worksheets copyright 2006 south-western/thomson learning
TRANSCRIPT
Worksheets
Copyright 2006 South-Western/Thomson Learning
Screen 2
Workbooks and Worksheets A workbook is a file in Excel A worksheet is one section in a
workbook A worksheet contains
Columns indicated by letters (A, B, C) Rows indicated by numbers (1, 2, 3) Cells indicated by letter and number (B2)
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Screen 3
Excel Window
Column
Row
Cell: intersection of a row and a column
Formula bar
Column heading
Row heading
Worksheet tabs
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Worksheet Guidelines Worksheet title
ALL CAPS Bold 12-point or 14-point font Center across data Leave one blank row after
Worksheet title
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Worksheet Guidelines Column heads
12-point or default font Bold Center alignment
Data in cells Default or regular 12-point font Align data appropriately
Column heads
Data in cells
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Worksheet Guidelines Center worksheets horizontally Center worksheets vertically or use a 2-inch
top margin
2" top margin
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Formulas Equations that perform calculations on
values in a worksheet Begin with an equal sign Appear in the formula bar while results
appear in the cell Formula in formula bar
Result of formula in cell
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Screen 8
Functions Predefined formulas that can be used to
perform calculations Examples
AVERAGE finds the average of numbers COUNT counts the numbers in a cell range MIN finds the smallest number in a cell range MAX finds the largest number in a cell range SUM finds the total of numbers in a cell range
=AVERAGE(B4:G4)
Formula with function
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Screen 9
Clearing Cells To clear the content or formats in a cell
Go to the cell or select several cells Choose Edit, Clear Choose
All to clear contents and formats Formats to clear only formats Contents to clear only contents
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Copying Data To copy data
Select the cell(s) and click Copy Move to the new location and click Paste
To copy data using the fill handle Click and drag over adjacent cells to which you
wish to copy Release the mouse button
Click the fill handle and drag over cells
Release the mouse and data will be copied to cells
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Column Widths To change the column width
Click and drag the column heading border
Click and drag a column heading border
Set an exact width in the Column Width box Choose Format, Column, Width Enter a number for the column width
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Inserting and Deleting To insert a row or column
Click Insert on the menu bar Choose Row or Column
To delete a row or column Select the row or column Choose Edit, Delete
Click and drag over row headings to select rows
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Sorting Data Arranging data in a particular order
Ascending order (1 to 10, A to Z) Descending order (10 to 1, Z to A)
To sort worksheet data Choose Data, Sort Enter the criteria
in the Sort box
Select to leave out title and column heads
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Review
1. In Excel softwarea. A worksheet can contain several
workbooks
b. A workbook can contain several worksheets
c. A worksheet is a file
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Review
1. In Excel software
A workbook can contain several worksheets
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Review
2. In an Excel worksheeta. The worksheet title is shown
vertically in a column
b. Rows are identified by letters
c. A cell is the intersection of a row and a column
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
Screen 17
Review
2. In an Excel worksheet
A cell is the intersection of a row and a column
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Screen 18
Review
3. In a worksheeta. The worksheet title should be
aligned at the left
b. All the data in the rows should be in a bold font
c. The column heads should be centered and in bold
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
Screen 19
Review
3. In a worksheet
The column heads should be centered and in bold
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Review
4. In an Excel worksheeta. Rows can be inserted or deleted
b. Rows can be inserted but not deleted
c. Columns can be deleted but not inserted
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
Screen 21
Review
4. In an Excel worksheetRows can be inserted or deleted
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Screen 22
Review
5. A worksheet shoulda. Be centered horizontally on the page
b. Have a 1-inch top margin
c. Have a 3-inch bottom margin
Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Screen 23
Review
5. A worksheet shouldBe centered horizontally on the page
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