WorkReady Summer 2020: Youth Enrollment Tutorial

Summer 2020

onbehalf

of

AGENDAWhat will I use to complete my Enrollment?

Your Personal Email You will receive three key emails to complete your Enrollment

1. From WorkReady with your enrollment invitation and instructions2. From ShareFile with your login information 3. From PYNINC or EchoSign with your fillable enrollment packet

ShareFileA platform PYN uses to send and receive documents/ files securely. This process protects the PII of partner staff and youth.

Your Web browser with Adobe Sign/ Echo Sign You will receive an email from Enrollment PYNINC or EchoSign with your fillable programmatic documents. You will open the documents in your web browser and fill in all the fields.

You’re Invited!

Email #1: From WorkReady

Be on the lookout for an email from WorkReady that will detail the enrollment process. Please review the email carefully so that you learn what documents you need to complete your enrollment file and how you upload those documents.

Check your Spam and Junk folders just in case!

ShareFile:Gaining Access

Email #2 : From ShareFile

Next, you will receive an email from ShareFile Support. Follow the directions to log onto your ShareFile account where you will find your individual ShareFile folder.

ShareFile

Visit www.pyninc.sharefile.com

If you have trouble accessing ShareFile, visit www.pyninc.sharefile.com, enter your email address and indicate that you “forgot password”

Sharefile: Home Screen

Use the left-hand side menu to find the “Folders” link and then click “Shared Folders”

ShareFile: Shared Folders

Your individual folder will be labeled as follows (Referral Code, Name, PYNID number)

ShareFile: Upload Files

Hover over the blue plus sign at the top right to find the “Upload” button.

You may also drag and drop files right onto the page.

Fillable Enrollment Packet

Email #3 : From PYN or EchoSign

Finally, you will receive an email from Enrollment PYNINC or EchoSign containing enrollment documents. Click on the “Review and Sign” button and the packet will load in your web browser.

Fillable Enrollment Packet: Application Signature Page

After clicking the link, your packet will load in your web browser.

Fillable Enrollment Packet: Application Signature Page

This Document Contains: • Waiver and Release option

• Buckley Amendment option

• Ensure there is a dated signature for

• Applicant

• Parent/Guardian (for youth under 18)

Fillable Enrollment Packet: Participant Handbook Statement of Receipt

This form contains a link to the WorkReady Participant Handbook. Please click the link and review the handbook.

• After looking over the handbook, please review the Statement of Receipt for a list of important guidelines & policy topics covered therein

• Requires youth’s Date of Birth and dated E-signatures

Fillable Enrollment Packet: Income Verification Form

Enter • Date of Birth• Select your family size• Option 1 or Option 2

No matter your age, you are a family size of 1 unless you have children and/or spouse.

Option 1: If you are not currently working Option 2: If you currently have any type of income (i.e – part time job, benefits, etc)

Fillable Enrollment Packet: Income Verification Form

• To demonstrate eligibility for WorkReadySummer, you can indicate that you either: • Receive SNAP, TANF, MA benefits • Indicate that you face one of the listed barriers • Indicate you earn income or Self-attest to

having $0 income • Form requires your dated E-signature and printed

name if you are Self-attesting to $0 income

Fillable Enrollment Packet

When you’ve completed all forms scroll to the bottom and click submit.

Fillable Enrollment Packet

Shortly after completing the packet, you will receive an email with the packet attached. Save the PDF file to your computer or mobile device to upload to ShareFile.

Google Docs are not accepted

Vital Documents

Required for submission: Vital Documents The final bit of documentation needed are your vital documents, or documents that you already have at home. Take photos of these items and upload them to your ShareFile folder.

**Check the right-hand corner to see if the document is required or conditional.

Tip: one document (i.e Passport) may qualify as proof for 2+ areas

Proof of Social Security Number • Social Security Card• Social Service Record • Paystub• W-2• Social Service Agency benefits

letter or print out

Vital Documents

Universal-Required for All

Proof of Identity/Age • ID card (from school or

government or city agency) • School Records [Ex. Report

card]• Passport• Birth Certificate• Social Service Agency benefits

letter or print out

Vital Documents

Universal-Required for All

Proof of Philadelphia Residency • School District of Philadelphia ID or

report card• School Records (such as report card

with address)• Government/State/City ID• Social Service Record and/or letter or

print out

Vital Documents

Universal-Required for All

Proof of Citizenship or non-citizen TANF eligibility • Birth Certificate• U.S. Passport• Alien Registration Card

OR

• Social Service Agency benefits letter or print out

• School ID or PA ID and; • Social Security Card or Birth Certificate

Vital Documents

Universal-Required for All

Proof of Selective Service

• Online verification printout of registration for Selective Service

Or• Paper Application to be registered

• Only for males 18+

Vital Documents

Conditional-May be required base

on individual participant details

Proof of Income • PA Social Service benefits (TANF, SNAP, Medical Assistance)• Wage Earnings: Paystubs, Employer letter that captures paystub equivalent on paystubs (Name, hours/week,

pay rate, etc.)• Labor & Industry PA High Poverty Area Verification (must accompany proof of an additional barrier

identified on application, see below) Proof of additional barrier to employment

• Runaway • Homelessness• English Language Learner • Pregnant or parenting• Drop-out • Not attended school in the last 90 days• In, have been in, or have aged out of foster care• Involved with the juvenile justice or adult justice systems• Need additional assistance to secure and hold employment• Need for additional assistance to enter/complete an education program

Vital Documents

Conditional-May be required

based on individual participant details

Please submit an queries to Youth@pyninc.org