westell 2014 instructions for online material ordering
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WESTELL 2014 Instructions for Online Material Ordering. December 5, 2013 2pm ~ Mami Itamochi (WVDE) Miquela Darnall (Measurement Inc.). WESTELL 2014 Important Dates. Instructions for Online material Orders. - PowerPoint PPT PresentationTRANSCRIPT
WESTELL 2014Instructions for
Online Material Ordering
December 5, 2013 2pm ~Mami Itamochi (WVDE)
Miquela Darnall (Measurement Inc.)
WESTELL 2014 Important DatesDatesDecember 16 MI emails to ALL Title III directors
Jan 6 (Monday) – 17 (Friday) Online Material Ordering
March 10 (Monday) – 12 (Wednesday) WESTELL materials arrive in all WV districts
March 17 (Monday) Beginning of test administration
April 25 (Friday) End of test administration
By May 2 (Friday) All WESTELL Materials must be picked up by FedEx and returned to MI
May 19 (Monday) – May 23 (Friday) Window to review and correct student demographic information
June 30 (Monday) Assessment results delivered to district offices
August 15 (Friday) Deadline to notify the ELDA helpline of any reporting errors
Instructions for Online material Orders• 12/16/2013 – You will receive e-mail
from Measurement Inc. (MI)regarding upcoming ordering window
• 1/6/2014 – You will receive e-mail from MI with User Name and Password.
• If you do not receive the e-mail on 12/16/2013, please notify Mami Itamochi [email protected] and ELDA helpline [email protected]
Step 1 Logging In
• Open your internet browser, enter the website address (this will be sent on 1/6/2014 with your login information) , and click Go or Press Enter
• Enter User Name and Password, and Click Log In or Press Enter
Contact Information
You can review contact information here. However you cannot make any
changes. To make changes, please contact [email protected]
Step 2: Pre-ID Roster
Pre ID Roster Review• You do NOT order test materials if;– The quantity of the student test materials needed
is equal to the number of students on the Pre-ID roster.
– The default number of teacher materials is acceptable.
– No Braille or large print test materials are needed. • Locate the school or particular student on the
roster. If you need to add students, fill out the student information on the template and email it to the ELDA helpline [email protected] and copy Mami Itamochi [email protected]
Pre-ID Templatehttp://wvconnections.k12.wv.us/documents/ELDA14_PreID_Template_WV_000.xls
State
District
Name
District
Number
School
Name
School
Number
Student
First Name
Student
Last Name
Student MI
Student ID
Gender
Birth Date
Grade
Taking
ELDA First Time
Modificatio
nEthnicity
Other Ethnicity
First or
Native
Language
Other Nativ
e Language
Accommodatio
ns
Other Accommodatio
ns
How Long Instructed
in ESL
All Fields have to be filled out correctly!!!
Step 3: Ordering Test materials
• You must order test materials if:– The quantity of test materials needed is
greater than the number of students on the Pre-ID roster.
– The default number of teacher materials is not acceptable.• Grade 3-12: One set of teacher materials is
provided for every 6 students.• K- 2: One set of teacher materials is provided for
every 3 students.• If you need fewer teacher materials, contact
[email protected] – Braille or large print test materials are
needed.
Ordering Materials
Note the pre-selected media format for the audio prompts.
If incorrect, change the format.
All the materials will be sent to the central office!
Make sure this information is correct!!
To confirm that the number of students on your Pre-ID roster is correct and you do not need additional materials, check this box.
To confirm that there are no EL/LEP students currently enrolled in your district and you do not need any WESTELL materials, check this box.
If the Pre-ID upload contained any student records for that school, there will be a check mark next to “Pre-ID”. If an additional order has been placed for the school, there will be a check mark next to “Additional Material”.
To place an additional
order for the school, click
this icon.
Enter the desired number of materials. Then click
“Add Material”.
You must repeat this process for each grade cluster.
You must hit “Submit Order”
You must repeat this process for each school.
Ordering Teacher Materials
• If your order is based on the Pre-ID roster, you will receive the default number of Teacher Materials. If you have other requirements, contact [email protected].
• If you are placing an additional order, you will NOT receive any additional teacher materials unless you order them.
• Note: For each grade cluster at each school for which you are receiving student materials, you will receive AT LEAST one set of teacher materials.
Step 4: Reviewing Existing Order Details
Click on the icon in this column to review or
place an order for each school
If there is no check mark next to “Pre-ID”, there is no Pre-ID roster for this school. If there is no check mark next to “Additional Material”, no additional orders have been
placed.
Step 5: Deleting Orders
Click the icon in this column to access the school’s order(s).
Step 6: Overage Material• Overage materials are not included.• Counties with high populations of EL/LEP students will
have “Central Office” listed as one of their schools. (These counties were predetermined by WVDE.)
• These counties should order overage materials under “Central Office”. – Please do not order too many!!
• When districts distribute these overage materials, they should either:– Give the school one blank “Central Office” header per
grade cluster and instruct the school to bubble in the school name and number on the header and place the header over the answer documents when they are returned to MI
OR– Instruct the school to place the completed answer
document under one of the pre-printed headers that was shipped to the school
• Counties that do not have a “Central Office” ordering option should contact MI to order additional materials.
Changing Password
