workloading issa 2016 · 2017. 9. 7. · carpet cleaning 1% traffic vacuum 11% restroom 15% trash...
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WorkloadingHow To Calculate Labor Cost
Three Levels of Workloading
2
1. Shorthand Workloading
2. SmartStaffingWorkloading
75,000 Sq. Ft.
3. Visual Workloading
Software> 100,000 Sq. Ft.
Multiple shifts.
÷
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1. Short Hand Workloading
1. Short Hand Workloading
100,000 Sq. Ft Class A office
Building
5,0000 Sq. Ft. Per Hour = 20
hour per night÷
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2. Up to 75,000 sq. ft
3. Visual Workloading
Plan 1: 2.5
h/day
Plan 2: 3.5
h/dayPlan 3:
3.0 h/day
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Data-Driven Decision Making
Budget CutsWhat’s It Really Worth?
50 FTE x 7 hour day = 350 hours per day
350 hours x 260 day = 91,000 hours per year
Case Study: K-12 School
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Workloading Process
Step1
Step2
Step3
Step4
Step5
Determinelaborhours/costs
Addjobcost
Applyproductionrates
Developthescope
Measurethespace
Production Rates
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Production RateWhat is a Production Rate?
The amount of time needed to complete a specific task under average conditions.
Per item 1 Minute per trash receptacle
Per task Trash at 15,000 sq. ft. per hour
Per group of tasks 3 minutes per fixture (restrooms)
Per worker 4,000 sq. ft. per worker hour
Types of Productivity Rates
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§ Published sources (ISSA, BSCAI, BOMA, APPA)
§ Create your own
üBased on existing jobs
üExperience
üTime studies
Production RatesSources of Production Rates
Production Variables § Cleaning System§ Facility Type§ Building Age§ Facility logistics§ Density§ Architectural
Design§ Surfaces§ Disruptions§ Worker Turnover
§ Building Use§ Organization Culture§ Labor Market
§ Budget§ Type of Equipment § Geographic Location§ Occupants§ Weather
§ Expectations
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WorkloadingSpace Inventory
Space InventoryAccurate Measurements are Essential
§ Accurate measurements are essential
§ Count fixtures, fountains & dispenser
§ Measure space
§ Record information
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Space InventoryAccurate Measurements are Essential
§ Physically measure building
§ Computer Aided Design - CAD
§ Blue prints
- Prints to scale
- Ruler with 1/16” increments
- ScaleMaster II
Measuring Devices
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Area Type Description Floor Surface L W Sq. Ft. NotesOffice 212 VCT 10 15 150
VCT Total 150Office 101 Carpet 15 15 225 High DensityOffice 112 Carpet 15 15 225Office Pres ident Carpet 25 20 500 Plush Pile
Carpet Total 950Office Total 1100
Space InventoryAccurate Measurements are Essential
WorkloadingDrafting Scope
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Scope of Work
Scope of WorkFrequencies
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5 Levels of Risk
Very High Risk
High Risk
Significant Risk
Low Risk
Minimal RiskSalmonella Influenza A/
H1N1
Strep bacteriaFlesh Eating
E-ColiMRSA
Staphylococcus Aureus
Workloading Process
Step1
Step2
Step3
Step4
Step5
Determinelaborhours/costs
Addjobcost
Applyproductionrates
Developthescope
Measurethespace
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Job CostingAdditional Operations Costs
Job CostingDirect Job Costs
§ Labor
§ Labor burden
§ Cleaning chemicals and supplies
§ Paper & consumable cost
§ Equipment
§ Misc. (Recruiting, uniforms, background investigations, training, communications, subcontract)
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Job Costing Direct Job Costs
§ Labor
§ Labor Burden
Direct Labor
Supervision
Taxes (SUTA, FUTA, FICA, Medicare)
Insurance (WC, GL, Umbrella)
Cost Reduction Examples
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Cost Containment
§ Reduce the task frequency
§ Eliminate the task
§ Mechanize the task
§ Improve the process
§ Product innovation
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Workloading Model 1$95,914
Strip and Finish2%
Dusting3%
Scrub and Recoat4%
Dust Mop4%
Detail Vacuum6%
Burnish6%
Carpet Cleaning6%
Traffic Vacuum15%
Restroom18%
Trash18%
Damp Mopping18%
Other69%
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Strip and Finish3%
Dusting5%
Scrub and Recoat3%
Dust Mop6%
Detail Vacuum8%
Burnish2%
Carpet Cleaning1% Traffic Vacuum
11%
Restroom15%
Trash23%
Damp Mopping23%
Other72%
Workloading Model 2$65,768
Optimized Staffing Levels
34
$- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,000
Cleaning Model 1
Cleaning Model 2
$95,194
$65,768
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About AICS
The American Institute for Cleaning Sciences (AICS) is the commercial cleaning industry’s leading authority. AICS is the architect of the comprehensive Cleaning Industry Management Standard Green Building (CIMS-GB) and acts as the registrar for the ISSA certification program. AICS is trusted by the cleaning industry for its objective assurances of quality and integrity.
Our involvement with hundreds of industry firms expands our expertise and knowledge to bring you the most comprehensive information and business solutions available.
Eastern United States:James Peduto1505 Buffalo StreetEndicott, NY [email protected]
Western United States:Dave Frank
2432 East Terraridge DriveHighlands Ranch, CO 80126
303.906.1818 [email protected]