working in partnership/use of it electronic materials management
TRANSCRIPT
Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
Presented by: Jack Milliken RSS Marjorie Crilly
CHSST
• Background• Consultation & Installation Process• Role of Material Services Officers• Advantages of Electronic Materials Management
(EMM)• The Journey so far• Developments• The Causeway Experience
Electronic Materials Management
Definition -
“materials management is defined as the management and control of goods, services and equipment from acquisition to delivery at the point of use”
Electronic Materials Management
Seeking the Stock Solution
The Options:
• Physical count & Manual Requisitions - Ward staff
• Electronic Scan – Trust/RSS managed supply chain
using High Density Storage and barcode/Radio
Frequency technology
Electronic Materials Management
THE USE OF INFORMATION TECHNOLOGY
• N I Infrastructure - 4 BOARDS - 19 TRUSTS - 6 AGENCIES• 2 Regional Supplies Distribution Centres• 1 Finance and Supplies Computer System• 1 Regional EMM Implementation Team• IT and Radio Frequency
Electronic Materials Management
Consultation & Installation Process
• Discussion with users on history of product use• Agree maximum stock levels resulting in reduction of
stock• Install hardware :- high density storage & radio
frequency• Configure space for stock, create bar codes and label
store• Train staff on principles and operation of EMM• Commence Electronic Materials Management
Electronic Materials Management
The Role of EMM Material Services Officers
• Scanning and re-ordering of stock• Distribution• Placing of items at point of use (Stock
Rotation)• De-Trashing
Electronic Materials Management
Advantages• Electronic not paper• Materials only ordered as required• Reduces lead time from scan to receipt• Reduction of stock holding• Reduces clinical input by 2 to 5 hrs per week• Eliminates need to “key in” requisitions• Eliminates errors• Rotation of stock and elimination of obsolete
stock• Authorisation & Controls In-built – Audit approved
Electronic Materials Management
Benefits for Wards/Departments
• RSS responsible for the management of the supply chain from receipt of electronic requisition to the delivery of goods
• RSS deliver - no double handling• Materials are delivered directly by Material
Services Officers
Electronic Materials Management
Benefits for Wards / Departments
• 4 stocking locations condensed into one area• 200 product lines on average have a unique bin location and bar code• Automatic replenishment at the next delivery after scanning• Written requisitions eliminated• Single body managing the total supply chain
Electronic Materials Management
The Journey So FarTrust / Agency / Board
Causeway HSS Trust £468KBelfast City Hospital HSS TrustGreenpark Healthcare HSS TrustSouth & East Belfast Community HSS Trust 225000
TransactionsUlster Community & Hospitals HSS Trust £7 million last 12
monthsRoyal Group of Hospitals TrustMater HSS TrustDown Lisburn HSS TrustUnited Hospitals HSS TrustCraigavon Area Hospital Group HSS TrustAltnagelvin H & SS TrustFoyle Community H&SS Trust
Electronic Materials Management
Stockholding Reductions in Ward
7644
23620
10002000300040005000600070008000
Sto
ck V
alu
e
Actual Ward
Pre MM Stock Levels Post MM Stock Levels
Electronic Materials Management
Future Opportunities for Radio Frequency use.
• Non Stock• Pharmacy• Patient Administration Systems• Electronic bed head prescribing• Patient charging
Electronic Materials Management
ELECTRONIC MATERIALS MANAGEMENT
PARTNERSHIP
PARTNERSHIPPARTNERSHIP
PARTNERSHIP
Where Why
When How
• Review and Feedback• Decision to Extend• How to Roll Out?
ELECTRONIC MATERIALS MANAGEMENT
Causeway Hospital
• 103 Stores• Weekly Scanning – Total of 6 Hours• Average Stock Cash Saving; £2000 per non clinical area
£8000 per clinical area
ELECTRONIC MATERIALS MANAGEMENT
BIN NO. J05MVK 253HUGE BIG NEEDLES
660mmX840MM CLEAR LH
Presentation by R McLaughlin
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