Revolutionized Production of the IARC Monographs

Publishing

Des

ign

2010

Des

ign

2014

Specialized Editorial Software for Scientific Publishing

• Document structuring and clean-up • Advanced reference processing with insertion of PMID and DOI • Citation matching resulting in an interactive PDF • Auto-redact to comply with WHO style • XML export ready for transform and layout in PDF or EPUB Phase II – Selection of topic and RO

Phase III – Meeting planning

Phase I – Five-year global planning

Phase IV – Pre-meeting manuscript work

Phase V – Meeting manuscript work

Phase VI – Pre-publication processing

Phase VII – Publication

Automated Publishing Platform

In 2009 In 2014

In 2009, the Monographs were manually laid out in Word and published in print and as a flat PDF. In 2014, our automated single-source publishing system produces PDFs for print, interactive PDFs, and EPUB. This completely in-house process puts our team fully in control of all aspects of the publishing cycle.

Planning and Production

Customized Content Management System (IOPS)

• All meeting drafts submitted in one location and available to all meeting participants

• Integrated pre-meeting peer-review process within the Working Group • Online version control before and during meeting • Writing instructions, Preamble, and links to myNCBI/ FTP in one platform • Less printing during meeting due to version control in IOPS

• Single Source Publishing system produces PDF for print, interactive PDF, and EPUB from XML

• Automated application of styles and branding • Automated layout in InDesign takes just a few minutes per document • Editor can instantly review proofs and alter layout • Faster production cycle leading to economies of both time and money

In 2009, the work of the IARC Monographs team was essentially paper-based. We had a backlog of 8 volumes. Between 2010 and 2013 we published 19 VOLUMES of the IARC Monographs. In 2014, we have in place: • Customized Content Management System (IOPS) • Electronic checking schedule for each Monograph • Greatly increased use of electronic tools for checking and

editing, both pre- and post-meeting • Reduction in print run from 1800 to 300 • Substantial reduction in time between meeting and

publication

Workflow Development In 2009, the Monographs Workflow was not documented. The process was communicated by word of mouth. In 2014, we have a fully documented Workflow that can be easily accessed by all members of the Monographs team. The Workflow is a dynamic tool with hyperlinks at each stage to detailed Action Plans and Tips for Success. Continuous improvement of this tool in a rapidly evolving environment is key to its success.

5 years

9 – 1 months

Month 0

+ 1 to + 9 months

+ 10 months

13 months

12 – 9 months

Time to Meeting

The Monographs Revamped!

Automated Publishing Platform

Before After

The IARC Monographs Programme staff

Robert Baan Snr Visiting Scientist

Lamia Benbrahim-Tallaa

Véronique Bouvard

Sandrine Égraz

Elisabeth Elbers

Fatiha El Ghissassi

Yann Grosse

Neela Guha

Helene Lorenzen-Augros

Dorothy Russell

Béatrice Lauby-Secretan

Kurt Straif

Annick Leroux

Brigitte Kajo

Heidi Mattock

Dana Loomis

Chris Portier Snr Visiting Scientist

Kate Guyton

ACKNOWLEDGEMENTS Financial support was received from: o US National Cancer Institute (Cooperative

Agreement 5-U01-CA33193) o US NIEHS/National Toxicology Program o European Commission (DG Employment, Social

Affairs and Inclusion)

http://monographs.iarc.fr

BMA Medical Book Awards of 2013 IARC Monographs

Volume 100 “Highly Commended”

All our publications are available by print-on-demand from WHO Press. As of 2013, the entire collection of IARC Monographs is freely available in PDF format from our Website.

Dissemination of Monographs

Elisabeth Elbers, Heidi Mattock, and Dorothy Russell on behalf of the IARC Monographs Programme