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Unit 7

Acceptance and Confirmation

接受与确认

Unit 7

Acceptance and Confirmation

接受与确认

大连理工大学电子音像出版社世纪商务英语外贸函电

Basic Knowledge Concerned

Letter-writing Guide

Other Commonly Used Expressions and Sentences

Sample Letters

Practical Training

Part One

Part Two

Part Three

Part Four

Part Five

ContentsContents

Part OnePart One

An acceptance is a fact that the buyers or sellers agree completely to all the terms and conditions in an offer ( or a counter offer as a new offer ). If the offer is a firm-offer, a deal is concluded after acceptance. If the offer is a non-firm-offer, a deal is not concluded until the acceptance is confirmed by the buyers or sellers. In a letter for acceptance or confirmation, all the necessary terms and conditions may need a further confirmation or check from both sides.

1. Acceptance and Confirmation

Part OnePart One

(1) Thank the senders for their offers, counter-offers or acceptance.

(2) Declare that you accept the offer or confirm the acceptance from the senders.

State that you would like to conclude business with the senders according to

the terms and conditions agreed upon (listing all the terms and conditions

agreed upon in detail).

(3) State that you have enclosed an Order Form / Contract / Sales Confirmation,

asking for the returning of one copy duly signed for your file. (It may be not

necessary however if a signed copy is not needed)

(4) Express your hope that the transaction would be conducted smoothly and

successfully, and that business would be expanded in the future.

2. The main contents of an acceptance/confirmation letter

Part TwoPart Two

Steps / Contents Typical Expressions

For letters concerning orders

1. Expressing your

thanks for order,

offer, counter-offer

or acceptance.

We thank you for giving us a trial order/ offer/ counter-offer/ acceptance. ( 感谢你方的试订单 / 报盘 / 还盘 / 接受。 )

See also previous units for all kinds of similar expressions .

2. Declaring clearly

that you accept the

offer, counter-offer

or confirm the

acceptance

We are pleased to accept the following order as per your fax of …and ours of…. ( 根据你方……时候和我方……时候的传真，我们很高兴接受以下订单。 )

We confirm having purchased from you …on the following terms and condition. ( 我们确认已按下列条件向你方购买……。 )

We are pleased to accept your offer and confirm this order with the following particulars: …( 我们很高兴接受你们的报盘并对订单确认如下：…… )

Part TwoPart Two


We confirm that delivery will be made by …as requested.

( 我们确认会按要求在……之前履行交货。 )

We have decided to accept your quotation of….

（我们已经决定按……条件接受你方报盘。）

3. Stating that you have

enclosed an order form,

a contract, or a Sales

Confirmation. Or asking

the receiver to prepare

them. (It is not

necessary the case,

however).

We have accepted your Order No. … for … and are

sending you our Sales Confirmation No… ( 我们已经接受你方第……号订购……的订单，并随函附上我方第……号销售确认书。 )

We confirm supply of …at the price stated in your

letter. Enclosed please find our Sales Contract No.

… in duplicate. ( 我们确认将按你方信中所提的价格提供……。随函附上我方第……号销售合同一式两份，请查收。 )

Part TwoPart Two


Please prepare the sales contract in both English and Chinese versions. ( 请准备中英两种文字版本的销售合同。 )

Will you please email the contract to us within the next week. ( 能否请你们在下周把合同通过电邮的形式发给我们。 )

4. Expressing your

expectation and hope.

We sincerely hope that... ( 我们诚恳地希望…… )

We are pleased to have finalized this business with you and expect that ...( 我们很高兴这次能与贵公司达成交易，期待着… )

We trust that this initial order will lead to...( 我们相信这次试订将会带来… )

We appreciate your co-operation and look forward to….( 谢谢你方的合作，并期待…… )

See also previous units for all kinds of similar expressions

Part ThreePart Three

ExpressionsExpressions

1. accept a/an offer/ order/ quotation 接受报盘 / 订单 / 报价2. confirm an order ； confirm your acceptance of … 确认订单；确认贵方对…的

接受3. confirm the supply of…at the prices stated in … 确认按……中规定的价格供

应…4. make confirmation by return for doing sth. 回信确认做某事5. finalize a transaction ； conclude a business/transaction ； get business

done ； come to a business / conclusion ； come to terms;put a deal through ；close a deal ； reach an agreement ； make a bargain 成交，达成协议

6. initiate business with sb. 开始与某人的贸易7. initial order 首次试定 8. do sth. as an exception 破例做某事 make an exception ； as an exceptional

case 破例，作为一个例外9. result in… ； lead to… 最终会……；结果将会……10. in duplicate ； in two originals 一式两份；原件两份11.on the same terms and condition as before 按照以往的条件12.Sales Contract ； Sales Confirmation 销售合同；销售确认书


Typical Sentences (1)Typical Sentences (1)1.Declaring clearly that you accept the offer

or counter –offer, or confirm the acceptance. (清楚地表明你接受发盘、还盘或者确认接受的态度。 )(1) In reply, we confirm to sell you 7000 tons of cement on the following terms

and conditions.

(2) As a token of friendship, we accept, as an exception, your counter-offer for 5,000 pairs of leather shoes at $26 per pair.

(3) We now confirm our acceptance of your offer of USD 3.50 per set CIF Guangzhou.

(4) We are pleased to confirm your order No. BTS-001of 16th April for cotton shirts and welcome you as one of our customers.

(5) We are pleased to confirm having concluded with you a transaction of 300 units of electric mowers. We assure you of the punctual execution of your order.

(6) We have been able to confirm the following order with you at your revised price.


Typical Sentences (2)Typical Sentences (2)

(7) It is only in view of our long established business relationship that we accept yourcounter-offer for ladies’ clothing. (8) Although your price is below our level, we accept, as an exception, your order with a view to initiating business with you and confirm having placed an order with you for 1,500 tons of soybeans.(9) Taking the Quality into consideration, we accept your offer although your price is somewhat higher than those of other manufacturers.(10)Though our negotiations have been lengthy and on-and-off, we are finally pleased to confirm reaching a satisfactory agreement for the above-mentioned goods.

2. Stating that you have enclosed an order form, a contract or a sales confirmation, or asking the addressee to prepare the relevant papers. (说明你附上了订单、合同或者销售确认书，或者要求对方准备相关文本。 )

(1)We confirm having purchased from you ladies’s shirts, for which a confirmation of order enclosed for your reference.


Typical Sentences (3)Typical Sentences (3)

(2) Enclosed is our Sales Contract No. BS-043in duplicate in which please countersign and return one copy to us for our file. (See more similar expressions in next unit —— Order and Contract )3. Expressing your hope and expectation of friendly business relations in the

future. （表达你期待将来双方友好贸易关系的希望）(1)We sincerely hope that this transaction will be an initial one of many to our

mutual advantage. (2) We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.(3) We hope this initial deal will result in future transactions between us. (4) A good beginning makes a good ending. We hope that from now on we will enjoy business relations that are profitable to both of us. (5) We trust the current business is only the beginning of a series of transactions in the future. We look forward to receiving further orders from you.(6) We thank you very much for your initial order and hope that this may be the beginning of long and friendly relations between us.

Part FourPart Four

Sample 1 (1) Sample 1 (1) The Buyer Accepting An offer

Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USATel:1206-3456789 Fax: 1206-2345678 E-amil: [email protected]

May 17, 2010

Wang JieGuangdong Textiles Products Import & Export Corporation123 Dongfeng Road,Guangzhou, China

Dear Ms. Wang,

Thank you for your letter of May 13, 2010 concerning our order for T-shirts. We are pleased to accept your offer and confirm this order with the following particulars1:

Commodity: T-shirt

Part FourPart Four

Sample 1 (2) Sample 1 (2)

Price: USD 80 per dozen CFR SeattleSpecification: S, M, and L equally assorted2 Quantity: 2000 dozensPacking: half a dozen packed in a cardboard box, six dozens to a carton Payment: by irrevocable L/C at sightDelivery: within 50 days after receipt of the covering L/CInsurance: to be covered3 by the buyer

Please prepare the sales contract in both English and Chinese versions. After signing the contract we will apply for the issuing4 of the L/C in your favor5 and trust you would receive it soon.We hope this initial deal will result in future transactions between us. Your quick answer will be appreciated.Yours Sincerely,

John SmithJohn SmithManager of Import Department

Part FourPart Four

Guangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangzhou, China Tel:020-12345678 Fax: 020-23456789 E-amil: [email protected]

July 25, 2010 Mr. John SmithMacdonal & Evans Co., Ltd.58 Lawton Street, Londen, UK

Dear Mr. Smith,

We have received your letter of July 20th, 2010 informing us that you have accepted our offer. Thank you very much.

In reply, we confirm to sell you 200 boxes of steel screws on the following terms and conditions1.

The Seller Confirming an Acceptance Sample 2 (1) Sample 2 (1)

Part FourPart Four

Price: USD 300 per box FOB GuangzhouQuantity: 200 boxesPacking: loose2 in boxes of 5kg netShipment: to be effected from Guangzhou to London before September 30th, 2010Payment: by confirmed irrevocable letter of credit payable by draft at sight to be opened at least 30 days before the time of shipment.

We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.

Yours faithfully,

Zeng YongZeng Yong


Part FourPart Four


May 28, 2010

Mr. Zeng YongGuangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangzhou, China

Dear Mr. Zeng,

We thank you for your letter of May 23rd, 2010 giving us a counter-offer for 2000 sets of tools.

Sample 3 (1) Sample 3 (1) The Seller Accepting A Counter-offer

Part FourPart Four

Although your price is below our level, we have finally decided to accept your counter-offer of USD 3.50 per set CIF Guangzhou with a view of initiating1 our business with you at an early date.

In addition, we would like to make the following details for your confirmation.Packing: in cartons2

Insurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk3

We are waiting for your confirmation by return.

Sincerely yours,

Daniel CraigDaniel Craig


Part FourPart Four

Guangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangzhou, China Tel:020-12345678 Fax: 020-23456789 E-amil: [email protected]

June 1, 2010

Mr. Daniel Craig,Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USA

Dear Craig,

We hereby confirm having placed with you an order for 2000 sets of tools, subject to the terms stated below:

Sample 4 (1)Sample 4 (1) A Reply to Sample 3 (The Buyer’s confirmation)

Part FourPart Four

Price: USD 3.50 per set CIF Guangzhou Quantity: 2000 setsPacking: in cartonsInsurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk.Shipment: prompt shipment1, sailing direct to port of destination, transshipment allowed2.Payment: confirmed irrevocable letter of credit payable by draft at sight

Enclosed please find our order Number 123.

Yours sincerely,

Zeng YongZeng Yong

Sample 4 (2)Sample 4 (2)

Part FivePart Five

1. Put the following English into Chinese. (1)

Beginning Training

开始与某人的贸易

(1) initiate business with sb.

(2) place a trial order with sb.

向……试订货

(3) in two originals

原件两份

(4) confirm your acceptance of …

确定贵方对……的接受

(5) terms and conditions

交易条件，合同条款

Part FivePart Five


最终会……；结果将会……

(6) result in…/ lead to…

(7) confirm supply of …at the prices stated in …

确定按……中规定的价格供应……

(8) subject to

按……；以……为条件

(9) Thank you very much for your letter of June 5 with the patterns and price list. We have made our choice and take pleasure in enclosing our Order No. 342.

6 月 5 日函及款式样品和价目单均受到，谢谢。我们以选妥，现随附第 342 号订单。

Part FivePart Five


我已接受你方 85 号订单购买 1002 号印花布 10 万码。请告颜色搭配并按合同规定开立以我方为受益人的有关信用证。

(10) We confirm having accepted your Order No.85 for 100,000 yards of Printed Cotton, Art. No.1002. Please let us know the color assortment and open the covering L/C in our favour in accordance with the contract stipulations.

(11) For a trial sale, we would like to order 200 sets of your products. "A good beginning makes a good ending," we hope that from now on we shall enjoy a business relation profitable to both of us.

我方愿试订购 200 台你方产品。“良好的开端意味着良好的结束”。我们希望从现在起，我们将有一个对双方有益的贸易关系

(12) We confirm having accepted your order for 5 MT Dried Chilies, new crop, at STG ￡ 80 per MT CIF London for shipment in October.

我方确认接受你方订购 5 公吨新椒干，每公吨 CIF 伦敦价 80 英镑， 10 月装船。

Part FivePart Five


我们认为质量与价格都令人满意。很高兴向你们订购下列货物。

(13) We find both the quality and price are satisfactory and are pleased to place an order with you for the following goods.

(14) We have succeeded in putting through the deal of 30 tons of garlic. The conclusion of the deal is certainly not the ending. It is only the beginning, and a good one, of long and friendly business relations between us.

我们成功地达到了 30 吨大蒜的交易。这笔交易的达成肯定不是一个结束它仅仅是一个开端，一个我们之间良好的、长期友好的贸易关系的开端。

(15) We accept the order and shall arrange delivery as soon as possible.

我方接受该项订单，并会尽早安排发货。

Part FivePart Five

2. Read the following letters and choose the best one from the given answers for the missing prepositions.

to; at; of; with; in; on; for; from; onto; into; by ； within

Letter 1

Dear Madam or Sir:

We wish to refer(1) the recent exchange of faxes and are pleased to confirm having concluded(2) you a transaction of 30 metric tons(3) groundnut kernels. Enclosed is our Sales Contract No. 345(4) duplicate which we request that you please countersign and return one copy to us(5) our file. We trust you will open the relevant L/C at an early date.

As regards your requirement for Green Beans, we are working on this issue and will manage to let you have an offer some time next week.

Yours sincerely,

to___

with___ of___in___

for___

Part FivePart Five

to; at; of; with; in; on; for; from; onto; into; by

Letter 2

Dear Sirs,

We are pleased to have placed(1) you an order(2) 300 metric tons of Groundnut Oil. Our order sheet is enclosed and the relative credit will be opened within the next few days.

Our buyers have agreed to allow partial shipments(3) this order, which will enable you to make shipment(4) the three months from April to June. We would appreciate it very much if you could try to make shipment in 3 monthly equal lots.

It might interest you to know that all our buyers are among the leading dealers(5) edible oils in this district. It is very likely that they might duplicate their order before the month is out.

Your close cooperation will be highly appreciated.

Sincerely yours,

with___ for___

for___within____

of___

Part FivePart Five

Intermediate Training

1. Put the following Chinese into English. (1)

finalize a transaction/put the deal through/close the deal/conclude a business/come to the conclusion/come to term/reached an agreement

(1) 达成交易 / 协议

(2) 接受报盘 / 订单 / 报价

accept an offer/an order/a quotation

(3) 供某人存档

for one’s file

(4) 破例做某事

do sth.as an exception

Part FivePart Five


confirm the following order/to confirm an order

(5) 确认下述订单 / 确认订单

(6) 首次试定

initial order

(7) 回信确认做某事

make confirmation by return for doing sth.

(8) 按照以往的条件

on the same terms and condition as before

(9) 贵方条款令人满意，现随附订单一纸。

Your terms are satisfactory and we enclose an order.

Part FivePart Five


Enclosed is our order for 300 sets of Transistor Radios T432.We are glad to have finalized/put through/closed/concluded this transaction/business with you.

(10) 随函附上我方所订 300 台 T432 型晶体管收音机的订单。很高兴和你们达成了这笔交易。

(11) 关于你我之间近几个星期的往来电报，现很高兴地确认与你们达成如下交易。

(12) 我们很高兴确认以下试单：

We refer to the telegrams exchanged between us in the last few weeks,and are p;eased to confirm having finalized the following trial order:

We have the pleasure of confirmin the following trial order:

Part FivePart Five


Although your price is below our level,we accept,as an exception,your order with a view to initiating business with you.

(13) 尽管你方价格低于我方报价，为了启动我们之间的业务，我们还是破例接受你方订货。

(14) 经双方的传真往来，现欲确认向贵公司订购虎头牌手电筒 6,000箱。我们希望这第一笔业务将拓展贵我双方进一步的业务往来。

As a result of our recent exchange of faxes,we wish to confirm our purchase from you of 6,000casesof Tigerhead flash lights.We hopethat the initial transaction will pave the way for our further business.

(15)此系试销定单，请先发来 35 台，以便开发市场。若畅销，随后必有较大数量订单。

This is a trial order.Please send us 35 sete only so that we may tapthe market.If successful,we will give you larger orders in the future.

Part FivePart Five

2. Supply the missing words in the blanks of the following letter. The first letters are given.

Dear sirs,

We are pleased to receive your (1)o of September 5th, 2010 for Shanghai printed pure silk and welcome you as one of our(2)c .

We(3)c supply of the Shanghai printed pure silk at the prices(4)s in your letter and are arranging for(5)s next week on s. s. "Dongfeng". When the goods reach you, we feel confident that you will be completely(6)s with them.

As you may not be aware of the wide(7)r of goods we deal in, we are(8)e a copy of our(9)c and hope that our handling of your first order with us will lead to(10)f business between us and mark the beginning of a happy working relationship.

Yours sincerely,

rder____ustomers_______

onfirm_____ tated_____hipment_______

atisfied_____

ange____ nclosing______atalogue_______

urther_____

Part FivePart Five

Advanced Training

1. Letter Composing (1)On behalf of the addresser, compose a letter according to the given information and message. Remember to arrange the necessary parts in proper form as they should be set out in a business letter.

Information:

(1) Sender’s Name: Guangdong Foreign Trade Development Corp. (exporter)

(2) Sender’s Address: 779 East Dongfeng Road, Guangzhou, China

(3) Sender’s Cable Address: 5527 GFTDC

(4) Sender’s Telex: 44388 GFTDC CN

(5) Sender’s Fax Number: 86-20-83328156

(6) Date: September 15, 2010

(7) Receiver’s Name: H. J. Wilkinson & Co. Ltd. (importer)

(8) Receiver’s Address: 245 Lombart Street, Lagos, Nigeria

Part FivePart Five

1. Letter Composing (2)

Message:

(1) 告诉对方，其对 2000打餐桌布（ table-cloth ）的还盘已收到。 (2) 尽管对方的还盘低于现行市价，为了鼓励业务发展，你方还是决定接受。 (3) 列出交易条件，并确认按条件达成交易。 (4) 告诉对方，已寄出销售合同一式二份，请签退一份以便存档。 (5) 希望交易能顺利履行并带来今后更多的业务。

Part FivePart Five

2. Letter Replying (1)


November 28, 2010

Wang JieGuangdong Textiles Products Import & Export Corporation123 Dongfeng Road,Guangzhou, China

Dear Ms. Wang,

Thank you for your fax of November 25th, 2010 offering us 500 dozen of men’s sweaters.

Read the following letter and then compose a letter in reply to it.

Part FivePart Five

2. Letter Replying (2)

We regret to note that you can not accept our request of 5% discount, but with a view of starting our business with you at an early date and an urgent requirement for these goods, we will accept your quotation of USD 17 per piece CIF Hong Kong on the same terms as before.

We are waiting for your confirmation by return.

Yours sincerely,

Oscar EricsonOscar Erickson

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