What do I need in order to use TeamSpot?The TeamSpotThe TeamSpotA 42” monitor and computer with special A 42” monitor and computer with special software located in Moody Garden Lab. Always software located in Moody Garden Lab. Always kept logged in as “TeamSpot-01,” password kept logged in as “TeamSpot-01,” password TeamSpot-01. Yes, it’s still considered a TeamSpot-01. Yes, it’s still considered a computer although no mouse and keyboard are computer although no mouse and keyboard are included. Don’t worry, you won’t need them.included. Don’t worry, you won’t need them.

A LaptopA LaptopAny laptop will do. Even a Mac? Yes, TeamSpot Any laptop will do. Even a Mac? Yes, TeamSpot supports every kind of PC. All that is required is supports every kind of PC. All that is required is Internet access. Don’t have a laptop? Check one Internet access. Don’t have a laptop? Check one out or use a desktop nearby.out or use a desktop nearby.

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+ The TeamSpot Client SoftwareThe TeamSpot Client SoftwareAnd how do you get this software? I’m glad you asked.And how do you get this software? I’m glad you asked.This is where you need Internet access. Next slide please.This is where you need Internet access. Next slide please.

How to Connect: Get the software from the TeamSpot’s website:Get the software from the TeamSpot’s website:On your laptop, open a web browser to On your laptop, open a web browser to http://teamspot-01.baylor.edu. Click “Download . Click “Download TeamSpot Software.”TeamSpot Software.”

Download the software:Download the software:Click the orange Windows or Click the orange Windows or Mac button to download the Mac button to download the

TeamSpot Client installer file. TeamSpot Client installer file.

Install and runInstall and runthe software:the software:

Run the installer you just Run the installer you just downloaded. At the end, it downloaded. At the end, it starts the TeamSpot Client starts the TeamSpot Client

and displays the license and displays the license agreement. Click agreement. Click

““I accept…” and I accept…” and “Continue.” “Continue.”

This client needs to only be installed once This client needs to only be installed once per machine. It will already be installed on per machine. It will already be installed on

the laptops we offer for checkout.the laptops we offer for checkout.

Speaking of, anyone need something to Speaking of, anyone need something to do on Friday night? Yeah, I didn’t think do on Friday night? Yeah, I didn’t think

so. You look like you’d have plans.so. You look like you’d have plans.

Now, this is where things differ between Macs and other PCs…Now, this is where things differ between Macs and other PCs…

Personalize the settingsPersonalize the settings::You should see the TeamSpot You should see the TeamSpot

Control Panel now. Change the Control Panel now. Change the machine namemachine name to be something to be somethingthat uniquely identifies you, like that uniquely identifies you, like

SexyBunny, BabyDaddy, SexyBunny, BabyDaddy, LonelyOnFridayNights, other LonelyOnFridayNights, other

nicknames, or your name. No nicknames, or your name. No spaces or punctuation allowed. spaces or punctuation allowed.

Then click “Then click “New TeamSpotNew TeamSpot” to join ” to join the TeamSpot if this is your first the TeamSpot if this is your first time. Every other time, highlight time. Every other time, highlight ““TeamSpot-01TeamSpot-01” and click “” and click “JoinJoin.”.”

The Control Panel mentions The Control Panel mentions TeamSpot’s features. We’ll get to TeamSpot’s features. We’ll get to

those in a minute.those in a minute.

You will notice this same Control Panel on the TeamSpot host but with server information. You will notice this same Control Panel on the TeamSpot host but with server information. You want the buttons to be lit up green. Green is go. Green is good. There’s also yellow and You want the buttons to be lit up green. Green is go. Green is good. There’s also yellow and red, but I think you can figure out what those mean.red, but I think you can figure out what those mean.

Joining TeamSpot:Our TeamSpot is named Our TeamSpot is named TeamSpot-01TeamSpot-01 because if it is successful we may be getting more. because if it is successful we may be getting more.These instructions are for joining TeamSpot for the first time. If you have joined before andThese instructions are for joining TeamSpot for the first time. If you have joined before andIt is listed in the drop down menu, you do not need to do these steps again.It is listed in the drop down menu, you do not need to do these steps again.

Enter the TeamSpot’s URL again:Enter the TeamSpot’s URL again:Enter the URL: Enter the URL: http://teamspot-01.baylor.edu and and click “OK.” This connects you to the TeamSpot. click “OK.” This connects you to the TeamSpot.

Enter the authorization code:Enter the authorization code:Magically, a box like this appears in the bottom Magically, a box like this appears in the bottom right corner of the TeamSpot screen. Enter that right corner of the TeamSpot screen. Enter that code into your computer and click “OK.”code into your computer and click “OK.”

This feature also alerts This feature also alerts TeamSpot users if someone TeamSpot users if someone else is joining their session. else is joining their session. Hey, someone may be really Hey, someone may be really jealous of what you’re doing.jealous of what you’re doing.

It provides control interfaces for many TeamSpot features including It provides control interfaces for many TeamSpot features including CrossWarp and screen sharing. It also shows you all the active users CrossWarp and screen sharing. It also shows you all the active users within the TeamSpot by clicking the “Participants” button. The Mini within the TeamSpot by clicking the “Participants” button. The Mini Panel is designed to float above the other windows on your desktop so Panel is designed to float above the other windows on your desktop so that it is readily available but can minimize by double-clicking its title that it is readily available but can minimize by double-clicking its title bar.bar.

In addition to showing who is connected to the TeamSpot at any time, In addition to showing who is connected to the TeamSpot at any time, the panel allows you to share files or websites with others using the panel allows you to share files or websites with others using CrossWarp by “drag and drop.” The participants list has shortcuts for CrossWarp by “drag and drop.” The participants list has shortcuts for sending files to all active participants and for placing a copy of the file sending files to all active participants and for placing a copy of the file into the session archive. The panel also provides menus for sharing into the session archive. The panel also provides menus for sharing your screen with other users and annotating.your screen with other users and annotating.

The Mini Panel:It appears on every laptop and host on TeamSpot. That’s Mini Panel, not Mini Bar.It appears on every laptop and host on TeamSpot. That’s Mini Panel, not Mini Bar.

Features of TeamSpot 3:

Session ArchiveSession Archive

CrossWarpCrossWarp

CrossPasteCrossPaste

Screen SharingScreen Sharing

AnnotateAnnotate

PointRightPointRight

PointRight:So if there’s not a mouse on the host screen, how do you So if there’s not a mouse on the host screen, how do you control it? PointRight makes it possible for multiple users to control it? PointRight makes it possible for multiple users to share control on the screen using the mouses from their share control on the screen using the mouses from their laptops. Yes, mouses is the correct term for computers.laptops. Yes, mouses is the correct term for computers.

• Continue to point the laptop mouse up on the screen and it Continue to point the laptop mouse up on the screen and it “jumps” onto the host screen.“jumps” onto the host screen.

• There is only one mouse on the screen at any given time. There is only one mouse on the screen at any given time. The last one to touch the mouse has control. It is fun to The last one to touch the mouse has control. It is fun to

mess mess with others on occasion. with others on occasion.

• A green “PR” icon appears in the notification area of the A green “PR” icon appears in the notification area of the taskbar when TeamSpot is running.taskbar when TeamSpot is running.

CrossWarp:Sharing information is critical to collaboration. CrossWarp Sharing information is critical to collaboration. CrossWarp allows team members to instantly share files and links between allows team members to instantly share files and links between other users and the TeamSpot host so that the group can work other users and the TeamSpot host so that the group can work on a shared copy or distribute multiple copies of a final version.on a shared copy or distribute multiple copies of a final version.

• Drag a file, folder, or URL address and drop Drag a file, folder, or URL address and drop it on a name on the Mini Panel.it on a name on the Mini Panel.

• To send something to every laptop and the To send something to every laptop and the TeamSpot, drag to “All Participants.”TeamSpot, drag to “All Participants.”

• Progress indicators appear for longer Progress indicators appear for longer transfers, allowing users to cancel the transfers, allowing users to cancel the operation.operation.

• If a receiving computer does not have the If a receiving computer does not have the same application to open the file, you will be same application to open the file, you will be prompted as to which application you would prompted as to which application you would like to use. The TeamSpot host has all like to use. The TeamSpot host has all programs included in our current image.programs included in our current image.

CrossPaste:CrossPaste makes it easy for groups to edit documents in real CrossPaste makes it easy for groups to edit documents in real time and across separate computers by providing a universal time and across separate computers by providing a universal copy and paste for everyone connected to the session.copy and paste for everyone connected to the session.

• Copy text or images from one computer and immediately Copy text or images from one computer and immediately paste it to one or several other computers, even if they have paste it to one or several other computers, even if they have different operating systems.different operating systems.

• Behaves like existing single-computer copy-and-paste. No Behaves like existing single-computer copy-and-paste. No new commands or keystrokes.new commands or keystrokes.

• As a labbie, take note that we have experienced some As a labbie, take note that we have experienced some problems using this feature with text in Microsoft Word. If you problems using this feature with text in Microsoft Word. If you

are having problems, trying using Notepad or other are having problems, trying using Notepad or other programs.programs.

Screen Sharing:Sometimes users need to work on their own laptop but still Sometimes users need to work on their own laptop but still want to involve the team in what they’re doing. Perhaps they want to involve the team in what they’re doing. Perhaps they need to use an application that isn’t installed on the TeamSpot need to use an application that isn’t installed on the TeamSpot host or they are using too many files to easily CrossWarp.host or they are using too many files to easily CrossWarp.

In these situations, users can show their own computer’s In these situations, users can show their own computer’s desktop with the team by “showing” or “sharing” it to the public desktop with the team by “showing” or “sharing” it to the public screen. This is similar to plugging the public screen into their screen. This is similar to plugging the public screen into their computer’s video-out plug, but without the cables.computer’s video-out plug, but without the cables.

• On the Mini Panel, right-click the name you would like to share your screen with and On the Mini Panel, right-click the name you would like to share your screen with and choose choose “Show” or “Share your screen.”“Show” or “Share your screen.”• “ “Showing” your screen allows others to see your screen but does not give them any control Showing” your screen allows others to see your screen but does not give them any control

over it. “Sharing” your screen allows others to work on your desktop.over it. “Sharing” your screen allows others to work on your desktop.• When you show or share your screen, PointRight is momentarily disabled but is enabled When you show or share your screen, PointRight is momentarily disabled but is enabled again when your screen is no longer out in the open. You don’t need PointRight because again when your screen is no longer out in the open. You don’t need PointRight because you can control your mouse on your screen and your progress is shown on the host screen. you can control your mouse on your screen and your progress is shown on the host screen. Your mouse may not appear but your changes will.Your mouse may not appear but your changes will.• When someone offers to show or share their screen with you, you have the option to block When someone offers to show or share their screen with you, you have the option to block or allow it to be shared. On the host screen, use PointRight to accept.or allow it to be shared. On the host screen, use PointRight to accept.

Session Archive:The session archive is a real-time record of all the information The session archive is a real-time record of all the information transferred between users in a session. Every time you transferred between users in a session. Every time you transfer a file, folder, or URL between group members, it is transfer a file, folder, or URL between group members, it is noted in the archive. Users can also add comments directly noted in the archive. Users can also add comments directly into the archive.into the archive.

• Add a comment to the archive using the Mini Panel.Add a comment to the archive using the Mini Panel.

• When accessed, the archive is a generated web page with real-time When accessed, the archive is a generated web page with real-time transaction information.transaction information.

• Able to sort by time, transaction type, sender, receiver, or content.Able to sort by time, transaction type, sender, receiver, or content.

• Saves as a zip file to easily share with the team using CrossWarp Saves as a zip file to easily share with the team using CrossWarp displaying the date and time of the session.displaying the date and time of the session.

• When leaving a session, you are prompted to save or erase the archive.When leaving a session, you are prompted to save or erase the archive.

Annotate:Need to draw attention to a specific area of the Need to draw attention to a specific area of the screen, explain something visually to your team, screen, explain something visually to your team, or draw up a football play? Annotate is digital mark or draw up a football play? Annotate is digital mark up to content on the screen.up to content on the screen.

• Freezes the current screen.Freezes the current screen.

• Activate using the Mini Panel.Activate using the Mini Panel.

• Change the color and other settings by right-Change the color and other settings by right- clicking; moving left, right, up, or down; clicking; moving left, right, up, or down; then move back to the center.then move back to the center.

• Save annotations to session archive for later Save annotations to session archive for later distribution and retrieval.distribution and retrieval.