welcome to spss’s do it yourself training
TRANSCRIPT
Welcome to SPSS’s Do It Yourself Training
We can’t have classrooms. We hope
that this is the next best for you.
Introduction to Payroll
Courses we are offering as a DIY
Payroll:
HR
Introduction to Payroll
Full Payroll Training
Understanding Leave
Asset Management:
Asset Management
Changes to Asset Management
Understanding Basic KFI
Accounts:
Customers and Invoicing
Suppliers and Purchasing
General Ledger and Bank Reconciliation
Products & Services
Other:
Report Designer
Creating a New User
Key Responsibilities
IT Training
Contact Megan if you are interested Click on the green link
Here is what you need to complete this course
This PowerPoint Training Manual Training Data Instructions to set it all up
COURSE CONTENTGet ready for learning! Here are the key areas that we will be looking at:
• Nasfund
• Introduction
About payroll
• Navigating in Attaché
Logging in to Attache
Explaining the desktop
Payroll Module Screen
Working with Attache Screen
Finding a record
Enquiring on employees
Reporting on existing employee details • Reports on existing
employee details
• Pay Runs
Preparing and entering a pay run
Understanding the payroll processing workflow
• Reports
General Information on reports
Reporting on the current pay details (Pre-process reports)
Process the Pays
Post Processing Reports
Other payroll reports
• Employee Masterfile
• Standard Pays
Setting up employee standard pays
• Special Car and Housing taxes
• Popular Features
Document Management System
MyPay
PNG specific HR System
Adhoc report creator
Customizable gadgets
Ability to import or export anything
Biometric
Ability to create GL files to connect to any GL system
After you’ve completed this module, you will be able to:
• Understand the payroll processing workflow
• Navigate in Attaché easily and confidently
• Create Masterfile of new employees
• Setup new standard pay; prepare and enter pay runs
• Generate and access required payroll reports
OBJECTIVES
Every job is a self-portrait of the person who did it. Autograph your
work with excellence.
– Anonymous
On line videosThere are some in this presentation. If you do not have access to the internet, just
ignore them, or ask your IT for temporary access.
Internet video on what makes a great employee.
You will need to be connected to the internet to watch this.
Shortcuts to Topics
Introduction
Remember if you have any questions, you can ask Jacinta
Reports
Navigating in Attache
Employee Masterfile
Standard Pays
Pay Runs
Special Taxes
Nasfund
Popular Features
INTRODUCTION TO PAYROLL 2020
Internet video on an introduction to payroll.
You will need to be connected to the internet to watch this.
IntroductionHere you will learn about the importance of a
Payroll Officer
and
his or her responsibilities.
The Payroll will send out this information:
Payslips, printed or via internet
Bank files to the bank
Files to other financial institutions
Superannuation data to the Superannuation company
General Ledger information to the main accounting software
Tax information
Please read Page 5 through to Page 7.
NAVIGATION IN
ATTACHE
Please read page 8 through to 35,
and then do the 7 exercises.
For each user, you need to assign them
a password,
setup their menu rights and user preferences
LOGGING IN TO ATTACHE
Pages 8 – 10
Login in is the first screen when you start Attache.
You must not share your password with anyone. It is a termination offence to use someone else’s login.
Each user has a unique access level depending on the nature of their role.
Complete exercise 1.
EXPLAINING THE DESKTOP
Pages 11 – 17
Attache desktop consists of
File Menu
Modules Panel
Heading Panel
PAYROLL MODULE SCREEN
Pages 18 – 24
This screen has workflows for work speed.
You are able to work around your screen and access Attache Help.
Complete the three exercises.
WORKING WITH ATTACHE SCREENS
Pages 25 – 30
Entering Information
Elements of tasks screens
Using standard messages
Creating standard messages
Complete exercise 5.
FINDING A RECORD
Pages 31 – 33
Here are the different ways to find records;
Using the Find (F2) Facility
Using the Jump (F3) Key
Using drill-down facility
Complete exercise 6.
ENQUIRING ON EMPLOYEES
Pages 34 – 35
This screen enables you to pull out employee details and export into a report.
Remember to take your time.
Complete exercise 7.
EMPLOYEE MASTERFILE
Page 36
The Employee Masterfile stores information about the employees from personal to pay details.
Complete Exercise 8
STANDARD PAYS
Page 37 – 41
Standard pay is the template of employee payments.
Every payrun, the starting pay is the standard pay, and then you amend it for this payrun only.
Complete Exercise 9
SETTING UP BANK ACCOUNTS
Setting these up is covered in the comprehensive payroll course.
All you have to know is that it is not possible to assign a bank account to an employee if it does not belong to them.
PAY RUNS
Page 42 – 54
Here you will learn to understand the payroll processing workflow.
Complete Exercise 10
REPORTS
Page 55 – 60
These are all the payroll reports available to you. You may not see them all if the administrator has blocked some from you.
Complete the three exercises.
NASFUND
Page 60
Superannuation code has to be a code as set out in the manual in order to be included on the NasFund and NCSL reports and spreadsheets.
SPECIAL CAR AND HOUSING TAXES
Page 61
Housing and cars need to be set up correctly with allowance and deduction matching codes. The purpose of these is to raise your taxes, as you have special benefits.
The amounts of these are dictated by tax law.
POPULAR FEATURESPage 65 – 70
Document Delivery
My Pay
PNG Specific HR System
Ad-Hoc Report Creator
Customizable gadgets
Ability to import/export anything
Biometric
Ability to create GL Files to Connect to any GL systems
Document Delivery
Document Delivery Management System manages all delivery details for payroll related documents.
Flexible delivery process
Secure delivery
Reduce time and costs
Shorten delivery timelines
Page 65
Getting your payslips on your smart phone
Any employee who receives Attaché
Payroll documents electronically can set
up a MyPay inbox
A MyPay inbox can be linked to more than one email
address
Your IT person can help you set this up
ISLANDS SPECIFIC HR SYSTEM
The HR System was written by SPSS to meet specific Pacific Island requirements. As we wrote it, we can add anything you like.
Integrated with Attache
One HR per payroll company company
All data can be exported for analysis
Accessed by user roles
Page 67
AD-HOC REPORT CREATOR
The Ad-Hoc report creator works for all masterfiles. In-depth knowledge of designing your own reports will be covered in a separate course, Reports Designer.
Choose the file
Choose the fields that you want
Choose how you want data exported
If you want to, save these choices
Page 68 – 69
CUSTOMIZABLE GADGETS
These are just on screen reports. The data is constantly refreshed. Data can be emailed, printed, put into Excel.
Use the existing ClearView library
Change an existing gadget
Create a completely new gadget
We can write you gadgets
Page 70
ABILITY TO IMPORT/EXPORT
ANY DATAAttache has the capability to import and export any data.
SPSS Offline Timesheet is an example. This is useful for your remotes sites.
Click this link to get more info on SPSS Offline Timesheets.
ODBC to Export
KFI to import
List Wizard
Payroll T5 or T6 file to import
Page 70
BIOMETRIC
Most biometrics and programs can integrate with Attache. This is used for timesheet processing via these biometrics and other Time and Attendance systems.
Accuracy in work time capture
Employees cannot clock
in for each other
No manual entries
Shorten pay processing time
Page 70
CREATE GL FILES TO CONNECT TO ANY GL SYSTEM
Page 70
On line leave and timesheets
If you have any questions please contact us on:
END OF COURSE