responsibility
Blending Formats
• Journals• Books• Video and music resources• Interactive resources
Current StateCarr (2011): libraries want it, but may undermine the goal.Stemper & Barribeau (2006): Publishers are providing it.Waller & Bird (2006): Libraries don’t do a great job of tracking entitlements.
Libraries that have acquired resources with perpetual access
provision
Licensing
Perpetual Access
Yes
No
Hosting your ownOnline vs. Physical
Alternative providers (LOCKSS, Portico)
Costs
To Be DeterminedDefined as a Percentage
eBook EditionsHow long is Perpetual?
Keep purchased edition
Move to new edition
Lose all access
Interactive and other Media
Long term viability of format
Image by Groink from http://commons.wikimedia.org/wiki/File:VHS-cassette.jpg
Tracking
Does your library systematically track perpetual access?
Pieces to Track
Whether perpetual access is availableHosting details, costsJournals: what dates are includedBooks: terms regarding editionMultimedia: format and potential concerns
Systems Used to Track
Tracking with an ERMS
License module or Resource levelDedicated fields and open ended
notesVendor, database, title
Parent-Child relationships
Knowledge Bases
Journals: 2 sets of dates
Books: editions
Information SourcesILS: subscription years, book editionsAdmin sites: titles and years of access
Image from Taylor and Francis admin site
Information SourcesSubscription agents: terms and years of access
Image from EBSCONET
Trigger Events
Cancellations Journal transfer Platform
migration New book
edition
Identifying Triggers
Book AlertsTransfer Notification List
Listservs
Keep it Up
Perpetual access: Perpetual effortDocumentation
Image by User:S Sepp from http://commons.wikimedia.org/wiki/File:Wooden_hourglass_3.jpg
References• Bulock, C. (2013). Tracking Perpetual Access.
http://www.siue.edu/~cbulock/poster.html• Carr, P. (2011). The Commitment to Securing
Perpetual Journal Access. LRTS, 55(1), 4–17. doi: 10.5860/lrts.55n1.4
• Stemper, J., & Barribeau, S. (2003). Perpetual Access to Electronic Journals: A Survey of One Academic Research Library’s Licenses. LRTS, 50(2), 91–110. doi: 10.5860/lrts.50n2.91
• Waller, A., & Bird, G. (2006). “We Own It.”: Dealing with “Perpetual Access” in Big Deals. The Serials Librarian, 50(1-2), 179–196. doi:10.1300/J123v50n01_17