Converting paper documents into digital images saves time, saves space, eliminates misfiling, facilitates collaboration, improves security, mitigates against disaster, and makes information as mobile as you are.

Document Scanning versus Document Storage

Off-site storage of paper documents is generally considered to be a low cost solution, but it is the least convenient and least safe route to take. Regardless of where the documents are stored, they are always at risk of loss by fire, water damage or theft. Retrieval of documents is inconvenient, slow, and costly.

It is almost impossible that documents will be lost due to fire, flood, or theft.

Documents stored on secure networks are more secure than physical documents.

Documents can be text searchable, making it easier to find relevant to a particular topic, or to find the specific part of the document of interest.

Retrieval of documents is accomplished in seconds rather than days, which accelerates both the speed and the quality of decision making.

Documents may be kept indefinitely, as computer storage costs are low and declining.

Documents can be easily shared internally, as well as with appropriate external parties.

Benefits of Digital Images