workday wednesday - denver...a small number of job profiles may have different data for minquals....
TRANSCRIPT
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Workday WednesdayEpisode #44
26 September 2018
Please Mute Your Phone/Microphone and Close Your Video Window
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Today’s Workday Wednesday Team
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Emi
Stef
Troy
Jeff
We’re Here to Answer Your
Questions
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Episode #44 Topics• Welcome: Jeff Allen• System Status: Troy Bettinger• Open Enrollment Update: Troy Bettinger• HRSC Update: Stef Chis• Assessment Update: Stef Chis• Workday Efficiency: Scheduling & Un-scheduling
Reports: Jeff Allen• Internal Candidate Job Application Demo: Emi Baker• Reporting Roundup: Jeff Allen• Interactive Question & Answer Session: Stef Chis
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System StatusTroy Bettinger
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Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events
Dates & Updates Sep 2018SUN MON TUES WED THUR FRI SAT
26 27 WDR
Go-Live
28WD31 Freeze
29Workday
Wednesday
30 31 1 WeeklyUpdate
12 Mid-4AM
2 3 4ClosePayroll
5 WDW Break
(WD 31)
6 7 8 WD 31
All Tenants
9 CivicNo-Freeze
Day!
10 11 12Workday
Wednesday
13 14 Classfor AgencyAnalysts
15 WeeklyUpdate
12 Mid-4AM
16 17ClosePayroll
18 19WDW Break
20 21 22 WeeklyUpdate
12 Mid-4AM
23 24 25 26Workday
Wednesday
27 28 29 WeeklyUpdate
12 Mid-4AM
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Recent System ChangesNew Since Last Time:• Workday 31• Check for e-mail for internal
applicant
Previously Changed:• Workday Recruiting 8/27
Works In Progress:• Multiple Agency Reorgs• Location Cleanup• HR Dashboards and
Scorecards Testing• Workday Beautification• Neogov Hiring Catchup
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Planning New Position Upload• Calendar for New Budgeted Positions Availability Released
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Date Task Who completes task?Monday 12/10/2018
Positions available for Creating Job Requisition and posting jobs
Talent Acquisition orHiring Manager
Tuesday 1/1/2019
New fiscal year commences
Tuesday 1/1/2019
Pay survey pay grade/ranges take effect Class & Comp
Wednesday 1/2/2019
Managers may fill new positions Department/Agency hiring managers
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Known Issues 9/26/18Troy Bettinger
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Known Issues 9/26/18 pg 1• Agency Analysts Are Not Able to Initiate Comp
Changes for Cell Phone Stipends• Workaround: Ask Manager to Initiate Comp Change• Follow the Job Aid for full instructions
• Location can’t be changed from Job Requisition• Workaround: Change on Position, then open Job Req
Location on position is Webb Building, changed on req
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Known Issues 9/26/18 pg 2• Job Requisitions created before WDR Golive on
8/25/18 5:00PM MDT will NOT auto-populate added details when edited.Details not showing:
• Job Profile Summary (MQs)• Application Template• Default Assessments• Primary Questionnaires
• Solution: Close old Job Req and open a new one.
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Known Issues 9/26/18 pg 3• Internal Applicants must have a personal e-mail
address entered in Workday to receive Workday Recruiting communications
• Detail: All communication is sent to Personal e-mail address not Work e-mail address.
• Challenge: Not all Denver employees have a Personal e-mail address in Workday.
• Solution• 9/26/18: Deployed a new validation rule that will stop
submission is personal e-mail is blank.• Applications submitted before 9/26/18 may not have
received messages.
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Known Issues 9/26/18 pg 4• A small number of Job Profiles may have different
data for MinQuals.• Solution
• Class/Comp and Talent Acquisition auditing all 1187 Job Profiles
• If you see something that doesn’t look right – talk to your recruiter.
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Troy Out-of-Office 10/1-10/5Invited to present at Workday Rising on “Lessons Learned”
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Open EnrollmentTroy Bettinger
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Open Enrollment Starts 10/8
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• Starts next week• Runs October 8 through
October 31• All employees are
expected to enroll through Workday
• Now Mobile Enabled• Benefits staff will be
guest stars at the next Workday Wednesday on 10 October
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HR Service CenterStef Chis
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Service Center Update
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• Increased volume of requests
• Preparation for Open Enrolment and Performance Reviews
• Agency Analyst Class with 100% passing rate
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This Episode’s Golden TicketShort Description: Workday Reorg/ Shift Bid/ Reports to IssuesDescription: Director Gene D'Souza requests that Lisa Torres who reports to him be changed to an individual contributor (currently has orange bar above her name). Gene's org name is 'DEN FIN BIZ Business Mgmt Services (Eugene D'Souza (xxxxxx))' and Lisa is 'Lisa Torres (xxxxxx') in Workday. Please give me call if you have further questions - 303-342-XXXX.Item: WorkdayRequester: Karen Kelly from DEN
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Assessment UpdateStef Chis
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Assessments and Tests Changes
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Assessment and test scores were not transferred to Workday
Assessments are valid for six months
Tests must be taken for each application
Applying for multiple positions—click on the test/assessment link
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Workday Efficiency: Scheduling and Canceling
ReportsJeff Allen
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Scheduling and Canceling Reports
•Reports can be scheduled to run in the future
•You can schedule them to run once or on a recurring basis
•Once they are scheduled, you can cancel them if you need to
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Scheduling Reports
1. Search for the “schedule a report” task in the search bar.
2. Select the report and the frequency. Click OK.
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Scheduling Reports
3. If the report is built with prompts, you will fill out 3 tabs: Report Criteria, Schedule, and Output. If it does not have prompts, you will only see the Schedule and Output tabs.
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Scheduling Reports – Run Once in the Future
4. To run a report just once in the future, select “Run Once in the Future” in the “Run Frequency” field. Click OK.
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Scheduling Reports – Run Once in the Future
5. If the report has prompts, you can enter them now on the Report Criteria tab. You can either select from pre-set options or specify the value yourself.
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Scheduling Reports – Run Once in the Future
6. On the “Schedule” tab, select the start date and start time. Time zone is also required but it will auto-populate with our time zone.
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Scheduling Reports – Run Once in the Future
7. On the “Output” tab, select the desired format, Report Tags if you like, a number of days to keep the report, and you can check the “Do Not Output an Empty Report” if you like. Click OK.
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Scheduling Reports – Recurring
8. To set up a report to run regularly, select the desired frequency in the “Run Frequency” field. The options are daily, weekly, or monthly.
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Scheduling Reports – Recurring
9. The schedule tab will now have additional fields to define the frequency.
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Locating the Report
10. You can find the report in My Reports or by viewing your notifications.
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Deleting a Scheduled Report
1. In the search bar, type “Scheduled Future Processes” and select the report.
2. Locate your report in the listing of scheduled reports.
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Deleting a Scheduled Report
3. Hover over the related actions button next to the Request Name, select “Schedule Future Process” and select “Delete”.
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Deleting a Scheduled Report
4. You will receive a confirmation screen. Confirm the details and click “OK”.
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Internal Candidate Job Application Demo
Emi Baker
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Internal Candidate Job Application
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Reporting Rundown:CCD HR Job Requisitions Posted
Jeff Allen
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CCD HR Job Requisitions Posted
Name: CCD HR Job Requisitions PostedSummary: Returns a list ofposted positions Required Prompts: NoneOptional Prompts: Include Evergreen Requisitions
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CCD HR Job Requisitions Posted
•Agency•Supervisory Organization
•Recruiter•Job Requisition
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Outputs•Job Requisition Number
•Job Requisition Status
•Is Evergreen•Location
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CCD HR Job Requisitions Posted
Who can run this? Lots of people!•Anyone with HR View can run for agencies to which they are assigned HR View
•Agency Analysts cannot run this –sorry guys! Ask your Recruiter or HRBP if you need this
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CCD HR Job Requisitions Posted1. In the search bar, start typing the name of the report and select it
2. Choose Include Evergreen Requisitions if you wish to include them and click OK
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CCD HR All Positions Report by Agency
3. The report will display on your screen
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Live Audience QuestionsModerated by the Team
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Next Workday Wednesday
Wednesday, 10 October 2018
@ Noon
Episode #44 Credits: Thanks to the following
staff for helping craft Workday Wednesday:
Rookie of the Week Emi BakerJeff AllenStef Chis
CJ LongshoreTroy Bettinger
Special Shout Out to:Russ Johnson;Jessie Craney;
Tony G & the HRSC;Diane Vertovec, Tyson Martens
& Wade Balmer Happy Birthday Wade!
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