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TRANSCRIPT
Event Planning & Volunteer Management Worship Training Day, LIFE Church, 2012As Worship Department Coordinator, I oversaw all logistics and event planning details for this one day conference for worship teams across the UK and Europe. With over 400 attendees and over 100 volunteers, I managed all communication to team leaders and developed the running order of the day, ensuring smooth logistics for each seminar and the final concert. I directly managed several Worship Department Interns and was responsible for overall volunteer management. In addition to speaking in a workshop, I proofed print media as well as developing a phone marketing promotional campaign.
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WORSHIP
CONCERT
TONIGHT AT 7PM
09.30 - RegisTRaTion
10.00 - WoRsHip and KeYnoTe
11.00 - BReaK
11.15 - seminaR 1
12.00 - BReaK
12.15 - seminaR 2
13.00 - LunCH (with clincs)
14.00 - seminaR 3
14.45 - BReaK
15.00 - Q&a and KeYnoTe
16.30 - CLose
# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # #
18:30 - dooRs open
19:00 - Worship concert20:30 - CLoseThis may be subject to change but is correct at time of print.
scheDule
fooD
Q&A
coNTAcT
sandwiches, baguettes, salads and snacks are available at lunch from Quick stop, starbucks & The gallery. drinks, coffee and snacks are available during breaks.
Text in your questions to 07999081774 for the Question & answer period in our final keynote.
We’d love to have your feedback on how
Worship Trainng day im
pacted you so please stay in touch w
ith us by emailing: w
orship@lifechurchhom
e.comSEMINAR oPTioNs
main Hall Y&Cacademy Hallsmall Hall Y&Cmain auditoriumFoyer Y&C
main Hall Y&Cacademy Hallsmall Hall Y&Cmain auditoriumFoyer Y&C
main Hall Y&CFoyer Y&Csmall Hall Y&Cmain auditoriumacademy Hall
John ReesAmy hagumatom harmersem schaap & Joel hardingMatt hooper
John ReesAmy hagumaMatt hoopersem schaapJock James
John ReesAnna BurtonMike harviesem schaapMatt hooper, Jock James & Guests
semiNAroNe WHERE?
WHERE?
WHERE?
WITH?
WITH?
WITH?
soUnD teAM BAsicsVocAL AthLetics & ArrAnGeMentscreAtinG MeDiA For chUrchBecoMinG A Better MUsiciAnLeADership: “small and perfectly Formed”
interMeDiAte soUnD MiXinGVocAL AthLetics & ArrAnGeMents (Duplicate)sonG WritinGrUnninG eFFectiVe reheArsALsLeADership: “things i Wish i’d told the team”
proDUction Q&A BUiLDinG A KiDs Worship teAMsonGWritinGBAnD DYnAMics & MUsiciAnshipLeADership pAneL
semiNArTwo
semiNArThree
LUNCH CLINICSmain auditoriummain Hall Y&Cmain auditoriumsmall Hall Y&Cacademy Hallmedia officemain auditorium
John headley & Kevin hubyDavid chatziliadis & Joel hardingcallum harvie & Roni szpakowskiBen hulse & Jon PullanMatt hooperMike harvie & Moses DuenasJohn Rees
WHERE? WITH?KeYsGUitArBAssDrUMsAcoUstic GUitArMeDiArecorDinG
We’re so glad you’re joining us for Worship Training day 2012. on behalf of our team, i want to offer you a massive welcome! We hope that this is going to be an inspiring day that will leave you better equipped to do what god has called you to do in your local church.
We want you to feel at home and we encourage you to make the most of the time we have together. ask as many questions as possible and think about spreading your team across the different workshops and compare notes later.
We’ll be running various ‘Clinics’ over the lunchtime break so make sure you engage with those. as always, we’ll be having a Question & answer session towards the end of the day; you can send your questions by text to 07999081774.
We hope to see you tonight for our worship concert! doors open at 6:30pm.Have a great day and if you need any more info, please just ask a member of our team.
Jock Jamesworship Pastor
CAMPUSmAPhello!
Y&C BUILDING
SMALL HALLMAIN HALL
SEMINAR ROOM 1
SEMINAR ROOM 2
RECEPTION+ FOYER
MAIN AUDITORIUM
QUICK STOP
Y&C FOYER
ACADEMY HALL
MEDIAOFFICE
FIRST FLOOR
COFFEE ROOMSERVING STARBUCKS
SHOP
GALLERY COFFEE BARGALLERY
Worship Training Day & Concert - Saturday, October 20, 2012 RUNNING ORDER & TEAMS
TEAMS Event Organization Liz Gordon Worship Jock James Production John Rees Resources David Hobbie Host/Carpark Bunmi Registration Beccy Green Catering Joanna Lesur VRS Hollie Saunders (am) Hjordis (pm) Security Linford Davis Stage Management Christie Jones Finance None on day: security & host team to arrange offering SCHEDULE 9:30 Registration 10:00 Worship & Keynote 11:00 Break 11:15 Seminar 1 12:00 Break 12:15 Seminar 2 1:00 Lunch Lunch Clinics 2:00 Seminar 3 2:45 Break 3:00 Q&A and Keynote 4:30 Close
Free time 6:30 Doors Open 7:00 Worship Concert (free) 8:30 Close and depart for home
Saturday, October 20
Time Who Details
7.30am Security Campus Open
8:00am Starbucks Team Quick Stop, Starbucks Arrive
8:00am VRS Team VRS Team Arrive
8:30 am Carpark Team Carpark Team Arrive
8:30 am VRS Team Serve coffee and tea to volunteers
8:30 am Host Team Host Team Arrive
8:15 am - 9:30 am
Worship/Production Stage Management
SoundCheck Begins
8:45 am - 10:20 am
Registration Team Registration team in main foyer Academy Stand set up in foyer
9:15 am Host Team Foyer Doors Open
9:15 am Production Campus Music and Screen Graphics On
9:15 Registration Quick Stop Location Foyer Y&C
Registration Opens, Main Foyer
9:15 am Starbucks Open
9:15 - 10:00am
Resources Resources Shop Open
9:30 am Host Team Main auditorium Doors Open
9:40 am Starbucks Closes
9:45 am Worship Team Worship Team Prayer in Seminar Rm 2
9:55am - 11am
Worship/Production Stage Management
Worship & Keynote
11:15 VRS VRS LUNCH Open
11am - 11:15am
Water Sales Gallery (filter coffee) Quick Stop Location Foyer Y&C (filter coffee) Host Team Directing Reception
Break Campus Loop Graphic
11:15am - 12:00pm
Main Aud Main Hall Y & C Small Hall Y&C Foyer Y&C Academy Hall
Seminar 1 Sound Team Basics - John Rees Vocal Athletics and Arrangements - Amy Haguma Creating Media for Church - Tom Harmer Becoming a Better Musician - Sem Schaap & Joel Harding Leadership: “Small & Perfectly Formed” - Matt Hooper
12:00pm - 12:15pm
Water Sales Gallery (filter coffee) Quick Stop Foyer Y&C (filter coffee) Host Team Directing Reception Production
Break Campus Loop Graphic
12:15 - 1:00 pm
Main Aud Main Hall Y & C Small Hall Y&C Foyer Y&C Academy Hall VRS- Lunch Open
Seminar 2 Intermediate Sound Mixing - John Rees Vocal Athletics and Arrangements (duplicate) - Amy Haguma Songwriting - Matt Hooper Running Effective Rehearsals - Sem Schaap & band Leadership: Things I Wish I Told the Team Earlier - Jock James VRS - Served from bottom of champion centre steps, volunteers eat in starbucks
1:00pm - 2:00 pm
Host Team Directing Carpark Team Water Sellers Gallery Starbucks Crowsnest Quick Stop Foyer Y&C Worship/Production/Stage Mgmt Reception Resources
LUNCH Lunch Clinics: Locations Various Campus Loop Clinic Location Graphic
2:00pm Gallery Closes
2:00 pm - 2:45pm
Main Hall Y&C Foyer Y&C Small Hall Y&C Academy Hall Main Aud
Seminar 3 Production Q and A - John Rees Building a Kids Worship Team - Anna Burton Songwriting - Mike Harvie Band Dynamics & Musicianship - Sem Shaap & band Leadership Panel - Matt Hooper, Jock, Guests
2:45 Q&A Speakers Meet in Liz’s Office
2:45-3:00pm Host Team Water Sales Quick Stop Location Foyer Y&C Reception
Break Campus Loop Graphic
3:00 - 4:15 Worship/Production/Stage Mgmt
Final Session: Keynote and Q&A CLOSE
4:15 - 5:00pm Resources
4:15 - 7:00 Starbucks Open Reception Open
5:00 pm Worship/Production/Stage Management
Sound Check for Concert
5:45 Host Team & Carpark Team Host Team & Carpark Team Arrive
6:00 -9:30pm Water Sellers Open
6:00-7:00 Concert Worship Team Production Concert Stage Mgmt Starbucks
VRS Food served in small hall Y&C for certain
6:30 Host Team Main Aud Doors Open
6:30 - 7:00pm Resources
6:45 Worship Team Worship Team Prayer in John/Liz’s office
6:50 pm Starbucks Closes Closes
7:00 - 8:30 pm
Worship Concert
8:30 Carpark Team & Host Team Closing Duties
8:30 - 9:00 Campus Clean Up & Set Up for Sunday
All
8:30 - 9:30 Starbucks
8:30 - 9:00 Resources Reception
10:30 TBC Security Campus Closed
Event Organization Liz Gordon - Coordinator Aaron Baxter: Coordinator (seminars) Ben Hilton: Academy Stand, (coordinator seminar) Grace Reinhardt: Event Admin Registration AM Beccy Green - overseeing Stephanie Collette Haigh Eva Neves Susan Speirs Heulwen Jones Reception AM/Info Point Grace (volunteer sign in) - overseeing Anna Burton Stephanie Chelsey Lynch Isak Peterson Reception PM Anna Burton Leendah Adaka Chelsey Lynch Production John Rees Amarah Wizard David Parry Liam Kay Robst James Swallow Scott Riley Clive Matthews Paul Luxton Sam Elphick VRS AM Hollie Saunders Anna Burton Amanda Harrup Paul Marshall Collette Haigh VRS PM
Hjordis Emilia Collette Jonny Crabtree Grace (if avail) Carpark AM Taryn Jake Joe Bousfield Filip Sobotka Maciej Cioch Hannah Bousfield Becky Karitons Paul Marshall Carpark PM Dammy Cruz Jake Fox Karim Stoddart Ben Langthorne Host Team AM Sam Williams Beth MacIntre Emma Russel Annie Stiksova Jared Foley Jonny Crabtree Megan Beattie Esther Currie Steve Forrest Heulwen Jones (also on reg) Stacey Kershaw Stanislaw Michalak Eva Neves (also on reg) Susan Speirs (also on reg) Bunmi’s Host/Carpark Team Bunmi Steve Sanders Simon Dixon Laura Ryder Ian Robottom Kemi Daniel Host Team PM Sam Williams
Abbie Davis Claudine Charles Josh Holmes Kelsey Johnson Tabitha Opiyo Tammy Borg Stage Management Christie Jones Amarah Wizard Irene Kaali Abbie Davis Oby Chekumha Stephanie Eve: Ben Hilton, Chris Headley, Aaron Baxter, Isak P Seminar Leaders (Team) John Rees Amy Haguma (Hannah W) (Gabbi) (Eliezer) (Paul) Tom Harmer Matt Hooper Mike Harvie Anna Burton Joel Harding Sem Schaap (Jon Headley) (Chels Carins) (Ryan Carins) (Ben Hulse) (Dave TG) Clinic Leaders Jon Headley Kevin Hubey Dave TG Joel Harding Callum Harvie Roni Ben Hulse Matt Hooper Mike Harvie Moses Duenes John Rees
Clinic ‘Set-Up/Runner’ Tabitha Opiyo Karim Stoddart Abbey Aaron Ben Langthorne Chris Headley Jake Fox Jon TG James Hockney (with Matt all day) Abbie Davis Amarah Wizard Seminar MCs Callum Harvie Taryn Jake Fox Aaron Dixon Nikki Hope Emma Lewis Hannah Waters Laura TG Gabbi Worship Team Am Jock James Matt Hooper Ryan Carins Chels Carins Gabbi Dixon Stacey Skeete Dave TG Aaron Dixon Jon Headley Sem Schaap Callum Harvie Ben Hulse Kevin Hubey Worship Team PM Jock James Matt Hooper Ryan Carins Chels Carins Gabbi Dixon Stacey Skeete Dave TG Jon Headley Sem Schaap Callum Harvie Ben Hulse
Amy Haguma Asher Joel Harding Campus Security AM: Clive Matthews AM: Mike Mullender PM Aaron Dixon Catering - Joanna Lesur Natalie Fisher Jardene Greaves Lucia Hangartner Stephan Marks Jan Rekelhof John Stahl Clara Thompson Hannah Waters Luke Whitehead Laura TG (when not MC) Saphire (when not MC) Emma (when not MC) Amarah (when not workshop prod) Emilia (Gallery) - 12pm Nikki (3 - 9:30pm) Resources Sharmaine McKoy
Volunteer List
1. Ben Hulse -‐ 2. Chels Carins -‐ worship
and seminars 3. Dave TG -‐ 4. Eliezer 5. Gabbi 6. Hannah W 7. Jon Headley 8. Paul 9. Ryan Carins 10. Aaron Baxter:
Coordinator (seminars) 11. Aaron Dixon 12. Abbey Aaron 13. Abbie Davis 14. Clive Matthews 15. Mike Mullender 16. Amanda 17. Amarah Wizard 18. Amy Haguma 19. Anna Burton 20. Annie Stiksova 21. Asher 22. Beccy Green -‐ overseeing 23. Becky Karitons 24. Ben Hulse 25. Ben Hilton: Academy
Stand & seminar rm mgmt
26. Ben Hulse 27. Ben Langthorne 28. Beth MacIntre 29. Bunmi 30. Callum Harvie 31. Chels Carins 32. Chelsey Lynch 33. Chris Headley 34. Christie Jones 35. Clara Thompson 36. Collette Haigh 37. Dammy Cruz
38. Dave TG 39. David Parry 40. Emilia (Gallery) 41. Emma Lewis 42. Emma Russel 43. Esther Currie 44. Eva Neves (also on reg) 45. Filip Sobotka 46. Fiona Marshall 47. Gabbi Dixon 48. Grace Reinhardt: Event
Admin 49. Hannah Bousfield 50. Hannah Waters 51. Heulwen Jones 52. Hollie Saunders 53. Ian Robottom 54. Irene Kaali 55. Isak Peterson 56. Jake Fox 57. James Hockney (with
Matt all day) 58. James Swallow 59. Jan Rekelhof 60. Jardene Greaves 61. Jared Foley 62. Jock James 63. Joe Bousfield 64. Joel Harding 65. John Rees 66. John Stahl 67. Jon Headley 68. Jon Pullan 69. Jon TG 70. Jonny Crabtree 71. Josh Holmes 72. Karim Stoddart 73. Kay Robst 74. Kelsey Johnson 75. Kemi Daniel 76. Kevin Hubey 77. Laura Ryder 78. Laura TG
79. Leendah Adaka 80. Liam 81. Liz Gordon -‐ Coordinator 82. Lucia Hangartner 83. Luke Whitehead 84. Maciej Cioch 85. Matt Hooper 86. Megan Beattie 87. Melissa Hasson 88. Mike Harvie 89. Moses Duenes 90. Natalie Fisher 91. Nikki Hope 92. Oby Chekumha 93. Oscar 94. Paul Luxton 95. Paul Marshall 96. Aaron Dixon 97. Roni 98. Ryan Carins 99. Sam Elphick 100. Sam Williams 101. Saphire (when not MC) 102. Scott Riley 103. Sem Schaap 104. Sharmaine McKoy 105. Simon Dixon 106. Stacey Kershaw 107. Stacey Skeete 108. Stanislaw Michalak 109. Stephan Marks 110. Stephanie 111. Steve Forrest 112. Steve Hynde 113. Steve Sanders 114. Susan Speirs 115. Tabitha Opiyo 116. Tammy Borg 117. Taryn 118. Tom Harmer
Worship Training Day 2012 v4 Saturday 20th October
Worship Leaders: 8.15am Soundcheck 9.15am Foyer Doors 9.30am Main Auditorium Doors Main Screen Screen Saver (WTD Welcome) 9:50am Conference Loop (Main Screen and around campus) Campus music 9.55am Groove 10.00am Welcome & Worship
Worship Our God (Matt) Rooftops (Gabbi) Power in the Name (Jock) Oh the Blood (Stacey)
10.30am Preach – Jock (20min)
Verbals (Seminar Choices on Screen, Attendance Stats, Q & A no; Push I Am Future album, introduce)
11.00am Break (Conference Loop)
Screen Saver with seminar schedule 11.15 – 12.00pm Workshop 1 12.00 – 12:15pm Break (Conference Loop) 12.15 – 1.00pm Workshop 2 (mention Lunch options,resources) 1:00 – 2:00pm LUNCH
(Conference Loop, Campus Music, Lunch Clinics) 2.00 – 2.45pm Workshop 3 2.45 – 3.00pm Break (Conference Loop) (Q&A speakers review questions)
3.00pm Keynote 2: Q&A session (Jock Matt John Ryan Chels Amy)
- Roaming mic’s (Stage Managers) 3:40pm Offering “Community” Media Offering - Jock 3.50pm Worship/ Ministry Time
4.30pm Close
(verbals: Starbucks open, concert at 7pm, tomorrow’s service times)
Floor/Stage Manager: Christie/Team Keys 1: Jon H (MD) Stage Managers: Keys 2: Kevin
Tech Manager: Kay Drums: Ben Foh: John R Acoustic: Ryan
Monitors: James Swallow Electric: Dave TG Studio: --- Electric 2: Aaron Lights: Scott Bass: Callum
AV: Vision Mixer:
Clive Emily W
WL: Jock & Matt
Camera 1 Tom D Singers: Gabbi, Ryan Chels Stacey
Camera 2 Sam E
WORSHIP TRAINING DAY - Evening Concert v.4 Saturday, October 20, 2012
5:00 pm Sound check for band & singers 6:30 pm Doors Open 6:55 pm Track: SRL Light, gradual subtle lights dim
Band move to side of stage Blackout (band on)
7:00 pm Media - “Greatness” with We Will Run
Agnus Dei (Amy) BVs: Mike, Gabbi, Chels, Ryan
WELCOME - Jock & Matt Heaven Is My Home (A) with media (Mike)
BVs: Mike, Gabbi, Chels, Ryan, Jonny Hannah We Believe (D) (Matt)
BVs: Jock, Laura, Matt, Stacey, Eliezer, Amy God Is With Us (E) (Matt & Amy)
BVs: Jock, Laura, Stacey, Eliezer Power in the Name (E) (Mike & Jock)
BVs: Matt, Stacey, Amy Not By Might Offering - Jock (keys)
ACOUSTIC SET (set change) Endless Light (Ryan & Chels) BV: Jock, Matt, Hannah Name Above All Names (Jock) BV: Chels Ryan Matt, Hannah How Deep the Father’s Love (Stacey) BV: Chels, Ryan, Jock, Matt First Love (Jock) BV: Chels, Ryan, Matt, Stacey SOLO (set change to drum side) Ask Anyway (Amy at keys) FINAL SET Singers: Mike, Gabbi, Chels, Jock, Matt, Stacey Hannah Jesus Paid It All (D) with media (Jock)
Glorious (D) (Jock) Our God (Matt) God I Look To You (Stacey) Found And Redeemed (Mike)
8:30 pm Close
MAIN SETS Drums: Ben Bass: Callum Electric 1: Dave TG Electric 2: Joel H Acoustic: Jock, Ryan, Matt Keys 1: Jon H (MD) Keys 2: Sem ACOUSTIC SET Box/snare/toms: Ben Bass: Callum Acoustic/Vox: Jock Matt Ryan Vox: Stacey Vox/Glock/toys: Chels Vox: Hannah Keys 1: Jon H (MD)
FOH Mix: John R Monitors: James Swallow Tech Manager: Kay Lights: Scott AV: Clive Floor/Stage Mgmt: Christie & Team Set Change: Aaron B, Irene, Ben Hilton, Chris H, Aaron D, Isak