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XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each slide in this deck has individual instructions. Please see each slide’s Notes Pages for more information about how to complete the slide.

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Page 1: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

XLC Gate Review Consolidated Slide DeckXLC Gate Review Consolidated Slide Deck

[Project Name:][Clarity ID:]

Centers for Medicare & Medicaid ServiceseXpedited Life Cycle (XLC)

1

Note: Each slide in this deck has individual instructions. Please see each slide’s Notes Pages for more information about how to complete the slide.

Page 2: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

2

Introductory SlidesIntroductory Slides

Page 3: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Template Revision HistoryTemplate Revision History

DELETE THIS SLIDE BEFORE FINALIZING

YOUR PRESENTATION

Version Date Owner Description of Changes

1.0 11/2014 C. Shaunessy, OIS/DITG

Baseline version. (Ref: CRs 13-009 and 14-013). Included references to model system architecture diagrams.

3

Introductory Slides

Page 4: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Project Slide Deck Revision HistoryProject Slide Deck Revision History

Version Date Organization or Contributors Description of Changes

1.0 XX/XXXX Organization or Contributors Architecture Review (AR)

2.0 XX/XXXX Organization or Contributors Preliminary Design Review (PDR)

3.0 XX/XXXX Organization or Contributors Detailed Design Review (DDR)

4.0 XX/XXXX Organization or Contributors Operational Readiness Review (ORR)

5.0 XX/XXXX Organization or Contributors Post Implementation Review (PIR)

6.0 XX/XXXX Organization or Contributors Disposition Review (DR)

4

Introductory Slides

Page 5: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

5

System SummarySystem SummaryProject SummaryProject SummaryIntroductory Slides

Page 6: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

High Level Business Concept GraphicHigh Level Business Concept Graphic

6

Introductory Slides

Page 7: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

PresentersPresenters

Gate Review Presenter’s Name Role and/or Organization

7

Introductory Slides

Page 8: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Key Project ResourcesKey Project Resources

8

Project Role Name & Organization Project Responsibilities

Business Owner

Project Manager

COR

System Maintainer

Application Development Organization(s)

Other Contracting Organizations

Information System Security Officer

Hosting Data Center

Introductory Slides

Page 9: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Project StakeholdersProject Stakeholders

9

Introductory Slides

Page 10: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Business Risks & ImpactsBusiness Risks & Impacts

10

Introductory Slides

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Project Complexity Determination and PPAProject Complexity Determination and PPA

11

Introductory Slides

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Business Performance Goals and MeasuresBusiness Performance Goals and Measures

Measurement Area

Measure-ment

Category

Measure-ment Group

Measure-ment

IndicatorTarget

Surveillance Method

Bench-mark (if

applicable)

Perform-ance Test

Results

Mission and Business Results

Customer Results

Process and Activities

Introductory Slides

Page 13: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Technical Performance Goals and MeasuresTechnical Performance Goals and Measures

Technology Component

Measure-ment

Category

Measure-ment Group

Measure-ment

IndicatorTarget

Surveillance Method

Bench-mark (if

applicable)

Perform-ance Test

Results

Introductory Slides

Page 14: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Project Management Update:Milestones

Project Management Update:Milestones

14

Introductory Slides

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Project Management Update:Status

Project Management Update:Status

15

Introductory Slides

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16

Project Management Update:Risks & Issues

Project Management Update:Risks & Issues

Introductory Slides

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0.85

0.9

0.95

1

1.05

1.1

1.15

0.85 0.9 0.95 1 1.05 1.1 1.15

CPI

SPIOverrun, Behind Overrun, Ahead

17

Under run, Behind Under run, Ahead

Project Management Update:Cost & Schedule

Project Management Update:Cost & Schedule

Introductory Slides

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508 Compliance Status508 Compliance Status

18

Introductory Slides

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19

Records ManagementRecords ManagementIntroductory Slides

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Deliverables Status TableDeliverables Status Table

20

Deliverable Name Status

Introductory Slides

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AcronymsAcronyms

21

Acronym Literal Translation

Introductory Slides

Page 22: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

22

Architecture Review (AR)[Date of AR]

Architecture Review (AR)[Date of AR]

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Alternatives Analysis: Alternative AAlternatives Analysis: Alternative A

23

Architecture Review (AR)

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Alternatives Analysis: Alternative BAlternatives Analysis: Alternative B

24

Architecture Review (AR)

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Alternatives Analysis: Alternative CAlternatives Analysis: Alternative C

25

Architecture Review (AR)

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Funding & AcquisitionFunding & Acquisition

26

Architecture Review (AR)

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Current SystemCurrent System

27

Architecture Review (AR)

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Proposed SystemProposed System

28

Architecture Review (AR)

Page 29: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Proposed SystemProposed System

29

Architecture Review (AR)

Page 30: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Proposed System:Infrastructure & SecurityProposed System:Infrastructure & Security

30

Architecture Review (AR)

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31

Preliminary Design Review (PDR)[Date of PDR]

Preliminary Design Review (PDR)[Date of PDR]

Note: In preparation for your project’s Design Reviews, model diagrams with examples of System Architecture, Technology Stack, Security Design, Performance Design, Physical Design, and Multi Data Center Integration can be accessed from the following SharePoint site pages. Since these example diagrams are located on an internal SharePoint site, if you would like to see the example diagrams but don’t have access to the site, please request them from your CMS project manager/project lead. PDF: https://share.cms.gov/office/ois/Services/TRB/TRB%20Samples/TRB%20Sample%20Architectural%20Diagrams.pdfVisio: https://share.cms.gov/office/ois/Services/TRB/TRB%20Samples/TRB%20Sample%20Architectural%20Diagrams.vsd

Page 32: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Architecture Review (AR)/Consult FindingsArchitecture Review (AR)/Consult Findings

32

Preliminary Design Review (PDR)

Page 33: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Design ConsiderationsDesign Considerations

33

Preliminary Design Review (PDR)

Page 34: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Design Considerations:508 Compliance, Performance, and SecurityDesign Considerations:508 Compliance, Performance, and Security

34

Preliminary Design Review (PDR)

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Design Considerations:Technical Reference Architecture (TRA)Design Considerations:Technical Reference Architecture (TRA)

35

Preliminary Design Review (PDR)

Page 36: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Design Considerations:Shared ServicesDesign Considerations:Shared Services

36

Preliminary Design Review (PDR)

Page 37: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Design Considerations:Software ArchitectureDesign Considerations:Software Architecture

37

Preliminary Design Review (PDR)

Page 38: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Design Considerations:Data ArchitectureDesign Considerations:Data Architecture

38

Preliminary Design Review (PDR)

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Design Considerations:Business Intelligence and Portal ArchitectureDesign Considerations:Business Intelligence and Portal Architecture

39

Preliminary Design Review (PDR)

Page 40: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Preliminary System ArchitecturePreliminary System Architecture

40

Preliminary Design Review (PDR)

Page 41: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Test PlanTest Plan

41

Preliminary Design Review (PDR)

Page 42: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Release PlanRelease Plan

42

Preliminary Design Review (PDR)

Page 43: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Data ConversionData Conversion

43

Preliminary Design Review (PDR)

Page 44: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

44

Detailed Design Review (DDR)[Date of DDR]

Detailed Design Review (DDR)[Date of DDR]

Note: In preparation for your project’s Design Reviews, model diagrams with examples of System Architecture, Technology Stack, Security Design, Performance Design, Physical Design, and Multi Data Center Integration can be accessed from the following SharePoint site pages. Since these example diagrams are located on an internal SharePoint site, if you would like to see the example diagrams but don’t have access to the site, please request them from your CMS project manager/project lead. PDF: https://share.cms.gov/office/ois/Services/TRB/TRB%20Samples/TRB%20Sample%20Architectural%20Diagrams.pdfVisio: https://share.cms.gov/office/ois/Services/TRB/TRB%20Samples/TRB%20Sample%20Architectural%20Diagrams.vsd

Page 45: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Preliminary Design Review (PDR) FindingsPreliminary Design Review (PDR) Findings

45

Detailed Design Review (DDR)

Page 46: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Data DesignData Design

46

Detailed Design Review (DDR)

Page 47: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

User & Machine Readable InterfaceUser & Machine Readable Interface

47

Detailed Design Review (DDR)

Page 48: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Detailed System ArchitectureDetailed System Architecture

48

Detailed Design Review (DDR)

Page 49: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Physical DesignPhysical Design

49

Detailed Design Review (DDR)

Page 50: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Software DesignSoftware Design

50

Detailed Design Review (DDR)

Page 51: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Security DesignSecurity Design

51

Detailed Design Review (DDR)

Page 52: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Performance DesignPerformance Design

52

Detailed Design Review (DDR)

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Internal Communications DesignInternal Communications Design

53

Detailed Design Review (DDR)

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System Integrity ControlsSystem Integrity Controls

54

Detailed Design Review (DDR)

Page 55: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

External InterfacesExternal Interfaces

55

Detailed Design Review (DDR)

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Planned TestsPlanned Tests

56

Detailed Design Review (DDR)

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Features Not Being TestedFeatures Not Being Tested

57

Detailed Design Review (DDR)

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Defect ManagementDefect Management

58

Detailed Design Review (DDR)

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Test EnvironmentTest Environment

59

Detailed Design Review (DDR)

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Test ScheduleTest Schedule

60

Detailed Design Review (DDR)

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Release ImpactsRelease Impacts

61

Detailed Design Review (DDR)

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Release NotificationRelease Notification

62

Detailed Design Review (DDR)

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Data Conversion ApproachData Conversion Approach

63

Detailed Design Review (DDR)

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Data Conversion ScheduleData Conversion Schedule

64

Detailed Design Review (DDR)

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Data Conversion Quality AssuranceData Conversion Quality Assurance

65

Detailed Design Review (DDR)

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Implementation PlanImplementation Plan

66

Detailed Design Review (DDR)

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67

Operational Readiness Review (ORR)[Date of ORR]

Operational Readiness Review (ORR)[Date of ORR]

Page 68: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Detailed Design Review (DDR) FindingsDetailed Design Review (DDR) Findings

68

Operational Readiness Review (ORR)

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Actual System ArchitectureActual System Architecture

69

Operational Readiness Review (ORR)

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Actual Physical DesignActual Physical Design

70

Operational Readiness Review (ORR)

Page 71: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Data ConversionData Conversion

71

Operational Readiness Review (ORR)

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Validation ResultsValidation Results

Summary Assessment

# Test Cases % of Total Comments

Test Cases Planned 100%

Test Cases Run

Test Cases Reviewed

Test Cases Passed

Test Cases Failed

Test Cases To Be Run

Test Cases Held

Operational Readiness Review (ORR)

Page 73: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Validation ResultsValidation Results

Impact/Severity Level

Total Reported

Total # Resolved

% Total Resolved

Total # Unresolved

% Total Unresolved

Low

Moderate

High

Combined Totals

Operational Readiness Review (ORR)

Page 74: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Authorization to OperateAuthorization to Operate

74

Operational Readiness Review (ORR)

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Operations & Maintenance ManualOperations & Maintenance ManualOperational Readiness Review (ORR)

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76

Post Implementation Review (PIR)[Date of PIR]

Post Implementation Review (PIR)[Date of PIR]

Page 77: XLC Gate Review Consolidated Slide Deck [Project Name:] [Clarity ID:] Centers for Medicare & Medicaid Services eXpedited Life Cycle (XLC) 1 Note: Each

Operational Readiness Review (ORR) FindingsOperational Readiness Review (ORR) Findings

77

Post Implementation Review (PIR)

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Customer Satisfaction and Assessment MethodCustomer Satisfaction and Assessment Method

78

Post Implementation Review (PIR)

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Assessment ResultsAssessment Results

79

Post Implementation Review (PIR)

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80

Lessons LearnedLessons LearnedPost Implementation Review (PIR)

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RecommendationsRecommendations

81

Post Implementation Review (PIR)

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82

[Project Name]Disposition Review (DR)

[Date of DR]

[Project Name]Disposition Review (DR)

[Date of DR]

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83

System Closeout Impact:TechnicalSystem Closeout Impact:Technical

Disposition Review (DR)

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84

System Performance:People – Resource AnalysisSystem Performance:People – Resource Analysis

Disposition Review (DR)

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85

Closeout Performance:ProcessCloseout Performance:Process

Disposition Review (DR)

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86

AppendicesAppendices

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87

[Slide Title][Slide Title]Appendix C

TRB Consult – [DATE]