why virtual meetings matter to project managers
DESCRIPTION
Virtual Meetings are a fact of life for project managers, but why do we hate them so much. In this presentation the author of Meet Like You Mean It- a Leader's Guide to Painless and Productive Virtual Meetings looks at why remote team communication is tough, and some simple ways to do something about it.TRANSCRIPT
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Wayne Turmel
Why Virtual Meetings Matter for Project Managers
PMI Central Illinois 9/6/2014Wayne Turmel
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Our Time Together
• Why we think meetings stink- and why it matters
• 5 Tools to make your virtual meetings more interactive and productive
• What a real agenda looks like
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Why Do They Stink?
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The Same Reason “Real” Meetings Stink
• Too long• No participation• Get off track• Waste time• Technology
problems
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Leadership Management
Right tool for the
right job
Using the Technology
Why Remote Meetings Are Different
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Complicating Factors
• Can’t make eye contact• Can’t control their environment• Less participation• Technology distractions
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5 Tools That Help
1. Permissions2. White boards3. Chat/interaction tools4. Webcams5. A real honest-to-goodness
agenda
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Permissions
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Whiteboards
• Multiple users• Save• Pre-load• Reuse• Call on people
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Chat and Interaction
• Don’t allow chat, expect it• Open audio where practical• Give people time• ESL/ Introverts can contribute
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Webcams
• Builds relationships• Encourages interaction• More effective for
brainstorming and feedback
• Use where it adds, not when it distracts
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Do You Always Send an Agenda?
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A real agenda • Logistics
– Date– Time– Length– As much prep as you can give
• Purpose of the meeting• Desired outcome• Expectations• Any prework or assigned documents (with how to find
them)copyright 2014 GreatWebMeetings.com
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Free Whitepaper
Twitter @greatwebmeetingGoogle + GreatWebMeetings.com
Get me your card
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Questions?
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• Open enrollment workshops• Corporate classes
– Web Presentation Basics– How to Create and Manage Remote Teams– Leading Effective Virtual Meetings– Lync (or WebEx) For Leaders– Remote Leadership Certification Series
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Thank You