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COTA ConferenceFebruary 1, 2013

Win-Win Project

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HISTORY

February 1, 2013

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• The goal is to identify students who entered higher education, but who never received the associate’s degree.

• The Win-Win Project was created through a partnership of the Institute for Higher Education (IHEP) and the State Higher Education Executive Officers (SHEEO), and funded by the Lumina Foundation for Education.

• Participating schools in Missouri agreed on some basic criteria for the project

Strategy

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Initial Process

Determined System Perimeters

Change Student Information System in 2004 Researched the functions of our current audit systems

Hired and trained a records auditor

Conducted an audit on all records Created an action plan on audit findings

National Clearing House Gained access to records

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Students with an associate degree- 3741

Students with total credit

hours but not needed for the associate de-

gree- 937

Students who may be degree eligible- 1897

February 1, 2013

Initial Audit Details

Audit Process

Conducted a phase I audit on associate degree students who had not graduated and found no students

Conducted a phase II audit on students without a degree

We found 6575 students who met our criteria but had yet to graduate with a bachelor’s degree.

We found 3741 of those students did have an associate degree.

We found 937 students who had 58 credit hours but some of the hours did not count towards an associate degree.

1897 students had been identified as potential degree graduates.

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OUTCOME

February 1, 2013

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Audit Steps Finalized

Audit outcome Organized the 1621 (changed from 1897 due initial verification

determined inconclusive and process repeated) students by program

Identified 247 students in the Networking Program Of those 25 were identified as possible graduates

Determined what to do with possible degree eligible students Determined what we can transfer and can be waived Contacted the eligible students

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Methodolgy

Verified against State Database (28 students)

Verification process required analyzing each student in the Network Communication and Management degree to ascertain graduation status and credits earned

Resulted in 247 students who had not graduated

Resulted in 78 students within 9 credit hours to an Associate’s or had received the credits to earn an Associate’s Degree.

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Course equivalency was determined by using the current Networking Systems Administration degree requirements

Out of the 78 it was determined 2 were eligible to be awarded an Associate’s Degree and 23 were within 9 credit hours of potentially earning an Associate’s Degree

Students email, address and phone were verified through the DEM - Do Not Call federal program. Student information was also searched through Facebook and White Pages. Once verified students were notified with letter via email with letter attached or phone call then a letter was sent with verification of email.

Methodolgy - continued

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Final Results

The 25 who met course equivalency consisted of 2 eligible students and 23 potentials.

Out of the 2 eligible students, 1 student decided to proceed

Out of the 23 potentials, 3 students decided to proceed, 2 students were stopped due to Financial reasons, 1 student started

Graduates resulting in 1 eligible and 1 potential

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The Dean of Academics Affairs (chief academic officer) in Kansas City changed positions in March

Changes in academic policy related to what we can do change in degree requirements

Reporting program for audit is difficult to work with and is time consuming

DeVry’s accounting and budgeting system was cumbersome

Working with Associate’s Degrees, not having a General Studies degree. We graduate all students

Determined initial research yielded inconsistent results; consequently, verification had to be repeated

Challenges

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Eligible student’s who had received enough credits to earn an Associate’s were very pleased to have at least a level of a degree.

Potential student’s who were within 9 credit hours were amazed at the low number of courses left to complete an Associate’s, however financial issues still arose.

Student Reaction

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Future State

Expand to other DeVry locations Is this possible? Create best practices and guide on how to conduct an audit Create guidelines to catch students more quickly

Reverse transfer programs with local community colleges Determined criteria Agreement written Last stage for approval

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Thank youQuestions/comments?