ULAANBAATAR CLEAN AIR PROJECT

IDA 5039-MN

P122320

MUNICIPALITY OF ULAANBAATAR, MONGOLIA

Guidelines Version: JANUARY 2011

GPN Date: 28-Nov-11

14-Jun-13

09-Oct-14

2014

THRESHOLDS

Category Procurement method Thresholds for Procurement method Thresholds for Prior Review

NCB: = USD 500,000

Shopping: =USD100,000

All ICB; All NCB

All ICB; All NCB

All firm consultant selection

Requirement

All ICB

All ICB

Requirement

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MONGOLIA

ULAANBAATAR CLEAN AIR PROJECT

IDA 5039-MN

PROCUREMENT PLAN

Prepared: 9/29/2011 Last Revised: 2/10/2014 Last Approved by WB: 6/14/2013 Last updated: 10/9/2014

No Category Num Contract ID Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual BD preparation Submission to

WB

WB approval of

BD2

Advertisement of

EOI2

EOI submission Bid Invitation Bid Opening Evaluation

Complete

WB approval Contract Signing Contract

Completion

Contract Amt Consultant

Name

Contract implementation

status

A. Goods 455 256

1 GLEQ-01 90 Plan 6/10/2013 6/21/2013 7/8/2013 7/17/2013 7/26/2013 9/9/2013

Actual 6/10/2013 7/25/2013 8/12/2013 9/30/2013 10/21/2013 12/20/2013

2 GLEQ-02 90 Plan 2/7/2014 2/10/2014 2/24/2014 3/5/2014 3/7/2014 6/9/2014

Actual 2/8/2014 2/10/2014 2/24/2014 4/10/2014 4/24/2014 7/31/2014

3 GLEQ-03 185 Plan 10/6/2014 10/8/2014 11/14/2014 12/3/2014 12/10/2014 2/13/2014

Actual

4 GLEQ-04 Plan 6/11/2014 6/13/2014 6/27/2014 7/28/2014 8/7/2014 11/18/2014

Actual 6/2/2014 6/4/2014 7/2/2014 8/12/2014 8/25/2014 10/27/2014

B. Works 380

5 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014

Actual 6/13/2014 6/30/2014

8/21/2014

9/4/2014 9/10/2014 10/13/2014

153 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014

Actual 6/13/2014 6/30/2014

8/21/2014

9/4/2014 9/10/2014 10/13/2014

C. Consulting Service 3,295 3,160Contract

ID

Category Num Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual TOR/BD

preparation/review

WB approval of

TOR

Advertisement of

EOI

EOI submission Subm of

Shortlist/Ranking

to WB

RFP

submission to

Bidders

Proposals

submission

WB approval of

Tech Proposal

WB approval of

Negotiated

Contract

Contract Signing Contract

Completion

Contract Amt (USD) Consultant

Name

Contract implementation

status

6 CSVC-01 Plan 4/10/2013 6/14/2013 6/18/2013 7/19/2013 8/9/2013 8/19/2013 9/10/2013 9/30/2013 8/4/2013 8/4/2014

Actual 4/10/2013 8/1/2013 8/26/2013 9/9/2013 9/25/2013 10/3/2013 10/25/2013 11/11/2013 11/13/2013

7 CSVC-02 Plan

Actual

Plan 9/1/2014 9/10/2014 10/3/2014 Under implementation

Actual 9/5/2014 9/08/204

9 CLTA-01 Plan 10/15/2011 10/21/2011 10/26/2011 11/16/2011 1/10/20121 3/28/2012 5/9/2012 6/11/2012 1/15/2013 1/17/2013 1/16/2015

Actual 10/27/2011 12/13/2011 3/12/2012 4/30/2012 6/11/2012 9/7/2012 1/11/2013 1/18/2013

Plan 9/15/2011 11/2/2011 1/3/2012 1/17/2012 3/3/2012 4/6/2012 5/4/2012 5/18/2012 5/28/2012 10/29/2012

Actual 1/4/2012 1/18/2012 3/12/2012 5/21/2012 6/21/2012 10/11/2012

Plan 12/16/2013 12/30/2013 1/6/2014 1/22/2014 2/19/2014 2/20/2014 3/20/2014 4/18/2014 4/24/2014 9/25/2014

Actual

Plan 12/18/2013 1/13/2014 2/3/2014 2/17/2014 3/3/2014 3/31/2014 4/17/2014 4/23/2014 11/23/2014

Actual 12/5/2013 1/9/2014 1/13/2014 2/3/2014 2/19/2014 2/27/2014 3/17/2014 3/25/2014 4/4/2014

11 CPLG-01 406.39 Plan 10/5/2011 3/30/2012 4/2/2012 4/20/2012 5/15/2012 5/30/2012 6/11/2012 4/5/2013 4/30/2013 5/1/2013 5/13/2015

Actual 10/5/2011 4/15/2012 4/2/2012 4/20/2012 5/22/2012 8/14/2012 9/24/2012 4/2/2013 5/8/2013 5/13/2013

12 CPAP-01 482.97 Plan 10/29/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/15/2013 8/16/2013 8/26/2013 2/26/2014

Actual 10/17/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/16/2013 9/11/2013 9/16/2013

13 CDHS-01 796.99 Plan 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/15/2013 5/13/2013 6/28/2013 7/26/2013 8/5/2013 8/5/2014 790,592.00$

Actual 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/12/2013 5/13/2013 7/16/2013 9/3/2013 9/23/2013 10,340,000.00₮

593.02 Plan 11/1/2011 6/8/2012 6/11/2012 7/2/2012 7/16/2012 7/26/2012 9/6/2012 9/28/2012 10/19/2012 11/2/2012 4/19/2013

Actual 10/26/2011 4/15/2012 5/25/2012 6/15/2012 9/4/2012 9/7/2012

Plan Rebidding 9/17/2012 10/19/2012 1/21/2013 4/1/2013 4/30/2013 6/24/2013 7/24/2013 8/1/2013 4/1/2015

Actual 9/17/2012 10/19/2012 2/6/2013 4/1/2013 4/30/2013 6/25/2013 9/2/2013 9/5/2013

90

Prior 600

415 Rejected all EOIs due to lack of experience

EEC LLC

Under implementation

SGS-SociétéGénérale de

Surveillance S.A.,

Switzerland

482,971.00

JV of SEURECA (Leading

firm, France) and DESL

(India)

Affordable Housing Institute,

USA

593,023.00

Under implementation

186,627,576.00₮

287,540.00

TOR revised, hence

rebidding required

Under implementation

Mon-Energy Consult LLC,

Mongolia

143,088,000.00₮

Under implementation

50.00

A2(b2) Supply of equipment for stove development

center

NCB Post

A2(b2) 2nd supply of additional equipment for

sustainable operation of the Lab

Shopping Post 84 83,633.00 NOAMC LLC

406,392.00 ASCONIT Consultants (France); Sub-Consultants: ALMEC

Corporation (Japan), VPI Inc.

(Japan), DESO Architects

(France), and Institute of Geo-

Ecology (Mongolia)

Under implementation

Under implementation

10 A2(b4) SWHB-01

8 Verification and quality control (10 individual consultants to carry out the quality control of 1600

stoves that were installed in heating season of 2013-

2014)

5.5SSS Post

Prior 180Low Pressure Boiler Market Study (Assist

MUB in design a program supporting rapid

penetration of clean, affordable small water

heating boilers and development of

sustainable boiler market)

CQS 80

Completed A2(b2) TS to Stove Producers: Laboratory

Equipment (Supply of additional equipment needed for sustainable operation of the Lab and equipment for

testing of small water heating boiler)

Shopping Post 50,000.00 Suljee LLC, Mongolia

Suljee LLC, Mongolia Under implementation

395PriorB2(a)

B1(a)

TA for Laboratory Testing and Stove

Development Center (Increase technical capacity and sustainability of SEET, Support SDC for design

and production of cleaner, affordable stoves & boilers)

A1 (a3) CSVC-03

2/10/2014

Reason of rebidding: The

selected firm proposed too

high financial proposal

A1(a3) Verification and quality control (2nd selection of NGO for verification and quality control of stoves to

be delivered ger area households)

CQS Post 88

A2(b1) Under implementation

Ireeduin Garts NGO,

Mongolia

Contract cancelled due to

the Consultant's poor

performance

122A2(b2) Supply of equipment for testing of small

water heating boiler

Shopping Post

CQS Prior

122,400.00

QCBS 600

107.78

NCB Prior

Prior

QCBS Prior 280

287.54Prior

Affordable Housing Study (Development of Affordable Housing Strategy)

QCBS

FS for Improved Emission Control and Ash

Ponds (Review and assess all possible measures to reduce emissions including improved emission

controls & improved ash pond management)

Study for City Greening & Preparation of

Pilot Project (Preparation of technical and economic feasibility of a city greening investment and

development of pilot project)

B3(a)

QCBS

FS for Rehabilitation & Expansion of DH

system (Recommend investment and institutional capacity building program for UB district heating

supply system - technically, environmentally,

economically and financially feasible)

QCBS

It depends on quality of

service CSVC-01, which is

subject to extendable.

14 B4(a) CAHS-01

10 Individual Consultants

Verification and quality control (Selection of NGO for verification and quality control of stoves to be

delivered ger area households)

WPLT-01B1(b)Upgrading work LOT2 (WPLT-01-B): Pilot

project for City Greening (Implementation of pilot project for a good example of establishment or

upgrading of green space in UB)

NCB Prior

Greening work, LOT1 (WPLT-01A): Pilot

project for City Greening (Implementation of pilot project for a good example of establishment or

upgrading of green space in UB)

227

A1(a3) 197

10/20/2014 2/5

Contract

ID

Category Num Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual TOR/BD

preparation/review

WB approval of

TOR

Advertisement of

EOI

EOI submission Subm of

Shortlist/Ranking

to WB

RFP

submission to

Bidders

Proposals

submission

WB approval of

Tech Proposal

WB approval of

Negotiated

Contract

Contract Signing Contract

Completion

Contract Amt (USD) Consultant

Name

Contract implementation

status

Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 3/27/2014

Actual 3/1/2012 4/15/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 4/1/2014Actual 5/8/2014 4/3/2015 25,020,000.00₮ Under implementation

Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/20/2013 3/27/2014

Actual 3/1/2012 4/15/2012 3/18/2013 3/27/2013 4/1/2014

Actual 5/8/2014 4/3/2015 25,020,000.00₮ Under implementation

17 CPAS-01 199.00 Plan 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 6/10/2014

Actual 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 4/31/2014

M&E (Evaluation of Current status of clean air activities in UB )

Plan Removed

Actual

19 CLTA-02 153.83 Plan 3/27/2013 4/5/2013 5/21/2013 5/22/2013 1/22/2014 74,015.53

Actual 3/27/2013 4/2/2013 5/21/2013 5/22/2013 6/15/2015 79,818.00

20 CHWS-01 IC Post 14.5 14.09 Plan 5/13/2013 5/14/2013 5/24/2013 6/3/2013 6/14/2013 9/1/2013 14,091.66

Actual 5/13/2013 5/14/2013 5/24/2013 6/3/2013 8/21/2013 9/30/2013 20,203,641 MNT

TOTAL 4,130 3,416

Description:

CQS - Consultant Qualification Selection1 - New contract, added due to causing requirement.

QCBS - Quality and Cost Based Selection

QBS - Quality Based Selection

IC - Individual Consultant Revised

SSS - Single Source Selection

NCB - National Competitive Bidding Contracts for 2014

Updated by: Yu.Purevsuren, Procurement Specialist, PMU

C3(c) CPMT-0118

19.22 Ts.Ariuntuya

16 C2(a) CPC-01B Support Operational Work of Coordination (Assistance to Vice Mayor in charge of Ecology and

Green Development of UB to continuously coordinate

air pollution reduction activities in UB, communication

coordinator)

IC Prior 125 19.22 D.Munkhzul

15 C2(a) CPC-01A Support Operational Work of Coordination (Assistance to Vice Mayor in charge of Ecology and

Green Development of UB to continuously coordinate

air pollution reduction activities in UB, research

coordinator)

IC Prior 125

JV of BREAKTHROUGH PR

CO., LTD (Mongolia) and

OGILVY PUBLIC

RELATIONS WORLDWIDE

COMPANY (Canada)

19,224.77

199,000.00

Completed

Completed

19,224.77 Completed

Completed

P.Sharavnyamba

Mr. Crispin Pemberton-Pigott Contract exteneded,

under implementation

2 - In order to have list of potential suppliers/manufacturers for the supply of goods (in case of shopping) we are planning to organize at the 1st the advertisement of request for EOI then

based on the collected list the request for quotation will be submitted to the potential bidders .

A2(b5)1 Heating Wall Consultant (Study of heating walls

in use, determination of requirements for safe

connection of new clean low-emission)

A2(b1) Supervision of Lab equipment installation (Verify lab equipment reassembling and ensure new

operators to be able to operate and maintain SEET lab

independently)

SS Prior 75.00

Prior

CQS Prior

C2(c) Support for PR campaign (Develop and implement a package of consistent public awareness

campaigns and assist MUB in supporting effective air

pollution reduction program in UB city)

195CQS

10/20/2014 3/5

143,088,000 1,785

80,161