Writing and Editing Tools

Lesson 6

Objectives

1. Use AutoComplete, AutoCorrect, AutoText, and smart tags.

2. Check spelling and grammar.

3. Use the Thesaurus.

Objectives continued

After completing this lesson, you will be able to:

Objectives

4. Find and replace text.

5. Move text.

6. Copy text.

(Objectives continued from previous slide)

Smart tag list of actions

Figure 6-1

Smart tags help save time by performing actions in Word.

The smart tag indicator is a purple dotted line.

AutoCorrect dialog boxFigure 6-2

AutoCorrect corrects the capitalization and spelling automatically after completing a word or pressing the space bar.

Controlling AutoCorrect options

Figure 6-3

Steps:

1. Move the I-beam anywhere into the autocorrect options button appears.

2. Click the button and choose undo to revert back to before the correction.

3. Or choose Control AutoCorrect Options.

• Correct Two Initial Capitals

• Capitalize first letter of sentences

• Capitalize first letter of table cells

• Capitalize names of days

• Correct accidental usage of Caps lock key

• Replace text as you type

• Correct Two Initial Capitals

• Capitalize first letter of sentences

• Capitalize first letter of table cells

• Capitalize names of days

• Correct accidental usage of Caps lock key

• Replace text as you type

AutoCorrect OptionsAutoCorrect Options

Undoing automatic correctionsFigure 6-4

Steps do undo automatic corrections

1. Click anywhere in the phase or correction

2. The mouse becomes a pointer and the box turns into the AutoCorrect Options button.

3. Click the AutoCorrect Option button and click one of the pop up options.

Using the AutoText toolbarFigure 6-5

Create AutoText dialog boxFigure 6-6

Steps:

1. Select the text you want as AutoText.

2. Click on new from the AutoText toolbar

3. Give the AutoText a name

4. Click okay.

Inserting an AutoText entryFigure 6-7

Steps:

1. Click All Entries from the AutoText toolbar.

2. Select Normal

3. Look for the required AutoText.

Checking spellingFigure 6-8

Three ways to check spelling use:

1. Spell check button from the Standard Toolbar

2. F7 on the keyboard

3. Tools from the Menu bar, Spelling & Grammar option

Using the ThesaurusFigure 6-9

Bring up the Thesaurus by:

1. Shift + F7

2. Tools from the Menu Bar and select language, then Thesaurus

Using the Find featureFigure 6-10

Ctrl + F

Or Edit from the Menu Bar then select Find to bring up the Find and Replace Dialog Box

Using the Replace featureFigure 6-11

Ctrl + H or use the Edit , then Replace from the Menu Bar to bring up the Find and Replace Dialog Box.

Replacing formattingFigure 6-12

Replacing special charactersFigure 6-13

Clipboard task paneFigure 6-14

There are two types of clipboards:

1. Word Clipboard which stores one item at a time.

2. Office clipboard which stores 24 items at a time.

Pasting textFigure 6-15

Use the paste button from the standard toolbar, ctrl + V, shortcut menu (right mouse click) or the clipboard task pane for pasting.

Using the shortcut menu to cutFigure 6-16

Steps:

1. Select the text.

2. Click the right mouse button.

3. Select cut from the options.

Drag-and-drop pointerFigure 6-17

Text is not transferred into the clipboard when the drag-and-drop method is use.

Steps:

1. Select Text.

2. Hold down the left mouse button and drag the insertion point to the desired location and release the button.

Copying with the drag-and-drop pointerFigure 6-18

Use the same method as cutting text just hold down on the ctrl button while dragging the text.

Using Paste SpecialFigure 6-19