Word Lesson 5Parts 1 and 2

Formatting Paragraphs and Documents

© 2012 M and K Solutions, LLC -- All Rights Reserved

Word Lesson 5—

√ Paragraph Alignment √ Indents

  Alignment   blocked paragraph

  center alignment   first-line indent

  justified alignment   hanging indent

  left alignment   indent

  right alignment  

  Paragraph Spacing   Margins

  double spacing    margins

  line spacing    section break

  single spacing    

Word Lesson 5

√ Tabs √ Other Terms

  center tabs   bullet

  decimal tabs   margin

  default tabs   paragraph spacing

  leader   Centering

  left tabs   horizontal centering

  right tabs   vertical centering

  tabs    

Margins

Margins are the blank areas around the top, bottom, and sides of a page

There are several default margin settings

One of the most common default settings is 1” Top, Bottom, Right and Left

Section Break

When you change margins for a particular section in a document you create a section break.

You can divide a document into two or more sections.

A section is a part of a document where you can create a different layout from the rest of the document.

When formatting marks (Show/Hide) are displayed, a section break is indicated by a double dotted line across the page with the words Section Break in the middle.

Paragraph Alignments Alignment determines how text appears in

relationship to the margins or the position of text between the margins.

Left, right, center and justified are all types of alignments.

Left--This type of alignment is the default

Center -This type of alignment is used for headings or titles

Right--This type of alignment sets all the text to start at the right margin.

Justified--The type of text alignment that is frequently seen in newspapers, magazines, and books (both the left and right sides of the paragraph are perfectly straight)

Indents Indents-The amount of space between the text and the

margins Types of indents

First-line Indent-The type of indent shown below indicated by the upper triangle at the left edge of the ruler.

This is the normal type of indention for paragraphs where the first line of the paragraph is indented but the other lines begin at the margin.

Hanging Indent--The type of indention shown below that is frequently used with bibliographies and references cited (first line begins at margin and all other lines are indented)

Hunter, Nigel, “Einstein.” New York: Bookwright Press, 1987. - Nourse, Dr. Alan E., Universe, Earth, and Atom: The Story of Physics, New York and Evanston: Harper & Row, Publishers, 1969

Left Indent—All lines are indented only on the left.Right Indent—All lines are indented only on the right.

Block Paragraph--A paragraph that is not indented at all.

Line Spacing

Line Spacing is the setting that controls the amount of spacing between lines of text within a paragraph.

Line spacing can be single, double or 1.5 spaces between lines

Double-spacing - leaves a blank line between each line of the text

Single-spacing -leaves no lines between each lines of the text

This is an

example of

double-spacing.

This is an example of single-spacing.

Spacing

Paragraph Spacing -The setting that controls the amount of white space before and/or after a paragraph

Vertical Spacing or Alignment - Positioning the text to control the amount of white space at the top and bottom of the page

Vertical centering means that there is an equal amount of white space above and below the text.

To center vertically, set the vertical alignment to center.

Horizontal Centering - Positioning the text so there is an equal amount of white space at the left and right sides of the text

To center horizontally, choose the center button on the Home ribbon.

Tabs

Tabs—mark the place where the insertion point will stop when your press the Tab key.

Examples of tabs: Left Right Centered Decimal

Tabs are preset every ½ inch (.5 inch).

Types of Tabs

Left - The most common type of tab stop where the text begins at the left side of the column

Right - The type of tab stop where the text is lined up on the right

Center - The type of tab that centers the text at the tab stop

Decimal - The type of tab stop that keeps a column of numbers lined up with the decimal points even. This is used for currency such as $4.50.

Leaders Leaders - The dots or dashes that fill the blank

space before the tab setting. They guide the reader’s eyes from one tab to the

another.

More on Tabs An easy way to clear a tab is to just drag the

tab marker off of the ruler…..

An easy way to change a tab is to just drag the tab marker to the new location….

Bullets Bullets are small characters that appears

before an item in a list.

Bullets are used for unordered lists.

Bullets can be symbols, graphics, etc.

Sample bullets can be symbols

Sample bullets can be pictures

Numbered List Numbered Lists are good when items appear

sequentially or in order.

1.Get up.2.Shower and clean up.3.Get dressed.4.Eat breakfast.5.Go to school.

These can be changed to Roman numerals (I, II) or an Outlined Number List such as1) a)