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  • With Nintex Workflows

    Enhance and automate yourBusiness Processes

  • About Me

    Wim Vandervellen

    Senior SharePoint Consultant

    SharePoint Architect

    Functional ECM/Portal and Collaboration

    Contact

    wim.vandervellen@xylos.com

    @WimVandervellen

    WimVandervellen

  • Questions

    Wifi: XWGUEST

    URL: sharepoint.presenterswall.com

  • Introduction

    Business process automation at Waterleau

    Our solution: Nintex for O365 and DocuSign

    Demo

    Agenda

  • Introduction

    What is a business process?

    What are the benefits of Business Process Automation?

    Which tools are available on the market?

  • Introduction

    What is a business process?

    What are the benefits of Business Process Automation?

    Which tools are available on the market?

  • Sickness Insurance Forms

  • Activity

    Business Process Definition

    Employee - Requestor

    Sickness InsuranceMailbox

    Administration

    Activity ? Activity

    Supervisor

    A series of value-added activities,performed by their relevant (multiple) actors/roles/collaborators,

    to purposefully achieve a common business goal

  • Benefits of Business Process Automation

    Cost Savings

    1 Material Less Paper

    2 Time

    Time

    Cos

    ts

    Time

    Cos

    ts

    -x

    1

    -t

    -x2

    Higher Quality of work Improved Governance

    and compliance Quickly adapt to changing

    market conditions Higher end user satisfaction

    3000 Employees x 10 Forms a year = 30.000

    3000 Employees x 10 Forms a year x 1 hour = 30.000 hours

    Time

    Cos

    ts

    -x

    1

  • Tools & Positioning

    Microsoft Product Catalogue

    SharePoint Designer 2013

    Out-of-the-Box Solutions Workflows with Workflow SDK

    Routing and ApprovalApprovalCollect FeedbackCollect SignaturesThree-StatePublishing Approval

    LOBAccountingSupply chain managementResource planning applications

    Industry Specific ProcessesPurchase ordersProduct lifecycle management

    Custom Form ActionsEmail NotificationException Handling

    Document ProcessesSpecification ReviewWeekly Status Report

    Tracking ApplicationsIssue tracking

    Costs

    Functional Complexity

  • Geert Menu

    Vice President Projects

    Business Process Automation at

  • Project Management = Specific tools and resources you put in place to

    support the development of a project with the aim to maximise the

    chance to achieve the project targets.

    WHAT IS PROJECT MANAGEMENT?

  • THE FOUR CORNER STONES OF PROJECT MANAGEMENT

  • THE WATERLEAU APPROACH PROJECT MANAGEMENT PLAN

    WITH 15 HEADINGS

    1. General

    2. Engineering

    3. Procurement

    4. Construction

    5. Commissioning

    6. Quality

    7. HSE

    8. Project Change

    9. Schedule

    10.Communication

    11.Document controle

    12.Contract

    13.Financial

    14.Resources

    15.Risk

    Pragmatic approach with tools

    and procedures to help Project

    Directors and Project Managers

    make their project(-s) a succes

  • Business Processes in the past

    Purchase Order ApprovalInvoice Approval

  • Business Processes today

    Purchase Order ApprovalInvoice Approval

    Geert Menu,Wim Vandervellen

    has requested your signature.

    Automization of the Purchase Order and Invoice approval processes

    Trial period for all the projects

    in Morroco

    Impact and feedback

  • Business Processes in the future

    Purchase Order ApprovalInvoice Approval

    Rollout for all projects at Waterleau

    Looking into automating other business processes?

  • Our Implementation

    Our approach Used tools and

    technologies How did we implement

    them Demo: the solutions in

    action

  • GOVERNANCE

    Our Approach

    Alignment

    Shared vision

    Visibility

    Ownership

    Growth

  • People centric by design

  • Our Implementation

    Chosen tools and technologies

  • Nintex for Office 365 and DocuSign

  • Give people the ability to work anywhere,

    anytime, on any device

    Connect to the cloud for content collaboration

    Create, publish, and deploy forms anywhere

    Automate business processes quickly

    and easily

    Nintex Workflow Platform

  • DocuSign

    Digital Transaction Management as a cloud service Actions available through Nintex for O365

  • Our Implementation

    The business case at

  • Business Case Waterleau

    Automate the Purchase Order and Invoice approval processes

    Purchase Order Approval workflow

    by means of Digital signatures

    Invoice Approval workflow

    by means of tasks

  • Workflow 1: Purchase Order Approval

    1

    Approver 1

    6

    Approver 6...

    7

    2

    3

    5

    4

  • Workflow 2: Invoice Approval

    A 12

    Accounting Department

    3

    Project Manager

    Approver 1

    Project Director

    Approver 2

    4

    5

    6

    7

    CEO

    Approver 3

    8

    9

  • Our Implementation

    DemoThe solutions in action

  • Questions?

  • Thank you!

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