wellness event floor plan present… · • tac wellness and benefits consultants • alternative...
TRANSCRIPT
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Wellness Event Floor Plan
How to Coordinate Health Fairs & Lunch and LearnsPresented by Biral Patel, TAC Wellness Consultant
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Objectives• Participants in this session will learn how to:
• Set a theme for the event
• Reach out to potential vendors and volunteers
• Create a schedule and booth layout
• Promote the event to employees
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Health FairsDrafting a planning strategy that yields success
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Health Fair Planning Timeline
•Set a date•Propose date to commissioners court for approval
• Reach out to vendors
• Reserve event space
• Start communicating upcoming event to employees
•Follow up with vendors who have not RSVP'd
•Send out Vendor Needs forms
•Notify maintenance of set up
3-6 months in advance:
1 month in advance:
2-3 months in advance:
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Health Fair Planning Timeline
• Confirm with vendors and volunteers
• Print out floor plan
•Remind maintenance of set up
•Set up vendor tables and chairs and registration table
•Send thank you letters to volunteers and vendors
•Determine potential improvements for upcoming health fairs
• Report results to commissioner’s court
1 week in advance:
After the health fair:
1 day in advance:
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Set a Goal and Theme• Decide on a goal –
What do you want the health fair to accomplish?• Example: “Promote health by providing
immunizations, screenings, resources and education.”
• Choose a catchy theme – Entice employees to attend!• Example: Wellness Works
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Select and Contact Vendors
• Agriculture Extension Agent• Local gyms• Immunization providers
(Walgreens, H-E-B mobile clinic)
• Catapult health screenings
• Airrosti• TAC Wellness and Benefits
Consultants• Alternative providers:
nutritionist, chiropractor, massage therapist
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Local hospitals and clinics (verify in network
before inviting)Healthy restaurants
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Assign Volunteer Duties
• Set up and tear down
• Registration booth
• Door prizes
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• Worksite preventive checkups
• In network with BCBSTX
• Filed as a preventive care claim
• Finger stick blood tests and depression screening
• Video chat consultation with Nurse Practitioner
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Plan a Catapult Clinic Day
• Phone call with Catapult representative• Draft and sign a service agreement• Set a date and begin implementation process• 60-90 day implementation timeframe• 25 participant minimum
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Create a Schedule
• Accommodate employees’ work schedules
• For example, road and bridge employees tend to start early in the morning
• If Catapult will be there, allow enough time for employee appointments
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Determine Location and Booth Layout
• Choose a space large enough to accommodate vendors• Consider employee accessibility and parking• Plan for vendors’ electrical needs• If Catapult will be there, reserve a small consultation room
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• E-blasts
• Flyers
• Reminder in commissioners court
• Personal visits to elected officials
Promote the Event to Employees
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Provide IncentivesRaffle Items and Healthy Snacks
• Reach out to local organizations (H-E-B, library) for donations
Complete “punch card” with booth names/numbers. Health puzzle in county newsletter
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Aransas County
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Jasper County
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Lunch and LearnsExploring Wellness Topics | Shifting Employee Mindsets
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4 Keys to Nourishing Your
Body for Health & Vitality
5 Keys to Effective Weight Loss
7 Investments for Better Health
Boost Your Metabolism
Fitness Formula: Discover the Cure-
All
Healthy County 101 Musculoskeletal Rebalance Your
Brain
Sleep Education 101
Stressed is Desserts Spelled
BackwardsTobacco Cessation What Are
Macronutrients?
Request a Healthy County Workshop at your work!
Wellness Workshops
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Plan a Wellness Workshop
Choose a topic that would most interest/benefit employees
Consider using Employer Rewards earnings to purchase food or prizes
Consider including games or fitness activities
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Trinity County Wellness Workshop
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Airrosti Lunch and Learn
• Catered lunch followed by 45-minute presentationon services, benefit and strengthening exercises
• Presentation topics include:• Tech Neck• Health On The Move (Lower Extremity Pain)• Best Foot Forward: Avoiding Plantar Fasciitis
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Cherokee County
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Plan an Airrosti Lunch and Learn
Reach out to your Wellness Consultant, who will connect you with an Airrostirepresentative
Coordinate a date/time/place with Airrostirepresentative and send out sign up sheet
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Thank you for attending!