wewebu migration 2 alfresco

WeWebU Software AGUnleashing Your Enterprise Information

… and create new content centric business applications with WeWebU

Migrate your legacy ECM system to Alfresco

Dr. Rainer PauschHead of Products Marketing, WeWebU

Agenda

WeWebU company profile

WeWebU product portfolio - migration strategy

Why migrate?

Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung

2012/10/30 www.wewebu.com 2

Who we are

Founded in 2000 as a consulting company for Enterprise Content

Management and Business Process Management

2006 – 2010 Transition into an international operating ISV with different

technology partners:

2009 - Stock based company WeWebU Software AG

2010 - Commercial Open Source Business Model

2012 – MobileWorkdesk for mobile devices (iPad)

2013 – OpenWorkdesk in the Cloud


http://www.alfresco.com/

WeWebU Customer Success Stories

HSBC: Deal management application in global investment banking – 3.000 users in 40 countries

SUVA (Schweizer Unfallversicherung): Processing of incoming mail (insurance claims) for 2.500 users

#1 Global technology company: Document management in their global M&A-business on Alfresco for 150 users – further rollout planned to 1.000 users

Hamburger Sparkasse, Transactio: Usage for >100 different business processes in a private cloud environment for > 20 savings banks – 7.000 users

Mannheimer Insurance: Migration of their mission critical legacy IBM ECM system to Alfresco – 1.000 users


http://www.suva.ch/home.htm

WeWebU Going to Market

WeWebU is going to market today with a network of Partners reselling and implementing our products in the following regions:


http://www.ixonos.com/en

http://www.clavisit.com/hosting/clavis/corporate.nsf/de/home

http://www.jsymmetric.com/index.aspx

http://www.rscompass.net/

http://www.magiclampsoftware.net/

http://www.microstrat.com/

http://www.ppi.de/home/

http://www.swisspostsolutions.ch/

http://www.materna.de/DE/Pages/Home/Home_n.html








Agenda


WeWebU product portfolio – migration strategy

Why migrate?



Feature rich suite of applications on top of All IBM ECM repositories compliant repositories

Key conceptsAdvanced eFile ManagementCase ManagementDifferent views on information

TailorableRole dependent

Configuration vs. coding

Web-UI with cutting-edge usabilityAccessibility (508 compliant)Zero installation

Advanced Viewing

Office and Desktop Integration

MobileWorkdesk for iPad/iPhone

WeWebU OpenWorkdesk in a Nutshell



WeWebU Zero-Install Desktop Integration

The Power of OpenWorkdesk for Desktop Applications


MobileWorkdesk

Dedicated App for iOS devicesPerfect fit to device form factor

CMIS compliant, runs on different ECM repositories

IBM FileNet P8, IBM CM8

Alfresco

…

App & ServerCentral administration and configuration

Business logic

Personal content

Basic approval processes

Role conceptApp looks and behaves differently for different user groups

Concentration on relevant information


WeWebU Architecture


Open Migration Suite (OMS)

Flexible migration toolkitRepository independent

Transaction safe

Modular

Open architecturePlugins

Fully configurable

Command line Input Manager(s) Scalable

Batch creation

Batch processing

Administration ToolConfiguration

Batch access (i.e. to repair)

Recovery


Open Migration Suite - Overview

Phase 1 – Batch creation

• Query Repository• DocId, DocClass, …• Create Batches• Create Object in OMS

Repository

Phase 2 – Batch processing

• Convert Indexes• Convert Documents (option)• Create Hash (option)• Write Reports and Statistics (opt.)• Delete Batch• …

Source SystemTarget System

OMS

Reports


LegacyECM Repository

LegacyBusiness Application

Smooth Migration:Old Client/Server to Web/Cloud

Data Migration- Phased over months- To Cloud or On Premise


Agenda



Why migrate?



Why migrate?

High maintenance costs for old systemMaintenance fee

Labor costs

Maintenance for old system terminated by vendor

Hardware failures / no support of new hardware by old system

Security issues

Instabilities and unplanned downtimes

Outdated interfaces

Outdated user interface

Lacking performance

Limited capacity

No possibility to bring in new use cases


Agenda



Why migrate?



Mannheimer Versicherung - Background

Mid-sized Insurance Company838 Employees

443 Million € revenue from Insurance contributions

75% from property- & accident insurance, 20% health insurance

Application “Mannheimer Tracking System” (MATS)Used throughout the whole company

700 Users, 500 concurrent sessions

14 Million documents

Case- and eFile Management

SAP Archiving for agents’ payment transactions (FSCD)

Several other “client” applications for small user groups


MATS became business threatening

System unstable Unsupported extensions

No supportExtensions

Contract terminated

Insufficient performance

IT was unable to serve additional use cases and had to block business requests

High level of customer frustration

Successor system of to date vendor too expensive


Mannheimer Versicherung – Project overview (1)

Mid of 2010Feasibility Study

Migration possible at all?

Was Alfresco the right choice?

November 2010 Contract signed

March 2011Migration start

December 2011Proposed migration end

Yes!


RisksLimited timeframe

Missing fallback

Failure would cause potential existence threatening situation

MVG was acquired by „Die Continentale“ with its own archiving solution

Migration pathWeWebU suggested a smooth migration

Customer wanted a hard switch because their clients and MATS were not ready

Mannheimer Versicherung – Project Overview (2)

2012/10/30 20www.wewebu.com

Document Migration

MATS


Migration Path – Details

Target system: Alfresco Cluster4 CPU Subscription on virtualized Windows Servers

Distributed over 2 data centers

connexas (CTAC) connector for SAP Archiving

MVG ported several clients and MATS to use open standard

WeWebU Open Migration Suite (OMS) for document migrationTransaction safe document migration

Traceability, reporting and defined recovery

Migration path certified by public compliance auditor

Export from source system in small “slices” on weekends

Periodic delta migration to support ongoing use of legacy system

Creation of PDF renditions

Handle payment transactions from Host & SAP

Continuous load and performance testing


ECM NOW! @ Mannheimer Versicherung

March 2012: Alfresco in productionLegacy system switched off completely

Stable Operation (no unplanned downtimes)

Modern extensible ECM-SystemBased on open standards

Customer is now actively acquiring new use cases

Currently evaluating OpenWorkdesk for future use cases beneath MATS

Migration of further repositories to Alfresco planned

Solution for collaborative use cases

Looking forward utilizing Alfresco Workflow



Migration Success Story

http://bit.ly/wwu_case_mannh_enNorbert Koch,

Head of IT,

Mannheimer

Insurance Group

„Using Alfresco exceeds other ECM solutions not only regarding costs, but also according to the range of functions and the benefits for users. [...] As we are convinced of its competence in migrations, we want to employ the WeWebU team to migrate further repositories to Alfresco ECM and thus to further consolidate the existing system environment.“


http://bit.ly/wwu_case_mannh_en

More Information

WeWebU: www.wewebu.com

OpenWorkdesk:

Open Source Offering: www.openworkdesk.org

www.wewebu.com/en/best-way-realizing-content-centric-business-applications

Customers

www.wewebu.com/en/customers

Download:

www.wewebu.com/en/further-information-download

YouTube-Channel: http://www.youtube.com/WeWebUsChannel

Twitter

@wewebu (Stefan Waldhauser)

@jazzonbike (Dr. Rainer Pausch)

@WeWebU_Dev (Product Development)


http://www.wewebu.com/

http://www.openworkdesk.org/

http://www.wewebu.com/en/best-way-realizing-content-centric-business-applications









http://www.wewebu.com/en/customers



http://www.wewebu.com/en/further-information-download




http://www.youtube.com/WeWebUsChannel





http://twitter.com/wewebu



http://twitter.com/jazzonbike



http://twitter.com/wewebu_dev



http://www.openworkdesk.org/

http://www.wewebu.com/


Thank you!

WeWebU Software AG

Dr. Rainer Pausch

Head of Products & MarketingHauptstr. 14

91074 HerzogenaurachGermany

L: + 49 (9132) 83660 – 20

C: + 49 (176) 117362 – 70 [email protected]

Skype: dr_rainer_pausch

Twitter: @jazzonbike
