Workforce Planning Model Workshop

13-14 December 2007

WELCOME

Welcome / Overview

Dykki Settle

&

Kathy Alison

Introductions • Getting Started – At your table

• Quick Introductions (Name, Organization, Job Title, Location)

• Discuss your expectation for the workshop

• Identify 2-3 expectations to share with larger group

• Take 10 minutes

Workforce Planning Model Workshop Goal

• Select a workforce planning model

• Agree upon a set of key features

• Identify a technical advisory team for the development of an easy-to-use Open Source software program that can be used globally by countries for predictive modeling and health workforce planning

Workshop Objectives• Explore existing human resources for

health (HRH) projection models

• Create a prioritized features list for Open Source workforce projection software

• Establish a multi-organization technical advisory team to guide the Capacity Project’s software development

• Build agreement and collective ownership around model and features for workforce planning software

AgendaDay 1

• Workshop Context / Software Prototype

• Existing Human Resources for Health Projection Models

• WHO Projection Model

• Strengths / Weaknesses of Existing Models

• Review of Day / Adjourn

• Cash Bar / Reception

Day 2• Build Agreement on

Projection Model

• Identify features needed for Model / Prioritize features

• Identify technical advisory team

• Agree on next steps / review decisions / evaluation

• Adjourn

• Initial technical advisory team / Capacity Project development team session

Guidelines for Working Together• Actively participate in all sessions

• Provide your ideas / insights

• Listen to each other / build on each others’ ideas

• Use each other as resources

• Start on time

• Mute cell phones

Workshop Context &

Software Prototype

Introduction to iHRIS + Discussion

Dykki Settle, Capacity Project

Coffee Break

30 minutes

Existing Human Resources for Health Projection Models: Overview of Key Features

Pam McQuide

Capacity Project

Reflections on Existing HRH Projection Models—Table Discussions

• Based on Pam’s Overview of Existing HRH Projection Models

• Do you have any clarifying questions?

• Are there other models that should be highlighted?

• What do you see as the most important features / aspects of the various models?

• Take 15 minutes

Lunch – On Your Own

One Hour

WHO Projection Model

Overview + Discussion

Peter Hornby, WHO / Keele University

Strengths / Weaknesses of Existing Projection Models – Table Discussions• At your tables, select

• Facilitator• Notetaker • Someone to report out

• Identify strengths of existing models, including WHO model

• Identify weaknesses of existing models, including WHO model

• Capture on flipchart / be prepared for 5-min. report

• Take 30 minutes

Coffee Break

15 minutes

Table Reports• Each table will report strengths

• Link to other reports

• Each table will report on weaknesses

• Look for agreement

Review of the Day (agreements, issues still to be

addressed)

Dykki Settle

Announcements &Day 2 – Overview

Kathy Alison

Networking / Cash Bar

Time: 5:00 – 7:00

Venue: (outside of U3-435)

Day 2: Workforce Planning Model Workshop

14 December 2007

WELCOME BACK

Overview of Day• Gain agreement on projection model

• Identify features needed for workforce planning model / prioritize features

• Identify technical advisory team volunteers

• Agree on next steps / review decisions / evaluation of workshop

• Adjourn

• Initial technical advisory team / Capacity Project development team session

Gaining Agreement on Projection Model

Developing iHRIS Plan Version 1

Dykki Settle & Pam McQuide

Coffee Break

15 minutes

Identify Features of Workforce Projection

Software

Objectives of Discussion Task

Dykki Settle

Identify Features of Workforce Projection Software – Group Discussion

• Select the feature you would like to discuss: model features or software features or other?

• Model features (Shannon Turlington) • Required / desired data inputs• Required / desired outputs• Supply and requirements calculation methods

Software features (Luke Duncan)• Usability• Interface• Data quality assurance• Security• Linking w/ other systems

Other areas?

Identify the most important features for your area & capture on flipchart (legible)• Take 45 min / be prepared to report & post flipcharts

LUNCH – On Your Own

One Hour

Prioritize Features• Review features identified in each area

• You will each have 3 dots for model features and 3 dots for software features

• Select your top 3 features in each area – one vote per feature

Timeline / Milestones

Map the timeline for development of the model

Dykki

Identify Technical Advisory Team

• Clarify role of advisory team

• Volunteers?

Dykki

Summarize Decisions / Next Steps

First Technical Advisory Group Meeting

Workshop Evaluation

Dykki & Kathy

Adjourn

Thank you for your participation

Advisory Group meeting here in 5 minutes

Initiation of Technical Advisory Group

• @ 30 minutes – Shannon / Luke + group members

• Clarify purpose & roles of advisory group & Capacity Project team

• What is needed from advisory group

• Identify who will do what / when – to initiate collaborative effort