FERPA Do’s and Don'ts

Whitworth University Faculty and Staff

Do:◦ Notify the Registrar’s Office of requests of

information maintained in student records◦ Refer student transcript requests to the

Registrar’s Office◦ Keep sole possession notes that are necessary for

fulfilling your job responsibilities

Helpful tips for University Officials

Do Not:◦ Release information for which you are not the

custodian of◦ Display student scores or grades publicly in

associate with names, Social Security numbers, Whitworth Student ID numbers, or other personal identifiers

◦ Place graded papers/exams in publicly accessible places allowing others to have view of grades and personal identifiers of students

Helpful tips for University Officials

Do:◦ Remember that the following is directory information,

all other student information is considered protected by FERPA and therefore not releasable without the student’s consent .

Helpful tips for University Officials

Student Name Names of previous institutions

Address and telephone number (including e-mail address)

Awards and honors, including dean’s list

Class Standing (e.g. Freshman) Participation in officially recognized co-curricular activities (e.g., music, sports)

Full or Part time Hometown of participants in co-curricular activities

Major field of study Height and weight of members of athletic teams

Degrees and/or certificates, including conferral dates

Dates of attendance

Parent Name Photograph