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Microsoft Word TutorialTRANSCRIPT
MICROSOFT OFFICE WORD 2007
P R E S E N T E D B Y : - A S H E N U P E N D R A D I S A N A Y A K A
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Microsoft office
Microsoft office Word ****
USER INTERFACE
RIBBON
Ribbon environment The ribbon environment is the top most area that you can see once you open the new Microsoft applications. In certain application like, outlook for the office 2007 stack, you can only see the new ribbon environment only when you open a process.
TABS, GROUPS, COMMANDS
TabsGroups
Commands
Tabs, Groups, Commands In the ribbon we have three things, Namely tabs groups and commands. Where as in tabs we have a set of groups and in the groups we have a set of commands that are specific to the functional area.
FEATURES
To use short cuts hit the alter key on the keyboard
When you want to access the frequently sued text editing features, you can highlight the test that you want to change and then take your mouse a bit upward, You will get a small tool bar something similar to bellow, which we call as Mini tool bar.
You can add most wonted tools to quick access toolbar
Quick access toolbar
Gallery
CREATING NEW DOCUMENT
Office button
Click on the “Office” button
Select “New” from the menu
Select “Blank document”
Click on the “Create ” button
OPENING A DOCUMENT
Click on the “Office” button
Select “Open” from the menu
Select the document
Click on the “Open ” button
DIFFERENT BETWEEN CLOSE & EXIT
Close
Exit
If you close the document it willonly close our current document
If you click on the “exit” button it will close both program and document
SAVING A FILE
Click on the “Office” button
Select “Save” or “Save as” from the menu
Set a place to save
Click on the “Save ” button
SET PASSWORD TO DOCUMENT
1
2
When “save as” dialog box appears click
on the tools
Select “General Options” from the menu
Entre Passwords to Open or/& Modify
Click on the “Ok” button
Retype the passwords on “Conform Password” dialog box
Click “Ok”
SAVE THE DOCUMENT AS TEMPLATE
Click on the “Office” button
Select “Save as” from the menu
Select a “Word Template”
Set name & place to save
Click on the save button
EDITING TEXTS ----------To move text
--------1. Select text2. Right click on the text3. Select “Cut”
Or Short cut key is “Ctrl+X”
----------To Copy text --------
1. Select text2. Right click on the text3. Select “Copy”
Or Short cut key is “Ctrl+C”
----------To Past text --------
1. Select text2. Right click on the text3. Select “Past”
Or Short cut key is “Ctrl+V”
You can also use Clipboard group to do above
UNDO & REDO
Undo
Redo
Use these buttons to undo & redo
Shortcut key is “Ctrl+Z”
USE BOLD, ITALIC & UNDERLINE
Bold
Italic
Underline
Select “Home” tab from the ribbon
On the “Font” Group
Select Bold/Italic/Underline
You can also use “Mini tool bar”
Shortcuts:- Bold- “Ctrl+B” Italic- “Ctrl+I” Underline
“Ctrl+U”
DROP CAP & WORD ART
Click here to insertDrop caps
To use drop cap
1. Select “Insert”2. Select “Drop cap” from “Text”
group
Click here to insertWord Art
To insert Word art1. Select “Insert”2. Select “Word Art” from “ Text”
Group3. Select a style you wonted from
gallery4. Type the text as you wish5. Click “Ok” button
ADDING, CREATING, DELETING STYLES
Other than applying any formatting options manually, you can always save time by sing the Style gallery in applying styles to a set of word phrases.
To add style Select text >> Select “Home” tab >> Select one form the “Styles” group
To create styleCreate style on the work space >> Select the text >> Right click on it >> Select “Styles” >> Click on the “Save selection as New quick style” >> Enter name >> Click “Ok”
To delete style Right click on the style that you wont to delete >> Select “Remove style from quick style gallery
AUTO CORRECT
This feature is very useful while we type a document
It will replace misspelled words
ex :- If you type “THE” as “TEH” it will replace it as “THE
It will replace first letter of every line as upper case
You can use it to type symbols like ®,©,™, 21st
Type as (R) to ® , Type (C) to © , Type (TM) to ™
CHANGE THE FONT STYLE & SIZE
You can use command on font group to change font, size, & add more effects
You can use this command for more options
PAGE SETUP
You can find page setup form “Page Layout” tabYou can use this group for
Edit margin sizeChange page orientation as portrait / landscapeChange page size as A5/A4/A3/LetterAdd column
USING PRINT PREVIEW OPTION
Click here to access print preview
You can use print preview to view what willbe your document after you print it, before you
Print it.
To exit print preview click here
PRINTING A DOCUMENT
Click on the office button
Select print
Make necessary changes
Press ok button
CHANGE THE PARAGRAPH SPACING
You can also use paragraph group to change space between paragraph.
You can use paragraph group o the home tab for change paragraph options.
THE DRAWING TOOLBAR
You can use drawing toolbar to insert shape, change shape style, fill color, add Shadow or 3d effect and also arrange shape.
This toolbar will automatically add as a new tab while you create or select a shape.
You can access it by clicking here on the title bar
INSERTING CLIP ART
To insert clip art click hereOn the insert tab
After you clicking that command it will open a panel named as “Clip art” on the right side of your window.
Then you can search for clip art, You can also use organize clip at the bottom of the panel to browse clip art.
After you found the clip art you wont just click it add It your document.
INSERT A PICTURE TO DOCUMENT
Click here to insert picturefrom file on the insert tab
It will open a window named as “Insert picture”
First browse picture locationSelect the pictureClick insert at the bottom of a window
You can make changes to chart from picture tool that will added as tab after you add a chart
INSERT A CHART TO DOCUMENT
Click here to insert chartfrom file on the insert tab
Click the chart command on the insert tabSelect a chart type from the windowDo the necessary changes to chart
You can make changes to chart from design toolbar that will added as tab after you add a chart
INSERT BULLET & NUMBERING
Click here You can add bullet & numbering by clicking these commands
To change style use little arrow heed on the sideof command
1st command is bullet 2nd command is numbering3rd command can use to add multiple bullet & number
ALIGNMENT
Click these commands to align your text
You can use alignment commands on the “Paragraph”group on the “Home” tab
1st command will align your text to left2nd one will align center3rd one will align right side4th one will justify your text( this will add a clean look to
your doc)
BORDER & SHADING
Click here to access
To access “Border & Shading” click “Page borders”
on the “page background” group placed at “page layout” tab
Make necessary changesClick “ok”
TABLES
To insert a table
Select “Table” command on insert tab
Text to table This option will convert your text to table
While you typing separate words using “tab” keySelect insert >> Table >> Convert text to table
SPELLING & THESAURUS
While you typing, some times you may seen read lines under some lettersThis will add automatically by the program to show you the spelling mistakesYou can correct them by right clicking them
Some times you may see Green lines under yourtext this will add for notify grammar mistakeYou can also correct them as above
Thesaurus can use to find synonyms wordsTo access this function Review >> Thesaurus
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