Practice Management ConferenceExhibitor Prospectus

July 24 - 26, 2020

Why exhibit?

Sponsored by the GAVMA, the VHMA, and the GVMA, this Practice Management Conference is not to be missed! Exhibiting provides a great means of broadening your competitive edge by improving your company’s image, brand awareness, prestige, and credibility.

Attending an event is important but standing out in the crowd by being a sponsor will highlight you and your business even more-so. Each of our sponsorship opportunities are exclusive, providing optimal visibility and identity! Your company, name, logo, products and services will be promoted to well over 100 veterinarians and practice managers who are attracted to the conference for its strong continuing education program.

Your support will validate the leadership of your organization in the veterinary medicine community. So, why wait? Join us Today!

Cedar Knob

Hallway

Keys Branch

Johnson Branch

Cedar Knob A

Cedar Knob B

Break AreaChimney Top Walnut

GroveMining Gap Long Ridge

Trackrock Amphitheater

Service Hall

Brasstown Valley ResortConference Facilities

Salon I & II Salon III Salon IV1 2 3 4

5

6

7

8

9101112

13

14

15

1617 18

19 2021

2223 24

25 26

Location Requested: Referring to the attached floor plan, please list

exhibit numbers according to preference. Diagrams are approximate and

subject to change. 1 2 3 4

$750Exhibit Hall____ Booth (no power)____ Booth (with Power)____ Additional Booth Representatives per person $80The undersigned hereby authorizes the Georgia Veterinary Medical Association

(GVMA) to reserve exhibit space for use by the above company/organization during

these conventions. The undersigned acknowledges receipt and agrees to abide by

the rules and regulations as printed in the Exhibitor Prospectus, and to all conditions

under which exhibit space at the convention location(s) are leased to the GVMA.

Name (print or type)

Authorized Signature

Title Date_

Payment Information: Make checks payable to: Georgia Veterinary Medical

Association (Tax ID 58-0659110 )

Payment

_ Check payable to GVMA

_ MasterCard

_ VISA

__ AMEX

__ Discover

Name on Card:

Card Number:

Exp. Date:

Signature

Billing Address (if different):

City: State: ZIP:

Please Type or Print: List company name EXACTLY as it should appear in the printed convention materials.

Company Name

Main Phone

Website:

Administrative Contact:

Name

Address

City/State/Zip

Phone/Fax

Email

Sales Contact:

Name

Email (REQUIRED)

Phone

Name Badges: Two free per exhibit, additional badges $80 each. Maximum of 4 per booth. Includes all breakfasts, lunches & breaks during exhibit hours.

Name (Free)

Name (Free)

Name ($80)

Name ($80)

Please DO NOT place us near the following companies:

Please Note: Space is laid out based on a table-top exhibit hall. This means that ALL of your material must

fit on a 6' x 18" table. Display material cannot exceed 8 feet in height from the floor (whether on the table or behind the table).

PLEASE NOTE OUR ADDRESS

Complete and return to GVMA: 2200 Century Parkway, Suite 725, Atlanta, GA 30345For information - Billie Scroggs, billie@gvma.netPhone: (678) 244-0004| Fax: (678) 309-3361

2020 GAVMA/GVMA/VHMAPractice Management Conference

Exhibit Booth Request Form

July 24 - 26, 2020 | Brasstown Valley Resort | Young Harris, GA

$775

Exhibitor ContractMeeting Sponsorship and Management The fall convention and exhibit halls are produced and managed by the Georgia Veterinary Medical Association, hereinafter referred to as the “GVMA”.

Floor Plan AssignmentsA) The arrangement of exhibit space is shown approximately on the diagram. Alldimensions and location shown on the floor plan are believed, but not warranted, tobe accurate. The GVMA reserves the right to make such modifications to the floorplan as may be needed without notification.Space is assigned on the following criteria: 1) Sponsors of the Practice Management Conference. 2) Exhibitors that have paid for a booth in order of receipt of payment.

B) No exhibit shall assign, sublet, or share the whole or any part of theirspace, unless assignee is a partnership, subsidiary or joint venture with contractholder and is an integral part of exhibitor’s product presentation.

Show Dates (Subject to Change)Practice Management Conference: July 24 -26, 2020Move-In/Move-Out

A) All exhibitors are to remain set up until the closing of the exhibit hall. Those not in compliance may be subject to a fine or ineligible to exhibit at future GVMA conventions.

B) Move-in is 12PM - 4PM Friday, July 24, 2020. Move-out is 10:30AM, Sunday, July 26, 2020.

Arrangements and payment for transporting and receiving goods, decorating and removal of exhibits are the responsibility of the exhibitor.

Booth EquipmentEach exhibit includes a 8’ x 30" table, 2 chairs, 2 exhibitor badges, listing of convention attendees, and a list of vendors. Utilities or extra furnishings must be arranged prior to the convention directly with the facility.

Use of Exhibit Space During Exhibit Hours/Prohibition

A) Acceptance of exhibit space makes it obligatory on the part of exhibitor employeesthat he/she or they not deface, injure or mar the area. Any damage done shall bemade good by the exhibitor to the owners of the building.

B) The exhibitor shall not display or place any product, sign, partition, apparatus,shelving, or other construction that extends beyond their exhibit area.

C) Sound levels may not be distracting to neighboring exhibits.

D) Exhibitors must conform to rules and regulations concerning flammable and haz- ardous chemical products and materials as set by OSHA.

Cancellation of Exhibit Space Notification of space cancellations must be made in writing. The GVMA’s policy for refund of fees allows an 80% refund IF THE SPACE IS RESOLD. In the event of cancellation, GVMA assumes no responsibility for having included the name of the canceled exhibitor in convention materials.

Staffing Exhibitors must open their exhibits on time and staff them at all times during show hours. Only representatives who are employed by the exhibiting company and who will be working the exhibit are to be registered as company personnel.

Security It is the responsibility of each exhibitor to provide for the security of the booth and its contents, and to take whatever precautions deemed necessary to pre-vent loss or damage. Please do not leave any small hand carried items such as a DVD player in your booth unattended. Compliance with these rules will help provide maximum security.

Cannabis and Hemp Derived Products It is the policy of GVMA to prohibit cannabis or hemp derived products to be possessed, distributed or sold at our events. No one individual or entity is permitted to bring any products into the venue or onto the show floor or function space that contains cannabis, hemp or ingredients derived from the cannabis or hemp plant, including without limitation cannabidiol or CBD.

Copyright Policy Exhibitors must obtain all necessary authorization from third partiesconcerning copyrights, music licensing rights, patents, trademarks, trade names, slogans, logos, service marks, and other similar tangible property rights used by the exhibitor. Exhibitors shall indemnify and hold harmless the GVMA, and its officers, directors, employees, and agents from any and all liabilities, claims, costs, damages and reasonable fees of counsel of the GVMA’s choice incurred in connection with any claim against the GVMA arising out of or caused by exhibitor’s display or distribution of any promotional materials, or performance of any music or other material that violates any copyright, patent, trademark, trade name, service mark, or other similar right of any other party.

Liability & Insurance It is expressly understood and agreed by each and every contracting exhibitor and his/her guests that neither the Georgia Veterinary Medical Association nor its employees nor its contractors shall be liable for loss or damage to the goods or properties of exhibitors. On signing the Exhibit Rental Agreement Contract, the exhibitor releases and agrees to indemnify the GVMA, and its agents and hold them harmless from any suit or claim for property damage or personal injury (including punitive damages) by whomever sustained, including exhibitor and its agents or employees on or about the exhibitor’s display or arising out of exhibitor’s participation in the exhibition, expressly including such damage or injury resulting in any part from the negligence of one or more of the aforementioned indemnities. The performance of this agreement by either party is subject to acts of God, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, or other emergencies over which neither party has control making it illegal or impossible to provide the facilities or to hold the function.

Exhibitors agree to maintain such insurance that will fully protect the GVMA from any and all claims of any nature whatsoever, including claims under the Workmen’s Compensation Act, and for personal injury, including death, which may arise in connec- tion with the installation, operation or dismantling of the exhibitor’s display. Exhibitor agrees to indemnify and hold harmless the GVMA, and its agents for any such claims, irrespective of insurance coverage.

Conditions of Contract This contract is subject to all conditions under which space at the Great Wolf Lodge is made available to the GVMA. The Exhibitor agrees to abide by all applicable fire, utility and building codes. Exhibitors are responsible for knowing and abiding by the GVMA Exhibit Contract. The GVMA reserves the right to make such reasonable changes, amendments, and additions to this contract as may be considered necessary. This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed, except as otherwise provided in this instrument. The contract is governed by Georgia laws.

Exhibitor ScheduleThe table top exhibit will take place in Salon I/II. This area is carpeted.

Exhibitor Move-InWine & Cheese Reception (with attendees)

Continental Breakfast (with attendees)Lunch (with attendees)Attendee Break

Continental Breakfast (with attendees)Attendee BreakExhibitor Move-Out

12:00 p.m. - 4:00 p.m. 5:30 p.m. - 6:30 p.m.

7:00 a.m. - 7:30 a.m.

12:30 p.m. - 1:30 p.m. 2:45 p.m. - 3:15 p.m.

7:00 a.m. - 7:30 a.m.

10:00 a.m. - 10:30 a.m. 10:30 a.m. - 12:00 noon

2020 Convention Exhibitor Application and Exhibitor Schedule

Saturday, July 25

Sunday, July 26

Friday, July 24

Sponsorship ProspectusJuly 24 - 26, 2020

Why sponsor?

Sponsorship provides a great means of broadening your competitive edge by improving your company’s image, brand awareness, prestige, and credibility. Attending an event is important but standing out in the crowd by being a sponsor will highlight you and your business.

Each of our sponsorship opportunities are exclusive, providing optimal visibility and identity! Your company, name, logo, products and services will be promoted to well over 100 veterinarians and practice managers who are attracted to the conference for its strong continuing education program.

Your sponsorship will validate the leadership of your organization in the veterinary medicine community. You will also receive priority booth placement! So, why wait? Sign up Today!

• Listing as sponsor on website and in program

• Priority Booth Placement

• Logo in electronic promotions

• Logo on signage at event

• Logo and website link to company on Conventionweb page

CE Track - $500 (exclusive to one company per track)

2020 GAVMA/GVMA/VHMA Sponsorship Options

• 2 minute announcement of sponsorship at the beginning ofclass

• Company materials at back of room

• Logo featured on classroom screen as attendees arrive

• Priority Booth Placement

• Listing as sponsor on website and in program

• Logo in electronic promotions

• Logo on signage at event

Saturday, July 25

Sunday, July 26

• Practice Management Conference:• Surviving the Bermuda Triangle of Practice Leadership – Chart a Successful Course for Fostering

Key Relationships and Improving Communications• Instructor(s): Brian C. Conrad, CVPM (WA)• This program is designed to identify key relationships in the practice that leaders must foster

and develop for long term success. All professional relationships must have a strongfoundation in order to be successful. This program reviews the fundamental building blocksnecessary to maintain successful relationships and will introduce a discussion planner tool forparticipants to use in their practice to develop trust and apply effective communication.

• ADDED BONUS:GVMA Traveling CE for DVMs: Gastroenterology- Deb Greco, DVM, PhD, DACVIM

CE Topics Include:

Opening Reception - $1,000 (exclusive to one company)

• Practice Management Conference:• From Hiring to Firing: 5 Employment Laws You Gotta Know as a Practice

Manager, Betsy Choder, Esq.

• ADDED BONUS:GVMA Traveling CE for DVMs: Endocrinology- Deb Greco, DVM, PhD, DACVIM

• Opportunity to provide lanyards to attendees and exhibitors (if desired) to beworn during the conference.

Lanyards - $1,000 (exclusive to one company)

Breaks - $250 (exclusive to one company per day)

• Break sponsor acknowledgment on signage at exhibit hall entrance

• Listing as sponsor on website and in program

• Logo in electronic promotions

• Priority Booth Placement

2 Opportunities Available (Saturday or Sunday)

• Breakfast sponsor acknowledgment on signage at exhibit hall entrance

• Listing as sponsor on website and in program

• Logo in electronic promotions

• Priority Booth Placement

Breakfast - $250 (exclusive to one company per day)

• Lunch sponsor acknowledgment on signage at exhibit hall entrance

• Listing as sponsor on website and in program

• Logo in electronic promotions

• Priority Booth Placement

2 Opportunities Available (Saturday or Sunday)

Lunch - $500 (exclusive to one company per day)

1 Opportunity Available (Saturday only)

Sponsorship ContractOur company is pleased to be a sponsor of the 2020 GAVMA/GVMA/VHMA Practice Management Conference at the level of sponsorship indicated below, in return for the benefits described at that level in the sponsor package chart.

Company Name _____________________________________________________________________________________________________

Contact Name _______________________________________________________________________________________________________

Contact Title ________________________________________________________________________________________________________

Address ____________________________________________________________________________________________________________

City _____________________________________________________State _________________________ Zip ________________________

Phone ___________________________________________________ Fax ______________________________________________________

Email ____________________________________________________ Company Website __________________________________________

______________________________________________________ hereby agrees to support the 2020 GAVMA/GVMA/VHMA Practice Management Conference, July 24 -26, 2020, at the Brasstown Valley Resort, Young Harris, GA.

Sponsorship Type (please select one)

� Opening Reception

Signature __________________________________________Date ______________________

Payment Method (circle one)

Card # _____________________________________________ Exp. date ___________

Signature _________________________________________ Zip _________________

Name on card ___________________________________________________________

Make checks payable to: GVMA, Attn: Susan Blevins, Georgia Veterinary Medical Association, 2200 Century Parkway NE, Suite 725, Atlanta, GA 30345

Check MC VISA AMEX

� CE Track� Breakfast� Lunch� Breaks� Lanyards

$1000$500$250 per day$500 per day$250 per day

Exclusive (Friday)2 Opportunities - One company per track2 Opportunities - One company per day (Sat or Sun) 1 Opportunity - One company (Sat only) 2 Opportunities - One company per day (Sat or Sun) Exclusive

If non-exclusive, please indicate Date & Topic: Saturday | Sunday Topic: _____________________