1

WHAT IS AN EMERGENCY PREPARDNESS PLAN

(EPP)??

• "emergency plan" means a plan in writing, which, on

basis of identified potential incidents at the installation,

together with their consequences, describes how such

incidents and their consequences should be dealt with

on-site and off-site

2

EPP

• "emergency plan" means a plan in writing, which,

on basis of identified potential incidents at the

installation, together with their consequences,

describes how such incidents and their consequences

should be dealt with on-site and off-site

3

THE REQUIREMENTS: REGULATION 6

On-site emergency plan

6. (1) An employer, self employed person and user shall after

submission of the information contemplated in regulation 3(4) -

(a) establish an on-site emergency plan to be followed inside the premises..... in

consultation with the relevant health and safety representatives or the relevant health and

safety committee;

(b) discuss the emergency plan with the relevant local government......;

(c) review....... at least every three years;

(d) sign......two witnesses;

(e) .... readily available at all times for implementation and use;

(f) ensure that all employees are conversant........;

(g) ...... tested in practice at least once a year and keep record of such test.

4

THE REQUIREMENTS: REGULATION 9

General duties of the local government

9. (1) ...

(3) All off-site emergency plans to be followed outside the premises

of the installation or part of the installation classified as a major

hazard installation shall be the responsibility of the local

government

(2) Where a local government does not have the facilities available

to control a major incident or to comply with the requirements of

this regulation, that local government shall make prior

arrangements with a neighboring local government, relevant

provincial government or the employer, self employed person

and user for assistance.

5

Existing & Proposed Regulations

On-Site

Large Industry largely compliant

Smaller Industry with difficulty

No Standard

Off-Site

Lack of insight

Response oriented

No Standard

IMPLICIT CURRENT CONDITION

6

BUT HOW?

7

“The following standards contain provisions for

the establishing, implementation and

maintenance of on-site and off-site emergency

plans as required by the local legislation on

major hazards installations. This standard will

address the accountabilities of the

establishment and the relevant local authorities

respectively.”

SCOPE

8

Accountabilities

Roles and responsibilities On-Site

Emergency Coordinating and Planning Committee

Establishment Emergency Controller

Team Leaders and Teams

Off-Site

Emergency Coordinating and Planning Committee of at least:

Disaster Management,

Traffic,

Fire, Rescue and Emergency Medical,

South African Police Services,

Health Services, and

Social Services

CONTENT - MAKE A TEAM

9

Risk Management

Hazard Identification

Hazard analysis

AIA risk assessment

CONTENT - KNOW WHAT TO PLAN FOR

10

Developing and Writing the Emergency Plan Title and

Establishment Introduction Establishment description

Table of contents

Aims and Objectives

Hazards

Levels and types of emergencies

Emergency functions and organisational structure

Identification

Emergency procedures

Administration and control of the emergency plan

Supporting information

CONTENT - WRITE THE PLAN

11

Training and Awareness

Comply with the requirements of the relevant national

legislation

Off-site emergency plan shall determine the specific

competencies required

Dissemination of information and awareness, to

affected parties

CONTENT – TELL EVERYONE

12

Testing of the plan

Tested when first developed then at suitable intervals

to identify and correct deficiencies

desktop simulations and practical exercises or drills

all components of the plan

Consultation between the off-site and on-site

committees

CONTENT – TEST IT

13

Management of the EPP

Operational control

Safe emergency shut down

Maintenance of equipment

Documentation and Record keeping

Updating of the plan

Monitoring and review

Reviewed at regular intervals to ensure its continued

suitability and effectiveness

Reviews could also be initiated by “changes”

CONTENT - MAINTENANCE

14

Working Group Submitted Standard for Committee Draft Stage

• 14 Members voted that Standard should go for public

comment(Draft South African Standard); Zero negative votes

• 1 Member submitted comments, 21 of which the SABS

deems to be technical

• Sub Committee (SABS/TC 0292/SC 02) set up a task team

on 21 July 2017 to Considered Collated Comments

Meeting scheduled for 7 November 2017

If Technical Changes: Back to WG Draft Comment Stage

If No Technical Changes: On to DSS

• Draft South African Standard (± 60 days?)

PROGRESS

15

THANK YOU

16

INFO SLIDES

17

ARP 5:2010 RECOMMENDED PRACTICE EMERGENCY PREPAREDNESS

Plan in writing

Identified incidents and consequences

How to deal with

consequences

Consult on site &

Discuss with LG

Review

Tested

Employee awareness

Local Government prior

arrangements

18

ARP 5:2010 RECOMMENDED PRACTICE EMERGENCY PREPAREDNESS

Plan in writing

Identified incidents and consequences

How to deal with

consequences

Consult on site &

Discuss with LG

Review

Tested

Employee awareness

Local Government prior

arrangements

All Hazard

Approach

19