wheaton park district – create. discover....

MINUTES–SPECIALMEETINGWheatonParkDistrictBoardofCommissioners

WednesdayMarch2,20117:00p.m.ArrowheadGolfClub

26W151ButterfieldRoadWheaton,Illinois

Page1

CALLTOORDERAt7:00pm,PresidentRayMorrillcalledtheMarch2,2011SpecialMeetingoftheWheatonParkDistrictBoardofCommissionerstoorder.RollcallwastakenandthefollowingCommissionerswerePresent:Barrett,Kelly,Luetkehans,Mee,SchobelandMorrill.CommissionerFiewegerwasabsent.COMMUNITYINPUTTherewasnocommunityinput.UNFINISHEDBUSINESS

1. Copier&PrinterLeaseandMaintenanceAgreementRFP‐ResultsandContractRecommendationCommissionerLuetkehansmovedtoapprovea60monthleaseagreementfor9canoncopierswithMartinWhelanOfficeSolutionsInc.atanannuallease,meterandservicecostof$58,565.00andanimageoverplancostof$.0055centsforblackandwhiteand$.055centsforcolor. CommissionerMeeseconded.Thisnewleaseagreementwillsavethedistrict$33,000annuallycomparedtothe2007‐2011lease.Motioncarriedbyrollcallvote6‐0‐1.

NEWBUSINESS

1. NorthsideParkDredgingBids–ResultsandContractRecommendation

CommissionerLuetkehansmovedtoapprovethebasebidandvoluntaryalternate1fromEarthwerksforatotalamountnottoexceedof$1,335,125andtoauthorizetheExecutiveDirectortoexecutetherelatedcontract.CommissionerBarrettseconded.CommissionerKellycommendedallinvolvedonajobwelldone.Theprojectwillbecompletedin6to8weekswithanapproximatesavingsof$500,000comparedtoEngineersestimates.Motioncarriedbyrollcallvote6‐0‐1.

CLOSEDSESSION • At7:05,CommissionerKellymovedtoenterclosedsessionforthepurposeofdiscussing

PurchaseorLeaseofRealProperty,5ILCS120/2(c)(5).CommissionerBarrettseconded.

MINUTES–SPECIALMEETINGWheatonParkDistrictBoardofCommissioners

WednesdayMarch2,20117:00p.m.ArrowheadGolfClub

26W151ButterfieldRoadWheaton,Illinois

Page2

Discussion: CommissionerMeerequestedthattheclosedsessiondiscussionalsoincludepersonnel.

CommissionersKellyandBarrettmovedandsecondedtoamendtheirmotiontoincludetheincludeAppointment,Employment,Compensation,Discipline,Performance,orDismissalofSpecificEmployees,5ILCS120/2(c)(1)Themotiontoamendpassedbyvoicevote.Theamendedmotionpassedbyrollcallvote5‐1‐1withSchobelvotingNay.

ADJOURNMENTAt7:25,CommissionerSchobelmovedtoadjournthemeeting.CommissionerKellyseconded.Themotionpassedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary

MINUTES–REGULARMEETINGWheatonParkDistrictBoardofCommissioners

WednesdayMarch16,20117:00p.m.CityofWheatonCouncilChambers

303W.WesleyStreetWheaton,Illinois

Page1

CALLTOORDERPresidentMorrillcalledtheMarch16,2010meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:00pm.RollcallwastakenandthefollowingCommissionerswerePresent:Barrett,Fieweger,Kelly,Mee,SchobelandMorrill.CommissionerLuetkehansarrivedat7:15p.m.PRESENTATIONTheCosleyZooteamrecentlyachievedNationalAccreditationfromtheAmericanZoologicalAssociation(AZA)in2010.AZAExecutiveDirectorChrisVehresformallyrecognizedtheCosleyStaffandtheParkDistrictformeetingandexceedingNationalstandardsforoperations,animalcare,educationandconservation.CosleyZooisinthetop10%oflicensedfacilitiesbybeingAZAaccredited.CosleyZoojoins212otherzoosoutof2,500nationwidethatmeetAZAstandards.PresidentMorrillcalledforCommunityInputandtherewasnone.CONSENTAGENDA

A. ApprovaloftheRegularMeetingMinutesFebruary16,2011B. ApprovaloftheSpecialMeetingMinutesMarch2,2011C. AcceptanceoftheDisbursementsfortheperiodFebruary9,2011to,March8,2011

CommissionerMeemovedtoapprovetheconsentagendaaspresented.CommissionerFiewegerseconded.

RollCallVote:Barrett,Fieweger,Kelly,Mee,SchobelandMorrill.6‐0‐1NEWBUSINESS(CommissionerLuetkehansarrivedatthispoint)

1. ProfessionalServicesProposalwithChristopherB.BurkeEngineering,LTDforConstructionObservationfortheNorthsideParkDredgingProject.

CommissionerKellymovedtoapprovetheProfessionalServicesProposalwithChristopherB.BurkeEngineering,LTDforConstructionObservationfortheNorthsideParkDredgingProject,Nottoexceed$90,000.CommissionerFiewegerseconded.Discussion:CommissionerKelly,ChairmanoftheBuildingsandGroundsSubCommittee,statedthathehadreviewedthismatterwithStaffanditwasbelievedthatafulltimeengineerwouldnotbeneededtooverseetheproject.CommissionerKellybelievesthattheengineerwouldonlybeneededbetween32‐40hoursperweekratherthanthe60proposedbyCBBEL.Thiswillreduceengineeringcostsbyapproximately$30,000. RollCallVote:Barrett,Fieweger,Kelly,Mee,SchobelandMorrill.7‐0




Page2

1. ProposalfortheExtensionoftheMasterAgreementwithJohnDrakeandAssociatestoProvideComputerServices,datedApril23,2009aswellasAttachmentA,StatementofWorkProfessionalServicesAgreementaswellastheTermsandConditionscontainedinbothforaperiodoftimeuptoandinclusiveofDecember31,2011.

CommissionerMeemovedtoapprovetheProposalfortheExtensionoftheMasterAgreementwithJohnDrakeandAssociatestoProvideComputerServices,datedApril23,2009aswellasAttachmentA,StatementofWorkProfessionalServicesAgreementaswellastheTermsandConditionscontainedinbothforaperiodoftimeuptoandinclusiveofDecember31,2011.

CommissionerLuetkehansseconded.

ExecutiveDirectorMichaelBenardreportedthatanRFPforITserviceswillbereleasedinSeptemberorOctober,2011.

RollCallVote:Barrett,Fieweger,Kelly,Luetkehans,Mee,SchobelandMorrill.7‐0REPORTSFROMSTAFF

1. MonthlyFinanceReport–February2011Nocomments

2. MonthlyOperationsandServiceReports–February2011

SpecialFacilities,Recreation,Marketing,ParksandPlanningNoComments

3. AnnualOperationsReports–2010a) SpecialFacilities–ArrowheadGolfClubCommissionerMeeandCommissionerSchobelcommendedStaffonagreatreportandagreatyear.

BOARDMEMBERINPUT/DISCUSSIONPresidentMorrilltoldtheboardtomakesuretheyreadtheAccesstoRecreationreport.JohnMcGovernofRecreationAccessibilityConsultantswillbeattheAprilorMaymeetingtoansweranyquestions.ExecutiveDirectorMichaelBenardstatethatthesouthcoursewillbeopeningatArrowheadtomorrow.




Page3

CLOSEDSESSION• At7:26p.m.,CommissionerLuetkehansmovedtoenterclosedsessionforthepurposeof

discussingthePurchaseorLeaseofRealProperty,5ILCS120/2(c)(5)andPending,probableorimminentlitigation,5ILCS120/2(c)(11)

CommissionerMeeseconded.RollCallVote:Barrett,Fieweger,Kelly,Luetkehans,Mee,SchobelandMorrill.7‐0ADJOURNMENTUponrisingfromclosedsession,CommissionerKellymovedtoadjournthemeeting.CommissionerBarrettseconded.Voicevotecarriedunanimously.RespectfullySubmittedMichaelBenard,Secretary


WednesdayApril20,20117:00p.m.CityofWheatonCouncilChambers


Page1

CALLTOORDERVicePresidentMeecalledtheApril20,2010meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:03pm.RollcallwastakenandthefollowingCommissionerswerePresent:Barrett,Kelly,Luetkehans,Mee.CommissionersMorrill,FiewegerandSchobelwereabsent.PRESENTATIONExecutiveDirectorMichaelBenardintroducedSteveGlassournewFoodandBeverageDirectorandJustinKirtlandournewAssistantGolfCourseSuperintendent.HewelcomedthembothtotheWheatonParkDistrict.COMMUNITYINPUT‐NONECONSENTAGENDACommissionerLuetkehansmovedtoapprovetheconsentagendaaspresented.CommissionerKellyseconded.Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3

A. ApprovaloftheMeetingMinutesMarch16,2011B. AcceptanceoftheDisbursementsfortheperiodMarch9,2011toApril12,2011

UNFINISHEDBUSINESS

1. AmendedProfessionalServicesAgreementforEngineeringServices(Surveying,DesignandPermitting)approvedJuly21,2010‐Phase2NorthsideParkDevelopmentwithChristopherB.BurkeEngineeringLtd.CommissionerLuetkehansmovedtoauthorizeExecutiveDirectorBenardtoexecutetheAmendedProfessionalServicesAgreementforEngineeringServices(Surveying,Design,andPermitting)approvedJuly21,2010–Phase2NorthsideParkDevelopmentwithChristopherB.BurkeEngineeringLtd.atanadditionalcostof$18,000.CommissionerKellyseconded.Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3




Page2

2. IllinoisCleanEnergyCommunityFoundationPhotovoltaic(Solar)Grant TheBoardgaveconsensusapprovalforstafftorequestagrantextensionwiththe IllinoisCleanEnergyCommunityFoundationandissuinganRFPfordesignand installationofBuildingIntegratedPhotovoltaic’sattheCommunityCenter.NEWBUSINESS

1. GolfCourseChemicalBidsandRecommendation

CommissionerLuetkehansmovedtoapprovethebidofChicagolandTurfofAddisonIllinoisforthepurchaseofgolfcoursechemicals.CommissionerKellyseconded.Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3

2. OrdinanceNo.2011‐01ProvidingfortheAnnexationofpropertylocatedat2S725Cree

Lane

CommissionerLuetkehansmovedtoapprovetheOrdinanceNo.2011‐01providingfortheAnnexationofpropertylocatedat2S725CreeLane.CommissionerKellyseconded.CommissionerLuetkehansaskedifthiswasavoluntaryannexation.ExecutiveDirectorMichaelBenardansweredyes.Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3

3. BobcatExhibitDesignProposalsRecommendation CommissionerKellymovedtoauthorizestafftoapprovetheproposalfromWilliams ArchitectstocompletedesigndevelopmentandconstructiondocumentsfortheBobcat Exhibitintheamountof$9,400andconstructiondocumentandbiddingservicesina nottoexceedamountof$28,850.CommissionerLuetkehansseconded.

Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3

4. BriarPatchPlaygroundEquipmentBidsRecommendation

CommissionerLuetkehansmovedtoacceptthebidsfromNuToysfor5‐12yearold structureandswingsintheamountof$47,474,Parkreationfor2‐5yearoldstructurein




Page3

theamountof$18,000andformiscellaneousequipmenttofitthemenottoexceed $12,000.CommissionerKellyseconded.Motioncarriedbyrollcallvote. RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3 Discussion:PresidentLuetkehansaskediftheroughly$82,000remainingintheproject budgetwillbeenoughforustocompletethejob.RobSperlsaidyes.REPORTSFROMSTAFF

1. CosleyZoo2010AnnualReportExecutiveDirectorMichaelBenardcommendedSueWahlgrenonajobwelldonein2010.TheBoardagreed.

2. 2010‐2015StrategicPlan–BusinessPlansSWOTanalysisupdate

ExecutiveDirectorMichaelBenardtoldtheboardthattheywereprovidedwiththisupdateinresponsetoPresidentMorrill’srequesttoincludepotentialsolutionstoidentifiedthreatsandchallenges.CommissionerLuetkehansaskedforfollowupontheconceptofopeningadaycareforgolfersanddinersandstatedthatitwouldbeagoodideatocreateaplayareaforkidsintheindoorlessonareaadjacenttothelockerrooms.VicePresidentMeenoticedthatArrowheadsalesstafflistedchallengesofspendingalotoftimedoingadministrativeworkinsteadofselling.DirectorofSpecialFacilitiesstatedthatmanyoftheclericaldutieshavealreadybeenassignedtosupportstaff.

3. SpecialFacilities,Recreation,MarketingandParksReports–March2011

Nocomments

4. FinanceReport–March2011CommissionerLuetkehansaskedFinanceDirectorRitaTrainortoverifythatoperatingrevenuewasapproximatelytwomillionhigherthanthistimelastyear.Thefigurewasverified.

BOARDMEMBERINPUT/DISCUSSION CommissionerLuetkehans Topic:NorthsidePark SummaryofComments:CommissionerLuetkehansupdatedtheBoardabouta potentialsmallchangeorderrelatedtosoilconditionsinthelagoon.Theboardhad




Page4

previouslyvotedtoauthorizeExecutiveDirectorBenardtoapprovechangeordersupto $50,000withSubCommitteeconcurrence.CLOSEDSESSION

At7:27p.m.CommissionerLuetkehansmovedtoenterclosedsessionforthepurposeofdiscussingPurchaseorLeaseofRealProperty,5ILCS120/2(c)(5)andPending,probableorimminentlitigation,5ILCS120/2(c)(11)CommissionerBarrettseconded.Motioncarriedbyrollcallvote.RollCallVote:Barrett,Kelly,Luetkehans,Mee.4‐0‐3

ADJOURNMENTAt9:15p.m.,CommissionerLuetkehansmovedtoadjournthemeeting.CommissionerKellyseconded.Motioncarriedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary


WednesdayMay18,20117:00p.m.CityofWheatonCouncilChambers


Page1

CALLTOORDERPresidentMorrillcalledtheMay18,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:21p.m.RollcallwastakenandthefollowingCommissionerswerePresent:Mee,Schobel,VanderSchaafandMorrill.PRESENTATIONS

1. RecognitionoftheWesternDuPageSpecialRecreationAssociationWindyCity

WarriorsWheelchairBasketballTeam–6thIHSAStateTitle TheWindyCityWarriorswonthechampionshipgameonMarch12andtraveled toDenver,Coloradotocompeteinthevarsitybracketofthenational tournamentApril7through10,wheretheyplaced8thoveralloutof32teams.

2. TasteofWheaton

RickEricsonfromtheWheatonChamberofCommercethankedtheWheaton

ParkDistrictforalloftheirhardworkincoordinatingtheTasteof Wheaton.TheTasteofWheatonCommitteehasscheduledmanyofWheaton’s

RestaurantsandbusinessestobepresentattheTaste.Mr.Ericsonbelievesthis yearwillbethebestyet.

3. RiceWaterparkandNorthsidePool

TomGraceNorthsideParkAquaticsManagerstatedthatthe2011seasonwill startMemorialDayweekend.TheWheatonParkDistrictstaffhasbeentraining lifeguardsandpoolstaffforseveralweeksalready.Theyarelookingforwardto awonderfulandhopefullyhotsummer!

COMMUNITYINPUTWilliamKing1958SherwoodPlaceFOIAonWebsiteMr.KingstatedthattheWheatonParkDistrictcanimprovetheFOIA(FreedomofInformationAct)sectionofthewebsite.HesaidthattheDuPageCountyForestPreservehasanexcellentsiteforFOIArequests.ExecutiveDirectorBenardwasaskedtofollowupwithMr.King.




Page2

CONSENTAGENDACommissionerMeemovedtoapprovetheconsentagendaasamendedtoreflectwhosecondeditemnumberoneundernewbusinessintheApril20,2011minutes.CommissionerSchobelseconded.RollCallVote:Mee,Schobel,VanderSchaaf,Morrill4‐0‐3

A. ApprovaloftheMeetingMinutesApril20,2011B. AcceptanceoftheDisbursementsfortheperiodApril13,2011toApril30,2011C. AcceptanceoftheDisbursementsfortheperiodMay1,2011toMay10,2011

UNFINISHEDBUSINESS

1. SwearinginofNewandRe‐electedCommissioners

CommissionerMeewassworninforanotherfouryearterm.ExecutiveDirector BenardacknowledgedthatCommissionerVanderSchaafandPresidentMorrill werebothswornintoafouryeartermattheSpecialMeetingonMondayMay 16,2011.ExecutiveDirectorBenardcongratulatedallthree.

2. RecognitionofBillBarrett–WheatonParkDistrictCommissioner2007‐2011

CommissionerBarrettwasnotavailableatthemeeting.PresidentMorrillsaid thatwewillrecognizeBillatafuturemeeting.HethankedBillforhisfouryears ofservicetotheparkdistrict. NEWBUSINESS

1. ElectionofOfficers

CommissionerMeemovedtopostponetheElectionofOfficerstotheJune15,2011meetingsinceCommissionerLuetkehans,CommissionerFiewegerandCommissionerKellywerenotpresentatthismeeting.CommissionerSchobelseconded.

RollCallVote:Mee,Schobel,VanderSchaaf,Morrill4‐0‐3




Page3

2. IdentityProtectionPolicy

CommissionerMeemovedtoapprovetheOrdinanceNo.2011‐02.AnOrdinanceapprovinganIdentityProtectionPolicy.CommissionerSchobelseconded.LegalCounselfromTressler,SteveAdamsgaveabriefexplanationoftheordinance.CommissionerVanderSchaafaskedwhatwouldqualifyasanadministrativepurposeasoutlinedinsectionCitemnumber4underProhibitedActivities.Mr.Adamssaidthatwouldbeanythingotherthanpayroll,orforI‐9compliance.Hestatedthatcompaniesaretryingtouseotheridentifiersforstaffotherthantheirsocialsecuritynumbers.Mr.AdamssaidthatallemployeeswhohandlesocialsecuritynumbershavetobetrainedandmusthaveaccesstothisOrdinance.CommissionerSchobelexpressedconcernthattheparkdistrictshouldhaveanyfileswithapplicantsorstaffmember’spersonalinformationonitinalockedroomthatonlycertainpeoplehaveaccesstoandtheymustsigninandout.Healsowantedtoknowiftheapplicationprocessissecuretoprotectapplicants.ExecutiveDirectorBenardsaidthatstaffwillprovideareportontheapplicationprocess.ThisreportwillbeavailableinanupcomingWeeklyreporttotheCommissioners.CommissionerSchobelsaidthatwasfine.

RollCallVote:Mee,Schobel,VanderSchaaf,Morrill4‐0‐3REPORTSFROMSTAFF

1. ExecutiveDirectorNoDiscussion

2. SpecialFacilities,Recreation,MarketingandParksReports–April2011

CommissionerVanderSchaafsaidthatshehastalkedtoAndyBendyDirectorofSpecialFacilitiesaboutmeetingwithhertodiscusstheCosleyReportindetail.CommissionerMeecongratulatedMaryBethClearyontheincreaseinCommunityCenterrentalsandonthetwopostpromevents.CommissionerMeealsocongratulatedAndyBendyonthefreegolfclinicsthisspring.Hethoughttheywereexcellent.CommissionerMeecongratulatedMargieonajobwelldonefortheKiteEventandtheGreenTeamfortheincreaseinpapercollections

3. FinanceReport–April2011Nodiscussion.




Page4

BOARDMEMBERINPUT/DISCUSSION NoneCLOSEDSESSION

At7:46p.m.CommissionerMeemovedtoenterclosedsessionforthepurposeofdiscussingPurchaseorLeaseofRealProperty,5ILCS120/2(c)(5).CommissionerSchobelseconded.Motioncarriedbyrollcallvote.

RollCallVote:Mee,Schobel,VanderSchaaf,Morrill4‐0‐3

POSSIBLEACTIONONITEMSDISCUSSEDINCLOSEDSESSIONAt8:33pm,theBoardreconvenedOpenSession.Therewerenochangesinattendance.CommissionerMeemovedtoapprovearealestatepurchaseandsaleagreementfortheformerHubbleMiddleSchoolpropertyfromCommunityUnitSchoolDistrict200forthesumof$2,000,000.00anddirectPresidentMorrillandSecretaryBenardtoexecutetheagreementfollowingfinalattorneyreview.CommissionerSchobelseconded.Discussion:CommissionerVanderSchaafstatedthatshewantedtoreiteratethatshehasconcernsaboutthisaction.ShestatedthatshehasreviewedallinformationthatisavailabletothepublicbuttheBoardhashaddiscussionsinclosedsessiononthistopicthatshehasnotbeenprivyto.Shestatedthatasanewcommissioner,sheneedstoreviewtheclosedsessionaudioinordertomakeaninformeddecision.ShestatedthatherrequestfortheaudiorecordingsoftheclosedmeetingsrelatedtoHubblewasdeniedoriginally.ShestatedfurtherthattheBoardhassinceagreedtoprovidetheaudioforthemeetingsatwhichHubblewasdiscussedbutshehasnotreceivedthemyetandthereforecannotsupportthisproposalatthistime.CommissionerSchobelstatedthatheunderstandsCommissionerVanderSchaaf’sdissatisfactionbuttheBoardhasthefiduciaryresponsibilitytoprotectservicesandthatistheactioncontemplatedthisevening.CommissionerMeestatedthathisunderstandingwasthattheoriginalrequestmadewasnotdenied.




Page5

PresidentMorrillcalledthequestion.MotionCarriedbyRollCallVote3‐1‐3: Ayes–Mee,SchobelandMorrill Nays–VanderSchaaf ADJOURNMENTAt8:36p.m.,CommissionerMeemovedtoadjournthemeeting.CommissionerSchobelseconded.Motioncarried.RespectfullySubmittedMichaelBenard,Secretary


WednesdayJune15,20117:00p.m.CityofWheatonCouncilChambers


Page1

CALLTOORDERPresidentMorrillcalledtheJune15,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:03p.m.RollcallwastakenandthefollowingCommissionerswerePresent:Fieweger,Kelly,Luetkehans(arrivedat7:08p.m.),Mee,Schobel(arrivedat8:10p.m.),VanderSchaafandMorrill.PRESENTATIONS

1. AmericansWithDisabilitiesActTransitionPlan–RecreationAccessibilityConsultants,JohnN.McGovern,President

JohnMcGovernprovidedabriefpresentationontheTransitionPlanandstatedthattheWheatonParkDistricthasalwaysbeenaleaderintheindustryinadvancecompliancewithADArequirements.PresidentMorrillaskedaboutfollowup.BenardstatedthattheParksandPlanningDepartmentwouldestablisha5yearprogramforaddressingtheitemsinthePlanandthatschedulewouldbecomepartofthe2010‐2015MasterPlanviaBoardactionandthatprogresswouldbereportedquarterly.

2. SensoryGardenPlaygroundDevelopmentPartnershipConcept–RobSperl(Wheaton

ParkDistrict),CindyKeck(WheatonKiwanis)andJaneHodgkinson(WesternDuPageSpecialRecreationAssociation)

RobSperlgaveapresentationontheSensoryGardenPlaygroundPartnershipConcept.TheBoardwassupportiveoftheconcept.

3. IntroductionofNewExecutiveDirectoroftheWesternDuPageSpecialRecreation

Association,SandyGbur.

JaneHodgkinsonintroducedSandyGburthenewExecutiveDirectoroftheWesternDuPageSpecialRecreationAssociation.TheBoardwelcomedMs.GburandwishedJanewellinherretirement.

4. BoardRecognitionofEagleScoutKevinSeaman.

ForhisEagleScoutserviceproject,KevincreatedanativelandscapedesignfortheBoyScoutCabinatNorthsidePark.Heacquiredmanyofthetreesandshrubsnecessaryfortheplanandenlistedvolunteerstohelpinstalltheplantings.Inaddition,hedesignedandbuiltbirdboxesthatarelocatedadjacenttothecabin.




Page2

Theseimprovementswillenhancethenaturallookoftheparkandbenefitthewildlifeformanyyears.TheBoardthankedKevinandcongratulatedhimonajobwelldoneandachievingEagleScout,

5. IndependenceDayParadeandFireworks

SherryKrajelisfromtheSpecialFacilitiesDepartmentreportedonupcomingIndependenceDayactivities.ThefireworksandrelatedfamilyactivitieswillbeonJuly3rdinGrafPark/CountyFairgroundsandtheparadewillbeginat10:00a.m.onJuly4th.

6. SummerEntertainmentSeries

LindaDolanfromtheParkDistrictLeisureCentergaveabriefoverviewoftheSummerEntertainmentSerieswhichtakesplaceMondaynightsat7:30p.m.atMemorialParkfromJune27thruAugust8.

7. NewStaffIntroductions

ExecutiveDirectorMikeBenardintroducedCristinHandlonRecreationSupervisor,WillThrasherRecreationDepartmentSummerInternandAlyssaRovansekRecreationDepartmentSummerIntern.MikewelcomedallthreetotheWheatonParkDistrict.

COMMUNITYINPUTNoneCONSENTAGENDAExecutiveDirectorBenardstatedthattheMay16thSpecialMeetingMinuteswouldbepulledfromtheConsentAgendaandreportedanamendmenttotheMay18thminutes.CommissionerMeemovedtoapprovetheconsentagendaasamended.CommissionerFiewegerseconded.Themotionwaspassedbyvoicevote.

A. ApprovaloftheSpecialMeetingMinutesofMay16,2011–NotActedUpon

B. ApprovaloftheRegularMeetingMinutesMay18,2011C. AcceptanceoftheDisbursementsfortheperiodMay11,2011throughJune7,

2011




Page3

UNFINISHEDBUSINESS1. SwearinginofCommissionerPhillipA.Luetkehans

CommissionerLuetkehanswassworninforanotherfouryeartermbyBoardSecretaryMikeBenard.

2. ElectionofOfficers

CommissionerFiewegermovedthatthefollowingOfficersbeapproved:RayMorrillPresident,TerryMeeVicePresident,MikeBenardSecretary,RitaTrainorTreasurer.CommissionerLuetkehansseconded.

RollCallVote:Fieweger,Kelly,Luetkehans,Mee,VanderSchaaf,Morrill6‐0‐1

NEWBUSINESS

1. WheatonParkDistrictComprehensiveAnnualFinancialReportfortheFiscalPeriodEndedDecember31,2010.

CommissionerLuetkehansmovedtoapprovetheWheatonParkDistrictComprehensiveAnnualFinancialReportfortheFiscalPeriodEndedDecember31,2010

CommissionerKellyseconded.

UnderDiscussion: CommissionerVanderSchaafcommentedontheDistrict’slongtermdebtamounts.


2. AmendmentstoWheatonParkDistrictPoliciesGoverningFinancialOperations

CommissionerLuetkehansmovedtoapprovetheAmendmentstoWheatonParkDistrictPoliciesGoverningFinancialOperationsCommissionerKellyseconded.UnderDiscussion:CommissionerVanderSchaafstatedthatshewantedtopostponethevoteontheFinancePoliciessoshecouldhavemoretoreviewthemandmakesuggestedamendments.BenardstatedthatifitpleasedtheBoard,thepoliciescouldbeapprovedatthismeetingintheircurrentstateandamendedifneedbeatafuturemeeting.TheBoardagreed.




Page4


3. ReviewofFiscalYear2012BudgetDevelopmentCalendar

CommissionerLuetkehansaskedthattheDecember21,2011RegularBoardMeetingbemovedtoDecember14,2011duetotheholidays.CommissionerVanderSchaafwantedtoknowiftheBudgetisputondisplayforthepublictosee.Benardreportedthatstatestatutedictatesa30daypublicinspectionpriortoBoardfinalaction.Thebudgetistypicallyputondisplayontheagencywebsite,attheLibraryandatDistrictFacilities.TherewasBoardconsensusontheDecember21meetingbeingchangedtoDecember14andDirectedBenardtomakethechangeandreposttheannualmeetingschedule.

4. BriarPatchPlaygroundUnitarySurfaceBids

CommissionerLuetkehansmovedtoapprovethattheWheatonParkDistrictBoard ofCommissionersacceptthebidsfromTotalSurfaceintheamountof$65,088to performtheinstallationofbondedrubberunitaryplaygroundsafetysurfacingmaterial atBriarPatchplayground.CommissionerKellyseconded. RollCallVote:Fieweger,Kelly,Luetkehans,Mee,VanderSchaaf,Morrill6‐0‐1

5. OutdoorAthleticFieldsUsagePolicyandFeeScheduleAmendments CommissionerMeemovedtoapprovetheOutdoorAthleticFieldsUsagePolicyandFee ScheduleAmendmentsaspresented.CommissionerFiewegerseconded.

UnderDiscussion: CommissionerKellystatedthathethought$55anhourforfieldswithlightswasalittlehigh.AthleticDirectorBradKeenereportedthatthepricecomparabletootherlocalparkdistricts.CommissionerVanderSchaafaskedifStaffpatrolsthefieldstomakesuretheyarepoliciesarebeingenforced.Bradsaidyes.Motioncarriedbyrollcallvote.

RollCallVote:Fieweger,Kelly,Luetkehans,Mee,VanderSchaaf,Morrill6‐0‐1 REPORTSFROMSTAFF

1. NorthsideParkDevelopmentUpdate–RobSperlThisupdatewasincorporatedintotheStrategicPlanupdate.




Page5

2. WheatonParkDistrictStrategicPlan2010‐2015–BoardUpdateforSecondQuarter2011AftertheupdatewaspresentedbymembersoftheLeadershipTeam,CommissionerVanderSchaafaskedRobSperltosendherthebikepathplan.CommissionerVanderSchaafaskedifstaffwasrequiredtovolunteerforcertaincharitableactivities.ExecutiveDirectorBenardsaidno.CommissionerLuetkehansaskedthattheconfusingwordingrelatedtovolunteerismberemoved.

3. SummerCampReport

CommissionerVanderSchaafcomplimentedCampsandEarlyChildhoodProgramManagerMeganRaittonherreport.Therewassomedialogueontheminimumwagechangesovertime.CommissionerMeethoughtthatallowingnoncamperstogoonfieldtripswasagoodidea.CommissionerMeeandPresidentMorrillalsocommendedMeganonherreport.

4. ExecutiveDirectorCommissionerMeemadepositivecommentsontheFundRaisingReport.ExecutiveDirectorBenardreviewedthatfunddevelopmentsuccesshasimprovedoverlastyearandcomplimentedDirectorofMarketingandFundDevelopmentDirectorMargiWilhelmiandherteam.

5. SpecialFacilities,Recreation,MarketingandParksReports–May2011

TherewerenoquestionsorcommentsfromtheBoard.

6. FinanceReport–May2011CommissionerVanderSchaafaskedaboutthenegativefundbalancereportedinthetargetanalysisforCosleyZoo.ExecutiveDirectorBenardstatedthattheanalysisisasnapshotoffivemonthsofatwelvemonthcycleandthatthesixmonthanalysisinJulywillshowadecreasedfunddeficitduelargelytopropertytaxreceiptsarrivinginJuneandnonresidentadultfeecollection.Benardreportedthatheexpectsthezootobreakevenin2011andeliminatethefundbalancedeficitby2014or2015.




Page6

BOARDMEMBERINPUT/DISCUSSIONCommissionerVanderSchaafTopic:InformalmonthlymeetingswithResidents.CommissionerVanderSchaafstatedthatshethoughtitwouldbeappropriatetohaveinformalmonthlymeetingswithResidentssimilartotheCoffeewithCouncilthattheCityhosts.PresidentMorrillaskedifCommissionerVanderSchaafifshewouldliketochairaCommunityOutreachBoardSubCommittee.Sheagreed.PresidentMorrillaskedCommissionerMeeifhewouldliketoCo‐Chair.CommissionerMeeagreedandstatedthathewouldtalktoCommissionerVanderSchaafaboutgettingitstarted.Topic:Commissioner’suseofParkDistrictEmailAddress,BusinessCardsandNameTagsCommissionerVanderSchaafstatedthatshebelievedheruseofaparkdistrictemailaddress,businesscardsandanametagwouldimprovetheimage,visibilityandresponsivenessoftheParkBoardandthankedstaffforprovidingthemuponherrequest.CommissionerLuetkehanscommentedthathischoicetousecontactinformationforhisfirmandhishomehasnotimpededthepublic’saccesstohimorhistothepublic.HealsostatedthatifacommissionerchoosestouseaWheatonParkDistrictemailaddresstheyshouldexercisecautiontoonlyuseitforparkdistrictbusinessandthatnonparkdistrictuseofsuchanaddresswouldbecontrarytothelaw.HealsostatedthattheParkCommissionerscanalsoeasilybereachedatcommissioners@wheatonparkdistrict.orgwhichisaccessibleontheagencywebsite.CommissionerMeeTopic:TasteofWheatonCommissionerMeestatedthattheTasteofWheatonwasverysuccessfulandthankedStafffortheirhardwork.HeenjoyedvolunteeringattheRunandattheEventinMemorialPark.PresidentMorrillTopic:BoardRequestsofStaffPresidentMorrillremindedtheBoardthatitisnotappropriateforCommissionerstogiveindividualdirectiontoStaffconcerningdaytodaybusiness.MorrillstatedfurtherthatitisappropriatetoseekconsensusormajorityvotefromtheentireBoardduringregularlyscheduledparkboardmeetingsonmattersrelatedtopolicydevelopmentorprovidingdirectiontotheExecutiveDirector.ItwasdeterminedthatacommissionerrequestforachangeinmonthlyfinancialreportingbeplacedontheJulyAgenda.




Page7

ADJOURNMENTAt8:30p.m.,CommissionerLuetkehansmovedtoadjournthemeeting.CommissionerMeeseconded.Motioncarriedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary

MINUTES–WORKSHOPMEETINGWheatonParkDistrictBoardofCommissioners

WednesdayJuly20,20116:30p.m.CityofWheatonCouncilChambers


Page1

CALLTOORDERPresidentMorrillcalledtheJuly20,2011WorkshopmeetingoftheWheatonParkDistrictBoardofCommissionerstoorderat6:36pm.RollcallwastakenandthefollowingCommissionerswerePresent:Fieweger,Kelly,Mee,MorrillandVanderSchaaf.PRESENTATIONParkDistrictAttorneySteveAdams(SA)ofTresslerLLPgaveapresentationoverviewoftheOpenMeetingsActandprovidedahandouttoallcommissionersentitled“ElectedOfficialsguidetotheOpenMeetingsAct.”Itwassuggestedthatintheinterestoftime,additionalBoardmemberquestionsbeforwardedtoExecutiveDirectorBenardwhowouldthenpassthemontocounselforresponse.BoardMemberQuestionsconcerningtheOMA

1. Morrill‐IsitlegalforthePresidenttosendanemailtoallBoardmembers(inclusive)toremindthemofadateandtimeofameeting? SA‐Yes

2. Morrill–IsitlegalforthePresidenttosendanemailtoallBoardmembers(inclusive)toaskforcommentsrelatedtotheExecutiveDirector’sevaluationifheasksforindividualresponses? SA–Yes

3. VanderSchaaf–IfIforwardindividualemailsfromindividualBoardmemberstothewholeboard,isitaviolation? SA–Dependsonsituationandcontentofemail

4. VanderSchaaf–Canstaffsendanemailtoallboardmembers? SA–Yes5. Morrill–CantheBoardgiveconsensusdirectiontostaffconcerningstrategyinclosed

session? SA–yesAtaroundthispointCommissionersLuetkehansandSchobelarrivedwithinafewminutesofeachother–approximatetime6:55p.m.

6. Morrill–Doesaninformationalparkandfacilitytourforcommissionersneedtobenoticedupasthoughitwereapublicmeeting? SA–No/Adamssuggestedthatonsuchatour,theboardtakenotesandforwardthemtotheDirectorfordiscussionatafuturemeetingoftheBoard.ThisanswerwasoutlinedinwritingpreviouslytotheBoardbyTressler.

7. VanderSchaaf–AskedifAdamsmeantthattheBoardshouldbesilentonaparktour?

MINUTES–WORKSHOPMEETINGWheatonParkDistrictBoardofCommissioners



Page2

8. LuetkehansstatedthattheintentwasfortheBoardtoaskquestionsduringthetour.TheintentwasnotforthememberstodiscusspossiblefutureactionsoftheBoardduringsuchatour. SA‐agreed

ADJOURNMENTAt7:05p.m.,CommissionerLuetkehansmovedtoadjourntheworkshopmeeting.CommissionerFiewegerseconded.MotioncarriedbyvoicevotewithVanderSchaafvoicingagainstRespectfullySubmittedMichaelBenard,Secretary




Page1

CALLTOORDERPresidentMorrillcalledtheJuly20,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:06pm.RollcallwastakenandthefollowingCommissionerswerePresent:Fieweger,Kelly,Luetkehans,Mee,Schobel,MorrillandVanderSchaaf.PRESENTATION

1. BoardRecognitionofEagleScoutZachEwoldt

Zachorganizedseveraldozenvolunteerstoplantover1,000nativeplants,treesand shrubsalonganaturetrailattheLincolnMarsh.Thetrailisusedtoeducatemany childrenaboutthebenefitsofthenaturalenvironment.Thisprojectwillhelptorestore theecologyoftheareabyincreasingbiodiversity.

2. StaffPSA’s‐SafetyCityandArrowheadRestaurant

BarbaraBachtheSafetyCity/TooheyParkCoordinatorannouncedtheBacktoSchool

EventatSafetyCityandOpenHouseatTooheyParkonSaturdayAugust27from10:00 a.mto12:00p.m.

ArrowheadRestaurantManagerBobFloodreportedthat26newCraftBeersareonthemenu.ArrowheadisofferingentertainmentThursdaythroughSundays.CommissionerSchobelaskediftheheathadanimpactontherestaurant.Bobsaidthatthepatiohasbeenlesscrowdedduetotheheadbutthatmostpeoplehavejustmovedinside.

COMMUNITYINPUT

Name:WilliamKingAddress:1958SherwoodPlaceTopic:HubbleSummaryofComments:Mr.KingaskedwhattheParkDistrictwoulddowithmoneythatitwouldbesavingsincetheHubblepropertywassoldtoanotherparty.CommissionerLuetkehansstatedthattheParkDistrictisworkingwiththeDeveloperthatispurchasingHubble.Hestatedfurtherthatparkdistrictoperatingandcapitalbudgetsfor2012andbeyondwillbediscussedinapublicforumasthelawrequiresaspartofthebudgetandappropriationdevelopmentprocess.




Page2

CONSENTAGENDACommissionerLuetkehansmovedtoapprovetheconsentagendaitemsbandconly.CommissionerFiewegerseconded.Discussion:BenardreportedtwocorrectionstotheminutesfromJune15,2011.TheMotionandSecondwasamendedaccordingly.MotioncarriedbyvoicevotewithSchobelabstaining.

a. ApprovaloftheSpecialMeetingMinutesofMay16,2011b. ApprovaloftheRegularMeetingMinutesofJune15,2011c. AcceptanceoftheDisbursementsfortheperiodJune8throughJuly12,2011

UNFINISHEDBUSINESS

1. MonthlyDisbursementsReportFormat CommissionerVanderSchaafmovedtoapprovetheMonthlyDisbursementsReport Formataspresented.Themotionfailedtoreceiveasecond.

2. BoardSubcommitteeAppointments

PresidentMorrillmadethefollowingappointments:StandingCommitteesLongRangePlanning‐CommitteeoftheWholePolicyReview‐MeeandFiewegerFinance‐LuetkehansandKellyBuildingsandGrounds‐LuetkehansandKelly

AdHocCommittees CommunityOutreach‐VanderSchaafandMee Arrowhead‐SchobelandLuetkehans

3. CommunityCenterPhotovoltaic(solarenergy)Proposals

CommissionerMeemovedtotabletheproposalsuntiltheAugust17Regular Meeting.CommissionerLuetkehansseconded.Motioncarriedbyvoicevote. NEWBUSINESS

1. PrevailingWageOrdinanceNo.2011‐03CommissionerLuetkehansmovedtoapprovethePrevailingWageOrdinanceNo.2011‐03.CommissionerMeeseconded.Nodiscussion.Motioncarriedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaafandMorrill




Page3

2. FirstAmendmenttoIntergovernmentalCooperationLeaseAgreementBetweenCommunityUnitSchoolDistrictNo.200andtheWheatonParkDistrictCommissionerLuetkehansmovedtotableuntiltheAugust17RegularMeeting.CommissionerMeeseconded.Motioncarriedbyvoicevote.

3. CommunityCenterGymFloorReplacementBids/Recommendation

CommissionerKellymovedtoapprovethebidfromHaldemanHommeintheamountof$145,300fortheCommunityCenterGymFloorreplacement.CommissionerSchobelseconded.UnderDiscussion:CommissionerKellyrecommendedapprovingupto149,000sothattheoptiontoinstallthebettergradefloorcouldbeexplored.RobSperlreportedthatthecurrentgymfloorwasofthesamecolorgradeaswhatisbeingrecommendedandthereinnodifferenceinperformanceorlongevity.CommissionerVanderSchaafaskedwhythestafforiginallysuggestednotputtingthefloorunderthebleachersbutthatthebidrecommendationshowsthefloorbeingputunderthebleachers.RobSperlexplainedthatuponfurtherinvestigationonthematter,itwasfoundthatbynotputtingthefloorunderthebleachersitwouldputmorewearandtearonthebleachersandthefloor.Overthelifespanofthefloorthesavingswouldnotprovebeneficial.Motioncarriedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaafandMorrill

4. BoardSubcommitteeforCommunityOutreachReport/Recommendation

Aftersomedialogue,itwasdeterminedthataformalscheduleforthissubcommittee’sactivitieswouldbebroughttotheBoardforconsiderationattheAugust17,2011regularmeeting.CommissionerLuetkehansstatedthatallsubcommitteemeetingsofthistypebenoticedinaccordancewiththeOpenMeetingsLaw.CommissionerLuetkehanssuggestedthatasub‐committeemeetingshouldnotbescheduledinJuly,2012.

5. ProposedAmendmentstotheFinancePoliciesoftheWheatonParkDistrict

CommissionerMeemovedtoapprovetheamendmentstoDistrictFinancePoliciesperstaffrecommendation.CommissionerFiewegerseconded.




Page4

CommissionerVanderSchaafstatedconcernsaboutthesectionondepartmentheadsassignmentofsigningauthorityincaseoftheirabsence.Aftersomedialogue,CommissionerLuetkehanssummarizedbystatingthatthewaytheapprovalstructureiscurrentlysetupsatisfactorytohimbecauseatittakestwoapprovalstomakepurchaseswiththesecondbeingtheDirectorofFinance.Motioncarriedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaafandMorrill

6. FairwaySuitesProposal&Presentation‐FeasibilityExplorationCommitment

StaffrecommendsamotiontoapproveofaLetterofCommitmentbetweenFairwaySuitesLLCandtheWheatonParkDistrictforthepurposeofjointlyexploringthemutualfeasibilityanddesirabilityofanextendedstayhotelatornearArrowheadGolfClub.Discussion:TheArrowheadSubcommitteeoftheBoardofCommissionershasmetwithrepresentativesfromFairwaySuitesandaskedthattheymakeaformalpresentationtotheBoardofParkCommissionersattheJuly20,2011meeting.StaffhasmetwiththeFairwaySuitesTeamandreviewedtheoperationsattheirlocationinOverlandParkMo.ThisopportunityrepresentssignificantnewrevenuegenerationpossibilitiesfortheAgency.LegalCounselhasbeenaskedtoprovidealegalopinionconcerningtheDistrict’sabilitytoenterintoarelationshipofthistype.

Atthistime,StaffisrecommendingapprovaloftheLetterofCommitmentwhichcallsonlyforexplorationandduediligenceonbothpartiesparts.

AfterabriefpresentationbyBrianBurtonofFairwaySuites,CommissionerLuetkehansrecommendedthattheBoarddiscusstheLetterofCommitmentbetweenFairwaySuitesLLCandtheWheatonParkDistrictforthepurposeofjointlyexploringthemutualfeasibilityanddesirabilityofanextendedstayhotelatornearArrowheadGolfClubduringClosedSessionandvoteonitwhentheyreconvenetoOpenSession.

Mr.Burtonwasthankedforhisinterestandtime.




Page5

REPORTSFROMSTAFF

1. ExecutiveDirectorNodiscussion

2. SpecialFacilities,Recreation,MarketingandParksReports–June2011

CommissionerMeeandPresidentMorrillbothcommendedstaffontheThirdofJulyeventandtheFourthofJulyParade.BothalsocommendedStaffontheRedWhiteandBlueTournamentandcommentedhownicethefieldslooked.PresidentMorrillaskedforanupdateontheDistrict’suseoftheCharacterCountsprogram.Hewouldalsolikeanupdatereportonthebikepathplan.

3. FinanceReport–June2011

NodiscussionBOARDMEMBERINPUT/DISCUSSION

1. CitizensAdvocacyCenter–GoodGovernmentAudit

CommissionerLuetkehansreportedthatheandPresidentMorrillmetwiththeCitizenAdvocacyCenterandDistrictStaffandaskedthemtolookattheDistrict’smeansandmethodsofcommunicatingpublicinformationandtoprovidefeedbackonbestpracticesfortransparency.TheCitizenAdvocacyCenterprovidesreviewservicesatnocost.

CLOSEDSESSION• At8:10a.m.,CommissionerLuetkehansmovedtoconveneClosedSessionforthepurpose

ofdiscussing:SettingofPriceforSaleorLeaseofPropertyOwnedbythePublicBody,5ILCS120/2(c)(6),andfortheApproval,ReviewandReleaseofClosedSessionMinutes,5ILCS120/2(c)(21).CommissionerMeeseconded.

Motioncarriedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaafandMorrill




Page6

At8:38p.m.,theBoardre‐convenedtoOpenSession.POSSIBLEACTIONONITEMSDISCUSSEDINCLOSEDSESSIONCommissionerLuetkehansmovedtoapprovetheLetterofCommitmentbetweenFairwaySuitesLLCandtheWheatonParkDistrictforthepurposeofjointlyexploringthemutualfeasibilityanddesirabilityofanextendedstayhotelatornearArrowheadGolfClub.CommissionerFiewegerseconded.Discussion:CommissionerVanderSchaafstatedthatshedoesnotbelieveahotelwouldcontributetothemissionoftheWheatonParkDistrict.Motioncarriedbyrollcallvote6ayes1nayAyes: Fieweger,Kelly,Luetkehans,Mee,Schobel,andMorrillNay: VanderSchaafADJOURNMENTAt8:40p.m.,CommissionerLuetkehansmovedtoadjournthemeeting.CommissionerMeeseconded.Motioncarriedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary


WednesdayAugust17,20117:00p.m.CityofWheatonCouncilChambers


Page1

CALLTOORDERPresidentMorrillcalledtheAugust17,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:00pm.RollcallwastakenandthefollowingCommissionerswerePresent:Kelly,Luetkehans,Mee,Schobel,MorrillandVanderSchaaf.Absent:FiewegerCOMMUNITYINPUTName:KatherineRajcanAddress:416N.MainStreetTopic:ArrowheadhotelconceptSummaryofComments:Ms.Racjanprovidedwrittencommentswhichareattached.Shewasnotinfavoroftheconcept.CONSENTAGENDACommissionerMeemovedtoapprovetheconsentagendaaspresented.CommissionerLuetkehansseconded.

a. ApprovaloftheSpecialMeetingMinutesofMay16,2011b. ApprovaloftheWorkshopMeetingMinutesofJuly20,2011c. ApprovaloftheRegularMeetingMinutesofJuly20,2011d. AcceptanceoftheDisbursementsfortheperiodJuly13throughAugust9,2011

UnderDiscussion:CommissionerVanderSchaafaskedExecutiveDirectorBenardifheamendedtheminutesfromtheMay16,2011SpecialMeetingandJuly20,RegularMeetingminutesassherequestedviaemail.ExecutiveDirectorBenardstatedthathedidnotbutthathedidshareherrequestforamendmentswiththerestoftheBoardandifitwasthewilloftheMajorityoftheBoardtoamendtheminutesinaccordancewithherwishes,hewoulddoso.PresidentMorrillaskedherifshewishedtopullitemsAandCfromtheConsentAgendaandrequestthattheBoardaddressthemasindependentmotions.CommissionerVanderSchaafstatedthatwasherwish.ConcerningtheoriginalmotionnowwithitemsAandCremovedforindividualaction,theBoardapprovedBandDbyvoicevote.CommissionerMeemadeamotiontoapproveConsentAgendaItemA,theSpecialMeetingMinutesofMay16,2011aspresented.CommissionerLuetkehansseconded.




Page2

UnderDiscussion: CommissionerVanderSchaafreferenceditemnumber2intheminutesshestatedthatinsteadofreadingthat“CommissionerVanderSchaafexpressedconcernthatdidnothaveenoughtimetoreviewthematter”sheactuallysaidthat“Hubblehadbeendiscussedinclosedsessiontowhichshehadnotbeenprivy.”Shemovedthatthatthischangebemadetotheminutes.CommissionerKellyseconded.AmendedMotionfailed3‐3byvoicevoteSchobel,LuekehansandMeewereagainsttheamendedmotionVanderSchaaf,MorrillandKellywerefortheamendedmotionCommissionerLuetkehansaskedfortheoriginalmotiontobecalled.PresidentMorrillcalledthequestionontheoriginalmotionanditpassedviavoicevotewithCommissionerVanderSchaafagainst.CommissionerMeemadeamotiontoapproveConsentAgendaItemC,theRegularMeetingMinutesoftheJuly20,2011.CommissionerLuetkehansseconded.UnderDiscussion: CommissionerVanderSchaafstatedthatundernumber6intheminutesisnorecordofthediscussioninwhichshesaidthatshehadaskedquestionsandmadecommentsabouttheparkdistrictsmission,hotelrevenueandpotentialrisktotheparkdistrict.Shemovedthatthatheramendmentsbemadetotheminutes.CommissionerKellyseconded.CommissionerLuetkehanscommentedthateverystatementwemakeduringameetingisnotintheseminutes.HeagreedthatCommissionerVanderSchaafmadethestatementssheclaimedshemadebutstatedthathemaderesponsesthatwerecontrarytoherstatementsandthosewerenotintheminuteseither.IfwemakeCommissionerVanderSchaaf’samendmentstotheminutes,thenhewouldwanthisresponsestranscribedintotheminutesaswell.Thatiswhyheisvotingagainstthisamendment.CommissionerMeenotedthattheminutesarenotmeanttobeanarrationofwhatwasstated.Hestatedthathemadecommentsaswellthatarenotintheminutesandhewouldalsowanthisresponsestranscribedifheramendmentswasmade.CommissionerVanderSchaafstatedthattheminutesshouldbemorecompleteandreflectthecompetediscussion.




Page3

CommissionerLuetkehansstatedthattheParkDistrictrecordseveryregularmeetingwithavideocameraandthatthemeetingsareavailableonthewebsitewordforwordverbatimandifanentiretopicismissed,hewouldagreetoachangeinthewrittenminutes.ThisdiscussionincludedpointsofcontentionwhichhadoriginalstatementsfromCommissionerVanderSchaafandthen3or4commentsopposingthosestatements.Heaskedforthequestiontobecalled.PresidentMorrillcalledthequestionontheamendedmotion.TheamendedmotionfailedwithCommissionerCommissionersMorrill,Mee,LuetkehansandSchobelagainst.PresidentMorrillcalledtheoriginalquestiontoapproveConsentAgendaItemC,theRegularMeetingMinutesoftheJuly20,2011.ThemotionpassedwithCommissionerVanderSchaafagainst.UNFINISHEDBUSINESS

1. CommunityCenterPhotovoltaic(solarenergy)ProposalsandRecommendation.CommissionerMeemovedtoapprovetheproposalfromPhoenixSolarintheamountof$221,000.CommissionerKellyseconded.UnderDiscussion: CommissionerKellyaskedthattheproposalbeacceptedaslongasitiscontingentontheParkDistrictreceivingthe60percentgrantfromtheIllinoisCommunityFoundation.ExecutiveDirectorBenardreportedthatthegrantispaidasareimbursementaftertheprojectiscompleted.CommissionerLuetkehansstatedthatthereimbursementprogramiscommon.DirectorPlanningandCapitalProjectsSperlreportedfurtheraboutthenatureofthegrant.CommissionerKellystatedthathewasfortheprojectandjustwantedtobeassuredthatthecompanywouldcompletetheprojectinthemannerthatwouldgeneratethegrantreimbursement.TherewasfurtherdialogueabouttheperformanceexpectationscalledoutinthecontractwhichwaspartoftheRFPusedfortheproject.Benardstatedthathehascompletedseveralprojectswiththisfoundationandhasneverhadaproblemgettingthereimbursement.

Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

2. ResolutionNo.2011‐01FirstAmendmenttoIntergovernmentalCooperationLease

AgreementBetweenCommunityUnitSchoolDistrictNo.200andtheWheatonParkDistrict.




Page4

CommissionerKellymovedtoapproveResolution2011‐01authorizingthefirstamendmenttotheIntergovernmentalCooperationLeaseAgreementbetweenCommunityUnitSchoolDistrictNo.200andtheWheatonParkDistrict.CommissionerSchobelseconded.CommissionerLuetkehansaskedthatinthefutureLegalCounselprovidesanExecutiveSummaryormemoforallactionundertheirreviewwithlineoutswhereappropriatetoindicatechanges.HestatedthathehasaskedforthisfromLegalCounselviatheExecutiveDirectorinthepastanditdoesnothappen100%ofthetime.ExecutiveDirectorBenardsaidthathewouldfollowupaccordinglyandreiteratethewishesoftheBoardtoLegalCounsel.

CommissionerLuetkehansmovetoamendthemotiontostrikelanguagefromtheResolutionparagraphnumbertwolastsentence–“herebyallrespectsapproved.”andstriketherest.CommissionerKellyagreedtoamendhisoriginalmotionaccordingly.CommissionerSchobelagreedtoamendhissecond.

AmendedMotionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

3. BoardSubcommitteeforCommunityOutreach–MeetingCalendar.

CommissionerVanderSchaafmovedtoapprovetheConversationswiththe Commissionersmeetingscheduleaspresented.CommissionerMeeseconded.

UnderDiscussion: CommissionerLuetkehansmovedtoamendtostriketheJuly14,2012date.Therewasnosecondfortheamendment.UnderDiscussion: CommissionerLuetkehansurgedanovotebecausewiththisactiontheBoardisnowinessencerequiringboardmemberstoattendthesemeetingsandgiventheformatofthesemeetings,peoplewillbeexpectingtheBoardtocome.TheJulymonthcouldbeproblematicforsomeduetovacationschedules.Hecautionedthatthepublicmaythinkacommissionerisavoidingthem.HestatedthatmanyboarddonotmeetinJulyforthisreasonanditisunnecessarytohaveaJulymeeting.CommissionerVanderSchaafsaidthatallCommissionersarenotrequiredtobeateverymeeting.CommissionerLuetkehansdisagreedwithCommissionerVanderSchaafsassertionthatthemeetingswouldbeoptional.




Page5

PresidentMorrillcalledtheoriginalquestion.Motioncarriedbyrollcallvote.Ayes:Kelly,Mee,VanderSchaaf,Morrill.Nay:Luetkehans,Schobel4‐2‐1

NEWBUSINESS

1. ResolutionNo.2011‐02ApprovingtheIllinoisMetropolitanInvestmentFundasanAuthorizedDepositoryfortheWheatonParkDistrict.

ExecutiveDirectorBenardexplainedthattherewasaneedaccordingtolegalcounseltoaddResolution2011‐02Basaseparateactionconcerningthisitemandrename2011‐02to2011‐02Aandapologizedfortheconfusion.

CommissionerMeemovedtoapproveResolution2011‐02A

CommissionerKellyseconded.

UnderDiscussion: CommissionerVanderSchaafconfirmedwithstaffthattheConveniencefundwouldbeusedandverifiedtheneed.Motioncarriedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

CommissionerLuetkehansmovedtoapprovetheResolutionNo.2011‐02‐BApprovingandExecutingtheFirstAmendedandRestatedDeclarationofTrust.CommissionerMeeseconded.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

2. IllinoisMovableSoccerGoalSafetyAct/SoccerGoalSafetyandEducationPolicyofthe

WheatonParkDistrict.

CommissionerSchobelmovedtoadoptaSoccerGoalSafetyandEducationPolicy.CommissionerKellyseconded.Nodiscussion.Motionpassedbyrollcallvote. Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

3. CosleyZooNon‐ResidentAdultAdmissionFees.

CommissionerMeemovedtoapprovetheAdultNon‐ResidentFeesforCosleyZooattendanceof$4foradults18‐54and$3foradults55andoldereffectiveJanuary1,




Page6

2012.CommissionerSchobelseconded.CommissionerVanderSchaafsupportsthisincreasebutwasconcernedwithattendancedecreasingasaresult.CommissionerLuetkehansagreedwithCommissionerVanderSchaaf’sconcernaboutattendancebeingadverselyaffectedandthoughtitwasprematuretobeaskingforanincreaseafteronlyayearandahalfofoperatingwiththecurrentnon‐residentfeestructure.HethoughtitwouldbebettertowaituntilaftertheBobcatExhibitisopen..PresidentMorrillcalledthequestion.Motionfailedbyrollcallvote.Ayes:VanderSchaafNays:Kelly,Luetkehans,Mee,Schobel,Morrill1‐5‐1

4. RecommendationtoFillFullTimeVacancy“InterpretiveNaturalist/Environmental

EducationSupervisor”

CommissionerLuetkehansmovedtoapprovehiringafulltimeEnvironmentalEducationSupervisor.CommissionerKellyseconded.CommissionerVanderSchaafaskedLarryBowerDirectorofParksandPlanningifitwaspossibleforthispositiontobesplitbetweeneithertheexistingLincolnMarshStaffofCosleyZooStaff.Larrysaidnothatwouldn’tbepossible.Bowerstatedfurtherthatin2010,378environmentaleducationandnatureprogramsandcampswerepresentedfor5,606participants.CommissionerLuetkehansaskedthatinthefuturetoputinthememowhatdatetheemployeeleftorwillbeleavingthepositionPresidentMorrillcalledthequestionMotionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,MorrillNay:VanderSchaaf5‐1‐1

5. RecommendationtoFillFullTimeVacancy“PoolTechnician”

CommissionerMeemovedtofillFullTimeVacancy“PoolTechnician”.Commissioner Kellyseconded.CommissionerVanderSchaafaskedifthiswasachangeintitleonly. PresidentMorrillrespondedyes.LarryBowerDirectorofParksandPlanningstatedthat thispositionisgoingfromasalarytohourlyposition.ItwillsavetheDistrict approximately$10,000ayearbydoingthis.Motionpassedbyrollcallvote.

Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill6‐0‐1




Page7

6. ProposedAmendmenttotheBoardGeneralPracticeManualoftheWheatonPark

District.CommissionerMeemovedtoapproveamendmenttotheBoardGeneralPracticeManualaspresented.CommissionerLuetkehansseconded.CommissionerLuetkehansmovedtotablethismotion.CommissionerLuetkehansexplainedthatseveralchangesandclarificationsshouldbemadetoseveralsections.CommissionerMorrillandVanderSchaafagreed.SecondedbyCommissionerMee.Benardstatedthathewouldrevisethedocumentaccordinglyandbringitbacktotheboard.Motiontotablepassedbyvoicevote.

7. NationalRecreationandParksAssociation–EducationalConferenceandExposition

AttendancebyPresidentMorrillandCommissionerMeeOctober31‐November3,2011.CommissionerKellymovedtoapprovetheNationalRecreationandParksAssociation–EducationalConferenceandExpositionAttendancebyPresidentMorrillandCommissionerMeeOctober31‐November3,2011.CommissionerSchobelseconded.CommissionerVanderSchaafaskedhowmuchitcostforeachCommissionertogototheconference.ExecutiveDirectorBenardsaid$1,800allinclusive.CommissionerVanderSchaafaskedhowmanycommissionerstypicallyattendtheconference.PresidentMorrillrespondedthatitvaries.In2010nocommissionersattended.ThelasttimetheDistrictwasupforaNationalGoldMedalaswearethisyear,allsevenattended.Motionpassedbyrollcallvote.

Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill6‐0‐1REPORTSFROMSTAFF

1. ExecutiveDirectorPresidentMorrillaskedtheBoardforadviceontheWeeklyupdatefromtheExecutiveDirectorandDepartmentHeads.Hewantedtogaugewhetherthereportwastoolengthyandtimeconsuming.Afterdiscussion,itwasdecidedthatthereportsectionsfromtheDepartmentHeadscanbeabbreviatedeachandontheweekthattheboardpacketgoesout,onlyareportfromtheExecutiveDirectorandtheSpecialfacilitiesweeklyfinancialandattendancereportswouldberequired.




Page8


CommissionerLuetkehansaskedwhatthebottomlinewasfromAleFest.Benardreportedthattheeventgrossedapproximately$71,000ofwhichapproximately$25,000wasprofittobesplitbetweenthedistrict,thepromoterandourNotForProfitPartnerthatprovidedeventvolunteers.Thedistrictwillnetaround$8,000.CommissionerMeeinquiredaboutafteractionreportsandfinancialbottomlinesfortheTasteofWheatonandtheFourthofJuly.Staffreportedthatthereportswouldbeforwarded.CommissionerMeemadepositivecommentsabouttheAlefest,CosleyClassic,theLeisureshipfinancialassistanceprogramandAttenParkGardenPlotservice.Meethankedstafffortheirhardwork.CommissionerSchobelthankedJerryDouglassandRayMorrillfortheireffortsasvolunteersfortheCosleyClassic.HealsoaskedDirectorofSpecialFacilitiesBendyaboutgolfcoursesignageandsomeotherrelatedissuesthathefeltwerecheapeningtheexperience.BendystatedthathewouldaskBruceStollerandMikeMumperforafollowupreport.TherewasfollowuprequestedonthestatusoftheEastnumber4green.CommissionerSchobelaskedabouttheGrouponcouponsthatweresoldforArrowhead.BendysaidthattheyparticipatedinGroupontoattractpeoplethatwouldn’tnormallygotoArrowheadandondaysthataretypicallynotasbusy.Itwassuccessfulinthatwesold400ticketsin4hours.AndywillgetthedemographicsfromGrouponandputitintheweeklyreport.CommissionerMeecomplimentedtheStaffandtheRamsBoardontheWheatonBowlseasonopener.CommissionerKellystatedthatafter18yearsofcoaching,herecentlycoachedhislastbaseballgameandwantedtothankRayandMarybethforwhathehasfoundtobethebestbaseballandsoftballprogramaround.JohnalsowastheCommissionerofBaseballfor11yearspriortobeingelectedtotheParkBoard.CommissionerVanderSchaafaskedRobSperliftherewasaplanforthebikeroutestohaveabikelaneestablishedincurrentparkinglanessimilartotheCityofChicago.SperlstatedthathehadnotheardoftheChicagoplanshewasreferringtobutwouldinvestigate.




Page9

3. FinanceReport–June2011

NodiscussionPRESENTATIONSSaraArnas.–FallMusicandLectureSerieshostedbytheDuPageCountyHistoricalMuseumFoundation.SarasaidthatthefirstintheserieswillbeheldonSeptember17from6:30‐8:30p.m.Ticketsare$33.00forMuseummembersand$38.00fornon‐members.ADJOURNMENTAt8:15p.m.,CommissionerMeemovedtoadjournthemeeting.CommissionerSchobelseconded.Motionpassedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary

MINUTES–REGULARMEETINGWheatonParkDistrictBoardofCommissionersWednesdaySeptember21,20117:00p.m.

CityofWheatonCouncilChambers303W.WesleyStreetWheaton,Illinois

Page1

CALLTOORDERPresidentMorrillcalledtheSept21,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:00pm.RollcallwastakenandthefollowingCommissionerswerePresent:Fieweger,Kelly,Luetkehans,Schobel,MorrillandVanderSchaaf.Absent:CommissionerMeePRESENTATIONSDirectorofMarketingandFundDevelopment,MargieWilhelmiinvitedeveryonetoattendtheFourthAnnualWalkforAwarenessonSaturdayOct1attheLincolnMarshNaturalArea.COMMUNITYINPUT‐NoneUNFINISHEDBUSINESS‐None NEWBUSINESS

1. Series2011LimitedTaxGeneralObligationBondsAcceptanceofLowBid

CommissionerLuetkehansmovedtoacceptthelowbidfromWheatonBankandTrust,WheatonIllinois,andthattheBondsbeawardedtothatbidderatapriceof$1,317,905beingatanetinterestrateof0.80%.CommissionerFiewegerseconded.

Discussion: CommissionerVanderSchaafaskedforandreceivedclarificationthatthereweretwoitemsbeingvotedonrelatedtotheBonds.

Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Schobel,VanderSchaaf,Morrill.6‐0‐1

2. Ordinance2011‐05ProvidingfortheIssueofGeneralObligationLimitedParkTaxBonds,

Series2011forParkImprovementandthePaymentofAlternateBonds.

CommissionerLuetkehansmovedtoadoptOrdinance2011‐05AnOrdinanceprovidingfortheissueof$1,317,905GeneralObligationLimitedTaxParkBonds,Series2011,oftheWheatonParkDistrict,DuPageCounty,Illinois,andforthelevyofadirectannualtaxtopaytheprincipalandinterestonsaidbonds.CommissionerFiewegerseconded.



Page2

Discussion: CommissionerVanderSchaafaskedwhatthebalanceofthebondproceedswouldbeusedfor.ExecutiveDirectorBenarddirectedherattentiontothelistofproposedcapitalprojectexpendituresinthe2012budgetproposal.CommissionerVanderSchaafverifiedwithBenardthatthesebondswereissuedforoneyear.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Schobel,Morrill.5‐1‐1Nay:VanderSchaaf

3. NonExclusiveTemporaryEasementAgreementwiththeWheatonOaksTownhouse

OwnersAssociationRelatedtotheCosleyZooStorageWaterDetentionMasterPlanCommissionerKellymovedtoapprovethenon‐exclusiveTemporaryEasementAgreementwiththeWheatonOaksTownhouseOwnersAssociationrelatedtotheCosleyZooStorageWaterDetentionMasterPlan.CommissionerSchobelseconded.CommissionerLuetkehansaskedwhoisdoingthework.BenardstatedthatthedistrictiscontractingtheworkandtheCosleyFoundationispayingforit.CommissionerLuetkehansaskedifthecorrespondingcontractwillhaveanindemnificationrelatingtothis.Benardstateditwill.


4. TemporaryAccessandConstructionEasementAgreementwithIDOT.

CommissionerSchobelmovedtoapprovetheTemporaryAccessandConstructionEasementAgreementwiththeIllinoisDepartmentofTransportationfortheIllinoisRoute56Roadwayimprovements.CommissionerKellyseconded.Discussion: CommissionerLuetkehansstatedthattherewasnotanindemnificationagreementintheagreementandheassumedthatwasbecauseIDOTwouldnotprovideonesothereforewe’rerequiringthatwegetinsuredinstead.LegalCounselSteveAdamssaidthatwascorrect.CommissionerLuetkehansverifiedwithAdamsthatarestorationprovisionwasintheagreement.CommissionerLuetkehansaskedAdamstomakesurethat,inthefuture,legalcounselprovidesasummaryofmajortermsinthecovermemoonallagreements.



Page3

CommissionerSchobelverifiedwithBenardthatthetemporaryentrancewouldbeusedforonlyamatterofweeks.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Schobel,VanderSchaaf,Morrill.6‐0‐1

5. 2012QuarterlyProgramGuidePrinting‐BidResultsandRecommendation.

CommissionerKellymovedtoacceptthebidfromtheStrathmoreCompanyforthe printingofthe2012programguidesandCampsandAquaticsprogramguideinthe amountof$124,948.CommissionerFiewegerseconded.

Discussion: CommissionerVanderSchaafverifiedwithBenardthatthelowbidisapproximately$5,000lessthanthe2011lowbid.


6. KellyParkImprovementProjectBidsforConstructionResultsandRecommendation.

CommissionerLuetkehansmovedtotabletheKellyParkImprovementProjectBidsforConstructionResultsandRecommendation.CommissionerFiewegerseconded.Motionpassedviavoicevote.

7. 2012FoodBidsforArrowheadGolfClub.ResultsandRecommendation.

CommissionerKellymovedtoacceptthefixedbidsforfoodpurchasesatArrowheadGolfClubfortheperiodbeginningNovember1,2011andendingOctober31,2012.CommissionerSchobelseconded.Discussion: CommissionerVanderSchaafwantedverificationofthebuiltinCPIfiguresthatthevendorsusedforeachbidamount.Benardstatedthattherewasnowayforhimtoknowthatinformationfromthebidresults.PresidentMorrillaskedforanexplanationofthedifferencebetweenthisyearandlastyear’sbidprocess.Benardsaidthelastyeartheparkdistrictacceptedbothfixedandcommoditybasedpricinganddecidedtoaltertheprocessthisyeartofixedpricingonlytoseewhichvendorsandforwhichproductswouldlockinpricingfora12monthperiod.Thedistrictwillre‐bidacceptingbothfixedandcommoditypricingtheitemswherevendorswerenon‐compliant.BenardreportedthatStaffisworkingwithlegalcounseltoestablishcapsandpercentageincreasesandothermethodstostrikethebest



Page4

balanceandprovidethebestproductatthebestfixedandcommoditypriceforsubsequentbids.AfteradditionalquestionsfromtheBoardwererespondedtobyStaff,CommissionerLuetkehansrequestedareportonfoodcostsavingsoverthelast3yearsandthequestionwascalled.


CommissionerLuetkehansmovedtorejectallcommoditypricedbidsforfoodpurchasesatArrowheadGolfClubfortheperiodbeginningNovember1,2011andendingOctober31,2012.CommissionerFiewegerseconded.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Schobel,VanderSchaaf,Morrill.6‐0‐1CommissionerLuetkehansmovedtorejectallappetizerbids.CommissionerKellyseconded.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Schobel,VanderSchaaf,Morrill.6‐0‐1

8. 2012BudgetProposalDraftPlacementon30DayPublicInspection.CommissionerLuetkehansmovedtoplacethepreliminarybudgetproposalfortheWheatonParkDistrictFiscalYear2012on30daypublicdisplayinaccordwithStateStatute.CommissionerKellyseconded.PresidentMorrillaskedtheboardtogivequestionspertainingtothebudgettoMikeforStafftoaddress.

Motionpassedbyvoicevote.AllAyes.



Page5

9. SettingDateforPublicHearingforthe2012BudgetandAppropriationOrdinance.

CommissionerLuetkehansmovedtoscheduletheopeningoftheBudgetHearingfortheWheatonParkDistrictFiscalYear2012budgetforOctober19,2011at7:00p.m.atCityHall.CommissionerSchobelseconded.NoDiscussion.Motionpassedbyvoicevote.AllAyes.

REPORTSFROMSTAFF1. ExecutiveDirector

ExecutiveDirectorBenardstatedthathehasmetwithandismovingforwardwiththeCitizensAdvocacyGroupGoodGovernmentAuditandwillkeeptheBoardupdated.ExecutiveDirectorBenardthankedtheaquaticsdepartmentforagreatjobthissummer.TheDistrict’sexcellentsafetyratingsledtoa$2,200refundonourliabilityinsurancepremiums.


CommissionerLuetkehansandSchobelcommendedStaffonthefinancialperformanceatArrowheadandtheupkeepofthecourse.CommissionerVanderSchaafreceivedverificationfromDirectororRecreationMaryBethClearyonaprogramcancellation.PresidentMorrillcongratulatedtheMuseumStaffontheMusicandLectureSeries.Hesaiditwasagreatevent.PresidentMorrillwantedtoknowwhytherewasadecreaseinpoolattendanceandswimlessons;andwantsstafftothinkofwaystogetpeopletobuymorepassesandlessons.CommissionerSchobelaskedifweareabletoexpandtheparkinglotatSevenGablesduetoparkingcongestion.ExecutiveDirectorBenardsaidthatStaffwilllookintoit.PresidentMorrillrecommendedstaggeringthegamesandpracticetimes;thismighthelpwiththeparkingsituation.CommissionerFiewegercommendedtheLeisureCenteronanexcellentannualreportandforturningan$18,000deficitin2009intoa$3,300profitthisyear.CommissionerVanderSchaafsaidthatthefirstConversationswithCommissionerswentwell.Therewerefourresidentsinattendanceanditlastedapproximately90minutes.ShethankedCommissionerMeeandPresidentMorrillforattending.



Page6

3. FinanceReport–June2011NoDiscussion

CLOSEDSESSION

At7:45p.m.,CommissionerLuetkehansmovedtoenterclosedsessionforthepurposeofdiscussingPurchaseorLeaseofRealProperty,5ILCS120/2(c)(5)andApproval,ReviewandReleaseofClosedSessionMinutes,5ILCS120/2(c)(21).CommissionerSchobelseconded.


ACTIONONITEMSDISCUSSEDINCLOSEDSESSIONCommissionerLutekehansmovedtoapproveResolution2011‐03,providingforthedestructionofparticularverbatimrecordingsofClosedSessionMeetings.CommissionerKellySeconded.Motionpassedviavoicevote. CommissionerLutekehansmovedtoapproveResolution2011‐04,providingfortheReleaseofCertainClosedSessionMinutes.CommissionerKellySeconded.Motionpassedviavoicevote.ADJOURNMENTAt8:13p.m.CommissionerLuetkehansmovedtoadjournthemeeting.CommissionerKellyseconded.Motionpassedviavoicevote.RespectfullySubmittedMichaelBenard,Secretary

1

MINUTES–BUDGETANDAPPROPRIATIONHEARING

WheatonParkDistrictBoardofCommissionersWednesday,October19,20117:00p.m.


CALLTOORDER

At7:03p.m.,PresidentMorrillcalledthePublicHearingonthe2012BudgetandAppropriationOrdinanceoftheWheatonParkDistricttoorder

RollcallwastakenandthefollowingCommissionerswerepresent:Fieweger,Kelly,Luetkehans,Mee,MorrillandVanderSchaaf.

SUMMARYOF2012BUDGETPROPOSAL–EXECUTIVEDIRECTORExecutiveDirectorMichaelBenardprovidedabriefsummaryofthe2012Budgetwhichhasbeenon

publicdisplayatallparkfacilities,theparkdistrictwebsiteandthelibrary.Highlightsinclude:• BalancedAggregateOperatingBudget• RevenueSourcesapproximately60%feesandchargesforservicesand40%propertytaxes

• 90fulltimeemployees• Approximately400parttimeemployees• Approximately500seasonalemployees

• AggregateFundBalanceReservesarehealthy• CosleyZooOperatingbudgetshouldbreakevenin2011andisbalancedfor2012butiscarrying

a$200,000funddeficit.

• ParkImprovementsaswellascapitalprojects,purchasesandrepairsarefundedbygeneralobligationbondproceeds,GeneralandRecreationfundoperatingfundreservesabovepolicyretentionlevels,andoperatingproceeds.Acapitalprojectsschedulecanbefoundonpage59

ofthebudgetdocument.• Taxburdenonpropertyownersisapproximately9centsofeverydollar• 2012budgetincludesa3%wageincreasepoolacrossalldivisionsforBoardconsideration

• ArrowheadGolfClubwillachieveanoperatingnetofapproximately1milliondollarsin2012beforeassetdepreciationandcapitalprojectsexpenditures.

StaffhasrespondedtoCommissionersquestionsandrequests.ExecutiveDirectorBenardthankedtheFinanceDepartmentandDepartmentHeadsfortheirhardworkonthebudget.

PresidentMorrillthankedtheExecutiveDirectorandtheFinanceDepartmentfortheirhardwork.HethankedtheFinanceSubCommitteeoftheParkBoard(CommissionerKellyandCommissioner

Luetkehans)fortheireffortsinbringingthebudgetforward.

2

MINUTES–BUDGETANDAPPROPRIATIONHEARINGWheatonParkDistrictBoardofCommissioners

Wednesday,October19,20117:00p.m.

COMMUNITYINPUTPresidentMorrillcalledforpublicinput.Therewasnone.

BOARDOFCOMMISSIONERSINPUT/DISCUSSION/QUESTIONSOFSTAFFCommissionerMeestatedthatinthiseconomicclimatea3%salaryincreasepoolisbeyondwhatthe

Districtshouldbeconsideringandstatedthat2%wouldbemoreappropriate.CommissionerLuetkehansandCommissionerVanderSchaafagreed.ExecutiveDirectorBenardstatedthatthesalaryincreasepoolwillbereducedto2%.TheBoardagreed.PresidentMorrillstatedthatStaffhas

recommendationstocreatenewpositionsthattheywillbringtotheBoard.ExecutiveDirectorBenardsaidthathewillnotmakeanyrecommendationsthatwouldalterthebudgetbeyondcurrentlyproposedappropriationlevelsandthatthoserecommendationswillbefinalizedandsubmittedtothe

BoardfortheirconsiderationpriortothecontinuationofthePublicHearinginNovember.ADJOURNMENTORRECESSOFPUBLICHEARING

At7:08p.m.CommissionerLuetkehansmovedtorecessthePublicHearingforthe2012BudgetandAppropriationOrdinance.CommissionerMeeseconded.

Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,VanderSchaaf,Morrill.6‐0‐1

RespectfullySubmitted

MichaelBenard,Secretary

MINUTES–REGULARMEETINGWheatonParkDistrictBoardofCommissionersWednesday,November30,20117:00p.m.


1

CALLTOORDERPresidentMorrillcalledtheNovember30,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:02p.m.RollcallwastakenandthefollowingCommissionerswerePresent:Fieweger,Kelly,Luetkehans(arrivedat7:12p.m.),Mee,Schobel,MorrillandVanderSchaaf.PRESENTATIONSExecutiveDirectorBenardpresentedAlZamskywithaplaquerecognizinghisachievementsintheaquaticsindustryandonbehalfoftheResidentsoftheWheatonParkDistrict.COMMUNITYINPUTJasonChristensen(providedwrittencomment–didnotspeak)160W.ElmStreetTopic:KellyParkOpposedtosomeaspectsofthedevelopmentplanMr.Christensen’scommentsareattachedtotheseminutes.BillFowee804GamonRoadTopic:KellyParkMr.FoweecommendedtheBoardonthemobilerefrigerationunitfortheiceandutilizingthebathroomsatEdison.Hequestionedwhethertheproposedmulti‐sportcenterislargeenoughforbasketballgamesandsuggestedputtingtheicesheetontopofit.Mr.Fowee’scommentsareattachedtotheseminutes.BobBendinelli113W.BeverlyStreetTopic:KellyParkMr.Bendinellispokeonbehalfofthebaseball/softballboardHesaidthatthebaseball/softballboardfullysupportsallprojectsatKellyPark.JoeCortesi1620MayoAveTopic:MarianParkMr.JoeCortesiandMr.TimCallahanPrincipalofMadisonElementarythankedtheParkDistrictforhostingdayprogramsonthedaysthatschoolisnotinsessionfortheresidentsofMarianPark.TheyalsothankedtheParkDistrictforprovidinguseoffoursoccergoalsfortheschool



2

children.WiththeuseofthesesoccergoalstheParkDistricthastransformedrecesstimetostructuredplaytimethatcreatesdisciplineamongthechildren.SueKerby1204GamonRoadTopic:KellyParkMs.KerbyisopposedtospendinganytaxdollarsontheKellyParkproject.ShesuggestedthattheParkDistrictturndownthegrantmoneyandleavetheparkasitis.BillMackey903S.MainSt.Topic:KellyParkMr.MackeyagreedwithMs.Kerby.HestatedthathewasdisappointedintheParkDistrictforthelackoftransparencyduringthisprojectrelatedtomeetingscheduling.Hethinkstheparkisfineasitisandthinksthemoneyshouldbeusedelsewhere.CONSENTAGENDACommissionerMeemovedtoapprovetheconsentagendaforitemsAandC.ItemBwillbemovedtotheDecember14thRegularMeeting.ApprovaloftheMinutesforthePublicHearingonthe2012BudgetandAppropriationOrdinance

a. ApprovalofMinutesfortheRegularMeetingOctober19,2011pushtoDec14b. ApprovaloftheDisbursementsfortheperiodbeginningOctober12,2011andending

November8,2011.CommissionerSchobelseconded.Motionpassedbyvoicevote.UNFINISHEDBUSINESS1. Ordinance2011‐04–MakingaCombinedAnnualBudgetandAppropriationofFundsfor

theWheatonParkDistrictfortheFiscalYearBeginningJanuary1,2012andEndingDecember31,2012

CommissionerLuetkehansmovedtoadoptOrdinance2011‐04–MakingaCombinedAnnualBudgetandAppropriationofFundsfortheWheatonParkDistrictfortheFiscalYearBeginningJanuary1,2012andEndingDecember31,2012.CommissionerFiewegerseconded.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.



3

2. KellyParkDevelopmentBidResultsandRecommendationsa) CommissionerMeemovedtoapprovebuildingandgroundssubcommitteeoption2for

theKellyParkdevelopmentcostreductionplanasoutlinedinreportdatedNovember17,2011.CommissionerLuetkehansseconded.

CommissionerVanderSchaafstatedthatsincethismotionwastabledtwomonthsagoandsinceitwasnottabledatthelastmeetingthatthemotionhadexpiredperRobertsRulesofOrder.CommissionerMeesaidthatthisisanewmotion.CommissionerVanderSchaafsaidthatitshouldhavebeenlistedunderNewBusinessthen.LegalCounselSteveAdamssaidthatitwasnothisunderstandingofRobertsRulesofOrderthatifanitemthatistabledthatitispermanentlyremovedfromthetableifitisnotrecalledatthenextmeeting.Healsosaidthatsinceitappearedontheagendaitisanappropriatesubjectofaction,andcanstillbemovedtoadifferentsectionoftheagendaandactedon.Iftheboardchoosestosuspendtheruleandmoveforwardtheycandoso.CommissionerVanderSchaafsaidthatshewouldliketheBoardtotakeintoconsiderationallofthelettersandpubliccommentsfromnotonlytheresidentssurroundingKellyParkbutresidentsfromtheSouthandNorthsidesoftown.CommissionerVanderSchaafsaidthatshewouldpersonallyliketoknowwhatthelifeexpectancyoftheicerinkis.Accordingtoherestimationtheicerinkwouldhavetolast72yearsforittobecosteffective.Shedoesnotthinkthattheboardshouldmoveforwardwiththeseplans.Motionpassedbyrollcallvote.

Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,Morrill. Nay:VanderSchaaf

b) CommissionerMeemovedtorejectthefollowingbidsforimprovementsatKellyPark:Earthwork,SitePlumbing,SiteElectric,Masonry,Concrete,Carpentry/Drywall/AcousticCeiling,Roofing,Painting,BuildingPlumbing,BuildingHVACandBuildingElectric.CommissionerFiewegerseconded.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.

c) CommissionerMeemovedtoapprovethefollowingbidsforimprovementsatKellyPark:

HargraveBuilders,Inc.at$89,900.00 forsheltersandFBGCorporationat$217,000.00 fortheicerink.CommissionerFiewegerseconded.CommissionerKellywasconcernedwithawardingpartialbidsnowbeforeseeingatotalcost.ExecutiveDirectorBenardsaidthatwecanrejectthesebidsandputthebidsbackoutasapackage.CommissionerLuetkehansmovedtotablethemotion.CommissionerKellyseconded.Motionpassedbyvoicevote.



4

3. FairwaySuites–ReAuthorizationofLetterofIntentCommissionerLuetkehansmovedtoapprovethere‐authorizationoftheletterofintentbetweentheWheatonParkDistrictandFairwaySuitesLLC.CommissionerMeeseconded.CommissionerVanderSchaafsaidthatshewillvoteagainstthisagainbecauseshefeelsit’sariskydeal.CommissionerLuetkehanssaidthatthisisonlyaletterofcommitmenttoresearchandexplorethispossibilityanddoesnotobligateustoanything.HewillnotbeagreeingtothisprojectuntilthetermsofthecontractaresetandheiscomfortablethattheParkDistrictisprotected.Thisisjustduediligenceanddoesnotobligateustoanything.CommissionerKellyagreedwithCommissionerVanderSchaaf’sconcerns,buthewillvoteyestotheletterofintentsinceitdoesnotobligateustoanythingbutfurtherresearchontheproject.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,Morrill.Nay:VanderSchaaf

4. AgreementsbetweenBradfordEquitiesLLCandtheWheatonParkDistrictExecutiveDirectorBenardsaidthatthiswillbeclosedsessiondiscussionandthatnoactionwouldbetakentodayonthisitem.

NEWBUSINESS

1. FullTimeVacancy‐EveningCustodialSupervisoratCommunityCenterCommissionerFiewegermovedtoapprovethereplacementoftheEveningCustodialSupervisor.CommissionerKellyseconded.

CommissionerVanderSchaafaskedifthispositionwasgoingtobereplacinganyparttimepeopleorifitisinadditiontotheparttimestaff.LarryBowersaidthatthiswillbeinadditiontotheparttimestaff.CommissionerVanderSchaafaskedifthiswasapositionthatthecurrentstaffcanhandle.LarryBowersaidnoweneedafulltimeemployeetherethatiscommittedtothispositionand.Theyneedtohaveafulltimepersonthereintheeveningsastherearelimitedsupervisorystaffthereintheevenings.CommissionerFiewegernoticedthatLarrywasapproximately100hoursoveronstaffingthistimelastyear.Heaskedifthispositionwasgoingtoalleviatesomeofthosehours.Larrysaidthatitwillhelpwithsomebutnotall.

Motionpassedbyrollcallvote. Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.



5

REPORTSFROMSTAFFExecutiveDirectorBenardsaidthatinthepackettherewerewrittenfollowupreportsregardingthelightingattheCommunityCenter,DecembergolfexpensesandElliottLake.ConcerningElliotLake,BenardstatedthatwithBoardagreement,staffwillbeseekingEngineeringproposalsfortheerosionproblemthere.Benardreportedthat,attheNationalRecreationandParksAssociationConferenceinearlyNovember,TheWheatonParkDistrictReceivedaFinalistMedalforbeingnamedoneofthetopfouragenciesintheNationforExcellenceinParksandRecreationManagementforcommunitieswith50,000to100,000population.NootherIllinoisParkDistrictwassohonoredinthispopulationcategory.CommissionerVanderSchaafaskedwhatwillbedonewiththeresultsoftheLeisureshipsurvey.ExecutiveDirectorBenardsaidthatthisLeisureshipprogramfallsundertheStrategicPlanChartercalledAccesstoRecreationforAll.Theresultsofthesurveywillbeusedtoimprovetheprogram.QuarterlyreportsaregiventotheBoardonStrategicPlanProgressCommissionerLuetkehansrequestedfollowupreportsontheCommunityCenterLightingandtheDecemberGolfdeficit.HeislookingforareportonifcostscanbereducedinDecemberorifthatisnotanoption.Hedidn’tthinkthismemoaddressedthis.Whenherequestsamemofromstaffheexpectstoseeananswerorasuggestionfromstaff.HewantstoknowifparttimestaffcanbeeliminatedduringDecemberandfulltimestaffdotheworkoftheparttimestaff.CommissionerMeesaidthatthepaintingatParksPlusFitnesslooksgood.HealsospokepositivelyabouttheEmployeeReliefFund.HethoughtthattheRecDepartmentsreportontheitemsthattheParkDistrictStaffcollectedanddonatedtoMarianParkResidentswascommendable.Healsocommendedthezoostaffonentryfeescollected.PresidentMorrillalsocommendedStaffontheirworkwithMarianPark.Heaskedifthe2011accomplishmentswereonthewebsite.ExecutiveDirectorBenardsaidthatbrieferversionwillbepostedonthewebsite.



6

At7:40,CommissionerLuetkehansmovedtoenterclosedsessionforthepurposeofdiscussing.Appointment,Employment,Compensation,Discipline,Performance,orDismissalofSpecificEmployees,5ILCS120/2(c)(1)andPurchaseorLeaseofRealProperty,5ILCS120/2(c)(5)CommissionerFiewegerseconded.Motionpassedbyrollcallvote.Ayes:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.At8:45p.m.theBoardreconvenedopensession.CommissionerSchobelmadeamotiontoadjournandCommissionerKellyseconded.Motioncarriedbyvoicevote.RespectfullySubmittedMichaelBenard,Secretary

MINUTES–BUDGETANDAPPROPRIATIONHEARING

WheatonParkDistrictBoardofCommissionersWednesday,November30,20117:00p.m.


CALLTOORDER

PresidentMorrillcalledtheNovember30,2011BudgetandAppropriationmeetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:00p.m.

RollcallwastakenandthefollowingCommissionerswerepresent:Fieweger,Kelly,Mee,Morrill,SchobelandVanderSchaaf. Absent:Luetkehans

SUMMARYOF2012BUDGETPROPOSAL–EXECUTIVEDIRECTOR

ExecutiveDirectorBenardstatedthattheBoardwasprovidedwithasummaryinOctober,thatthesummaryappearsintheOctoberMinutesandthattherewerenonewadditionssincethen.PresidentMorrillverifiedthattheBudgetreflecteda2%meritwageincreasepool.

COMMUNITYINPUTNone

BOARDOFCOMMISSIONERSINPUT/DISCUSSION/QUESTIONSOFSTAFFNoneADJOURNMENTORRECESSOFPUBLICHEARING

At7:02p.m.CommissionerMeemovedtoadjournthePublicHearingoftheBudgetandAppropriationHearing.CommissionerFiewegerseconded.

Motionpassedbyrollcallvote.Fieweger,Kelly,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

RespectfullySubmitted

MichaelBenard,Secretary

MINUTES–REGULARMEETINGWheatonParkDistrictBoardofCommissionersWednesday,December14,20117:00p.m.


Page1

CALLTOORDERPresidentMorrillcalledtheDecember14,2011meetingoftheWheatonParkDistrictBoardofCommissionerstoorderat7:00pm.RollcallwastakenandthefollowingCommissionerswerePresent:Kelly,Luetkehans,Mee,Schobel,MorrillandVanderSchaaf.Absent:FiewegerPRESENTATIONSNoneCOMMUNITYINPUTNoneCONSENTAGENDACommissionerMeemovedtoapprovetheconsentagendaitemsA,B,andD.

a. ApprovalofMinutesfortheRegularMeetingOctober19,2011b. ApprovaloftheMinutesforthePublicHearingonthe2012BudgetandAppropriation

OrdinanceNovember30,2011c. ApprovalofMinutesfortheRegularMeetingNovember30,2011d. ApprovaloftheDisbursementsfortheperiodbeginningNovember9,2011andending

December6,2011CommissionerLuetkehansseconded.CommissionerSchobelaskedthattheNovember30thBudgetandAppropriationminutesreflectthathewaspresentforthatmeeting.HealsoaskedthattheRegularMeetingMinutesforNovember30thbebroughtbackattheJanuary18thmeetingsothatthereconvenetoopensessiontimecanbeaddedtothem.Motionpassedbyvoicevote.NEWBUSINESS

1. Ordinance2011‐06LevyingandAssessingtheTaxesoftheWheatonParkDistrict,DuPageCounty,IllinoisfortheTaxYear2011

CommissionerLuetkehansmovedtoadoptOrdinance2011‐06LevyingandAssessingtheTaxesoftheWheatonParkDistrict,DuPageCounty,IllinoisfortheTaxYear2011

CommissionerKellyseconded.Nodiscussion.



Page2


2. Ordinance2011‐07AbatingTaxesLeviedfortheYear2011toPayPrincipalandIntereston

$9,000,000TaxableGeneralObligationParkBonds(AlternateRevenueSource),Series2010,oftheWheatonParkDistrict,DuPageCounty,Illinois

CommissionerKellymovedtoadoptOrdinance2011‐07AbatingTaxesLeviedfortheYear2011toPayPrincipalandIntereston$9,000,000TaxableGeneralObligationParkBonds(AlternateRevenueSource),Series2010,oftheWheatonParkDistrict,DuPageCounty,IllinoisCommissionerMeeseconded.Nodiscussion.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

3. Resolution2011‐06

CommissionerMeemovedtoapproveResolution2011‐06AResolutionApprovingtheRetentionofPMAFinancialNetwork,Inc.andPMASecurities,Inc.toProvideCertainInvestmentandBrokerageServicesoftheWheatonParkDistrictandAuthorizingtheEntryintoCertainAgreementsandtheExecutionofCertainDocumentsinConnectionTherewith.

CommissionerSchobelseconded.

CommissionerVanderSchaafaskedhowwearemonitoringthemanagementfeesandoperatingexpensesandwhenwouldweseetheresults.ExecutiveDirectorBenardstatedthatstaffwillmonitorthefees.LegalCounselSteveAdamssaidthatPMAisaprivatefirmthatthedistricthasbeenengagedwithforanumberofyearsforthemanagementofcertaininvestments.Itwasdeterminedthatitwasappropriatetoupdatetheinvestmentagreementasamatterofhousekeeping.

CommissionerKellyverifiedwithFinanceDirectorRitaTrainorthatthisisahousekeepingissue,andiftheboardvotesyesonthismotioneverythingwillstaythesame.

Motionpassedbyrollcallvote.Ayes:Kelly,Mee,Schobel,VanderSchaaf,Morrill.5‐0‐1Abstain:Luetkehans

4. Resolution2011‐07CommissionerLuetkehansmovedtoapproveResolution2011‐07approvingtheDeclarationofTrustoftheIllinoisInstitutionalInvestorsTrustandAuthorizingCertainOfficialstoActonBehalfoftheWheatonParkDistrict.CommissionerMeeseconded.



Page3

CommissionerVanderSchaafaskedhowwewillknowwhatthesavingswillbe.RitasaidtherewasnowayofherknowingexactlywhatthesavingswillbebecausetheCDratetodayisdifferentthanwhattheCDratewillbesixmonthsfromnow.


5. CommunityCenterGeneratorReplacementBidResultsandRecommendation

CommissionerLuetkehansmovedtorejectthebidfromCusumanoElectricalServicesfortheCommunityCenterGeneratorReplacement.CommissionerKellyseconded.CommissionerVanderSchaafaskedwhystaffwasrecommendingbreakingtheprojectintopieces.ExecutiveDirectorBenardreportedthatonlyonebidwasreceivedwhentheprojectwasletasasinglepackage.Staffwillsolicitindividualquotesforthedistinctcomponentsofthisproject.CommissionerKellyreportedasamemberofthebuildingsandgroundscommitteeandverifiedthatthatthereweredistinctaspectsoftheproject.HestatedthattheDistrictcouldbuythegeneratortoavoidthemarkupthatwouldcomefromhavingacontractorpurchaseitonourbehalf.HestatedfurthersthattheDistrictcouldthengetbidsfromelectricalcompaniestoinstallthegenerator.CommissionerSchobelwasconcernedwithwhowillservicethegeneratorifsomethinggoeswrongwithit.CommissionerKellysaidthatwewillaskforaquotefordifferentwarrantiesonthegeneratorwhenitgoesouttobidandtheBoardwillbeabletoseethedifferentpricingonthewarrantiesandhowmanyyearsthewarrantyisgoodfor.CommissionerVanderSchaafaskedwherethemoneywillcomeforsincethisisnotbudgetedinthe2012budget.CommissionerLuetkehanssaidthatitwillbeacashcarryoverfrom2011sincethefundsweren’tspentonthisprojectin2011.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

6. VendorAgreementwithPepsiBeveragesCompany. CommissionerSchobelmovedtoapprovetheVendorAgreementwithPepsiBeveragesCompanyaspresented.CommissionerKellyseconded.Nodiscussion.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1



Page4

7. 2012GolfRatesReportandRecommendationCommissionerLuetkehansmovedtotablethe2012GolfRates.CommissionerSchobelseconded.Nodiscussion.Motionpassedbyvoicevote.

8. GolfCourseChemicalsBidResultsandRecommendation

CommissionerMeemovedtoapprovetheGolfCourseChemicalsBidaspresented.CommissionerLuetkehansseconded.

CommissionerVanderSchaafaskedifwecouldpackagethebidswithChicagolandTurfinthefuturetoextractmoresavings.ExecutiveDirectorBenardstatedthatthespecificationswerenotwrittentoaccommodatethatpossibilityandthatstaffwillexplorethatapproachforthefuturepurchasingbids.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

9. BaseballandSoftballUniform/EquipmentBidResultsandRecommendation

CommissionerKellymovedtoapprovetheBaseballandSoftballUniform/EquipmentBidrecommendationaspresented.CommissionerSchobelseconded.Nodiscussion.Motionpassedbyrollcallvote.Ayes:Kelly,Luetkehans,Mee,Schobel,VanderSchaaf,Morrill.6‐0‐1

10. 2012BoardMeetingSchedule

CommissionerSchobelmovedtoapprovethe2012BoardMeetingScheduleaspresented.CommissionerMeeseconded.Nodiscussion.Motionpassedbyvoicevote.

11. IAPDCredentialsCertificateCommissionerSchobelmovedtoappointMichaelBenardasDelegatetotheAnnualMeetingoftheIllinoisAssociationofParkDistricts.CommissionerMeeseconded.Nodiscussion.Motionpassedbyvoicevote.

12. Proposal‐DevelopmentDirectorPositiontobejointlyfundedbytheWheatonParkDistrict,

TheCosleyFoundationINC.andtheDuPageCountyHistoricalMuseumFoundationINC.

Thismaterialwaspresentedforadvanceinformationalpurposesonlyatthistimewithnoactioncontemplated.



Page5

Benardstatedthatafterhehasreviewedthe2012MuseumFoundationandtheCosleyZooFoundationbudgetcapacities,hewillprovidetheboardwithafinalrecommendation.TheDevelopmentDirectorwouldbeexpectedtogeneratetheirsalaryandbenefitsinnewincomewithin1to2yearsandtripleitinwithin4to5years.BothFoundationBoardsareinfavorofthisdirection.CommissionerSchobelverifiedthattheboardwillreceiveajobdescriptionforthisposition.CommissionerMeeaskedifitwouldbemorecosteffectivetohireanindependentcontractortofulfilltheneedsoutlined.CommissionerSchobelagreedthatthisrouteshouldbeexplored.Benardstatedthatstaffwilllookintoitandreportback

REPORTSFROMSTAFF

• ExecutiveDirector–FollowupReportonGolfdivisionoffseasondeficitVerbalReportfromBenard

InDecemberof2010theGolfDivisionpostedanetlossofapproximately$103,000.Staffhasbeenaskedifthedistrictwillexperienceasimilardeficitin2011andifso,cananythingbedonetoreduceit.StaffhaspreviouslyreportedthatasignificantamountofexpensesarefixedinDecemberandthatRevenueisunpredictableduetoweather.Moredetailwasrequestedandifpossible,suggestionsfordeficitreduction.ProjectionDecember2011• TheDecember2011GolfDivisiondeficitwillbelargerthantheDecember2010Golf

Divisiondeficit.• December2010deficitapproximately($103,000)• December2011deficitprojectionapproximately($119,000)• 16,000approximateincreaseinDecemberdeficitin2011

Primaryreasonsinclude:1) Wewillearnapproximately$17,182lessinDec.2011versusDec.2010.

a) Dec.2010wasagreatXCskiingmonthandwenetted$10,582b) Wereceiveda$6,600insurancepaymentonadamagedcartinDec.2010

ThisincomegenerationwillnotberepeatedinDec2011

2) Wewillspendapproximately$7,800lessinDec.2011versusDec.2010.a)$11,900lessinSuppliesandfuel b)$5,361moreAssistantGreensSuptSalary(vacantinDec2010)



Page6

3) ParttimeProShopStaffexpensesinDecember2011willbeapproximately$2,000whichissimilartolastyears’experience.PrimarilyPTasstgolfprocoverageforFTstaffvacationdays.

StaffseesnowaytomakeamajordentintheDecember2011deficitunderourcurrent

operatingstructure.

BOARDMEMBERINPUT/DISCUSSION

• CommissionerVanderSchaafaskedDirectorofRecreation,MaryBethClearyifweweremakingprogressontheRecTracissueconversionissue.MaryBethsaidyes.

• CommissionerSchobelaskedwhattypeofvandalismismostcommon.DirectorofParks

andPlanningLarryBowersaiditismostlytaggingontheoverpassatGrafPark.

• CommissionerMeecongratulatedtheGreenTeamontheirefforts• PresidentMorrillwasgladtoseethattheRecDepartmentislookingatchanging

programdescriptions,andlookingatwheretheycandosomediscounting.Hehopesthishelpswiththecancellations.Hesaidthatthecancellationandrefundreportisconfusing.

CLOSEDSESSION

At7:40p.m.CommissionerLuetkehansmovedtorecesstoclosedsessionforthepurposeofdiscussinga. PurchaseorLeaseofRealProperty,5ILCS120/2(c)(5)b. SettingofPriceforSaleorLeaseofPropertyOwnedbythePublicBody,5ILCS120/2(c)

(6)c. Appointment,Employment,Compensation,Discipline,Performance,orDismissalof

SpecificEmployees,5ILCS120/2(c)(1)CommissionerKellyseconded.

RollCallVote:Fieweger,Kelly,Luetkehans,Mee,Schobel,VanderSchaafandMorrill.



Page7

RECONVENE theBoardofParkCommissionersreconvenedopensessionat10:00p.m.ADJOURNMENTAt10:00p.m.,CommissionerKellymovedtoadjournthemeeting.CommissionerMeeseconded.Motioncarriedunanimously.RespectfullySubmittedMichaelBenard,Secretary