www.sitesecuresoftware.com. searching for a better, faster, easier security management solution?...

www.sitesecuresoftware.com


Searching for a better, faster, easier security management solution?

Tired of spending days or weeks gathering facts and extrapolating data for your reports?

Need resource allocation data in minutes rather than days or weeks to support your next budget request?

Would you like to see your security groups’ efficiency increase?

Site-Secure was developed and implemented as a security management solution assisting security managers meet and exceed these challenges.

Security Management

Made Easy


With its 14 individual modules capable of working as standalone units or as a seamlessly integrated system, you choose only those modules that are needed to facilitate your work and enhance your security.

Site-Secure offers you the following software solutions:

Asset Tracking Contractors Daily Occurrence/Activity

(Computer aided Dispatching) Emergency Broadcast Guard Tour Incident Reports Key Management System Lost & Found Package Tracking Parking Control Personnel Information

Management Restricted Access List Room Reservations Trouble Call System Visitor Registration

Security Management

Made Easy


The “contracting out” of many tasks by organizations is becoming more and more common.

Do you know what contractors will be on site?Have they been Security cleared?Are you referencing against a Watch List?Are you tracking arrival and departure times?Run No Show Reports for action to be taken.Services not performed should not be paid for!

Site-Secure records the comings and goings of contract persons. It checks contract number at multiple sites the same day with multiple contract rates.

Security Management

Made Easy

Contractors Log


Adding a new contractor is easy. 1. Select “New” from the File

Menu.2. Fill in the Company Name,

Contact, Phone number; and site fields.

3. Select the work schedule the contractor will be allowed to work.

-One time-Weekly contract-Long term schedule

With the company data entered, you can now add the employees that will be allowed to work.

Security Management

Made Easy

Contractors Log


View a list of all current employees for each contract company add or edit employees.

Select the “New Employee” button.Add information on employees.Contractor photo.Biometrics integration.Parking requirementsAccess ControlSecurity clearance level.Work certificates.Verification against Restricted Access List

When all employee information is entered, the company is now available to be “signed in” at the guard post or reception desk of your facility.

Security Management

Made Easy

Contractors Log


With all this information about your contractors being logged and tracked, you can now generate various reports such as:

Contractor work periodsEmployees released from a siteContractors per building or siteNumber of Electronic badges in use by ContractorsAttendance reportsSecurity escort requirementsContractors with expiring credentialsMuster reporting for emergency evacuation

Contractors Log

Security Management

Made Easy


The tracking and control of Corporate Assets is often overlooked.

Company Assets include:Credit cardsLaptop computersCamcordersPalm computersCellular phones

Tools we all take for granted these days. The aggregate cost of these items total very large investments. Make tracking them easy!

Make, model number and serial numberAttach asset photo(s) and/or manual(s)Who is it assigned toRecord issuance and expected return date.

Security Management

Made Easy

Asset Tracking


Entering assets is easy. There are three sections in the data entry view.

Asset Information:Item numberBarcode for quick scanning in and outModel and serial numberValueDepartment owner and location information.

Employee Information:Who currently has the item.

Historical Information:Issuance history.Service history

Security Management

Made Easy

Asset Tracking


Business Intelligence (BI) Reports:

Assets assigned to a particular employee Assets in storage and locationsAssets by classification Assets by Region, BranchAssets habitually returned lateOverdue assets

Collecting this data is important. Site-Secure makes this easy!

Security Management

Made Easy

Asset Tracking


Asset Tracking

Security Management

Made Easy


Daily Occurrence Log/ Computer Aided Dispatch a valuable security management and guard force tool.

Track live the day’s actual occurrences.Medical emergenciesCalls from the Command CenterRoutine tours in progressMonitor activities at guard postsQuick data entry with speed keysEnter freehand details to each occurrenceRun shift reports at a click of the mouse

Our clients indicate these occurrences can number 6000 to 8000 per month or more. The ability to quickly sort and report on this data is important, particularly if it is required as part of an internal or external investigation.

Security Management

Made Easy

Daily Occurrence Log


Dispatching is quick and easy

Right click on the officer’s name and open an event.Select the code and enter the details using drop down lists or speed keys for fast data selection.Live color coding will alert the Dispatch officer of the urgency of the active eventCall times are logged for accurate reporting and legal historyAutomatic Timed Events remind dispatch officer of scheduled eventsReceive alarms from third party systems such as Access Control, detection devices, HVAC etc…


Security Management

Made Easy


Right click on an officer to:

Edit the callReview and add additional commentsLog the time the officer was dispatchedLog the time the officer arrived on siteTransfer the call to a different officerAdd additional officers to the callClose the callEscalate to an incident report (This is only available if the incident report module

is installed)

Security Management

Made Easy



Many of the Site-Secure modules can be launched directly from the DOL screen (only if they have been installed). Emergency Situations:Launch Emergency procedures to be followedQuickly access Emergency Call ListAll of this creates a historical audit trail to report on.

Emergency Procedures enables a post or command center to respond to an emergency in a consistent, predetermined format.Step by step procedures tell the operator what to do and in what order, critical in Emergency Situations!Minimize panicReduce property damage and overall loss.

Security Management

Made Easy



By using this module it is easy to generate reports on individual officers Response times, time spent on a call. This can give you a total picture of officer usage. This can help budget for officer requirements for the future.

As every action that is performed in the DOL is logged, you then have the ability to generate a multitude of different reports. Some of the different types of reports are:

Occurrences by operatorOccurrences per site Tabulation of occurrences handled per operator per shift Tabulation of occurrences per shift, day, week or month Summary statistics per selected period

Security Management

Made Easy




Security Management

Made Easy


Security Management

Made Easy

The DOL module when implemented assists in multiple ways in a dispatch situation. The DOL tracks activities of officers live as they happen, it provides automatic reminders for routine activities. It provides emergency procedures in the event an emergency occurs, transfers all associated information to an incident report automatically. All transactions are time stamps providing a complete audit trail. All data is collected for complete statistical analysis and business intelligence reports. The obvious ways the DOL will pay for itself is in the reduction of the man hours spent collecting data and entering it into to spread sheets for analysis and business intelligence reports:

Hours spent collating data from daily shift reports_____ x______ hourly wage = ____ monthly savings.

Hours spent per Month x Hourly Wage = Monthly Savings24 x $15.00 = $360.00 per month saved ($4,320.00 Annually).

This is taking into consideration a supervisor is making $15.00 an hour.Some of the other savings more difficult to measure monetarily are in officers

reviews, easily pull up information on an officers productivity in a 40 hour work week. Being prepared for an emergency when an emergency occurs will reduce response time, and minimize legal repercussions. As activities occur supervisors can be notified automatically keeping your staff prepared at all times.

Implementing site secure will cut this number in half giving an Annual Saving of $4,320.00

Return On InvestmentDaily Occurrence Log


The Incident Report module is an ‘incident’ log which enables you to better and more quickly collate information

Incidents can be classified by:Subject (Type)Sub-CategoryDocument classification

Features include:Automatic Date-Time stampAudit trailSpeed keys for quick, consistent data entryData partitioningAudio, Video and image capturingFreehand text entry for statementsMultiple dropdown lists for localization information.Web form for initial reporting of an incident.

Security Management

Made Easy

Incident Reports Module


Additional tabs are available for supplemental info:

Additional OfficersPeople (witness, victim, suspects)VehiclesResponse AgenciesTasks (follow ups)RecommendationsUser defined fields and drop down lists

Quick views to permit rapid “Drill down” of reports to find out what is going on within our organization:

Data entry viewGrid viewTasks viewSummary Statistic view

Security Management

Made Easy



This module also gives you the ability to create many different reports. You will be able to create reports such as:

Dashboard view of incidents “At a Glance”Generate consolidated reports from numerous sources on same incident Print color pictures of the incident Print pictures from digital CCTVShare the report over the internal intranet Weekly, monthly, annual reportsLoss reportsAutomatic notification of reports via “Event Driven Actions”Custom queries, custom reports integration

Security Management

Made Easy



Security Management

Made Easy



Security Management

Made Easy


The incident reporting module assists in multiple ways, from the organization of incident management, management of cases and follow-ups to providing complete statistical analysis of data collected for complete business intelligence reports. There are many ways a system will pay for itself, some of the more obvious ways which actual live numbers can be applied are in the reduction of the man hours spent throughout the complete report process:

Formula: R x H x O = O$ / S = monthly savings 70 x 1 x $12.00 = $840.00 per month / 2 = $420.00 monthly savings$420.00 X 12 = $5,040.00 Annual Savings

R = the # of reports written per month. H = the hours spent working with each report (per report for the entire process

of managing the report) O = Average hourly salary per officer $12.00 per hourS= Savings when implementing Site-SecureMS = Monthly savings

Our conservative example assumes only 70 reports a month. The complete process of writing the report, approving reports, attaching photos, entering the information into a spread sheet for statistics is 1 hour. Implementing site secure will cut this number in half giving an Annual Saving of

$5,040.00

Return On Investment


The Key Management will greatly assist anyone who is responsible for key inventory control.

Accurately track:Key transfersKey issuanceKey returnsKey replacement etc.

It includes such features as:Automatic information links for re-keyingIdentification of keys to be returned by users

Track who should have keys to where, validation of authorization to issue keys and the proof of identity required to receive keys.

Key Management

Security Management

Made Easy


Track information on keys, doors and door hardware at your facility.

Uncluttered grid view to easily find a key at your facility.

This information includes:Bitting codesLocationUsersKeysDoor hardware informationElectronic door security information.

This can be particularly advantageous to someone managing geographically remote facilities.

Security Management

Made Easy

Key Management


Generate detailed reports on where these keys are, how they are being used and by whom. Some examples of these reports are:

Individuals with keys, quantity and location Door hardware and key inventory reports Door hardware maintenance report classified by door Keys issued on a daily basis and to whom Lost key reportNon returned keys (temp issuance)Key cabinets, Key rings.Master, sub-master key lists

Security Management

Made Easy

Key Management


Security Management

Made Easy

Key Management


The tracking of packages in any large organization is an important feature of Site-Secure.

Track incoming packagesRecord arrival timeDelivery company, driver’s name and photoSender informationRecipient informationType of packageCleared/ScannedAutomatic email recipient notificationAudit log of internal tracking

Record “outgoing” packages:SenderDestinationPickup timeDelivery service.

Package Tracking

Security Management

Made Easy


Easily track all packages leaving or entering your place of business.

Tabular views for simple operationReceiving tabPickup tabGrid view

Filter’s:Date selectionToday’s packagesIncoming/Outgoing

Security Management

Made Easy

Package Tracking


Not only will this module make it easier to keep track of packages and parcels entering and leaving your facility, but you will be able to create reports such as:

Total packages per day, week, monthTotal packages by company shippedTotal packages per personTotal packages to department

Security Management

Made Easy

Package Tracking


Parking Control features:

Continuous tracking of vehicles within a lot or multiple lots. Issuance of parking permits Free parking or fee for parkingAllocation of parking spots Record user names and up to 4 vehicles

Plate, State/Province, yearmake, model, colorfor each vehicle.

Track all violations such as:Time expired Wrong lotVehicle towedTicket issuance, value of ticket if any Ticket paid yes or no

Parking Control

Security Management

Made Easy


The simple layout of this module makes it quick and easy to enter data on the vehicle.

Once all the necessary information is entered, the entry will be displayed in a grid view for rapid recall.

This provides the user with the advantage of being able to track the history of multiple vehicle and being able to quickly pull up information on an existing offense.

Security Management

Made Easy

Parking Control


The report builder for the parking module enables you to create clear and precise reports. Some of these reports are:

Number of unallocated parking spaces per lot Number of ‘on demand’ fee parking spaces Total revenue from violation tickets Total violations per user with time & dateParking area allocation reports.Repeat infractionsParking permit renewal notices

Security Management

Made Easy

Parking Control


The Personnel Information Module serves as the main database for recording personal information on any individuals having dealings with the organization or its departments within.

Detailed information on access permissionsEmployment type (permanent/contract)Badge and/or Key issuanceDeparture forms“Active or “Inactive” status of individualsExpiry dates of employment and certificatesSecurity clearance information.Individuals with access to site-specific rooms. Share information across multiple locations“Need to know” data partitioning.Biometrics integration

Personnel Information Management

Security Management

Made Easy


The Personnel Information Module (PIM) consolidates most of your employee information into one concise location.

Site-Secure can interface to HR or access control systems and point to the employee names from those databases.

Eliminates errors when duplicating dataSaves time. Stores general information on an employeeCan log security clearancesParking permitsKeys and assetsAreas of access and times.User defined data lists (up to 3)

Security Management

Made Easy



Besides the standard report builder, you can generate reports on when building passes will need to be renewed, when security clearances are due, temporary badge issuances, etc. In addition to these reports you can also generate the following:

Full and Part time employees by department Who has keys, how many and to which doors Number of visitors per day, week and month

Security Management

Made Easy



The Room Reservation Module is a must for all facilities.

Multiple meeting and board-rooms. Security access levels.Search room availability.Maximum occupancy verifications.Audio/Video listings.Room layout designs. Prevent double bookings.Flags for rooms under renovation.Attendee list.

Room Reservations

Security Management

Made Easy


The Room Reservation module enables you to accurately track which board rooms, training rooms or conference rooms are in use and when they are available.

This module helps to ensure that there are no double booking of rooms, that rooms are properly utilized and equipped for the purpose of the reservation.

The easily navigable grid view speeds up the signing in and out of rooms as well as the registration of the rooms for future use.

Security Management

Made Easy

Room Reservations


Like the other modules, you will be able to create various reports. Some of these are:

Total usage per room and number of persons per use List rooms attached to which department List meeting rooms per floor

Security Management

Made Easy

Room Reservations


Security Management

Made Easy

Room Reservations


Consolidation of services. Pre-defined lists for consistent entries.Multi-user and multi-tasking.Dispatch the appropriate department for action.Date time stamp calls automatically.Audit log of calls entered.Individual instructions for each type of call.Knowledge base.Track down times.Special instructions for urgent calls.Automatic notification to service resources.Link images and/or manuals

Trouble Call System

Security Management

Made Easy


The trouble call systems Tracks:Service callsNew work requestsScheduled maintenance

Grid view:Quick visual view open/closed callsColor codes show call prioritiesSearch capabilitiesRecord count of matching records

Quick views to permit rapid “Drill down” of reports to find out what is going on within our organization:

Data entry viewTasks viewSummary Statistic view

Security Management

Made Easy

Trouble Call System


The Trouble Call module gives you the ability to create reports on all the entries within the trouble call system. Some of the reports you can create are:

Trouble calls per site, person, departmentAmount of time spent per trouble callQuantity of open calls vs. closed callsWork order formCustom reports available

Security Management

Made Easy

Trouble Call System


Security Management

Made Easy

Trouble Call System


Security Management

Made Easy

The trouble call system assists in multiple ways, from the organization of Call management to complete statistical analysis of data collected for business reports. There are many ways a system will pay for itself, some of the more obvious ways which actual live numbers can be applied are in the reduction of the man hours saved by using a menus driven system, automatic alerts for urgent calls and auto emailing call to the appropriate resource: (Based on a 7 minutes per call savings, 10 min. average manual entry).

Formula: R x H x O = O$ = monthly savings 400 x 7min/call x $12.00 = $560.00 per month = $560.00 monthly savings$560.00 X 12 = $6,720.00 Annual Savings

R = the # of trouble calls entered per month. H = the hours saved with each entry O = Average hourly salary per officer $12.00 per hourMS = Monthly savings

Another example can be our very first Trouble Call site where the client transferred the duties of their trouble desk to Security Operations Center Providing a 24/7 services instead of Mon-Fri 9-5 at the same time of eliminating 3 full time positions creating an instant Annual Saving of

$100,000.00

Return On InvestmentTrouble Call System


Pre-register visitors using corporate Web.Visitor Kiosk for self registration.Printing of self-adhesive or electronic access cards with or without photos.Escort required flagging.Store Visitor’s information and photo quick retrieval during return visits.Electronic signature capture.Identification deposit required for electronic access badge.Scan business cards, driver’s licenses, passports.Personal items collection list.Prohibited items list.Biometrics integrationPre-Print badges for large groups.Barcode scanning for quick sign in/out.

Visitor Registration

Security Management

Made Easy


Fast repeat visitor sign in/out.Expected visitors list and search feature.Pre-register visitor rapidly using Web.Double click visitor entry for quick data checking.Reduce costs.Data partitioning available.Multiple reports available.Muster capabilities.Automatic notification on guest arrival.Automatic notification on expired guests.Integration to watch list.

Security Management

Made Easy



Generate detailed reports on the activities of your visitors. Some of these reports are:

Total visitors per day, week and month Total visitors to a departmentTotal visitors per companyNon-returned electronic badgesNon-returned keysRepeat visitors“No Shows”Summary count by Site/LocationCustom reports also available

Security Management

Made Easy



Security Management

Made Easy



Security Management

Made Easy

Our Visitor registration is designed to expedite signing visitors in and out. This will minimize the time an employee spends processing visitors and show the visitors you are an organized company. It is difficult to measure the indirect monetary gain by visitors but we can measure the time saved especially when we are in a high visitor traffic site. Analysis of data collected for complete business intelligence reports on visitors can be measured quickly and easily showing a great savings. The ways a system will pay for itself in actual live numbers lie in the reduction of the man hours spent in checking in and out of the visitors and tabulation of data are demonstrated below:

Formula: V x M x O = TC 200 x 5 = 1000 (minutes/60) x $12.00 = $192 per month ($2,304.00 Annual cost

for processing visitors)

V = the # of visitors per month.M = minutes spent checking in and out a visitor traditionally O = Average hourly salary for employee to check in visitors $12.00 per hourTC = cost per month

Our example assumes only 200 visitors a month. The complete process of checking in visitors, checking the traditional log book and entering the information into a spread sheet for statistics on visitors, assuming an hourly rate of $12.00 per hour for the employee to man the desk.

Implementing site secure will cut this number in half giving an Annual Saving of $1,152.00

Return On InvestmentVisitor Registration


Restricted Access Person (Bad person list)Cross-reference of pre-registered contractors and visitors.Automatic verification upon check in.Monitor terminated employees.Information discreetly stored.Complete details of restrictions and handling.Automatic record retention and review.Cross-reference known alias names.Internal or external Security agencies.Meet compliance laws or Internal policies for record retention.

Restricted Access List

Security Management

Made Easy


Track unwelcome individuals at your facility.Use as a stand alone or integrated product with Personnel Information Management (PIM), Visitor module and Contractor’s module.Detailed grid view search capabilities.Track aliases, physical descriptors, last seen and moreMug shot view of photo identification and memorization by reception and security.Eliminate paper notification at entry posts and lobbies.Fully integrated to our Emergency Broadcast System

Security Management

Made Easy



Create detailed reports for use as:General information.Investigative tools.

Some of these reports are:

Personal history of a individual's visits with time, date and comments per visit. Number of restricted individuals added. Number of entries per individual.

Security Management

Made Easy



Security Management

Made Easy



Quick and simple processing of itemsAutomatic date of registrationType of itemLocation foundLocation storedItem transfer informationDigital images of itemsPrint identification tagsAutomatic reports for item liquidationDisposal recordsCurrency sheets

Lost and Found

Security Management

Made Easy


Tracking of all articles found or reported lostGrid view enables quick sort and search featuresDouble clicking on an item to view all details of article

Details include:Item locationLocation lostDescriptionPhoto of itemOwner informationNotifications sentItem contentsCurrencies found

Lost and Found Module

Security Management

Made Easy


In addition to the standard report options, you can generate detailed reports on all articles that have been reported lost or found. Some of these reports are:

Items valued above a predefined set of values. Items found per building. Items returned to owner. Number of items by date.

Security Management

Made Easy

Lost and Found


Emergency Broadcast module:

Quick, automatic or manual mass notificationEmail or text messagesSite-Secure workstation popup messages

Quick add capabilitiesSave message button deploys broadcastPre-defined Emergency message list

Emergency Broadcast

Security Management

Made Easy


Emergency Broadcast messages instantly notify all Site-Secure stations of any impending situation.

Emergency Broadcast notifies individuals and groups via Email and text messages.

Preloaded messages for quick deployment.

Security Management

Made Easy

Emergency Broadcast


Sample network wide Emergency Broadcast message

Security Management

Made Easy

Emergency Broadcast


Security Management

Made Easy

Emergency Broadcast


Guard Tour is a very important function for high risk facilities.

Tour device is a hand held computer and barcode scannerTwo way instructions with officers

Random ToursForced ToursTimes Tours

Full Reporting on ToursMissed stopsCommentsOut of orderTime log for legal documents

Guard Tour

Security Management

Made Easy


Scan codes used to start/stop tours.

List helps the operator by automatically activating the requested function.

Security Management

Made Easy

Guard Tour Module


Tours automatically download.Simple barcode scan to “Start Tour”Simple barcode scan to “End Tour”Cradle starts automatic upload of completed tour information.Special instructions for each scan points.High low value with response.

Security Management

Made Easy

Guard Tour


In order to help ensure a smooth integration into most facility infrastructures, Site-Secure uses Microsoft SQL Server as its Database and Windows 2000, 2003 or XP as its Operating System. Site-Secure can be installed on the existing facility infrastructure and can be deployed on an unlimited number of workstations providing a stable dependable solution for any organization.

Typical Installation

Security Management

Made Easy


Access Control Interfaces:

• Call for list of supported systems

Signature Pads:

• Topaz SignatureGem 1x5

www.topazsystems.com

Bar Code Scanners:

• Symbol LS1203

www.symbol.com

Driver’s License Scanners:

• ScanShell 800

www.card-scanner.com

Label Printers:

Dymo Label Writer 400 www.dymo.com

3rd Party Products

Security Management

Made Easy

Proximity Readers:

• Pc Prox-USB

www.rfideas.com


For additional information on Site-Secure please feel free to contact us at anytime. You can reach us by:

Visiting our web site:sitesecuresoftware.com

Contact in Canada: Toll Free: 1-866-877-7773 Email: [email protected]

Contact in United States: Telephone: 1-610-621-2816 Email: [email protected]

Contact Information

Security Management

Made Easy

www.sitesecuresoftware.com. searching for a better, faster, easier security management solution?...

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