Utah State Office of Education Utah State Office of Education and and

Utah Department of HealthUtah Department of Health

January 6, 2010January 6, 2010

Connie NinkConnie Nink Stephen ClydeStephen Clyde Susan Ord Susan Ord Utah 619 CoordinatorUtah 619 Coordinator MDSC DirectorMDSC Director Director of Director of

Baby WatchBaby Watch

Our dream:Our dream:

Allow the state agencies to compare their data so Allow the state agencies to compare their data so that no children were unaccounted for. that no children were unaccounted for.

Develop data management and tracking system Develop data management and tracking system for administering transition for students from for administering transition for students from Early Intervention to Preschool Special Early Intervention to Preschool Special Education.Education.

Develop a system that would not create Develop a system that would not create additional paperwork for either agency or their additional paperwork for either agency or their providers.providers.

♫♫With a shovel and a pickWith a shovel and a pick♪ ♪ ♪ ♪ ♪ ♪

Identified the agencies and the departments within Identified the agencies and the departments within those agencies that would need to be involved.those agencies that would need to be involved.

AgencAgencyy

DepartmentDepartment AgencyAgency DepartmentDepartment

DOHDOH Baby Watch Baby Watch SpecialistSpecialist

USOEUSOE Utah Special Education Utah Special Education DirectorDirector

DOHDOH Baby Watch Baby Watch Data SpecialistData Specialist

USOEUSOE 619 Coordinator619 Coordinator

PriviatPriviate e

MDSC Data MDSC Data base managerbase manager

PrivatePrivate MDSC software MDSC software development managerdevelopment manager

DOHDOH Baby Watch Baby Watch data base data base managermanager

USOEUSOE SSID DepartmentSSID DepartmentData WarehouseData Warehouse

How can a data base not only look across agencies How can a data base not only look across agencies but push data back and forth.but push data back and forth.

Provide unique identifier numbers for our Provide unique identifier numbers for our Department of Health birth to three children that Department of Health birth to three children that would follow the students throughout their would follow the students throughout their education years.education years.

Well….Well…. ♫ ♫We dig, dig, digWe dig, dig, dig♪ ♪ ♪ ♪ ♪ ♪

Met with data warehouse specialists.Met with data warehouse specialists.

Hired a consultant that spoke more “data-ease”.Hired a consultant that spoke more “data-ease”.

Established criteria for database.Established criteria for database.

Brought all together with the lawyers to make sure Brought all together with the lawyers to make sure that we were within the boundaries of HIPAA and that we were within the boundaries of HIPAA and FERPA.FERPA.

If the child is 27 months of age, not

opted out, and enrolled in Part C

Part C

Connie

111

Nink

Nink, Connie

Part C

Part C

♫♫It ain’t no trick to get rich It ain’t no trick to get rich quickquick♪♪ ♪ ♪ ♪ ♪

This project was named TEDI and was first This project was named TEDI and was first proposed in 2002.proposed in 2002.

Hired consultant in 2007 to develop the project.Hired consultant in 2007 to develop the project. February 2009 first attempt for data to be February 2009 first attempt for data to be

exchanged between agencies.exchanged between agencies. Ready for use December 1, 2009.Ready for use December 1, 2009.

♫♫Dig up diamonds by the scoreDig up diamonds by the score ♪ ♪ ♪ ♪ ♪ ♪

Having the ability to:Having the ability to: Collect data and analyze data at the state level.Collect data and analyze data at the state level.

Be able to reconcile Part B data with Part C 618 Be able to reconcile Part B data with Part C 618 data.data.

LEAs do not have to spend hours on a report within LEAs do not have to spend hours on a report within excel.excel.

619 Coordinator does not have to spend weeks 619 Coordinator does not have to spend weeks working with the excel worksheet to analyze the working with the excel worksheet to analyze the data to report on the APR.data to report on the APR.

Ultimate Dream?Ultimate Dream? Provide each child with an unique identifier so Provide each child with an unique identifier so

that all children can be accounted for that all children can be accounted for NOW and in the FUTURE!NOW and in the FUTURE!

Could Part B and Part C exchange information at Could Part B and Part C exchange information at the highest level of trust? the highest level of trust?

Would Part C providers accept such a concept?Would Part C providers accept such a concept?

Would Part B be able to accept such a data-Would Part B be able to accept such a data-base?base?