working like fred flintstone in a george jetson world?
TRANSCRIPT
Working Like Fred Flintstone in aGeorge Jetson World?27 April 2016
© 2016 InEight Inc. All rights reserved.
Agenda
• Introductions
• User Challenges
• The 3 Age-Old Project Execution Challenges
• Solutions Across the Project Lifecycle
Introductions
InEight Introduction
InEight combines proven ability with a unified vision to help companies visualize, estimate, control and connect all aspects of their capital and maintenance projects, from the back office to the jobsite, across the project lifecycle.
• Helping project-driven companies since 1989• More than 20,000 active users in more than 500 companies across 33 countries
Sample Customers
Mining Oil & Gas UtilitiesInfrastructureBuilding
Speaker Introduction
AJ WatersHD Field Product Manager• Over 12 years in the construction industry• Mobility focused development and training for the last 5 years
2005 20152011
Let’s set the stage
20 Years 10 Years 5 Years Today
User Challenges
Can you relate?
Personal Phone CallsWork Phone Calls
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Can you relate?
Work Presentations Personal Presentations
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Can you relate?
Personal Budget TrackingWork Budget Tracking
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Can you relate?
Personal Drawing ReviewWork Drawing Review
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Can you relate?
The Paper ProblemTHE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Can you relate?
Of 2,044 construction industry respondents,
77% claim mobility capabilities are
important for their software solutions,
up from 59% in 2012.
However, less than half of the
respondents report using software in
their role that offers mobile applications.
JBKnowledge, 2015
The 3 Age-Old Project Execution Challenges
Methodology
• 25+ years of providing solutions to project-driven companies
• Engagement with more than 500 customers
• Daily discussions with new companies
• Consultation with InEight Industry Advisory Group (IAG) members:
The 3 Age-Old Project Execution Challenges
1. Communication gaps between the office and field
2. Disorganized daily planning
3. Slow and error-prone capture of work progress and timesheet data
Poll #1: What is your top challenge?
Challenge #1:Communication Gaps Between the Office and Field
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#1 Communication Gaps Between the Office and Field
What we hear:“What’s going on in the field doesn’t match the plan!• Crews are not doing the most critical tasks• We only learn of problems after they happen”
Causes include:• Slow and inaccurate paper processes• Point timesheet solutions that lack integration
Issues include:• Project delays• Cost overruns• Inefficiencies• Project surprises
#1 Communication Gaps Between the Office and Field Sample Case
“The greatest gap in the world is the gap between knowing and doing” - Leadership author John Maxwell
The most critical moment of a great plan is when details are communicated to the people responsible for executing the work.
Gaps in the communication between Superintendents and Foreman often lead to hidden inefficiencies that don't surface until cost reports are printed a week or more later.
#1 Communication Gaps Between the Office and Field
John Smith, Superintendent
Responsibility: • Manage all day to day project activities
Problems: • Lack of visibility into jobsite activity• Misalignment between office and field• Hidden inefficiencies
Superintendent
#1 Communication Gaps Between the Office and Field
Frank Williams, Foreman
Responsibility: • Assign daily tasks to crew• Document what has been
completed
Problems: • Inefficient paper-based timesheets• Documenting jobsite issues
Foreman
The Disconnect
ForemanSuperintendent
Time Tracking
Quantity Tracking
Claiming Codes
Current Solutions
Historical Data Research
Challenge #1:Communication Gaps Between the Office and Field
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#1 Communication Gaps Between the Office and Field Solution
• Project Cost Management system that extends to the jobsite
• Ruggedized and “intrinsically safe” tablets
• Management dashboards and reports
Extended Cost Management Process Flow
Estimators and project planners create the WBS structure and budget for the project.
Project engineers create crew plans by assigning foremen, employees, and equipment to tasks, validating expected results against the budget.
Foremen receive their daily crew plans and make adjustments if necessary based on jobsite conditions and resource availability.
At the end of the shift (or throughout the day), foremen record quantities completed, hours worked, and notes, then submit for approval.
Project engineers and company managers review and approve the executed crew plans submitted from the field.
Results are imported into the ERP system to drive payroll, and project managers can update their projects with the latest as-built hours and quantities to get updated earned values.
Ruggedized and Intrinsically-Safe Tablets
Apple Android WindowsConsumerBuilt for home and office use
RuggedizedBuilt to handle the more demandingjobsite environment
Intrinsically Safe(Zone 1 Division 1)Specifically designedand certified to operatesafely in hazardousenvironments
Management Dashboards and Reports
Dashboards Reports
#1 Communication Gaps Between the Office and Field Solution
• Eliminate manual paper processes for greater efficiency and accuracy
• Align jobsite work with the plan to optimize project execution
• Maximize equipment uptime with tablets designed for tough project conditions
• Make better decisions based upon current information
Poll #2: Are you utilizing mobile applications?
Challenge #2:Disorganized Daily Planning
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#2 Disorganized Daily Planning
What we hear:“Pre-planning of work is consistently overlooked by superintendents and foremen.”
Causes include:• The paper problem• Poorly documented changes• Inefficient processes
Issues include:• Inefficient work sequences• Lost time awaiting proper direction• Lower productivity and profits
#2 Disorganized Daily Planning Sample Case
“No battle plan survives contact with the enemy” - Prussian military strategist Helmuth von Moltke
What happens on the computer screen often does not match actual jobsite activity as initial plans quickly give way to the reality of the field.
Managers and superintendents need to ensure foremen and their crews are working on the right things, and that quantity completion and timesheet hours are tracked easily, accurately and efficiently.
Challenge #2:Disorganized Daily Planning
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#2 Disorganized Daily Planning Solution
• Effective daily planning
• Streamlined electronic communication
• Comprehensive note categorization
• Create a daily plan for each foreman and their crew
• Select specific tasks and assign a goal for completion that day
• View real-time metrics on the plan vs. budget for individual tasks
Effective Daily Planning
• Daily plans created in the office are transferred to the foreman’s tablet• Tasks, people, equipment and goals are visible to the foreman• Detailed notes alert the field team to any necessary information
Streamlined Electronic Communication
Comprehensive Note Categorization
• Quickly enter notes as situations occur throughout the day via voice dictation• Categorize notes with different tags and associations• Follow the history of each note with time stamps
Result: Jobsite Visibility
“…[We] make better project execution decisions because we’re working from the most accurate and
up-to-date information from the project site”
Better Decisions
Poll #3: What kind of mobile solution(s) are you using for your business?
Challenge #3:Slow and Error-Prone Capture of Work Progress and Timesheet Data
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#3 Slow and Error-Prone Capture of Work Progress and Timesheet Data
What we hear:“We know we have to get off the paper trails, but we don’t know how. Timesheets continue to get lost or entered incorrectly causing errors in reporting.”
Causes include:• Lost or inaccurate data• Double and triple entry of data into systems• Lack of tracking across the project lifecycle• No accounting and payroll integration
Issues include:• Slower forecasting• Inaccurate cost reporting• Less confidence• Inconsistencies• Duplicative effort
#3 Slow and Error-Prone Capture of Work Progress and Timesheet Data Sample Case
“In God we trust; all others bring data.” - Father of modern quality management W. Edwards Deming
Managers need performance visibility to identify problems sooner and make changes that keep everything moving forward.
Also need to understand relative performance to know where to focus for significant improvement.
A significant number of businesses have very little idea on how their business is performing; and more importantly identifying ways to improve it.
Challenge #3:Slow and Error-Prone Capture of Work Progress and Timesheet Data
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
#3 Slow and Error-Prone Capture of Work Progress and Timesheet Data Solution
• Efficient quantity capture
• Detailed timesheet review
• Real-time productivity reporting
Efficient Quantity Capture
• Complete electronic capture of task quantities
• Document changes or issues that impacted the days work
• Add/modify tasks as changes arise on the jobsite
Detailed Timesheet Review
• Detailed electronic time card with resource hours by task
• Report hours worked for each week• Customized compliance questionnaire• Sign out employees at the end of each
shift to submit data back to the office
Real-Time Productivity Reporting
• Report daily productivity• Understand areas that need focus• Drive quantity claiming
#3 Slow and Error-Prone Capture of Work Progress and Timesheet Data Solution
• Capture timesheet hours and flowing them directly into payroll
• Save time each timesheet cycle (~10 minutes)
• Capture quantities performed to drive billing and improve cash flow
Summary
The 3 Age-Old Project Execution Challenges
1. Communication gaps between the office and field locations:
Extended solution, ruggedized tablets, reporting
2. Disorganized daily planning: Daily planning, electronic communication, note categorization
3. Slow and error-prone capture of work progress and timesheet data:
Quantities, timesheets, productivity reporting
THE FULINTSTONES™ and THE JETSONS™ and all related characters and elements are trademarks of ©Hanna-Barbera.
Poll #4: What mobile platform are you using?
InEight Solutions Across the Project Lifecycle
Integrated Project Lifecycle
• Bi-directional integration with Primavera P6 schedules enables time-phased estimates and schedule analysis
• Integrations available across leading project accounting and ERP platforms
• Create quantity-based estimates and budgets• Change order costing• Benchmarking
• Short interval planning, claiming and commissioning
• Plan progress and quantities consumed
• Equipment inspection and maintenance
• Establish resource plans in preparation for interval planning
• Quantity-based planning and execution• Quantity-based measurement and reporting
• Comprehensive 4D,5D, and nD visual reporting• All as-built details captured in single viewer• Owner benefits from unified visual model with
complete as-built details and documentation
Visualize, estimate, control and connect all aspects of capital and maintenance projects, from the back office to the jobsite, across the project lifecycle
• Enterprise reports and dashboards across the project lifecycle
• Various design models leveraged to create unified model
The HD Field SolutionTrusted for More than 25 Years• 3 Strategic Wins
– Office to Field Communication– Daily Planning– Electronic Capture of Progress and
Timesheets
• Save Time– Speeds the entire timesheet process
• Single System – Extension of the HD platform with single
source for support– Ensures alignment of jobsite activity
• Drive Payroll– Quantities flow into payroll via HD
platform integrations
• Compatibility – Support for full range of modern tablets
(Apple, Android, and Windows)
Next Steps
1. Respond to the post-webinar survey
2. Contact us for more [email protected](800) 637-7496(480) 776-2900www.ineight.com
Thank you!