winocular handbook department of human resources initiate personnel requisition form budget holder...

Winocular Handbook

Department of Human Resources

Initiate PersonnelRequisition Form

Budget Holder Approval

Special EdPosition?

Supervisor ofBudgetReview

Special EdApproval

WORKFLOW

11

Vacancy • ReplacementVacancy • ReplacementOverview – Vacancy Replacement is utilized to indicate a vacancy at a location based on replacing the current employee in a position. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application.

Most personnel requisitions for vacancy replacement will be auto-generated from a reduction form. For example: when a reduction form is submitted for an employee that has resigned, when the Department of Human Resources completes this action, an auto-generated personnel requisition will be sent back to the initiator with the same tracking number as the reduction form. Information will be auto-populated on the personnel requisition form which includes category, job group, position title and number, replacement, name of exiting employee, FTE, post and budget line. The initiator will review and modify the form where needed and send forward.

In addition, a new feature is available for supervisors to be part of thePersonnel requisition and reduction form approval process. This feature isOnly available for individuals who have been selected by Directors/budget Holders.

Helpful Hints

•A position will be held for posting if the Department of Human Resources has not received the supporting documentation for exiting employee.•Vacancy Replacement may only be used for Certified, Classified, Administrative and Classified Temporary positions.•Please do not duplicate a personnel requisition if a reduction form has been submitted. Remember, a personnel requisition will be automatically generated and sent to the initiator.•Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps.

Vacancy • ReplacementVacancy • Replacement

Requisition Form

1



End


Special EdPosition? Special Ed

Approval

DHR SupervisorReview

DHR SpecialistReview

Budget HolderRecommendation

For Hire

DHR SpecialistReview/Edit

CompensationSpecialist

Review/Edit

Notification

YES

NO

DHR SupervisorReview/Offer

DECLINE

ACCEPT

School?SupervisorApproval?

SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

NO


2

Auto generated

Requisition Form


3

Select position

Select facility

EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM.

Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number.

Tip

Requisition Form

Place comments that would be helpful for approval, staffing, etc.

Indicate name of person to be replace


Requisition Form

4



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

SupervisorApproval

YES

YESNO


5

Supervisor Approval


Requisition Form

6



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT

1


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

Budget Holder

Approval

Type Name


7

Budget Holder


Requisition Form

8



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

Special Ed. Position

YES

NO

BUDGET HOLDER’S NAME


9

Special Ed. Position


Requisition Form

10



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

Supervisor of

Budget Review

NO

YES


11

Budget Review


Requisition Form

12



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

DHR Supervisor

Review

YES

NO


13

If not populated, cut andpaste Job Description.

If not populated, cut andpaste Responsibilities.

If not populated, cut andpaste Qualifications.

DHR Supervisor

Review

Complete Posting Date


14

DHR Supervisor

Review

Complete, if applicable.


Requisition Form

15



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NO

DHR Specialist

Review

NO

YES


16

If not populated, cut andpaste Job Description.

If not populated, cut andpaste Responsibilities.

If not populated, cut andpaste Qualifications.

09/27/07 10/27/07

DHR Specialist

Review


17

Complete, if applicable.

DHR Specialist

Review


18



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

Supervisor Recommend For Hire

NO


19



20

Type Name


Enter Applicant PID

Vacancy • ReplacementVacancy • ReplacementInitiate PersonnelRequisition Form


End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT

1


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

Budget Holder Recommendation

For Hire

21

NO


22


For Hire


23


If a recommendation for hire is declined by the applicant, it will be sent back to either the supervisor or budget holder’s queue box as a returned recommendation. The budget holder will recommend another candidate in the recommend for hire section on the personnel requisition form

Note


DHR Supervisor

Review



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

24

NO


25

DHR Supervisor

Review - Offer


26

DHR Supervisor

Review - Offer


27

DHR Supervisor

Review - Offer

Place a copy of completed form in the vacancy folder replacing the initial vacancy form

Tip


28

DHR Supervisor

Review - Offer


DHR Specialist Review/Edi

t

29



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

NO


30

DHR Specialist Review/Edi

t


31

DHR Specialist Review - Edit


32



33



Compensation Specialist Review/Edit

34



End



Approval




For Hire



Review/Edit

Notification

YES

NO


DECLINE

ACCEPT


SupervisorApproval

YES

YESNO

NO

Job PostingPrep

Posted? YES

NO

Auto PostTo Web

Posted?

School?Supervisor

RecommendFor Hire?

SupervisorRecommend

For Hire

NO

YES

YES

NOYES

NO


35

Compensation Specialist Review/Edit


36

Compensation Specialist

Review - Edit


37


Review - Edit


38


Review - Edit

winocular handbook department of human resources initiate personnel requisition form budget holder...

Documents

supervisor approval

requisition form slide

budget holder approval

budget holder slide

budget line

hire steps

vacancy web page

personnel requisitions