workshop designed for san francisco unified school district pupil services department workshop...

Workshop designed for San Francisco Unified School District Pupil Services Department

Workshop designed for Secondary

School District

Dr. Patricia Fioriello

Education Consultant

www.drpfconsults.com

April 22, 2008

BUILDING A

MASTER SCHEDULE

Process and Steps

Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

About Us

The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant.

For additional

information, contact Dr. Fioriello at [email protected]

Visit website at www.drpfconsultsDr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights

reserved. Copyright 2008.

Literacy and Intervention Focus

Review stages of literacy intervention and emphasis on intensive

and strategic intervention.

Are the needs of intervention students a priority at your

school?

The master schedule should be designed around the needs

of your student population.


Workshop Overview and Outcome

Participants will walk through the general process and steps

involved in building a master schedule and will be able to apply

the strategies to their school master schedule process.

Participants will also share best practices in building a master

schedule with colleagues, problem solve solutions, and decide

a process for sharing information with peers.


Approach

This workshop is based on the premise of building a master schedule shell. If you decide to load the most recent fall master schedule and edit the data, steps may be different. However,

all information is applicable.

Workshop time is limited and will not permit a complete overview

of numerous approaches. Therefore, a holistic approach is taken

where the master schedule process is reviewed from beginning to

end.

Sy fit in the structure of the Literacy intervention

program?


THE MASTER SCHEDULE PROCESS

ProcessStepsActivities

SECTION ONE


Master Schedule Process

Where do they fit in the structure of the Literacy intervention

program?When does the master schedule process start at your school?

What is the first step in the process?


Steps

Step 1 Curriculum & Course Review OctoberStep 2 Tallies & Sections

FebruaryStep 3 Teacher Demand & Course Loads MarchStep 4 Scheduling Conflicts AprilStep 5 Build Master Schedule AprilStep 6 Simulations & Final Schedule MayStep 7 Modifications & Adjustments June S

y fit in the structure of the Literacy interventionprogram?


Step 1: Curriculum & Course Review

Review curriculum and courses. Course codes, District Curriculum Table (DCT),

course descriptions, course catalog

Revisit current and past master schedule information.

Discuss possible changes with staff. Share thoughts and decisions with school

community.What is the process at your site to review curriculum and courses, and who is involved in the review? How and when does the review take place?


Step 2: Tallies & Sections

Establish student course selection process and time frame. Preregistration, Student Course Requests (SCRs)

Generate master tally of student requests. Enrollment Request Tally Listing Report

Determine number of sections. for each course for each department cancel courses

SCR Report

Course Enrollments

and Requests Report

Staff Projection Worksheet

TallyWorksheet


Step 3: FTEs, Teacher Demand &Course Loads

Determine staff projection based on student requests/sections. know current number of FTEs and possible budget changes determine projected teaching demand based on tally and sections problem solve ways to decrease difference between teacher number

and teacher demand MAKE DECISIONS

Decide way to include teacher preferences in the process.

Work with department (head) to determine POSSIBLE teacher course loads.

FTE Teachers

Teacher Preferences

Possible Teacher Course

Loads


Step 4: Scheduling Conflicts

Determine where to place singletons (doubletons.)

Use and understand the conflict matrix report. Number indicates the number of students who

request both classes. If number is high, do not place the two classes during same period.

Conflict Matrix Report


Step 5: Build Master Schedule

Thus far, you have been thinking about Numbers (Tallies, Sections, FTEs)and Departments (Course Loads, Scheduling Conflicts)

Now it is time to think about Programs and Students (bring your numbers and sections together to build programs for students)



What issues will you need to consider during this stage?

What are the rules that will guide and support you through this stage?

What steps do you need to take to complete this stage?



Review information and decide what are the important issues to consider FOR YOUR SCHOOL when building the master schedule.

Possible issues to consider- special programs singletons team teaching parallel classes teacher course loads teacher requests number of students in building beginning, end of day CPT OTHER ___________________________________



Determine rules and guidelines that will support your issues when building the master schedule.

block programs for special groups (intervention) on master schedule before you start

place singletons based on conflict matrix report once decided, do not change singletons number of teacher preps allowed OTHER _________________________________



Decide steps to complete the master schedule. Repeat the steps until you have addressed all students.

How to build the master schedule? by program (academies, ESL, AP, Honors, Special Ed., etc.) parallel classes to facilitate movement by grade OTHER ______________________________

How to check the master schedule ? student schedules by total sections per period room usage – special needs (computer, arts) teacher conflicts (number of preps, classes) OTHER _______________________________


Step 6: Simulations & Final Schedule

Execute a simulation. How will you cap classes?

Generate reports.

Review data.

Execute another and another (?) simulation.

Final simulation and master schedule to the Student Information System (SIS). load students into sections start with hardest to schedule classes (singletons, intervention)

Master Capacity

Balance Report

Simulation Report

Scheduler Status Report


Step 7: Modifications & Adjustments

Be prepared to address:

End of year surprises

Summer grades

New students before and at the start of the school year


BEST PRACTICES

SECTION TWO


Best Practices

Participants will decide process to share best practices and problem solve solutions.

Participants will determine best way to share feedback with larger group.


workshop designed for san francisco unified school district pupil services department workshop...

Documents

school master schedule

master schedule shell

master scheduleprocess

recent fall master schedule

general process

literacy interventionprogram

usthe workshop

workshop time