Workforce Investment Act (WIA)Youth Service Providers

WIA Vouchering Workshop

March 26 – 28, 2007

Website For Voucher FormsWebsite For Voucher Forms

http://cys.mycopa.comhttp://cys.mycopa.com

Click Youth TabClick Youth Tab

Click Youth Services DivisionClick Youth Services Division

Click WIA LinkClick WIA Link

Click WIA Youth LinkClick WIA Youth Link

Click WIA Voucher FormClick WIA Voucher Form

Voucher FormsVoucher Forms

Summary Reimbursement Voucher FormSummary Reimbursement Voucher Form

Form 1 – Youth In/ Out –of-School Monthly Voucher Form 1 – Youth In/ Out –of-School Monthly Voucher FormForm

Form 2 – Detail of Salaries and Wages Paid by Form 2 – Detail of Salaries and Wages Paid by ContractorContractor

Form 3 – Detail of Project Expenditures, Excluding Form 3 – Detail of Project Expenditures, Excluding Wages Wages

FORM 1FORM 1

Complete the top of the form.Complete the top of the form. Indicate the Expenditure Period Indicate the Expenditure Period Indicate whether your Agency is a non-profit or for-profit Indicate whether your Agency is a non-profit or for-profit

organization.organization.

Enter the line item budget in column#1.Enter the line item budget in column#1.

Enter the actual expenditures being requested Enter the actual expenditures being requested for reimbursement in column #2.for reimbursement in column #2.

FORM 1 continue……FORM 1 continue……

Enter the Year-To-Date expenditures in column #3.Enter the Year-To-Date expenditures in column #3. Including the current amount being requested.Including the current amount being requested.

Subtract YTD Request (column 3) from the Subtract YTD Request (column 3) from the Approved Budget (column 1) to get YTD Available Approved Budget (column 1) to get YTD Available Balance ( column 4 ).Balance ( column 4 ).

FORM 2FORM 2

The purpose of this form.The purpose of this form. Track the total personnel costs the agency incurs in Track the total personnel costs the agency incurs in

operating its WIA Youth Program.operating its WIA Youth Program. Provide a brief summary of employee reimbursement Provide a brief summary of employee reimbursement

for each budgeted position.for each budgeted position.

Complete the top of the form.Complete the top of the form.

FORM 2 continue…..FORM 2 continue…..

Personnel Voucher ReimbursementPersonnel Voucher Reimbursement (F) Check Date (F) Check Date (G) Check Number – Fill in employees check number(G) Check Number – Fill in employees check number (H) Employee’s Name – Fill in employee’s full name(H) Employee’s Name – Fill in employee’s full name ( I ) Account Code – Fill in account code number 0005( I ) Account Code – Fill in account code number 0005 (J ) Budgeted Title – the title in which the employee work under(J ) Budgeted Title – the title in which the employee work under (K) Gross Salary – Fill in the employee’s Salary (Per pay period)(K) Gross Salary – Fill in the employee’s Salary (Per pay period) (L) % To Project - % of employee’s salary to be charge to WIA.(L) % To Project - % of employee’s salary to be charge to WIA. (M) Total Amount – Gross Salary X % To Project(M) Total Amount – Gross Salary X % To Project

FORM 3FORM 3

The purpose of this form is to track the total costs the agency The purpose of this form is to track the total costs the agency incurs in operating its WIA Program.incurs in operating its WIA Program.

Complete the top portion of the form.Complete the top portion of the form.

Non-Personnel Voucher Reimbursement:Non-Personnel Voucher Reimbursement: Check DateCheck Date Check Number – Fill in the employee’s check numberCheck Number – Fill in the employee’s check number Payee – Who was paid by this checkPayee – Who was paid by this check

FORM 3 FORM 3 continue…..continue…..

( I ) Account Code (any of the following):( I ) Account Code (any of the following): 00440044 Fringe BenefitsFringe Benefits 0036 0036 Training / Customized TrainingTraining / Customized Training 0100 0100 Operating / TechnicalOperating / Technical 0070 0070 Work ExperienceWork Experience 0140 0140 Professional / Third Party ServicesProfessional / Third Party Services 0300 0300 Material & SuppliesMaterial & Supplies 0400 0400 EquipmentEquipment 0900 0900 Other (please specify)Other (please specify) 0998 0998 Profit ( For Profit Agencies only)Profit ( For Profit Agencies only) 0999 0999 Supportive ServicesSupportive Services

( J ) Cost Category – Enter from the list above( J ) Cost Category – Enter from the list above

FORM 3 FORM 3 CONTINUE…..CONTINUE…..

( K ) Amount of Check - Total amount of the check( K ) Amount of Check - Total amount of the check ( L ) % to Project – Amount to be reimbursed by WIA Program( L ) % to Project – Amount to be reimbursed by WIA Program ( M ) Charge to Program - Amount of Check X % To Project( M ) Charge to Program - Amount of Check X % To Project

Summary Reimbursement Summary Reimbursement Voucher FormVoucher Form

Leave CV# Blank ( Comptroller use only )Leave CV# Blank ( Comptroller use only )

Complete Header Portion of FormComplete Header Portion of Form Agency NameAgency Name Project TitleProject Title Address of ProjectAddress of Project FEINFEIN Invoice NumberInvoice Number Invoice PeriodInvoice Period Original Submission / ResubmissionOriginal Submission / Resubmission

Enter Appropriation Number ( if Know)Enter Appropriation Number ( if Know)

Summary Reimbursement Summary Reimbursement

Voucher FormVoucher Form Continue …..Continue …..

Enter the Monthly Request ( i.e. In or Out of School )Enter the Monthly Request ( i.e. In or Out of School )

Enter the Approved Budget AmountsEnter the Approved Budget Amounts

Enter Year to Date Amounts ( Included Current Month)Enter Year to Date Amounts ( Included Current Month)

Enter Available BalanceEnter Available Balance ( Approved Budget subtract Year-to-Date Expenditures )( Approved Budget subtract Year-to-Date Expenditures )

Complete Agency CertificationComplete Agency Certification

Have authorized person sign form.Have authorized person sign form.

QuestionsQuestions AdjournAdjourn