WHAT’S YOUR BACKUP PLAN TM

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© AvePoint, Inc.

Agenda

• Introduction

• Microsoft SharePoint – Administrative Challenges

• DocAve 4.5 SharePoint Administrator Overview

• Summary and Takeaways

Introduction

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SharePoint Administration Today

• SharePoint adoption surging, especially with uptake of 2007

• Simple to start off as unmanaged system, but sites proliferate if uncontrolled

• Many organizations wish to increase SharePoint footprint and grow as a managed system across the enterprise

• Already complex administration further exacerbated by complex deployment architecture

SharePoint as an IT-managed asset

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SharePoint Administration Today

• Simple, yet robust tools to manage complex, sprawling environment

• Increased productivity and less costly mechanism to manage SharePoint

• Make informed IT decisions with essential reports and auditing on SharePoint environment

• Tools that complement SharePoint’s native administration tools

What SharePoint Administrators Want

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“Unless Windows SharePoint Services deployments are controlled, they are likely to become difficult to manage.”

- Matthew W. Cain, Gartner Inc. , June 2006

“The IT organization should promulgate some central ground rules for SharePoint governance and provide tools to make that governance easier”- Lou Latham and Mike Gilbert, Gartner Inc. , June 2007

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• Introduction

• Microsoft SharePoint – Administrative Challenges

• DocAve 4.5 SharePoint Administrator Overview

• Summary and Takeaways

Agenda

Microsoft SharePoint – Administrative Challenges

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• Poor resource utilization and isolation

• Inconsistent setup – lack of standardized configurations across the board

• Topology restrictions

• Managing upgrades

• Central Administration is not simple enough

Key Concerns of Today’s SharePoint

Administrators

SharePoint Administrator’s Challenges

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Site Admin

Site Admin

Site Admin

Site Admin

Site Admin

Site Admin

Site Admin

Site Admin

Site Admin Site

AdminSite

Admin

App Mgmt

Collection Admin

Collection Admin

Collection Admin

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A Simple Administrative Example

• Background: Mixture of internal collaboration team sites and external-facing site for AvePharm, a fictional , CA-based pharmaceuticals company

• Scenario: UK consultant iOSnh completed initial phase, but no longer on contract

• Environment: Server farm with 6 Web servers and 15 Web applications

• Problem: all 15 Web applications are set to GMT

Case Study: Company-wide SharePoint rollout

How do you set all 15 applications to Pacific time zone and how long would it take?

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How – SharePoint Central Administration

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How – Web Application General Settings

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How Long Does It Take?

• About 1 minute per Web application

≈ 1 min / Web App

x 15 Web Applications

15 minutes total

• Longer if Web applications are sprawled across different farms

Is there a simpler, more effective way to do something so inherently simple?

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Business Challenges IT Challenges

• Site proliferation leads to content sprawl

• Lack of holistic view of environment and top-down administration capabilities

• Expensive and costly administration

• Constrained resources unable to meet demand

• Business-critical information stored in unmanaged system

• Low initial cost ultimately results in high maintenance and administration costs

• Demands outpace IT’s ability to deliver

• Poorly managed systems lead to increased risk and lower adoption rates

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Agenda

• Introduction

• Microsoft SharePoint – Administrative Challenges

• DocAve 4.5 SharePoint Administrator Overview

• Summary and Takeaways

DocAve 4.5 SharePoint Administrator Overview

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Market-leading data protection, administration and management software for Microsoft SharePoint

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DocAve 4.5 SharePoint Discovery

• Real-time discovery of new sites, regardless of number of servers or farms

• Graphical holistic display of server topology and server functions

• Inform administrators of server roles, relationships, and system health

• Simple-to-use, no learning curve

• Free-of-charge

Real-time Discovery and Monitoring Functions

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Your enterprise SharePoint environment at a glance

DocAve 4.5 SharePoint Discovery

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DocAve 4.5 SharePoint Administrator

• Truly centralized administration functions across applications from a single interface

• Manage configurations, security, solutions and features globally

• Rule-based search for SharePoint users and assets

• Manage and update security across objects at all levels

Administration and Security Management Functions

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Giving SharePoint administrators the upper-hand

DocAve 4.5 SharePoint Administrator

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Simplify deployment of configurations using rule based search (save for future use)

DocAve 4.5 SharePoint Administrator

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DocAve 4.5 SharePoint Administrator

• Sophisticated, informative reports of the SharePoint environment, including system health and activity history

• E-mail, capture, and archive all administrative activities

• Provide delegated administration from a single interface

• Declarative, Web-based experience for executing STSADM

Management and Reporting Functions

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Make informed decisions on reliable information

DocAve 4.5 SharePoint Administrator

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Back To Our Example

Select all 15 Web

applications

Settings applicable to multiple selections

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Changing The Settings All At Once

Single change, applied to multiple Web applications

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Counting Your Savings…

• How long did this take?≈ 1 min for all 15 Web Applications !!!

• If DocAve can save that much time on a simple task, imagine what it can do for complicated tasks, like:

– Security management, including for sites, lists, folders, etc.

– Setting and monitoring site quotas, warnings, and locks

– Creating/modifying/deleting Web Applications, Content DBs, site collections, etc.

– and more !!!

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SharePoint Administration For Your Enterprise

• Security configuration for antivirus, blocked file types, information management policy

• Global Configuration

• Solution management and deployment

• Content deployment, such as form upload management and configuration

• Application Security settings

• Security for Web Part pages

• Self-service site management

• Policy for Web application

Examples of Functions Managed Enterprise-wide:

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Agenda

• Introduction

• Microsoft SharePoint – Administrative Challenges

• DocAve 4.5 SharePoint Administrator Overview

• Summary and TakeawaysSummary and Takeaways

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Truly centralized SharePoint administrationSimplify administration and configuration of SharePoint site instances aimed at increasing administrator productivity

1

Holistic view of enterprise-wide SharePoint topologyEasily discover and monitor farm, and site collection hierarchy, content, and configuration properties across the enterprise

2

3Lower overall total cost of ownershipManage applications faster, with less cost and complexity, while increasing the ROI on your SharePoint deployment

4 Market-leading SharePoint data protectionProven and mature backup, restore, disaster recovery platfrom

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• AvePoint is the leading provider of SharePoint data backup, migration, archiving, topology management, and disaster recovery solutions

• AvePoint is among the top 3 Microsoft SharePoint ISV globally

• AvePoint is a Managed Microsoft ISV Partner (top 1% of 30,000 Microsoft ISV partners), with sales offices in Jersey City, San Jose, London, and Melbourne

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© AvePoint, Inc.

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Contact AvePoint

• Web www.AvePoint.com

• Email sales@AvePoint.com

• Call 1-800-661-6588

Questions?

Thank you for your time!