What Do I Do with All What Do I Do with All this Paperwork?this Paperwork?

What Do I Do with All What Do I Do with All this Paperwork?this Paperwork?

How to organize your child’s papersHow to organize your child’s papers

What to do first?• Gather any paperwork that has do

with your child• Divide them into categories• Put them in date order• Get a 3-ring binder (rookies)• Get a 3-ring binder & portable file

drawer (veterans)

Binder Categories• Current Year’s IEP• Current work samples (with dates)• Most Current Evaluation(s) • Progress reports/Reports cards/

IEP Goal Updates• Communications

Current Year’s IEP• This is the document created at

the end of the year meeting.• Put it in a sheet protector or just

hole punch it.• Any amendments made to the IEP

Current Work Samples• Anything that comes home with a

grade on it• Anything you think shows

progression or regression• Anything coming home in progress

or report cards• Always put a date on it

Progress/Report/IEP Goal Updates

• When these reports come home:– Take the work samples you have

collected to that point– Place them behind the report– Email or call the teacher with any

questions about the reports– Purge as needed

Latest Evaluation• Copy of the most current psych

evaluation • Cheat Sheet of psych terms

– (coming soon)

Communications• Any emails or notes on a particular

subject• Meeting notices• Discipline notices• Anything you get from the school

that you feel is important

File Drawer Categories• Past Year’s IEPs (newest to oldest)• Standardized Test Results• Past Evaluations

Past Years’ IEPs• The previous IEP• Work samples• The last (or all) reports cards• Any communications• Rubber band these all together

Evaluations• School psych evaluations• Private evaluations• Copies of the surveys you

completed for the evaluations

Standardized Tests Results

CRCT ITBS

Writing Tests CogAT

Star Reading Star Math

DRA Lexile

GKAP or GKIDS GAA report

Why organize?• Take your binder (and portable file drawer)

with you to conferences and IEP meetings.• You have the appearance of being prepared

for the IEP meeting, even if you don’t feel it. • You have any report that may come up in

discussion.• You know where the item is when you want to

show your point.• Your child’s progress for the year(s) is all in

one place (or 2 places for the veterans).

Why Bring It With You?• You can look on as reports are

discussed.• You may have something that the

school does not have.• The information is at your fingertips.• You can be an informed and involved

parent who participates in the development of your child’s IEP.

What if I do not have everything?

• You may come to the office and look at your child’s file.

• If there is anything that you do not have, you have the right to have a copy of it.

• Call and make an appointment with our records clerk, Connie Kelly. Her phone number is 770-460-3911 ext. 245.

Guidelines• “This is not so much a code, it is more

of a guideline.”• This is a starting point.• Find what works for you.• Date everything - because you are not

going to remember.• Purge as needed - I do not support

being a pack rat.

Questions or Problems• Please call or email me if you have

any questions or need help with organizing or anything at all– stevenson.allison@mail.fcboe.org– 770-460-3911 ext. 239 – if it rings

back to the front office, please leave a message OR call

– Work cell phone – 770-668-6314

Have a Happy IEP Season!