welcome to the dars users’ group meeting fall 2004

Welcome to the DARS Users’ Group Meeting

Fall 2004

AGENDA

• Announcements• Arizona Course Applicability System (AZCAS)

User Statistics• Interactive Audit (DARWIN)• NCAA Pilot and the Audit• New audit (TRANSCRIPTG) for +/- grades• Reminder about exceptions to University

requirements• Remember when using the K screen......• Questions for us?

Arizona CAS Usage Statistics & Update

Amy Fountain, PhD [email protected]

AzCAS Transfer Analyst (520) 206-4916

Finding usage information

CAS Homepage: http://az.transfer.org/cas

“Planning” tab: casteam AZcas98!

(Case matters) Go there (CAS Planning Area)

Student Accounts Total by institution

This is the institution a student self-selects, not necessarily the school the student is at now.

CAS users tend to select their target school.

Total by month for current year There’s been a steady stream of

200-300 new accounts per month for the last year

Back to the Usage Stats Index

Transfer Guide Requests

Query engine allows you to enter your own parameters Date can take entries of

form MM/DD/YYYY Degree Program Code is

the DARS DPROG code Year/Term code takes

entries of form YYYYT Back to the Usage Stats

Index

Planning Guide Requests Program name – if you don’t know the DARS program

code, can search on a name I.e. ‘bus’ brings back programs including “Business”

General query tip – if you aren’t sure of a code, try a general query and see how the codes are formatted, then use that in your next query. Back to the Usage Stats Index

Other cool usage counters CAS Web Reports –

General hit counters for the CAS sites https report counts all hits inside of the CAS application (the

one you have to log into as a guest or a member) http report counts all hits to the site that aren’t inside of CAS

itself. CAS Survey Results

Real-time summary of the CAS user satisfaction survey results

Can view results for all time, or just for current year ACETS Numbers Report Back to CAS

Update on CAS Resources Arizona Advising Conference – February 10-11, 2004

at Maricopa The CAS Team has submitted 3 presentations

Degrees and Pathways – new query engine tool Advisor tab > Degrees and Pathways > 2004 Go to the Degrees and Pathways Query Engine

Advisor Level Accounts in CAS Allow Advisors to view planning guides created by students

for programs at the advisors’ institution Provided students disclose their CAS ID to advisors

Coming attractions

Pima College piloting an automatic course import into CAS from their SIS Possible statewide licensure for this interface,

depending upon Pima’s experience

New “Blended Planning Guides” will provide a centralized view of AGEC, pathway & university planning guide info in CAS Go to the prototype blended guide

Back to Kristy!

Interactive Audit (DARWIN)

• The newest upgrade of DARS is called DARWIN and it moves all DARS functions to the web

• So all users (student and staff) will access DARWIN via the web

• An exciting feature that is available with the upgrade is the interactive/graphical audit

• Let’s see the future of DARS DARS Web Login

NCAA Pilot and the Audit• Adding new “Electives”

requirements to a select number of DPROGS at all three campuses for Fall 2004

• Will be working with departments to monitor progress through the fall and spring semesters

• Goal is to have requirements added to all DPROGS by Fall 2005

0248 *****************************************************************

0249 OPT ELECTIVES - The following ASU courses have not been

0250 used to meet specific requirements

0251

0252 FA02 M ITA 101 5.0 B ELEMENTARY ITALIAN

0253 SP03 M ITA 102 5.0 B ELEMENTARY ITALIAN

0254 *****************************************************************

0255 OPT ELECTIVE COURSE WORK - The following transfer courses

0256 have not been used to meet specific requirements

0257

0258 FA01 AXX 001 3.0 TA StMartin: ATH 103

0259 INTRO ANTHROPOLOGY

0260 FA01 CXX 017 3.0 TA StMartin: COL 101

0261 FIRST YR SEMINAR

0262 SP02 GXX 018 3.0 TB StMartin: GLS 152

0263 GLBL ISS

0264 SP02 HXX 008 3.0 TA StMartin: HIS 142

0265 US HIST SINCE 1877

0266 SP00 JXX 022 3.0 TA UofAk Se: JOUR 193L

0267 ST:INTRO/VIDEO PROD

Current ELECTIVES Requirements

0218 *****************************************************************

0219 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE

0220

0221 The NEEDS HOURS note indicates the actual total

0222 hours required for you to complete this degree.

0223 NEEDS: 120.0 HOURS

0224 *****************************************************************

0225 OPT ELECTIVES - Courses not used to meet specific

0226 requirements.

0227

0228 The NEEDS HOURS note indicates the elective hours

0229 needed, in addition to the degree requirements,

0230 to equal the total hours for this degree.


0232

0233 Elective hours (without any course splitting) that

0234 can be applied to the total hours for the degree.

0235 13.0 HOURS TAKEN

0236 FA02 M UNI 100 3.0 A ACAD SUCCESS AT THE UNIVERSIT

0237 FA02 M WAC 101 3.0 Y INTRO ACADEMIC WRITING

New ELECTIVES Requirements (All Students)

0255 *****************************************************************

0256 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE

0257

0258 Specific requirements for this degree require more

0259 than 120 hours; or, you have taken more hours

0260 to complete specific requirements than the

0261 120 hours required for this degree.

0262

0263 The NEEDS HOURS note indicates the actual total

0264 hours required for you to complete this degree.


0266 *****************************************************************

0267 ELECTIVES - Courses not used to meet specific

0268 requirements.

0269

0270 Courses in excess of hours necessary for the degree.


0272 FA01 M UNI 194 1.0 Y ST:STUDENT ATHLETE SUCCESS

0273 SP02 M EPE 310 1.0 Y # COLL SPRT:TRACK & FIELD

0274 Converted to: M KIN 310

New ELECTIVES Requirements (All Students)

0238 SP03 M MAT 270 4.0 C CAL/ANALYTIC GEO I

0239 FA03 M MAT 271 4.0 B CAL/ANLYTIC GEO II

0240 SP04 M CIS 200 3.0 C COMPUTER APPL/INFO TECH

0241 *****************************************************************

0242 OK MINIMUM CUMULATIVE GPA REQUIRED FOR ATHLETE

0243 90% of institution's min GPA by start of 3rd year 1.800

0244 EARNED: 25.0 HOURS 2.68 GPA

0245 *****************************************************************

0246 NO NCAA QUALITATIVE MEASURE: An athlete entering the 3rd

0247 year must have at least 25% of course reqs. completed

0248 EARNED: 25.0 HOURS

0249 --> NEEDS: 1 SUB-GROUP

0250

0251 Total applicable hours required for graduation


0253

0254 - Percentage of degree requirements after two years:



0257 *****************************************************************

NCAA Requirements (Athletes only)

New Audit (TRANSCRIPTG) for +/- grades

• Audit will report the true cumulative GPA (without capping at 4.00)

• All other audits now cap cumulative GPA at 4.00

0017 *****************************************************************

0018 CUMULATIVE HOUR AND GPA SUMMARY

0019 ASU WORK

0020 7.0 HOURS TAKEN 4.00 GPA

0021 ALL TRANSFER WORK


0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK


0025 *****************************************************************

0026 LISTING OF ALL ASU COURSES

0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER

0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM

0029 FA03 M COB 301 1.0 A BUSINESS FORUM

0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP

0031 *****************************************************************

0032 LISTING OF ALL TRANSFER COURSES

0033 ALPHABETICAL ORDER

0034 SP03 ACC 230 3.0 TA SctsdlCC: ACC 230, 240

0035 USES OF ACCOUNTING INFOR ++


TRANSCRIPT – Capped GPA

0016 *****************************************************************

0017 CUMULATIVE HOUR AND GPA SUMMARY

0018 SHOWING UNCAPPED CUMULATIVE GPA

0019 ASU WORK


0021 ALL TRANSFER WORK


0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK


0025 *****************************************************************

0026 LISTING OF ALL ASU COURSES

0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER

0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM

0029 FA03 M COB 301 1.0 A BUSINESS FORUM

0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP

0031 *****************************************************************

0032 LISTING OF ALL TRANSFER COURSES

0033 ALPHABETICAL ORDER


0035 USES OF ACCOUNTING INFOR ++


TRANSCRIPTG – Uncapped GPA

Plus/Minus Transfer Grades

• You may see these numbers until we can change the display.

***************************************************************** OPT ELECTIVE COURSE WORK - The following transfer The following courses earned transfer credit FA03 CXX 002 4.0 TC+2 UtahStat: CHEM 1220 PRIN OF CHEMISTRY II FA03 CXX 004 1.0 TA-3 UtahStat: CHEM 1240 CHEM PRIN LAB II SP03 CXX 027 4.0 TA- UtahStat: CHEM 1210 PRIN OF CHEMISTRY I SP03 CXX 028 1.0 TA- UtahStat: CHEM 1230 CHEM PRIN LAB I SP02 CXX 029 3.0 TB UtahStat: CS 1010 FOUND OF CS SP02 CXX 030 1.0 TP UtahStat: CS 1020 COMPUTING & BEYOND FA02 CXX 031 3.0 TB+ UtahStat: CS 1050 PROB SOLV W/COMPUTER SP03 ENG 101 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ SP03 ENG 102 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++*****************************************************************

Reminders about exceptions to University Requirements

• All exceptions to university requirements must be completed by a DARS staff member

• Exceptions to university requirements can only be completed if approved by the Academic Provost’s office and only after the approval is posted on the RG81 screen in the SIS

• Examples are students approved to graduate with less then required total hours or less than required upper division hours

RG81 Screen with Provost Approval Note

RG81 ARIZONA STATE UNIVERSITY 10/12/04 LTERM ID: CV300 STUDENT NOTE SCREEN 10:20:

ID: 111-22-9999 NAME: JONES, THOMAS

PET TO ACCEPT 68 JUNIOR COLLEGE HOURS AND WAIVE 4 UPPER DIVISION 05/17/04 HOURS APPRVD PER EAST COLLEGE AND PROVOST 05/17/04

----------- ACTION: B NEXT ID: PAGE 0001 B=BYPASS, R=REVIEW, U=UPDATE, PF4=INSERT LINE, PF7=BKWD, PF8=FWD, CLEAR=EXIT

Remember when using the K screen......

• Do not leave the K screen open and run the risk of being timed out

• Exit correctly by pushing the F3 key or courses may be duplicated in the audit

• If you find duplicate courses in the audit• go to the student’s K screen• enter “T” in the DISPLAY IND field• the student’s locked courses will appear• exit the screen by pressing F3 – the duplicate set of courses

should be removed from the audit

AUDIT AFTER K SCREEN TIME OUT

0149 ***************************************************************** 0150 OK University General Studies

0151 NATURAL SCIENCES (SQ) & (SG)

0152 EARNED: 10.0 HOURS 2 SUB-GROUPS

0153

0154 + 1) You have taken one SQ course


0156 SP02 GLG 101 3.0 TA GlndleCC: GLG 101, 103

0157 INTRO TO GEOLOGY I-PHYSI ++



0160

0161 + 2) You have taken one SQ or SG course


0163 SP02 PLB 108 4.0 TA Phnix CC: BIO 108

0164 PLANTS & SOCIETY

0165 *****************************************************************

AUDIT AFTER K SCREEN TIME OUT

0296 OPT ELECTIVE COURSE WORK - The following transfer 0297 courses have not been used to meet specific requirements





0317 SP00 HXX 049 2.0 TA Rogue CC: HST 106

0318 HIST OF WLD CIVILIZATION

0319 SP02 PLB 108 4.0 TA Phnix CC: BIO 108

0320 PLANTS & SOCIETY

0321 SP97 PXX 124 2.0 TC SrnOregn: PH 113

0322 OUTER SPACE:STARS

0323 SP97 PXX 125 2.0 TC SrnOregn: PH 113

0324 OUTER SPACE:STARS

0325 SP02 SPA 101 4.0 TA Phnix CC: SPA 101

0326 ELEMENTARY SPANISH I

0327 SP02 SPA 101 4.0 TA Phnix CC: SPA 101

0328 ELEMENTARY SPANISH I

0329 SP00 WXX 074 2.0 TA Rogue CC: WRT 122

0330 ENGLISH COMPOSITION II

Questions for us?

welcome to the dars users’ group meeting fall 2004

Documents

cas id

cas update

cas resourcesarizona

cas application

cas siteshttps report

maricopathe cas team

dars program code

dars functions